VILLAGE OF WESLEY CHAPEL August 21, 2023 at 7 PM yvelechpehnccon  COMMUNICATIONS COMMITTEE MEETING MINUTES Town Hall, 6490 Weddington Road, Wesley Chapel, NC 28104  1. Call to Order/ Determination of Quorum Present: Chris McBride, Pauline Morris, Joel Down Others Present: Council Liaison Deb Bledsoe shared briefoverview oft their background /roles.  Meeting was called to order at 7:04PM by Chairperson Franchesca Mazariegos  New committee member Joel Down introduced himselfto the committee. Committee members  2. Public Comments None  3. Additions, Deletions and Adoption of Agenda  New committee member. Joel Downs requested an addition to the agenda - Live Streaming of Council Meetings. Following this addition, the agenda was unanimously approved.  4. Approval ofJune 19, 2023. Meeting Minutes The minutes were unanimously approved as submitted. a. Recruitment strategy - status /next steps the request for volunteers monthly on FaceBook.  5. Old Business  FaceBook Debl Bledsoc will investigate the feasibility and implementation of repeating Flyers - Pauline Morris will create new: flyers to place in a stand at Village Hall during events such as. Meet with the Mayor. Will be copied on bright paper. Committee has budget to do this. Need to edit flyers to state "Wesley Chapel Residents Only." Meeting with the Mayor will also be placed in Village of Wesley Chapel coffee mugs Movie night - will look ini to: feasibility of distributing as cars arrive or placing on PTO- Deb and Chris will reach out to schools to see ifi flyers can be shared with or  Additional recruiting opportunities:  and distributed during next Meeting with the Mayor. Fall bash at Dogwood Park - same as above.  windshields.  communicated by PTO to their members to solicit volunteers.  The Village of Wesley Chapel holds all public meetings in accessible rooms. Any individual with a disability that needs an interpreter or other auxiliary aids or services for this meeting should call (704) 839-0182 at least 481  before the scheduled meeting.  hours  Asa courtesy, please turn off any cell phones and pagers while meeting is in progress.    6. New Business  a. 25th Anniversary Village of Wesley Chapel - debrief  Attendance - was less than hoped for primarily due to hot weather conditions. Activities - excellent feedback and participation with fire department and face painter. Food trucks - Taco truck did not achieve minimum sales goal. Jersey Mike's donated Trees-6 60 of the 25 trees remain to be sold. Plaques have been ordered. Planning for Artwork - it was proposed that the winning artwork from the anniversary contest be placed on foam board, framed, and displayed at Village Hall. Communications committee has the budget for this and will take the lead on getting this completed. Committee agreed tol hold on this item until it can be revisited with the Village Council. Live Stream of Council meetings -Committee members shared previous efforts to introduce Live Streaming of Council Meetings and the reasons it was unsuccessful. It was agreed to table further discussion until the next budget submission.  leftover sandwiches to: firefighters. photo opportunity with Village Council.  b. Editorial Calendar - Long Term Committee Plan - next steps  7. Other Business  conflicts, the next  of the Communications Committee  Next meeting Due to scheduling change on the Village calendar of events. Meeting was adjourned at 8:21PM.  meeting  will bel held on Tuesday, September 26th. Deb Bledsoe will advise Cathy Queen to: reflect this  8. Adjourn  Ohouir wow  Fvronchasca Mazarleges  7  11. The Village of Wesley Chapel holds all public meetings in accessible rooms. Any individual with a disability who needs ani interpreter or other auxiliary aids or services for this meeting should call (704) 839-0182 at least 48 hours  before the scheduled meeting.  12. Note: Please turn off any cell phones, etc. duringt this meeting. Thank you for your cooperation.  13. 14.