TOWN OF MELBOURNE VILLAGE MINUTES Regular Commission Meeting/Budget Hearing Tuesday, August 31, 2021 6:301 PM I-1 Town Office + ZOOM  I. Call to Order by Mayor Niemann at 6:31 pm II. Pledge of Allegiance Led by Mayor  III. Roll Call Mayor Niemann, Vice Mayor Calenda, Commr's: Anderson, Ingram, Jones, McCharles, Murphy. Also present: Town Clerk Collen, Attorney Richardson, Accountant  Heather Roberts. IV. Mayor's] Report  *Attended joint commission/finance budget workshop in August. *Finance recommended to keep millage rate the same at 9.8103. *Town has a need to build reserves per finance committee recommendation. *Town received Rescue Act paperwork and Clerk will bei filling out.  *Employee Evaluations completed and encouraged all commissioners to review the Eval folder created. (Ireally can't remember now which meeting it was talked about...you pulled them all together right before you left for vacation which is why Ithought it was the Sept 7 *South and Dayton intersection reviewed via FDOT specification for large vehicles. *Town Superintendent and Police working together to improve intersections. *Election 2021 has four seats available on the Commission.  meeting)  V. Additions/Deletions and Re-ordering  Attorney Richardson 2nd, reading ofTown' 's Sign Ordinance 2021-02. Motion by Vice Mayor Calenda to approve the ordinance as read. 2nd Motion by Commr. Jones. The Attorney Richardson fielded questions from Commission on how to best handle COVID  motion carried by all commissioners voting yes to approve as read.  outbreaks amongst employees.  VI. Business Tax ReeiptAppleuioAppemnsePresmations  Note: Mr. Jonathan Cronkhite applied for a Business Tax but will speak at September's  meeting. VII. Public Forum  *Mr. Richard Bryant voiced concern that Mr. Cronkhite was operating a "air bed and breakfast" in' Town for several months without a license. Ms. Cronkhite was present and advised she and Mr. Cronkhite received information from the Town that a license was not needed but, will be speaking at the next meeting as to it. Attorney Richardson spoke to this  Page 1    topic and explained that the Cronkhite's were not in any violation since the approval was not  necessary via Town Charter.  *Mike Smith Commended Superintendent Ward for his help in assisting AHF to remove the *Ms. Mary Jane Moon Reminded Commission that she was concerned about tobacco smoking around public buildings and has brought this forward for several months with: no action. Attorney Richardson stated the Town could informally place no smoking signs on the building. Ms. Moon concerned for Town safety as she has witnessed Town vehicles do not use turn signals when *Ms. Suzan Bryant Voiced disfavor in the Dayton/South intersection FDOT approval and cited the "Village' s character" is tol have more gentle roads. Ms. Bryant advised she felt it would be *Ms. Sandy Dix (online). Advised she too was concerned about large trucks and did not feel the *Ms. Carol Dobson Promoted the need for the Town to square off the intersection because  footbridge they were working on.  commencing turns into roadways.  difficult for large trucks to negotiate the corner when it is squared. drivers would be able to negotiate a squared corner at the intersection.  drivers cannot already see connecting roads clearly.  VIII. Correspondence  A) Richard Jones Mr. Jones requested the Commission to review his "2021-2022 Millage Rate" slide presentation (Attached in packet). Mr. Jones stated he would not: formally address the presentation due to health concerns and felt the commission would not listen to B) Space Coast League of Cities Meeting Invitation Commissioners invited to dinner on  him as displayed in the previous workshop he attended.  September 13, 2021 in Satellite Beach. IX. Commission & Verbal Committee Reports X. Review of] Previously Assigned Action Items *Sign Ordinance read by Attorney Richardson. *Public Works getting quote on termite infestation at the HWCH. Police/Public Works doing ad-hoc on-intersection improvement. *HWCH in Resolution phase for new: fees. *Town Speed Limit. Chiefwill report at next meeting. *Ongoing issues-personal manual changes and permit fees.  None listed.  *Charter Review Committee first meeting in September. Mr. Richardson will be present.  Page 12    XI. Department Reports A) Police Department ChiefLoos.  *2021 has been an: improved year for traffic ticket issuance. changes, including review of41 hour observation.  *Sgt Veina who has education in FDOT standards provided a diagram of the South/Dayton intersection (attached in agenda). Lengthy discussion regarding proposed intersection *Reserve Officer Steve Smith who has extensive experience is now putting in volunteer *Chiefu updated policy and procedures, as well as job descriptions (attached in agenda).  hours at the PD.  *Attended Zoom meeting with Brevard EOC. *All Officers up to date on monthly training requirements. *Attended "Crisis Track" zoom meeting. B) Public Works Town Superintendent Ward *Installed new street signs. *Maintain ditch lines for drainage. *Repaired various tools. *Getting two quotes on road line paint.  *Advised he can rent a saw for $89. A day for Dayton/South intersection.  C) Administration Town Clerk/Treasurer Collen *Election Resolution sent to County. *Election Report sent to SOE. *Making "How to List" for Town admin. *Met withl Brevard EOC. *Rapid COVID test available to employees. D) Treasurers' Report Town Clerk/Treasurer Collen Awaiting clarification on allowable uses for funds. *HWCH continues to be sold out with new: rates. *Attending M.IT. online Finance Theory one E) Building Department Town Clerk/Treasurer Collen *Report attached in Agenda. Permits up overall form last year. * Working on Building Surcharge Reports not completed since 2017.  *Filled paperwork for Rescue. Act-Town has 348,0000 to help with various expenses.  *State Received Audit Report. *Attended Budget Workshop.  *Met with West Melbourne City Manager to get guidance on Town operations.  Page 13    XII. Consent Agenda  A) Opportunity for Audience input regarding Consent Agenda B) Opportunity for Commission to Remove Items from Consent. Agenda  C) Recommended Actions:  1) Approval ofMinutes: For Filing  (a) Special Commission Meeting - July 2, 2021 (b) Regular Commission Meeting -J July27,2021  (c): Joint Commission/Finance Budget Workshop - August 9, 2021 (d) Special Commission/Flection Certification - August 19, 2021 2) Acceptance ofFinancial Statements subject to Audit-July  3) Approval of Reports  (a) Department Reports: Public Works, Police Department, Building Department No Meetings this month - Board of Adjustment, Codel Enforcement, Permit & Inspection Committee, Town Beautification Committee, Traffic Committee, 4) Appointments & Resignations - Suzan Bryant, Resignation from Finance Committee  (b) Finance Committee - July 26, 2021, August 23, 2021 (c) Beautification Committee - June 14, 2021 Charter Review, Town Review Board 5) Proclamations/Resolutions- None  XIII. Unfinished Business  A)Millage Rate and Town Budget The Town Clerk presented a budget worksheet with millage rates from the past various meetings. Public Comment was afforded to ask questions and make recommendations to the Commission. There were: no comments other than Mr. Jones's Millage report attached in agenda. Vice Mayor Calenda motioned to approve the current millage rate of9.8103 as recommend by the finance committee. Commr. McCharles 2nd the motion. The public was afforded opportunity again to comment, there were no additional comments. The motion passed unanimously byall B). Town Budget for 2022 Public Comment was afforded to ask questions and make recommendations to the Commission. After an extensive discussion by the commission to set aside reserve money and create reserves funds Vice Mayor Calenda motioned to accept the current Towns budget as presented with changes as discussed. Commr. Anderson 2nd the motion. Additional public comment was afforded with no additional comments relayed. The motion passed unanimously by all commissioners votingyes.  commissioners votingyes.  Page 14    XIV. New Business None  XV. Review ofNewly Assigned Action Items  *Clerk will make arrangements to see if AHF is available again post COVID for Town *Attorney Richardson will email COVID policy outlining employee time off to the Town. *Attorney Richardson will look into obtaining aj possible truck ordinance for the town in the *ChiefLoos will consult with the Fire Department to make sure their trucks can operate on *Employee Eval Folder to be ready for commissioners review in the future.  meetings. future.  all Town roads ifi upgraded. XVI. Approval for Payment  Motion by Commr. Jones to approve a $17,145.00 quarterly payment to FMIT Town Insurance for the 21/22 Fund Year. 2nd by Commr. Anderson. After brief discussion the  motion passed unanimously by all commissioners votingyes.  XVII. Adjournment 10:57pm Next Meeting will be September 7, 2021  Please note: Minutes are not a verbatim transcript and those wishing to have a Ifan individual decides to appeal any decision made by the Town Commission with respect 10 any: matter considered. at this meeting, ai record and transcript oft thep proceedings will ber requiredo and the individual will need 10 ensure that a verbatim record and transcript oft the proceedings isn made, whichy record includes thet festimony ande evidence upon which the appeal is based and willl be acceplable inc a court ofl lav (FS286.0105). Such person must provide ai methodj for recording and transcribing the proceedings verbatin as the Town does nol! provide sucha recordo or transcripl.. Inc accordance with the Americans Disabilities. Act and. Section. 286.26, Florida: Statutes, persons needing special accommodations) for this meeting. shall, within a reasonable time prior fot the meeting contact the Office ofu the Town Clerk (321) 723-8300.  transcript may request a copy ofthe recorded discussion.  ATTEST:  LA  Mayor  fown Clerk/Treasurer K  Page 15