VILLAGE OF WESLEY CHAPEL PLANNING BOARD REGULAR MEETING MINUTES 6490 Weddington Road, Wesley Chapel, NC: 28104 Monday, August 28, 2023-7PM  Planning Board Members Present: Chair Michael Kenary, Sandra Burke, William Reule, Jr., Richard Staff: Vagn Hansen, Interim Planning and Zoning Coordinator; Kathy Queen, Finance/Clerk; Amy Note: ASMstands for Alternate Seated Member, an alternate who serves in the place ofamember  Stephens, ASM. Jonathan Alef, Alternates Karen Izzo and Sherry Killion  Planning Board Members Absent: Adam Peter Mumpower, Administrative Assistant  during a meeting.  Pledge, Invocation and Determination of Quorum Pledge of Allegiance, and Mr. Stephens gave the invocation.  Chair Kenary called the meeting to order at 7:01PM. A quorum was present. Chair Kenary led the  Approval of Meeting Minutes  MOTION and second, were made by Ms. Burke and Mr. Reule to approve the June 26, 2023 Motion and second, were made by Mr Stephens and Ms. Burke to approve the July 24, 2023  Planning Board Meeting Minutes and passed unanimously.  Planning Board/Council. Joint Meeting Minutes and passed unanimously. Additions, Deletions and Adoption of Agenda The agenda was unopposed.  Public Comments None Council Member In - None  1)TA: 2023-002 PRIVATE STREET DESIGN AND CONSTRUCTION: STANDARDS  Planner Hansen informed the Planning Board that the Village's standards for private street design and construction arel not consistent with NCDOT design standards. The Village's standards require wider pavement widths and cul-de-saci radii, creating additional stormwater runoff and additional development and maintenance costs. Staff proposed amending the ordinance to better align with Ms. Burke asked if the proposed changes mean cul-de-sacs will be less wide; Planner Hansen affirmed. Mr. Stephens asked about emergency vehicles and trash trucks being able to turn around. Planner Hansen stated they are still wide ènough to do sO and that he has been researching why the ordinances were designed as they were. He has not found any other towns that have the same: standards. He said that subdivisions can still optt tol have widero cul-de-sacradi; however, NCDOT would not typically approve since it would not be to the standard, and they  public road design standards.  would usually prefer not to maintain anything more thàn required.  PB Minutes-8/28/23  Page 1    Mr. Alef recommended that the statement "..shall be built to minimum NCDOT desigh standards."'should be changed to ".shall meet or exceed minimum NCDOT design standards.." Chair Kenary asked about minimum state road-width standards; Planner Hansen replied road- widths are 22' on level ground, which is 26' curb to curb, and the cul-de-sac radius is 35. Mr. Stephens asked if NCDOT requirements will supersede anything the Planning Board may decide; Planner Hansèn replied only for the roads they maintain. Mr. Reule said he felt it was important tol have cul-de-sacs large enough for utility and EMS vehicles to be able to turn around and stated that he can seel how difficult iti is to balance the requirements with preserving trees and reducing Proposed Amendments: Ordinanice 6155.093 Private Roads; Gated Residéntial Developments Section (A) [... All private roads shall be built to minimum or exceed NCDOT design standards -TRe-PIPPNR-paVeReNEFRdNrdFaidese-haise-P-Rtamde-mAaimum-pavement dhameteref120-feetas-meBSuPedemthecenterdundshal-bereguired.  the amount of asphalt used. Proposed changes are as follows:  for subdivision 0ad5-WEAIRe-eowAngeeeptins.  RP-RPRUREPaNeeRE-WAEAe  BéiMSIOR-Feads-SAa1-9e26eet,metineluding  CUFD-and-guiter  -#-aPProVRg-rea4, the-WVllage-Coundl-hi-hswe-me-swherily-te-approve moa-sonsteheesaneNcOFa-wtwensamdna) MOTION and second were made by Ms. Burke and Mr. Reule, Jr., to recommend approval to Council the proposed amendments to Ordinance 155.093 to read under Section A ".All private roads shall be built to or exceed minimum NCDOT design standards for subdivision road." and MOTION and second were made by Ms. Burke and Mr. Reule, Jr, to recommend approval to Council for the Statement of Consistency for the proposed amendment as consistent with the Guiding Principle 1, Strategy B: Ensuring Compatible Residential Development, Review and revise zoning and subdivision regulations to ensure that the nature of future residential development meets the Village's goal for quality, design, and infrastructure. Guiding Principle 4: Respecting the Natural Environment: Reduce the omounto/stormwater  passed unanimously.  Village of Wesley Chapel Comprehensive Plan under:  runofffrom private streets. The motion passed unanimously.  2)TA2023-003 SIDEWALK LOCATION STANDARDS  Planner Hansen provided the following background information, as writtenin the Planning Board memo: "With the requirement that street trees be located within a 9-foot-wide planting strip, there are concerns about the approval of new subdivision streets with streét trees and: sidewalks  PBI Minutes-8/28/23  Page 2    (both required) due to the increased right-of-way width needed for both, which may exceed the width that NCDOT will approve. As an interim solution to this potential design issue, staff are proposing an amendment to the sidewalk standards in the Subdivision Ordinance to allow them tol be located within a dedicated pedestrian easement behind the dedicated street right-of-way. Over the coming months, staff plans on reviewing street design standards - particularly with regard to planting strips, street trees, and sidewalks to ensure that the Village can effectively require the desired infrastructure in a feasible locâtion and arrangement. Other clarifying Planner Hansèn told Board members that NCDOT right-of-way standards do not accommodate this large of a width for planting strips, and that they will not allow large canopy trees in the right of way. This situation occurred in Courtyards subdivision when they were going through thè process of turning their roads over to the NCDOT. Ninety trees had to be removed of which eighty-seven had to be replanted. He said that although ideally, we want to have large trees and sidewalks, iti is difficult to accommodate due toi the amount of space that is required. The ordinancé proposes to have sidewalks go behind the right of way sO that the larger planting strips can be accommodated. Planner Hansen stated that his proposal is to provide an interim solution. He will be talking with the Urban Forester about the appropriate width for planting Mr. Reule said his only concern is homeowners may think these trees are their property and may  amendments regarding installation and maintenance are included as well."  trees in the right-of-way, as it may be an option to have a smaller strip.  not realize thère is a right-of-way. Proposed Changes are as follows:  Proposed Amendments: $155.084 Improvements Within Village Limits  Section B3-L.four-inch depth concrete with at tamped base. Sidewalks-shal-ineldeaminimum FMetgIAFNseNNyprhnwRe: Fer-edge-erpavemeREFR9-HRb-amASHereNSE-equred,te-sidewake-edge. Sidewalks shall be installed behind a grassed planting strip consistent with the street tree planting requirements of this Ordinance and may be located within the dedicated street right-of-way or within a dedicated sidewalk and pedestrian access easement. Installation and-maintenanee requirements set forth in S 155.0534A)-of this chapter shall apply. All sidewalks shall be maintained by a Property Owners Association or similarly responsible private party, unless MOTION and second were made by Ms. Burke and Mr. Reule, Jr., to recommend approval to Council for the proposed amendments for Ordinance 155.084 to read under Section B3 3 ".four- inch depth concrete with a tamped base. Sidewalks shall be installed behind a grassed planting strip consistent with the street tree planting requirements of this Ordinance and may be located within the dedicated street right-of-way or within a dedicated sidewalk and pedestrian access easement. Installation requirements set forth in S 155.053 of this chapter shall apply. All sidewalks shall be maintained by a Property Owners Association or similarly responsible private  accepted by NCDOT for maintenance.]  party, unless accepted by NCDOT forr mdintenance."and passed unanimously.  PBI Minutes-8/28/23  Page 3    MOTION and second were made by Mr Reule and Mr. Alef to recommend approval to Council for the. Statement of Consistencyfor Ordinance 155.084 as the proposed changes meet criteria under C Guiding Principal. 1, Strategy B: Ensuring Compatible Residential Development, which states: "B. Review and revise zoning and subdivision regulations to ensure that the nature of future residential development meets the Village's goal for quality, design, and infrastructure."  the following principa!:  The Motion passed unanimously.  3TA2023-004: Subdivision Minimum Lot Size Amendments  Discussions règarding amendments to lot sizes under a) S 155.074 Lot Dimensions and b) 5 155.092 Lots to Abut a Public Street were continued from previous meetings. In the Village's Comprehensive Plan, the Future Land Use Map identifièd thatresidents desire to maintain ar rural feel in the Village. The lot size amendment proposes that residential parcels, outside of subdivisions, be divided in to parcéls no less than three acres while requiring a 3001 feet minimum lot width at the front setback ofthel house. Lots accessed froma an internal street will noti fall under this new requirement. The ordinance amendment will also eliminate the provision for "flag" or "panhandle" lots. The larger minimum lot size requirement provides the ability for wastewater disposal, eliminates multiple driveways scenarios along stretches of roadwày, and allows for tree  conservation ànd more open space. Proposed changes are as follows:  Proposed Amendments: Ordinanice $155.074 Lot Dimensions  [(A) All lots in new subdivisions shall conform to the willage's Village's zoning requirements... meet all area and dimensional requirements of Ch. 156 of this cede Code of erdinances Ordinances, unless al larger minimum lot size is required by subsection (B), below. (B) All lots created under the provisions of this Ordinance through a procedure other than a Major Subdivision process, created through a subdivision that is exempt under NCGS 160D-802(a), or created under the provisions of NCGS 160D-802(), shall be required to have a minimum lot area of 3 acres and a minimum lot width of 300 feet as measured at the front setback when located  within the R-80, R-60, R-40, RA-40, R-20, and RA-20 districts.  (BC)... would  PH/PanhandleletssaméaheFimedlolmeyseapprowedinsseswheresuehleis  PAAGPPCRNPPINPeAeepeAdHNesPe, 9Heghten-tnedesaB.yOPReSHBdNMsieniaRd  e-Where-meeessaremaBea1cHto.besenet-bywateramdforawasteddispesalsystem. PAgmhandelshalmANAewding aeeesste-the-et-teFsaldecessAAHReSeweeed290eet-saldaceesshallmetbe-used  -deterPARe-eEareOPWAGHhOPrsetbaeklines.  (ED).J  MOTION and second were made by Ms. Burke and Mr. Reule, Jr., to recommend approval to Council the proposed amendments to Ordinance 155.074 to read under. Section A "All lots in new  PBI Minutes-8/28/23  Page 4    subdivisions shall conform to the Village's zoning requirements... meet all area and dimensional requirements of Ch. 156 of this Code of Ordinances, unless a larger minimum lot size is required by subsection. (B) All lots created under the provisions of this Ordinance through a procedure other than a Major Subdivision process, created throughosubdivision that is exempt under NCGS 160D-802(a), or created under the provisions of NCGS160D-802lc), shall be required to have a minimum lot oradflcgrsondomnmun lot width of300feetasn measured at thej fronts setback when located within the R-80, R-60, R-40, RA-40, R-20, and RA-20 districts. " and passed MOTION and: second were made by Mr Stevens and Mr Alef to recommend approval to Council for the Statement of Consistency as the proposed amendments to Ordinance 155. 074 are consistent with the Village of Wesley Chapel's Comprehensive Plan in that it brings the Village's subdivision standards into alignment with the recommended. minimum lot sizes for newly created lots outside of major subdivisions as specified for the future land use categories of Village Residential and Residential Growth, which comprise the mgonlyofresidentialy zoned land in the  unanimously.  Village located outside ofe existing major subdivisions.  b.P Proposed Amendment: Ordinance $155.092 Lots To Abut AI Public Stréet Section B. [(1) Such lot isa a minimum of ene-acre three (3) acres in size; and (2) : owners providing maintenance of the easement; and- (C)3)Creation : relative value of lots created; and P4)Creation of such lots... within the immediate area.j-and  Proposed Changes are as follows:  (EC)..]  MOTION and second were made by Mr. Stephens and Mr Alef to recommend approval to the Council, for the proposed changes to Ordinance 155.092 as follows: "T(1)S Such lot is a minimum of three (3) acres in size; and); [(2) : owners providing maintenance of the easement; and); [(3) ..value of lots created; and); [(4) Creation of such lots... within the immediate area; and] and Motion and: second were made by Mr. Stevens and Mr. Alef to recommend approval to Council for the. Statement of Consistency as the proposed amendments to Ordinance 155.092 are consistent with the Village of Wesley Chapel's Comprehensive Plan in that it brings the Village's subdivision standards into alignment with the recommended. minimum lot sizes fori newly created lots outside of major subdivisions as specified for the future land use categories of Village Residential and Residential Growth, which comprise the majorityo ofresidentially. zoned landi in the Village located  passed unanimously,  outside of existing major subdivisions. Old Business - None Other Items  Ms. Killion inquired whether the "Council Member In" for Planning Board meetings and "Planning Board Membèr In" for Council Meetings will continue in future meetings. Clerk Queen confirmed they will continue. Clerk Queen informed members that at Council meetings, the Chair typically  PBI Minutes-8/28/23  Page 5    provides the report, and if not thé Chair, then the Vicè-Chair, and if they cannot, then the Chair MOTION, first and: second were made by Mr. Stephens and Mr. Reule to appoint Adam Peter as  appoints a member. The Planning Board currently does not have a Vice-Chair.  Vice-Chair and passed unanimously.  Adjourn  MOTION first and second were made by Mr. Stephens and Mr. Reule to adjourn the Planning Board  meeting at 8:03 PM and passed unanimously. The motion passed unanimously.  MElo Michaël Kenary Attest  orWaE ADee Municipal Incorponited bn Caroline  Seal df 1998  Village Clerk  d  PBN Minutes-8/28/23  Page 6