VILLAGE OF WESLEY CHAPEL COUNCILMEETING MINUTES WESLEY CHAPEL VILLAGE HALL 6490 Weddington Road, Wesley Chapel, NC28104 July 10, 2023-7:00PM  The Village Council of Wesley Chapel, North Carolina met at Village Hall at 6490 Weddington Members Present: Mayor Amanda Fuller, Mayor Pro Tem David Boyce, Council Members:  Road, Wesley Chapel, North Carolina.  Mike Como, and Deb Bledsoe. Administrator,  Absent: Staff] Present: 1. Call to Order  Council Members Lori Bailey and Vagn Hanson, Zoning & Planning Kathy Queen, Finance Officer/Clerk and Village. Attorney George Sistrunk.  Mayor Fuller called the meeting to order at 7:00 p.m. A quorum was present. The Pledge was  recited by all, and the invocation was given by Mayor Pro Tem Boyce.  2. Public Comments  Roger Horton, resident, requested for Council Members to have a speed study conducted on Weddington Road in front of their neighborhood, Pinnacle. He stated Pinnacle is a 55 and older Mayor Fuller stated she thought a study had recently been done on this roadway and would check  community, and they are. having difficulty exiting their neighborhood.  to scc when thc last one was done.  3. Agenda Additions, Deletions, and/or Changes Council Members requested the following changes: a. Change Item 7a to Butterfly Wall update b. Consider. Item. 11 - Add Auger to tractor quote c.Add. Item 8e - Call for public hearing for text amendments 4. Council Meeting Minutes - Approval  MOTION, and second was made to approve the. June 22, 2023 Council Meeting Minutes and was  unanimously approved.  S25thAmniversary of the Village Celebration Update  Council Member Bledsoe reported on the 25th. Anniversary. She stated that all memorabilia for the event have been received, thunderstorms were threatening to disrupt the event, and misting  Council Minutes Regular Meeting 2023-07-10  Pg.1    stations would be provided to help cool volunteers and guests. Council Member Bledsoe noted there was an issue with the banners that were tol hang on1 the poles in the Village for the 25th event, and they likely would not be in place in time. She is continuing to work to have them installed in the Village. She also informed Council Members that one of the twenty-five dogwoods donated and planted in the park was not doing well. Council Member Bledsoe noted many of the trees have been sponsored; Mayor Fuller suggested having a place to sell sponsorships at the event.  6. Financial Report a. Financial Update  Kathy Queen, Finance Officer, reported that the Village was in the process of closing the books for the FY22-23 fiscal year. Once they have been finalized, they will be presented to the Council. Council Member Bledsoe asked about the. Accounts Receivable Item showing upon the Balance Sheet. Ms. Queen noted this item reflected the invoices that had been sent to recoup reimbursable  engineering costs. The amount in questions was approximately $7,500.  7.1 Park & Rec. Committee a. Updates:  Pam Utley, Park & Rec. Chair rinformed the Council that the Park & Rec. Committee did not have aquorum at the last scheduled meeting. She informed Council Members the Boy Scouts finished the Butterfly Wall on April 24. Ms. Utley mentioned the upcoming event in August - End of Summer Jam and informed Council that there is no additional information to report on Birddog  Security at this time. 8. Planning Board Report a. Update  Planner Vagn Hansen was absent from this Council Meeting. Sherry Killion, from the audience, reported that the Planning Board had a guest speaker, Keith O'Herrin, who spoke on the Urban Mayor Pro Tem Boyce asked if the Council should call a Public Hearing in August regarding the proposed text changes to the Village's Subdivision Ordinance. Council Member Como suggested aj joint meeting with both the Council and the Planning Board before the public hearing is called to1 review and discuss the proposed amendments. Council asked Vagn to present the joint meeting to the Planning Board and Council proposed July 24, 2023 for the Special Meeting. MOTIONand. second were made by Mayor Pro Tem Boyce and Council Member Bledsoe to hold a Special Meeting on July 24, 2023 at 7 p.m. at 6490 Weddington Road, Wesley Chapel, NC and MOTIONand: second were made by Mayor Pro Tem Boyce and Council Member Bledsoe to hold a Public Hearing on the proposed amendments to the Villages Conservation Subdivision Ordinance on August 14, 2023 at 7 p.m. at 6490 Weddington Road, Wesley Chapel, NC and was  Tree Forrest program.  was unanimously approved.  unanimously approved.  Council Minutes Regular Meeting 2023-07-10  Pg.2    b. PB&B BOAAppointments ending date of 6/30/2026.  1) Sandra Burke was appointed to Seat loft the Planning Board effective July 1, 2023 with ai term 2) Sherry Killion was appointed to the Planning Board as an Alternate, Alt Seat 2, effective July 3) William Reule, Jr. was appointed to Seat 1 oft the Board of Adjustments effective July 1, 2023 MOTION was made by Mayor Pro Tem Boyce and Council Member Boyce to appoint Sandra Burke to Seat 1 oft the Planning Board with a term ending date of6/30/2026, Sherry. Killion to the Planning Board as an Alternate, Alt Seat 2, with a term ending date of 6/30/2025, and William Reule, J: to Seatlofthe BoardofAdustments with ai term ending date June 30, 2026,, all effective C. RZ2022-04 Parcels 06024011, 06024011A, 06024011B, 06024011C, 06024030, 06024031, The property owner reached out on June 26, 2023 to confirm that the Council had not voted to change anything on the property. Mayor Pro Tem Boyce affirmed to the owner that no changes had been made. The property owner asked when a decision would be made. Mayor Fuller reminded Council Members they made the suggestion to consider conditional rezoning. Council Member Bledsoe commented that he owns the land, and the Council needs to deal with this. She thought the owner was open to partnering with the Town and stated he was looking forward to working as partners. The property owner commented that he perceives hei is being stonewalled by the Council. She recommended in the spirit of partnership for the Council to reach out and ask Mayor Fuller asked if Council çould change property zoning to be conditional, and Attorney Sistrunk replied properties cannot be classified as conditions and advised that a Conditional District would be needed. With Council's prior approval, Mayor Pro Tem Boyce and Council Member Bledsoe met with the developer/owner in an effort to better understand his needs and to find out how to best partner with him. Mayor Pro Tem Boyce stated the Village needs to move forward with this issue as the developer is aj property owner. Council called for a Public Hearing requested the Village's Planning and Zoning Administrator, Vagn Hansen, to discuss ways to Motion and second were made by. Mayor Pro Tem Boyce and Council Member Como to callj fora Public. Hearing for RZ2022-04. to be held September 11, 2023 at 7p.m. at 6490 Weddington Road,  1,2023 with a term ending date of6/30/2025. with ai term ending date. June 30, 2026.  July 1, 2023, and was unanimously approved. 06024032, 06024033, and 06024036 (9 Parcels)  him to come and talk to the Council.  partner with the developer. Wesley Chapel, NC.  9.Western Union Municipal Alliance Update (WUMA)  Mayor Fuller reported on recent activities by surrounding Municipalities. Items of interest include 1) Weddington is also having an anniversary celebration, but Mayor Fuller was not sure of the number of years they are celebrating, Marvin isl hosting their 2nd Annual Marvin Day, a 1.75% water rate increase was reported to expand services, and the Board of County Commissioners continues to discuss the expansion of the water system and potentially allocating resources to  Municipal entities.  Council Minutes- Regular Meeting 2023-07-10  Pg.3    10. Updated Budget Message  Mayor Fullerinformed Council that Finance Officer Queen updated the Budget Message based on comments made previously by a citizen. The new message discusses projects in the Village's  pipeline that likely will not bei implemented in FY23-24.  11. Equipment Purchase  Mayor Fuller informed Council Members that staff is requesting to purchase the John Deere Tractor, cart and auger. The cost oft the Tractor and accessories is the lowest of three quotes and MOTIONand: second were made by Council. Member Como and Mayor Pro Tem Boyce to allow for the purchase ofthe. John Deere Tractor and accessories for $23,887.45. and was unanimously  the pre-tax cost, including the auger, is below what has been budgeted.  approved. 12. UCSO Contract  Council Members approved the amended UCSO Contract in the amount of $117,517.96. MOTION and second were made by Council Member Bledsoe and Mayor Pro Tem Boyce to approve the Union County Sheriff's Office (UCSO) Contract in the amount of8117,517.96 and Finance Officer Kathy Queen presented an amended ARPA Ordinance 2023-07-10 #12, for Council's review. The remaining, unearned amount reported by the Village is $195,060. This Ordinance appropriates the final amount allocated from the CARES Act and received by the Village as ar result oft the COVID Pandemic. The funds have been appropriated to cover allowable MOTIONand: second were made by Member. Pro Tem. Boyce and Council Member Como to adopt  was unanimously approved. 13. ARPA Ordinance  costs as detailed in the Ordinance.  Amended Ordinance 02023-07-10#12 and was unanimously approved. Council discussed the. Audit Contract for FY22-23, and it was approved. the Audit Contract) for FY22-23 and was unanimously approved.  14. Audit Contract  MOTION, and: second were made by Council Member Como and. Mayor Pro Tem Boyce to adopt  15. Irrigation Extension  Mayor Fuller requested Council Members to approve a template contract for Union Grove Landscape Development and to authorize Mayor Fuller, in conjunction with the Park Maintenance Technician, to negotiate and approve the contract up to the budgeted amount of $9,000. The contract requires a project scope in order to negotiate the cost; The scope is required to be included as part oft the contract. Council determined it is ini the Village's best interest to continue to work with the same contractor, Unity Grove. Landscaping Development. Mayor Pro" Tem Boyce noted he did have concerns regarding suspending the Policy; however, he was in agreement to continue with the same provider toj protect the Village's current investment in this asset and to not intertwine two contractors for the same project. Park Maintenance Technician Lepke noted it  Council Minutes Regular Meeting 2023-07-10  Pg.4    would be difficult tol hold one provider accountable: for any problems when considering al blended MOTIONand: second were made by Council Members Bledsoe and Como to suspend the rules to consider the irrigation contractwith Unity Grove Landscaping Development andi was unanimously MOTIONand. second were made by Council Members Bledsoe and Como to allow Mayor Fuller; in conjunction with the Park. Maintenance Technician, to determine the scope ofwork needed to extend the irrigation. system at Dogwood. Park, to negotiate pricing, for the project, and to execute the contract not to exceed the budgeted amount of $9,000 and was unanimously approved. Mayor Fuller informed Council of the complaints from the Heritage Subdivision regarding a foul odor coming from the pump station. She explained that she spoke with Brian Matthews, County Manager, and he agreed this was a valid concern. Mr. Matthews suggested the Village consider a Resolution of Support to givet tot thel Heritage Subdivision community. Both Kolter and the County fault the pump station for creating the foul smelling odor; However, the County says Kolter was made aware oft thej problem before the County signed off on the station and Kolter says the County signed off, SO they are not responsible. Council Member Como speculated that the developer should look to the engineer as it required their approval before it could be released. To date, the developer has not turned: management over tot thel HOA. Regarding bond: monies, Council Member Como stated Kolter went through a loophole, and they were warned by the County that this wasa potential problem, and they, Kolter, ignored the warning. Council Member Como informed Council Members the Town ofL Indian Trail will be discussing this issue at their next meeting. Attorney Sistrunk noted there is not an official action that can be taken by the Village. Council Member Como stated the Village should not write a resolution for this purpose. Council agreed for Mayor Fuller to communicate with HOA atl Heritage and to attend their meeting as a show of  or combined system.  approved.  16. Heritage Subdivision = Resolution Consideration  support.  17. Amended Planning Board Rules of] Procedures  Council approved the amended Planning Board Rules of] Procedure as presented with a few: minor changes. In particular, Council determined the outcome of votes when a member refuses to vote. Council decided that if the issue is a zoning matter, the vote shall be recorded as a no vote. All MOTIONand: second were made by Mayor Pro Tem. Boyce and Council Member. Bledsoe to adopt the Amended Rules of Procedures including minor changes discussed and was unanimously Council was in CONSENSUS to add the category! "Planning Board Member In" on the Council Meeting Agenda and requested the additional $25 fee to be paid to the Planning Board Member for providing ai report to Council be confirmed by previous data. The Clerk agreed to research and  other matters shall be recorded as alyes-yote.  approved. Agenda Amendment  MUM  validate the amount.  Council Minutes Regular Meeting 2023-07-10  Pg. .5    Conflict of Interest Form  Council discussed need for a conflict of interest statement/form be completed semi-annually by Members. Council Members liked the idea ofh having the form completed upon appointment and again when there is a change of status. The update upon a change of status should be done prior  toa any meetings. 18. Council Comments recorded ini the minutes.  Council Member Bledsoe asked other Council Member if they were interested in having Council's closing comments recorded in the Minutes; Council agreed to have closing comments Council Member Como commented on Cuthbertson Road Traffic and continued development in Mayor Pro Tem Boyce informed Council Members that he cannot attend the August Council  the area. He will be calling the County Planning & Zoning for a status update.  meeting but will provide reports. 15. Closing Comments  Mayor Fuller shared a thank you letter from Semper Fi for donations received from the Rock n Roller Car Show held earlier this year. The letter was passed to the Park and Rec. Committee for  their review. 16.Adjourn  MOTION and second were made by Mayor Pro Tem Boyce and Council Member Bailey to  adjourn the meeting at 9:26 p.m. VILLAGE OF WESLEY CHAPEL Conerh Shallk Amanda Fuller, Mayor  Wesley Municipal SA Incorporated North Cae!  Attest:  1998  Sat Khen Kathy Quéen, Clerk  Council Minutes- - Regular Meeting 2023-07-10  Pg.6