TOWN OF] LAKE. HAMILTON MINUTES TOWN COUNCIL REGULAR: MEETING TUESDAY,OCTOBER 1ST,2024  6:00 PM  The' Town Council ofLake Hamilton! held al Regular Council Meeting on Tuesday, October1,2024,  at 100 Smith Ave., Lake Hamilton, FL 33851.  CALL TOORDER INVOCATION  Mayor Wagner called the meeting to order at 6:00 p.m.: The invocation was given by Patrick Slavens. PLEDGE OF ALLEGIANCE Pledge of Allegiance led by all. ROLL CALL  Roberson, Slavens and Wagner were present. Mathis was absent. Staff: Town Clerk Borja, Finance Director Peterson, Public Works Director) Henry, Town Administrator Sandoval and' Town Attorney Francesca Sabatini were present.  MOBILITY WEEK PROCLAMTION Presented by the Mayor. PRESENTATION  QUINTANA GROUP PRESENTATION The Quintana group presented to the Town Council. POLICEI DEPARTMENT CEREMONY  Thel Lake Hamilton Police Department presented awards to officers and the Town Clerk Borja  swore in two officers. CONSENT AGENDA  Motion made by Slavens and a second by Roberson to approve September 3, 2024, Regular Council Meeting Minutes; September 3, 2024, Budget Workshop Minutes; September 10, 2024, First Budget Hearing FY 2024-2025 Minutes; September 18, 2024, Bid Opening ITB #2024-04 Meeting Minutes; September 24, 2024, Bid Opening ITB #2024-03 Meeting Minutes; September 24, 2024, Second Budget Hearing FY 2024-2025 Minutes; Budget Amendment for Insurance and A roll call vote was taken. Slavens aye, Roberson aye and' Wagner aye. Motion passed 3-0.  Charter Review Application Slavens. RECOGNITION OF CITIZENS Marisol Ortega commented. NEW BUSINESS  Public Hearing and First Reading Ordinance 0-2024-10 Business Impact Fees    October1,2024, Regular Council  Minutes  Town Attorney Sabatini read the title for the record. Town Administrator Sandoval presented.  Ordinance 0-2024-10: AN ORDINANCE OF THE TOWN OF LAKE: HAMILTON, FLORIDAAMENDING CHAPTER 1 OF THE: LAKE HAMILTON CODE OF ORDINANCES, TO ADD SECTION 1-13, IMPLEMENTING THE STATE'S STATUTORY MANDATETO PREPARE BUSINESS IMPACT ESTIMATES PRIOR TOTHE. ADOPTION OF PROPOSED ORDINANCES PURSUANTTO SECTION 166.041(4), FLORIDA STATUTES; PROVIDING FINDINGS; ADOPTING BUSINESS IMPACT: ESTIMATE PROCEDURES, REQUIREMENTS AND EXEMPTIONS; PROVIDING FOR SEVERABILITY, CONFLICTS AND. ANI EFFECTIVE DATE. Motion madel by Slavens and as second by Roberson to approve Ordinance 0-2024-10 Business Aroll call vote was taken. Slavens aye, Roberson aye and Wagner aye. Motion passed 3-0. Public Hearing and First] Reading Ordinance 0-2024-11 Annexation Hamilton 8 &9 Ordinance 0-2024-11: AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF LAKE. HAMILTON, FLORIDA, EXTENDING THE CORPORATE LIMITS OF THE TOWN SOASTOI INCLUDE ADDITIONAL TERRITORY LYING. ADJACENT TO THE PRESENT BOUNDARIES OF THE' TOWN OF LAKE HAMILTON, FLORIDA; THE PROPERTYIS LOCATED NORTH OF KOKOMO ROAD, EAST OF CROCUS PLACE: IN SCENIC TERRANCE SUBDIVISION AND SOUTH OF HUGHES ROAD; DESCRIBING SAID ADDITIONAL TERRITORY; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH, AND PROVIDING FOR. APPLICABILITY; PROVIDINGFOR SEVERABILITY; AND PROVIDING FOR. AN EFFECTIVE DATE.  Impact Fees.  Town Attorney Sabatini read the title for the record.  Town Plannerl Doug presented.  Motion made by Slavens and a second by Roberson to approve Ordinance 0-2024-11 Annexation Aroll call vote was taken. Slavens aye, Roberson aye and Wagner aye. Motion passed 3-0. Public Hearing for] Resolution R-2024-18. Hamilton Bluffs Phase 1 &2 2 Final Plat  Hamilton 8&9.  Town Attorney Sabatini read the title: for the record.  Town Planner Doug presented.  Resolution R-2024-18:. AJ RESOLUTION APPROVING THAT CERTAIN PLAT ENTITLED "HAMILTON BLUFF PHASES 1 AND 2" FOR FILING IN. ACCORDANCE WITH CHAPTER 177, FLORIDA STATUTES; AND ESTABLISHING AN EFFECTIVE DATE. Mayor Wagner opened the public hearing; no public comment was made. Thej public hearing was Motion made by Slavens and a second by Roberson to approve Resolution R-2024-18 Hamilton Bluffs Phase 1 & 2 Final Plat with conditionally substituting the map with exhibit "A". Aroll call vote was taken. Slavens aye, Roberson aye and Wagner aye. Motion passed 3-0. In 2022 the Town approved the development oft thel Hamilton Bluffs Subdivision. Under the advice ofTown planning and engineering it was recommended that the lift station the developer was building for their community should be upgraded toj provide services to future development outside oft the subdivision. The Town agreed inj principle to pay for the upgrades. The Town staff has been provided the attached proposal for the upgrades for your approval. Staffrecommended the approval of life station upgrades to facilitate the planned growth oft the Town int the amount  closed.  The Lift Station Upgrade  Minutes prepared by Jacqueline Borja    October 1,2024, Regular Council  Minutes  $411,809.53 for lift station upgrades provide by Tucker paving with aj passthrough payment from the Town to Cassidy Development. $77,068.80 Cost oft rental pumps toj provide working services as most oft the upgraded equipment has lead times of more than one year. Rental equipment'sreal cost should be a lot less as provisions toj provide operation without rental pumps are underway. The total cost of $488,878.33 should bej paid for with collected sewer impact fees. Motion made by Slavens and as second by Roberson to lift station upgrade. A roll call vote was taken. Slavens aye, Roberson aye and Wagner aye. Motion passed 3-0. RFQ-2024-1 review & consideration of received bid (one bid received)  Town Clerk Borja presented  There was ai motion for the Town Clerk to draft and publish an RFQI Bid for the Town Attorney position and only one RFQI Bid was received from Sabatini Law Firm PA. The Council review Motion made by Slavens and a second by Roberson to approve the acceptance oft the proposed Town Attorney RFQ-2024-1 bid from Sabatini Law Firm without the monthly retainer fee and Ar roll call vote was taken. Slavens aye, Roberson aye and Wagner aye. Motion passed 3-0. ITB #2024-04: SR-27 Pump Station and Force Main Improvements Bid (no bids received) Staffrecommends: the Re-bid ofl ITB #2024-04 SR-27 Pump Station and Force Main Motion made by Slavens and a second by Roberson to approve ITB #2024-04 SR-271 Pump Station A roll call vote was taken. Slavens aye, Roberson aye and Wagner aye. Motion passed 3-0.  and discussed the proposed bid from Sabatini Law Firm.  correction.  Pennoni presented. Improvements.  and Force Main Improvements to Re-Bid.  Thel Parks & Recreation Advisory board recommendations  Town Administrator Sandoval presented Recreation Advisory Board. Frances Cruz commented.  The Town Council reviewed and discussed the recommendations made by the Parks & Motion made by Slavens and a second by Roberson to approve the Town ofLake Hamilton to continue to work with JT Community Revitalization & Corporations for the Martin Luther King parade and event annually and waive the Special Event Ordinance Application to allow the event Aroll call vote was taken. Slavens aye, Roberson aye and Wagner aye. Motion passed 3-0.  annually on the last Saturday of. January. The: approval to purchase agenda software Town Clerk presented to Council. from Granicus with the updated version.  Staffi recommends the approval oft the agenda software proposal from Granicus. Motion made by Slavens and a second by Roberson to approve the agenda software proposal Aroll call vote was taken. Slavens aye, Roberson aye and' Wagner aye. Motion passed 3-0.  The CGAI Property Acquisitions Town. Administrator Sandoval presented. Minutes prepared by. Jacqueline Borja  There were previous discussions with Dundee CGA regarding the' Town possibly acquiring the property located on 2nd Street east of Bruce Martin Park. Town staffh had ai meeting with the    October 1,2024, Regular Council  Minutes  representative from Dundee CGA regarding said acquisition. Staffi recommended looking into the possibility ofnegotiating with Dundee CGA to acquire said lot for future stormwater needs fort the  Town.  The' Town Council discussed the item.  The Consider request for exception of height limits for Port 27 located at 30928 U.S. Hwy 27 The approved Port 27 site plans include the construction ofa lighthouse on the site. The plans did not include al height for the lighthouse. The C-1 zoning district has a height requirement of 35 feet. Section 16-137 permits the Town Council to approve at taller height limit fori items such as "chimney, water, fire, radio and television tower, church spire, dome, cupola, cooling tower, elevator bulkhead, smokestack, flagpole, parapet wall and similar structures and their necessary mechanical appurtenances". Request for approval oft the town council to be located above the established height limits for the construction ofa 57-foot-tall lighthouse on the Port 27 property Motion made by Slavens and a second by Roberson to approve the request for exception ofheight Ar roll call vote was taken. Slavens aye, Roberson aye and Wagner aye. Motion passed 3-0.  South  Marissa from Central Florida Regional Planning Council presented  located at 30928 U.S. Hwy. 27 South.  limits for Port 271 located at 30928 U.S. Hwy 27 South.  Public Hearing for Resolution R-2024-19 SFR Loan Application Town Attorney Sabatini read the title for the record. Public Works Director Henry presented.  Resolution R-2024-19: A RESOLUTION APPROVING THAT CERTAIN PLAT ENTITLED "HAMILTON BLUFF PHASES 1 AND: 2" FOR FILING IN ACCORDANCE WITH CHAPTER 177, FLORIDA STATUTES; AND ESTABLISHING AN EFFECTIVE DATE. Mayor Wagner opened the public hearing; no public comment was made. The public hearing Motion made by Slavens and a second by Roberson to approve Resolution R-2024-19 SFR Loan Aroll call vote was taken. Slavens aye, Roberson aye and Wagner aye. Motion passed 3-0. Town Administrator- Town Administrator Sandoval reported to Council the job openings for the new fiscal year have been posted. She mentioned the staff is working hard to close the fiscal year. She mentioned starting December, the Council will start receiving quarterly reports. Also, on October 9, 2024, there will be a wastewater bid opening for the water facility project. She mentioned the date for the Employee' 's appreciation lunch will be on October 7th, 2024, at 1:00pm at the Winter Haven Olive Gardens for both staff and Council to join. For all the employees to attend, Town Hall will be closed at 1:00 pm. She asked Council ift they could attend, they all said yes. She reiterated to Council for the Trunk or Treat event, thel Police Department will be in charge of planning and receiving donations for the event. The Town will provide a notice for residents for the time the Town Hall will be closed for the Employee Lunch Appreciation. She also mentioned the 39: Mile Yard Event is usually handled by the building department, and ift there are. residents who want to participate to contact Shawna from the building department. Town Clerk- Town Clerk Borja updated the Council oft the upcoming events and meetings. Florida League of Cities committee willl be on Friday Oct. 4th, 2024, in Orlando. The Polk State College Groundbreaking in Davenport will be on Wednesday, October 9th, 2024 at 10 am. The  was closed.  Application Lead Service Linel Inventory.  STAFF REPORTS:  Minutes prepared by. Jacqueline Borja    October 1,2024, Regular Council  Minutes  Chamber Luncheon Chamber willl bei inl Lake Eva Haines City on Thursday, October 10, 2024. Slavens, Wagner and Roberson said they will attend. The Ridge League Dinner willl be in Winter Haven Thursday, Oct 10, 2024. Slavens, Roberson and Wagner said they will attend. She also updated the council that she would be out oft the office for the Clerk Conference in] Lake Mary from  October 13-17.  Police Department- Included inl Packet. Community development- Included in] Packet Public Works- Included in Packet.  TOWN ATTORNEY COMMENTS: The Town Attorney commented that the Town can legally  impose fines for heavy trucks per the Ordinance.  COUNCIL COMMENTS: regarding loosed dogs in the Town.  Council Member Roberson asked the Attorney to investigate what actions the Town can take Motion made by Roberson and a second by Slavens to approve to increase the Town Clerk's A roll call vote was taken. Slavens aye, Roberson aye and Wagner aye. Motion passed 3-0. Motion made by Slavens and a second by Roberson to adjourn the meeting at 8:26 PM. All in  salary to $75,000 effective today October 1,2 2024.  ADJOURNMENT: consensus. Motion Passed 3-0.  -  ATTEST?  Moline Wagnn Marlene Wagner, Mayor  Aactéling Borja, Town Clerk  Brittney Sandoval,own Administrator fifulahal  Minutes prepared by Jacqueline Borja    October1,2024, Regular Council  Minutes  Minutes prepared by. Jacqueline Borja