COUNCIL MEETING MINUTES VILLAGE OF WESLEY CHAPEL 6490 Weddington Road, Wesley Chapel, NC 28104 September 11, 2023-7:00PM  The Village Council of Wesley Chapel, North Carolina met at Village Hall at 6490 Weddington Members Present: Mayor Amanda Fuller, Mayor Pro Tem David Boyce Council Members: Staff Present: Planning Administrator Vagn Hanson, Finance Officer & Clerk Kathy Queen, and  Road, Wesley Chapel, North Carolina. Lori Bailey, Deb Bledsoe, and Mike Como. Village. Attorney George Sistrunk.  Minutes: 1. Call to Order  Mayor Fuller called the meeting to order at 7:00 p.m. A quorum was present. The Pledge was Mayor Fuller read a statement released by the Governor's Office remembering and honoring the American'sy whol lost their lives, the first responders who camet tot theira aid, and the: service members who pursued and brought to justice those who were responsible for the terrorist act on 9/11. This  recited by all, and ai moment of silence was offered by Mayor Pro Tem Boyce.  horrific act claimed nearly 3,000 lives and changed our nation forever.  2. Public Comments  Frank Capella, resident, spoke regarding significant flooding issues] happening in the areas outlined by the one: mile stretch from the Wesely Chapel Elementary School toward Monroc and from the school all the way to New Town Road. Flooding is thought to be caused by the new development int the area. Mr. Capella stated Molly Creek, which: runs under Potter Road, is overwhelmed by the runoff, and storm barriers previously surrounding the newly developing areas have long-ago fallen Council Member Como recommended including the County Manager in communications regarding flooding as the area noted is unincorporated. In response to Mr. Capella's comments, it was clarified by Council that stormwater management is part of the Village's process when Council Member. Boyce noted het tool has issues with flooding inl his area and had planned to discuss  down.  reviewing and considering new developments.  itd during the comment period.  3. Agenda Additions, Deletions, and/or Changes upcoming Litter Sweep. Item 8 was changed to 8b.  1) Mayor Fuller requested for Item 8a to be added to recognize National Night Out and the  Councill Minutes- Regular Meeting 2023-09-11  Pg.1    2) Mayor Fuller requested the Daughter's ofthe Resolution's Constitution Week Proclamation be added to the Consent Agenda. The Proclamation called for September 13-17 to be called Constitution Week commemorating the formation and signing on September 17, 1787 of the United States Constitution and recognize all who, by coming of age or by naturalization, have 3) Mayor Fuller requested to add Item 7c- Fraud Activity and 7d - Request to Change Banks. 4) Council Member. Bailey requested for thei item under Mayor'sComments, Five-Stones Update, MOTION, and. second were made by Mayor. Pro Tem. Boyce and Council Members Como to approve the Consent. Agenda with the changes requested and was unanimously approved.  become citizens.  bei moved to item 9c.  4.C Consent Agenda  a. Approved - August 14, 2023 Closed Session Minutes b. Approved - August 14 2023 Council Meeting Minutes C. Approved - Resolution R2023-09-11 Surplus of Outdated Equipment d. Approved -I LaBella Engineering 4 Annual Renewal. Agreement FY23-24 . Approved - Order to County to Collect Taxes for FY23-24  . Called - Public Hearings for Ordinance Amendments: TA23-002, TA23-003 & TA23-004 on October 11, 2023 at 6490 Weddington Road, Wesley Chapel at 7:00 p.m. in the Council's  Chamber.  Approved = Constitution Week Proclamation  Council Member Boyce requested the callers of the motions on the last item in the 8/14/23 be corrected. Also, the date on the Closed Session Minutes needs to be corrected. MOTION, and second were made by Council. Members Como and. Mayor. Pro Tem Boyce to approve the Consent Agenda with the changes requested and was unanimously approved. Mayor Fuller called for ai moment ofs silence remembering those affected by the events of9/11 and Mayor Pro Tem Boyce offered a prayer. Mayor Fuller thanked those who currently serve our  5. Moment of Silence- - 9/11  country as well as those who have served in the past.  6.25th Anniversary Update  Council Member Bledsoe reported on the 25th Anniversary event held at Dogwood Park on July 15, 2023. She informed Council that eighteen trees have been sponsored and there are seven remaining tol be sponsored. She noted $400 has been paid for plaques. She reported the Village has received $1,700 in sponsorships thus far and requested any monies remaining after paying for the plaques to be donated to the Wake thel Forest Foundation. She stated the Village could wait to make the donation once all trees have been sponsored. Council Member Como asked if we had an expense to replace the trees that didn't survive; Council Member Bailey thought John Lepke noted there is money in the budget toj pay for those. Four trees have not survived. Council Member Bailey asked when Council Members would like tol have the tree ceremony and discussed lightly what the ceremony should bel like. Council Member Bledsoe noted that everyone would get an invitation who was represented by the sponsored trees. Council Member Bailey  Council Minutes- Regular Meeting 2023-09-11  Pg.2    suggested calling out individual names given there are only 25 trees and noted Spring would be  the best time when the trees are blooming; Council agreed.  7. Finance Officer Update  a. NCLM Meeting: Kathy Queen, Finance Officer, reported that she and Mayor Fuller met with a representative from thel NCLM to discuss free services being offered by the League under a $25 million grant received by the NCLM. Services that the Village has interest in includes obtaining financial accounting software paid for by the League for four years, cybersecurity services, and b. Alternate Payment Form: Ms. Queen also reported that the Village is working to take c/d. Fraud & Bank Change Request: Mayor Fullerinformed Council that the Village had had a breach in their QuickBooks and as a result, the Finance Officer had requested for 5/3 Bank to suspend the bank account in an effort to protect the Village's funds. Mayor Fuller also requested that Council permit the Village toi move thel bank account from 5/3 Bank to one oft thel banks within the municipalities as municipalities are expected to bank within their municipality borders. Initially, there were no banks in Wesley Chapel, but now there are banks within the Village. Council Member Baily requested the NCLM to conduct a forensic evaluation of the Village's entire system. She also noted that the e-mail address can be aj problem ifit is required tol be used MoTIONandsecond were made by Council Member. Bailey and Mayor Pro Tem Boyce to amend the Village ' Ordinance 31.03 from "A). Fifh Third. Bank (hereafter the "oficial depository") is hereby designated as an official depository of the village. " to the following "A) The Village Council shall designate, or may authorize the Mayor and Finance Officer; to select an official depository (hereafter the "official depository' ) that shall be located within the boundary ofthe MOTION, and second were made by Council Member Bailey and. Mayor. Pro Tem Boyce to allow Mayor Fuller and the Finance Officer to review local banks and authorized them to identify and Inreviewing thei financials, Council Member Como: requested percents bei included in the financial reporting. He also requested a copy oft the report to be placed in the lobby for review. Council Member Baily noted it appears the Village has taken a step backward in transparency.  grant writing services.  alternative forms of payment such as credit cards.  to log in because e-mails are sO accessible to outsiders.  Village of Wesley Chapel. " and was unanimously approved.  select a bank for the Village to use and was unanimously approved.  8.1 Park & Recreation (P&R) Report a. National Night Out:  Mayor Fuller reported that National Night Out (NNO) is scheduled from 5j pm to 7 pm on October 3, 2023 in the Food Lion Parking Lot. The event recognizes and celebrates law enforcement officials and emergency personnel for their services. She also noted that the Litter Sweep, scheduled for October 21, is upcoming and information can be found on the Village Website.  b. P&R Update: Pat Utley reported the following: Movie Night received over 100 inquiries, Council Minutes Regular Meeting 2023-09-11  Pg.3    P&R Committee recommends not pursuing working with Big Dog Securities. While service Crosswalks were discussed and Council requested: for Gordon Oliver to research crosswalk options. Planner Hansen noted that the Village will be responsible for paying for a crosswalk, and it will need to be vetted by an engineer. Council Member Como asked if there would bei regulations; Mr. Hansen noted anything in the right-of-way has regulations. Thet tractor-naming contest will bei incorporated into the Fall Bash event scheduled for the end The Committee is working more on social medial advertising in an attempt tol boost attendance Christmas Tree Event. Ms. Utley proposed an idea to have Christmas trees in the park decorated by interested groups. The trees would not have lighting, just decorations. She suggested starting with five potted trees and planting them later and commented on the amazing things people can do with decorations. Mayor Fuller suggested hosting the event The Committee requested purchasing ai tractor for the park. Council was in favor of a tractor tol help move needed items from one location to another but was not in favor of using it as a MOTION. and: second were made by Mayor. Pro Tem Boyce and Council. Member Bledsoe to purchase the tractor not to exceed. $1,420.14 and approved moving. funds from the remaining  costs are competitive, the travel costs push the total costs too high.  ofOctober. atV Village events.  inside Village Hall due to vandalism issues ini the park.  vehicle for hay rides.  Summer. Jam event to. Park. Equipment and was unanimously approved.  9. Planning Board Report a. Planning Board Member- -In  Michael Kenary, Planning Board Chair, reported on the previous Planning Board meeting. He noted it was the first meeting he had attended in a while as he was on vacation and also attended his son's wedding the month before. Mr. Kenary reported that the Planning Board discussed amendments to three ordinances regarding private roads, sidewalk requirements and minimum lot size requirements when subdividing property pertaining to non-subdivision lots. Mr. Kenary informed Council Members that all Volunteer Fire Departments were working as a result oft the recent flooding. Hei noted there was even ai row-boat rescue.  b. Planner Hanson's Comments  Planner Hansen discussed in more detail the three proposed changes to the ordinances noted by Mr. Kenary. He discussed the previous motions to contribute $4,000 each to two intersection improvements in Wesley Chapel. Mr. Hansen stated the County had received more: inquiries than had been expected and requested the Village to prioritize the two supported intersections. Planner Hansen had suggested New Town Road and Lester Davis due to design purposes. Mayor Fuller reasoned that the Billy Howie/Waxhaw-Indian Trail intersection was more dangerous and should be first in line. After some discussion, Council agreed that the intersection at Billy Howie and Waxhaw-Indian Trail Road was more critical (dangerous) and prioritized it above the intersection  atl New Town Road and Lester Davis. C. Five Stones Update  Mayor Fuller reported the Village's attorneys are reviewing materials to confirm Five Stones is compliant with the SUP previously authorized by the Village. Also, she noted that Five Stones had reached out to meet with her within the last couple of weeks and she informed them that all  meetings between the parties are: required tol have attorney's present.  Councill Minutes- Regular Meeting 2023-09-11  Pg.4    10. Proposed Re-Zoning RZ2022-04  Planner Hansen stated he did not have any comments but would answer questions. Council Member Bailey reported she is disappointed that the applicant states he wants to work with the Village but failed to follow up with additional plans. Council Member Bledsoe stated that without zoning approval, he would not have plans. Council Member Bailey asked about the status of the application; Planner Hansen responded that revised drawings were submitted of a 7,000 sq. ft. medical facility. Planner Hansen stated The Moser Group had submitted revised plan after Bonnie with LaBella Engineering made comments. Council Member Bailey stated they do not have approved plans; Planner Hanson responded they will likely be approved. Council Member Boyce wanted ita acknowledged that' The Moser Groupl has spent money based on the property being zoned OI and have an application in place with the Village. Council Member Boyce asked if the application could have been denied when submitted; Planner Vagn affirmed but stated most plans are given an opportunity for cure. Council Member Bailey asked which parcel would be built; Planner Vagn responded Parcel #06034033 and stated the parcel represents the two most northern  parcels.  Council Member Bledsoe inquired when the Planning Board received this request for zoning; Mayor Pro Tem stated around January. She commented that she feels that Mr. Moser will partner with the Village tol have something acceptable to the Council and stated Mr. Moser and his crews have come numerous times. She stated she believes he will step up and do what he says. She noted thei relations between the Village andl Mr. Moserl have always been adversarial, but Mr. Moser would like to have al better relationship with the Village. Council Member Bailey doesn'tfeel Mr. Moser is sincere in working with the Council. Ini response to having more updated plans, Mayor Pro Tem commented it would be good to get additional information, however, noted The Moser Group cannot go too far because the Village changes things that are set. He noted that to undo everything that has already been set is wrong. He stated he supports leaving the parcels zoned as OI, and Council Member Bledsoe agreed. Council Member Bailey would like it to be rezoned because she believes this is what the citizens want, and she wants to stay with the recommendation oft the Planning Board. Council Member Boyce also stated that individuals dircctly across from the proposed development are ok with it, and it is a second wrong to change it again. Council MOTION. and: second were made by Mayor. Pro Tem. Boyce and Council Member Como to leave the zoning as it is currently (OI) and passed. 3:1 with Council. Member. Bailey opposing. MOTION and second were made by Council Members Boyce and Como to deny rezoning the property and acknowledged that while this decision is inconsistent with the Villages adopted. Land Use Plan, the property owner had an application, for approval following the initial hearing, and Council Members do not want to disrupt the owner s planj for the property; The motion passed. 3:1 Council Members briefly discussed the Policies. Council Member Como requested thel Park & Rec. Committee review the Park & Rec. Committee Policies before Council makes a decision.  Member Como agreed with Mayor Pro Tem Boyce.  with Council Member. Bailey opposing. 11. Amended Village Policies  The item was moved to the October 9, 2023 Council meeting.  Council Minutes Regular Meeting 2023-09-11  Pg.5    12. Marker Update - Village' Town Hall  Mayor Fuller requested Council Members consider calling the Village Town Hall the Village Hall. MOTION was made by Council Members Bledsoe and. Bailey to change the sign to read Wesley Chapel Village Hallj from Wesley Chapel Village Town. Hall and the motionp passed3:lwith Council MOTIONwas made by Council. Members Bledsoe and Bailey to approve spending no more than $2,000 on changing the sign and authorized staff to determine quality and the motion passed. 3:1  She presented three quotes to! have the marker outside thel hall changed.  Member Como opposing.  with Council. Member Como opposing.  13. WUMA  Council Member Bledsoe provided an update on the WUMAmeeting she attended this past month inj place ofMayor Fuller. To note, WUMAi isi interested in creating Western Municipality Regional Sewer Cooperative and is looking for support from member municipalities. Also, she noted that NC Legislators changed residential codes, and WUMA would like to invite them to come and  explain the changes to the group. 14. Council Comments  Council Member Como commented as follows: breach oft the Village'sa accounting software.  Kathy Queen, Finance Officer/Clerk, was acknowledged and thanked for identifying the The defibrillator was covered under warranty, and the Village will be receiving a new one When inquiring about the broken glass door; Finance Officer/Clerk Queen noted it was He asked when the artwork would bei removed: from the lobby. Council Member Bledsoe noted the 1St place winners would have their art framed. She discussed the potential to have some  shortly.  scheduled for repair the following day.  oft the artwork matted and displayed in thel hallway. Council Member Bledsoe commented as follows:  The sunflowers were viewed as an "olive branch" from The Moser Group, and Council  Member Bledsoe took it as ai message they want to work with the Village.  Mayor Tem Boyce commented as follows:  He clarified that across from the planned development, there were. just as many residents who opposed the new development resulting from RZ2022-04 as those who approved. Hei is excited that Frank Cappella is taking thel lead rolei int the flooding issue, andi hei is planning to attend the meeting set up by the state to discuss the revised flood maps. He would like to see the cemetery on Potter Road, belonging to the Wesley Chapel United Methodist Church, receive restoration attention. He noted he was recently in Ireland, and he observed that they have preserved their heritage for hundreds of years. Mayor Fuller asked Council Member Bledsoe was interested to see if the owners of the first Price Mill home were interested in having the home classified as historical property. There are resources  Planner Hansen to see what is available for cemetery restoration.  available for historic properties. Council Minutes Regular Meeting 2023-09-11  Pg.6    Council Member Bailey commented as follows:  She was. happy to: see Mayor Fuller acknowledge and recognize the 9/11 attack. She requested Council consider a proclamation recognizing Indigenous People at the next  Council Meeting in October. 16. Closing Comments  Mayor Fuller noted she and Kathy Queen are working on upgrading the Village's website, and she (Mayor Fuller) and Deputy Wicker met with the HOAS of Quintessa and Pinnacle, and they are receptive to what the Village has to say regarding their various issues such as for Pinnacle, pulling  out on the road, and Quintessa, parking in discrete areas.  17.Adjourn at 9:52 p.m.  MOTION and: second were made by Council Members Bledsoe and. Bailey to adjourn the meeting  VILLAGE OF,WESLEY CHAPEL Cmamdhnu Amanda Fuller, Mayor Attest:  of AR AR Monlhis eiey  e Seal 1998 Carolina  Kathy Queen, Clerk akla  Councill Minutes- Regular Meeting 2023-09-11  Pg.7    PROCLAMATION  TY15.  Village ofWesley Chapel, NC  WHEREAS the Constitution oft the United States of America, the guardian of our liberties, embodies the principles of limited government in a Republic dedicated to rule by law; and WHEREAS September 17, 2023, marks the two hundred and thirty-sixth anniversary of the framing of the Constitution of the United States of America by the Constitutional WHEREAS it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary, and to the patriotic celebrations which will WHEREAS Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as NOW, THEREFORE I, Amanda Fuller, by virtue of the authority vested in me as Mayor of the Village of Wesley Chapel do hereby proclaim the week of September 17 through  Convention; and  commemorate it; and  Constitution Week,  23 as  CONSTITUTION WEEK  and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties. Adopted this 11th day of September of the year of our Lord two thousand twenty three.  VILLAGE OF WESLEY CHAPEL, NC AmamkoAll  Attest:  Of Wesley  Amanda  Fuller, Mayor  al Luen  Municipal Seal Kathy ypen, Clerk  Incorporated 1998 Morth Canis!    Resolution 2023.09.11-1  Al RESOLUTION: DECLARING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE: DONATION OF SURPLUSSED ITEMS AS AUTHORIZED BY  NCGS 160A-265 & 160A-280.  WHEREAS, the Village of Wesley Chapel is authorized by NCGS 160A-266(d) to discard personal  property that has been determined tol have no value.  WHEREAS, the Village of Wesley Chapel considers the following items to be surplus:  Quantity 1 4 1 1 6 1 1 1 1 1 1 9 9 1 1 1 1 1 1Pack  qupment/Description HP Printer Uniden Cordless Phones Toshiba Laptop (workroom) Doorbell Chime Mitel Phones Toshiba Laptop Dell Laptop (Dell) Room) Monitors Microphones Christmas Tree Cords- electrical, phone, etc. Computer Keypad SonicWall (Firewall) HP Officejet Printer Shredder Floppy Discs  Serial/Model # VN83C09377/Product tQ5912A S/N) X6013071H TECRA M5-S433 S/N 86142172K TECRA A6-EZ6311 /Part# PTA60U-033003 S/N 25946202169 /BX3P5Q1 2018; TAPPAD6TgmONAZ 086152-47605-25U-25U-AKHM/1702FP  Administrative. Assistant's Old Computer  Dell Tower Computer & Monitor (Records 00045150-382-417/1P7RK11/MZ Monarch In-Focus Machine (Records Room) AULC73101000/W240  Logitech Keyboard Overlay- Cordless  Some are In planner's desk for one year time frame (9/2024) Model NSK-DW2UC Model TZ: 215; S/N COEA4577BCC Pro 9025; S/N TH93B262VO  NOW THEREFORE, BE IT RESOLVED BY THE VILLAGE OF WESLEY CHAPEL COUNCIL that  the items listed above are. hereby declared surplus. ADOPTED this 12th day September 2023.  huh Shlla Amanda Fuller, Mayor  yllus Kathy Queen, Village Clerk