VILLAGE OF WESLEY CHAPEL Council Meeting Agenda February 12, 2024,7:00pm 6490 Weddington Road Wesley Chapel, NC. 28104  Start End Min. # 7:00PM 7:05PM 5 7:05PM 7:13PM 8  Item  1 Call to Order, Pledge of Allegiance, Invocation  Mayor Fuller Mayor Fuller Mayor Fuller  2 Public Comments  3 Additions, Deletions and Adoption of Agenda - motion  a. Remove Audit Report Consent Agenda motion  7:13PM 7:18PM 5  4 a. Approve 01-08-2024 Council Meeting Minutes b.E Budget Amendment #006 - $4,200 for Park Mulch a. Financial Reports Update - January 2023 C. Lawn Care Bids Update motion d. Budget Amendment #007 Planning Board Report a. Planner Hansen Comments -Pertaining to: 616 Chambwood Road -Pertaining to: 54131 Hudson Road  Mayor Fuller  7:18PM 7:20PM 2  Finance Officer Report 5 b. IT Update  Ms. Queen  Hall Pond Village Dry  7:20PM 7:30PM 10  Repairs motion  b. Public Hearing: Subdivision Modification 2024-01 - motion c. Public Hearing: Subdivision Modification 2024-02 motion d. Zoning & Subdivision Modification Street Tree Species  6  Mr. Hansen Mayor Fuller  7:30PM 7:45PM 15  Park and Rec. Report a. Master Plan Update 7 b. $250k Direct Grant Committee's thoughts c.F Past & Future Events Update d.F PARTF Grant Initiative (& Writing Assistance Grant) 8 $250,000 Grant Discussion 9 WUMA Update 11 Adjourn motion  Ms. Utley  7:45PM 7:55PM 10 7:55PM 8:05PM 8:05PM 8:10PM 5 FM BKKFNH  10  Mayor Fuller Mayor Fuller CouncilMayor Mayor Fuller  8:10PM 8:20PM 10 10 Council & Mayor Comments    COUNCIL MEETING MINUTES VILLAGE OF WESLEY CHAPEL 6490 Weddington Road, Wesley Chapel, NC 28104 February 12,2024-7:00PM  The Village Council oft the Village of Wesley Chapel, North Carolina, met at the Village Hall located at 6490  Weddington Road, Wesley Chapel, North Carolina. Mayor Amanda Fuller, Mayor Pro Tem Lori Bailey Council Members: Deb Bledsoe, David Boyce and Mike Como.  Attending Members Absent Members None Attending Staff  Planning Administrator Vagn Hanson, Permitting Planner Emily Hines, Finance Officer/Clerk Kathy  Queen, and' Village Attorney George Sistrunk.  Minutes 1. Call to Order  Mayor Fuller called the meeting to order at 7:00 p.m. A quorum was present. Boy Scout Pack 46 led the Pledge of Allegiance, and a prayer was offered by the Pastor Michael, Siler Presbyterian Pastor.  2. Public Comments There were no public comments. 3. Agenda Changes  a. Remove Item - FY22-23 Audit Report. (To be added to the next meeting.) b. Add to Item 6e - Stormwater Runoff County Sessions Update C.A Add to Item 6f-I NCDOT Village Improvements Update  MOTION and: second were made by Council Members Como and Boyce to adopt the amended agenda and  the Motion passed unanimously. 4. Consent Agenda  a. Approve. January 8, 2024, Council Meeting Minutes  b. Approve Budget Amendment #006- $4,200 for Park Mulch (Purchase approved by Council previously.) Mayor Pro Tem Baileyinformed Clerk the wordi in the. 1/8/24 Minutes needed to be changed. "Rain Guard" MOTION and second were made by Council Members Como and Boyce to approve the Consent Agenda  should be "rain garden. ." and the Motion passed unanimously.  Councill Minutes- - Regular Meeting 2024-02-12  Pg.1    5. Finance Officer's Report a. Financial Update:  Finance Officer Queen reported the following:  Income through. January 31, 2024, is at 53% of thel budgeted amount for this fiscal year and expenses are at 42% of budget. There were no issues to report. Finance Officer Queen informed the Council that the draft budget is nearly complete and invited Council Members to schedule time to review it with her and Mayor Fuller before the budget workshop. She noted there is a copy of the financial report in the lobby  for the public. b.ITU Update:  Finance Officer/Clerk Queen reported CompuNetWorld (IT) has provided a list of items they will be addressing, and the listi is located int the agenda packet. Currently, IT is in the process ofr reconfiguring the Village'sthree! laptops, wi-fi, and network, andi theya are actively monitoringi incoming threats toi the system and stopping them. She reported thisi is timely because NCLM has reached out to the Village to review the software and security for the financial software we will receive from the NCLM. CompuNetWorld has advised that the Village'ss systems will be readyf fori review mid-March. Atthat time, we will reconnecty with NCLM regarding the software and also reach out to Eric Wells, the Cyber Security Specialist, regarding completing the software and security assessment fort the Village. Implementation: of thet financial software  iss scheduled for November 2024. C. Lawn Care Services Update:  Ms. Queen reported that only one lawn care quote was received forl lawn maintenance for both the Village Hall and the Park Property. It was from GreenSpace Lawncare, owned by Tanner Kennison. Council Member Como asked how many companies received the request for proposal (RFP) directly; Ms. Queen replied none. She stated the RFP was pushed out on the Village's website, and vendors know to sign up to receive information and/or notifications if they have interest in working with municipalities. This was evidenced this past week upon receiving at least four responses to the Master Park Plan RFP pushed out prematurely. Finance Officer Queen informed Council Members that the quote received was for $54,500 for the year; this did not include providing or installing mulch. Mulch would be quoted as needed with consideration being given that. John Lepke, Park Maintenance Technician, may be able to both purchase andi install the mulch. Ms. Queen noted that the two quotes received last year for lawn maintenance were Council Member Bledsoe expressed concerns about the use of pesticides and how it might harm nature's creatures, and Mayor Pro Tem Bailey shared thes same concerns. Ms. Queen noted that shei is not an expert inp pesticides, but the landscaper was a North Carolina License Landscaper and knowledge of pesticides is one areat thati isi included int the licensing process. John Lepke stated that each product has the quantities tol be used and pointed out that al large part of the park would not be receiving treatments. The Council was in agreement to allow Mr. Lepke to work with the landscaper to ensure the park only received  both higher than this quote.  treatment as may be necessary in an effort to avoid overtreating. Council Member Como pointed out that Mr. Lepke's background isi in chemistry.  Councill Minutes- Regular Meeting 2024-02-12  Pg.2    MOTION and second were made by Council Members Boyce and Bledsoe to appoint GreenSpace. Lawncare as the Village's Lawn Maintenance Provider with qualification that John Lepke, Park Maintenance Technician, discuss with Tanner Kennison the pesticides application, and to allow Mayor Fuller to execute the contract, andt to approvej for GreenSpacei to continue servicing the properties on av weekly basis through  the end of February 28, 2024, and the Motion passed unanimously. d. Dry Pond Repairs - Budget Amendment #007:  Ms. Queen reported that the dry ponds for both the Village Hall and Park had their annual inspections recently completed by Rosaneau Engineering. She reported that Dogwood Park had a few minor infractions, andi the Parkl Maintenance! Supervisor rwasa able to correct all oftheme except fort thegrassissues which Mr. Lepke stated would take a little more time. The dry pond at the Village Hall requires more attention. Mr. Lepke obtained a quote for approximately $17,500 which seemed excessive, and sO he and Finance Officer Queen sought out two other quotes. One company responded with a quote for $9,473 and the other did not submit a quote as was promised. Ms. Bledsoe questioned the differences in the quotes; Ms. Queen and Mr. Lepke both affirmed it was because one provider was a professional grader and had grading equipment and the other provider was not and needed to rent equipment to complete Mr. Lepke added that the vendors were qualified, and he has walked the property with the engineerand shared the information in an onsite meeting with the vendors. The vendors will complete the work Council Member Boyce asked when the last time maintenance was performed on the Village dry pond. Mr. Lepke reported the Village Engineer Bonnie Fisher, PE, has been seeing the same thing over and over for the past three years. She has requested the Village complete the necessary repairs within three Council Member Boyce asked if the Village had received adequate Certificates of Insurance from the Council Member Como asked if we followed requirements for selecting a vendor; Ms. Queen affirmed stating thisi is a service contract, and there are no bidding requirements for service agreements. MOTION and second were made by Mayor Pro Tem Bailey and Council Member Boyce to approve Dirty Buffalo Grading to grade the Village Hall dry pond to the engineer's specifications not to exceed $9,473 MOTION and second were made by Mayor Pro Tem Bailey and Council Member Boyce to approve Budget Amendment #007, appropriating. funds from the Unassigned Fund Balance, for the Village Hall Dry Pond  the job.  according to the ngneersspechncations,  months and have it reinspected to ensure compliance. Vendor; Finance Officer Queen affirmed.  and the Motion passed unanimously.  grading project and the Motion was unanimously approved.  6. Planning Board Report a. Planner Board Update:  Michael Kenary, Planning Board Chair, reported on the recent Planning Board meeting. He stated the Planning Board heard two cases for requests for subdivision ordinance modifications, which will be heard by the Council this evening. He noted that the Planning Board recommended approval for the request on 616 Chambwood Road and denial for 5413 Hudson Road. Inaddition, the Planning Board discussed zoning and subdivision modification for street tree species that willl be allowed to be planted along NCDOT right  Councill Minutes- Regular! Meeting 2024-02-12  Pg.3    ofv ways within subdivisions. The Planning Board recommended adding one additional species allowance,  that being any species approved by the Union County Urban Tree Forrester.  b. Public Hearings  -Opening Comments to the Council regarding both. Subdivision. Modification requests.  Planner Hansen addressed Council informing them they would be hearing two cases for Subdivision Ordinance modifications. Hei instructed the Council that the Planning Boar@srecommendation was solely for the benefit of the applicants and was not purposed to influence decisions of the Council. He also informed the Council the hearing proceeding would be Quasi-Judicial. Planner Hansen stated the Subdivision Ordinance amendments being discussed were recently adopted by the Village in October Subdivision Ordinance modification requests fall under quasi-judicial procedural requirements where the applicant must submit evidence and sworn testimony regarding their reasons for requesting the modification. The Village Council then weighs the evidence presented with the findings outlined in the Subdivision Ordinance. The requirements, shown below, must be met before the Council can award any 1) There are special circumstances or conditions affecting said property such that the strict application oft the provisions of this chapter would deprive the applicant of the reasonable use of his or her land; 2) The modification is necessary for the preservation and enjoyment of a substantial property right of 3) The circumstances giving rise to the need for the modification are peculiar to the parcel and are not generally characteristic of other parcels in the jurisdiction of this chapter; 4) The granting of the modification will not be detrimental to the public health, safety and welfare or injurious to other propertyi in the territory in which said property is situated; and 5) The modification will not vary the provisions of Ch. 156 of this code of ordinances applicable to the  2023.  modifications.  the petitioner;  property.  b1)Subdivision Modification 2024-01 (616 Chambwood Road)  Mayor Fuller opened the hearing and Clerk Kathy Queen swore in speakers Michael Hasty and Planner Planner Hansen informed the Council he received a request for modification of the Village's Subdivision Ordinance under Sections 155.074(B) and 155.192(B)(1) from the owners of Parcel 06027004, located at 616 Chambwood Road. The applicant is requesting to subdivide the parcel into two sections. The rear parcel (referred to as 1C) will be "1.5 acres and the remaining road-front parcel will be "2.7 acres. In the future, the applicant planst to combine thei front parcel (referred to as 1A) with the adjacent parcel he also owns, which is "5.2 acres. Per the amended Subdivision Ordinances, Planner Hanson stated the first requirement was to have a minimum of three acres per parcel, and the second requirement was to have 3001 feet of road front. He stated the second requirement was not relevant as the parcel is only 180 feet At the Planning Board's January 2024 meeting, the Planning Board reviewed the proposed modifications and provided feedback tot the applicant. In response, the applicant provided fourvoluntary conditions they are willing to make should the modifications. be granted. The voluntary conditions are outlined in the  Hansen.  wide.  Council Minutes- - Regular Meeting 2024-02-12  Pg.4    Subdivision Modification Application - Addendum Summary dated February! 5, 2024, and are attached as part of the record. In general, the conditions are: 1)One driveway to service Lots 1A and 1C,2) Lot 1A will not be subdivided, 3) Nor residential structure permitted onl Lot: 1A, and 4) No residential: structure will The applicant was not present, but his son, Michael Hasty, was present to answer any questions from the Council. Planner Hanson informed the Council that the facts were presented from the planner's Council Member Como asked about right of ways; Mr. Hasty responded there is a 20ft right of way that will be used as the driveway to both properties. He asked if they had worked out water and sewer with the County; Mr. Hasty said the location of the house and septic fields had been worked out. Council Member Boyce asked why they needed to divide the property; Mr. Hasty responded there were plans to deed the remaining property to other family members. He asked about the new restrictions; Planner Hansen stated restrictions and/or conditions would remain and transfer with the property deed. Mayor Pro Tem Bailey asked about the property being subdivided further; Mr. Hasty replied that Lot: 1A (front parcel housing the barn) would eventually be combined with 622 Chambwood, the adjacent property owned by his father. She asked whys separate this parcel; Mr. Hasty replied he only needs as small section tol build his house. Last, she inquired ift there were any flooding or stormwater concerns; Mr. Hasty  be permitted on Lot 1A should Lot 1A and 1CH be combined.  perspective.  said there were not.  Mayor Fuller closed the public hearing and opened the floori for Council discussion. statutory requirements which required minimal neighbors be notified.  Council Member Como askedi ift ther neighbors had been notified; Planner Hansen replied they had met the Mayor Pro Tem Bailey commented that the biggest concern is the lot size initially, and then again once divided. She noted this request isi noti in alignment witht the intent ofthe decision to amend the Subdivision Council Member Como asked about reary yard setbacks; Planner Hansen responded they all apply. Mayor Pro Tem Bailey asked if Planner Hansen recommended any other conditions; Planner Hansen responded the conditions were a result of the discussion held by the Planning Board. Council Member Bledsoe stated the spirit of the amended Subdivision Ordinance wast to keep subdivisions Mayor Pro Tem Bailey noted the property doesn't perk so iti is unlikely it will be divided further.  Ordinance that was made by the Council in October 2023.  from popping up and doesn't think it should apply to families. Planner Hansen directed Council to the findings of facts:  MOTION and second were made by Council Members Boyce and Como to affirm there are special circumstances or conditions affecting said propertys such that the strict application of the provisions of this chapter would deprive the applicant of the reasonable use of his or her land and was unanimously  approved.  Counçil Minutes- - Regular Meeting 2024-02-12  Pg.5    MOTION and second were made by Council Members Boyce and Como to affirm the modification is necessary. for the preservation and enjoyment of a substantial property right of the petitioner and was MOTION ands second were made by Council Members Boyce and Como to affirm the circumstances giving rise toi the needj for the modification are peculiar toi the parcel and are not generally characteristic of other MOTION and second were made by Council Members Boyce and Como to affirm the granting of the modification will not be detrimental to the public health, safety and welfare or injurious to other property MOTION and second were made by Council Members Boyce and Como to the modification will not vary the provisions of Ch. 156 of this code of ordinances applicable to the property and was unanimously MOTION ands second were made by Council Members Boyce and Como to grant the modification, allowing the propertyt tol be divided in to two parcels, as requested with the supporting conditions pert the Addendum Summary dated February. 5, 2024, as submitted by the applicant, and was unanimously approved.  unanimously approved.  parcels in the jurisdiction of this chapter and were unanimously approved.  int the territory in which: said property is situated and was unanimously approved.  approved.  b2) Subdivision Modification 2024-02 (5413 Hudson Road)  Mayor Fuller opened the hearing and Clerk Kathy Queen swore in the speakers: Samantha Berg, Tal Berg, Planner Hansen informed the Council he received a request for modification of the Village's Subdivision Ordinance under Sections 155.074(B) and 155.192(B)(1) from the owners of Parcel 06021004, located at 5413 Hudson Road. The applicant is requesting to subdivide the 4.4-acre parcel into three sections with only one parcel having road frontage, and all three lots will be serviced by one driveway entering from Hudson Church Road. Per the amended Subdivision Ordinances, Planner Hanson stated the first requirement was to have a minimum of three acres per parcel, and the second requirement was to have 3001 feet ofr road front. He stated the second requirement has been met as the property is 301 ft. wide. It was noted that the applicant has initiated the process to secure the wastewater system with the County At the January 2024 meeting, the Planning Board reviewed the proposed modifications and provided  Jeff Merriott, and Planner Hansen.  as the soil will perk.  feedback to the applicant in preparation of the public hearing. Samantha Berg spoke with Council and thei following was presented: Thep propertyi is accessed off a secondary road on a dead-end street. Ms. Berg provided a description/layout of the property. The property backs up to Anniston Grove and Addington Crossing. They plan to use a private drive to access all three lots. The applicant has been working with engineers and state utility contractors. $22k fore engineering work. They are currently in Phase Ilo of planning. They need to be able to add two homes to these properties.  There will be approximately 500-600 feet of sewer line costing approximately $90k for the sewer and  Council Minutes- Regular Meeting 2024-02-12  Pg.6    The immediate areal has become a dumping ground, and they plan to clean it up. Pictures were shown They plan to putt their parents in one home, and there is a veteran on the other property.  to the Council.  Mayor Pro Tem Bailey calculated the lots to be approximately 1 acre, 1.3 acres, and 1.6 acres; Ms. Berg affirmed. Ms. Berg noted the trees are important and they want to keep the area aesthetic. She grew up Council Member Como noted the rules were meant to prevent use and abuse. Ms. Berg stated as soonas they receive approval, they willl build the houses. She alsoi indicated they would be willing to put up privacy Mayor Pro Tem Bailey asked if Ms. Berg would be willing to make any conditions to make the request acceptable. Planner Hansen noted it would be necessary to ensure construction of the sewer line before the lots are divided as the land does not perk. Mayor Pro Tem Bailey stated she wanted two conditions written out before considering approval regarding 1) County sewer and water approval, and 2) requirement to add privacy screening. Mayor Fuller stated that the property would not be divided if the sewer is noti feasible. Council Member Como doesn't see the need for conditions. Council Member Boyce thought anything would be better than what is currently there. Council Member Bledsoe thought there Jeff Merriott, neighbor (Non-Wesley Chapel resident on Tarrington Way), stated the house is on a long stretch of property, and that the field is al horse farm. He felt it would ruin the aesthetics for the farm to be developed. He thought it would be better to replace Mr. Haverty's house and keep the farm. Council Members affirmed that the rear of his! house is adjacent to the proposed middle lot, Lot 2. Mayor Pro Tem Bailey commented it would ruin the aesthetics, and the request doesn't meet the requirement of the Randall Polk, neighbor (Non-Wesley Chapel resident on Tarrington Way), expressed concerns about the amount of construction needed to install the sewer line as it needs to be extended across Addington Crossing. He stated this would disturb the rural setting and property values. He purchased this property fort the rural setting and is nots sure how developing this property willa affect his propertyi in Anniston Grove. It was noted that it will take two weeks to install the sewer and one day for water installation. Council Member Como stated the neighbor's concerns were valid. He asked if the applicant would be willing to  here as an only child and wants her parents to live beside her.  fences to keep the neighbors happy.  should be a contingency for water and sewer approval.  amended ordinance. Mr. Merriott stated he opposes this request.  Mr. Polk stated he opposes this request.  install screening. The applicant affirmed they would be willing to install screening. Mayor Fuller closed the public hearing and opened the floor for Council discussion.  Mayor Pro Tem Bailey stated the property will eventually be developed. She also commented that there Council Member Como liked the idea of improvements but acknowledged that the neighbors' concerns were valid regarding they visual results. Hes stated ifthe applicant is willingt to take the risk to havei the sewer  were no guarantees that a subdivision would be developed there.  Councill Minutes- Regular! Meeting 2024-02-12  Pg.7    and water lines installed, and if she was willing to provide screening for the neighbors, he would be in Mayor Pro Tem Bailey stated at the end of the day, approving this request circumvents the decision made Council Member Bledsoe stated the ordinances were more about 10-20-house subdivisions, not for Planner Hansen noted the homes on Tarrington Way are 4/10 of an acre ("17,000 sf). Other homes near  favor of the request. by the Council in October.  families. Also, she noted these parcels are one-acre in size.  this property rest on an acre or more.  Mayor Fuller called for a recess at 8:45 p.m. Council reconvened at 8:50 p.m.  Council Member Bledsoe was willing to support the request as it is family related, but it should be contingent on sewer installation. Also, it looks like the property is being used as a trash dump. Council Member Como stated he has no problem approving the request sO long as the applicant is willing Mayor Pro Tem Bailey expressed concerns that is contradictory toot theire earlier decision on the Subdivision Ordinance. She has no objections toi the purpose Ms. Berg is trying to accomplish or thei improvement that ity would make. She also noted regarding the aesthetics, there would need to be an agreement on what Council Member Boyce referred back to Mayor Pro Tem Bailey's comment and stated there were no guarantees that further development would not extend to this property and this request is better than MOTION and second were made by Council Members Boyce and Como to affirm there are special circumstances or conditions affecting said property: such that the strict application of the provisions ofthis chapter would deprive the applicant of the reasonable use of his or her land and was unanimously MOTION and second were made by Council Members Boyce and Bledsoe to affirm the modification is necessary. for the preservation and enjoyment of a substantial property right of the petitioner and was MOTION and second were made by Council Members Boyce and Como to affirm the circumstances giving rise to the needj for the modification are peculiar to the parcel and are not generally characteristic of other MOTION and second were made by Council Members Boyce and Como to affirm the granting of the modification will not be detrimental to the public health, safety and welfare or injurious to other property MOTION and second were made by Council Members Boyce and Bledsoe to the modification will not vary the provisions of Ch. 156 of this code of ordinances applicable to the property and was unanimously  to take the risk.  should be between the driveway and the neighbor's property line.  having a future subdivision with smaller lots in this space.  approved.  unanimously approved.  parcels in the jurisdiction of this chapter and were unanimously approved.  ini the territory in which said property is situated and was unanimously approved.  approved.  Council Minutes- Regular Meeting 2024-02-12  Pg.8    Mayor Fuller informed the Council that this is the time to add conditions to the motion if desired. Council Member Boyce noted he sees no need for conditions on the sewer. Basically, no sewer, no value. Secondly, there is a 301 ft area between the driveway and property line that can be used for a buffer. Mayor Pro Tem Bailey prefers conditions regarding sewer installation and a privacy buffer.  Mayor Fuller noted there is an easement and as such, there could be no vegetation taller than grass; Council Member Como stated the burden is on the applicant, and the Council should not burden them Council Member Bledsoe agrees with Council Member Boyce. She said no to privacy and sewer conditions. Council Member Boyce agrees with Council Member Como but asked if the requirement would be the  Planner Hansen affirmed.  with specific conditions. He thought a 301 ft buffer was sufficient.  samei ifi it were only one house. Council Member Como said good point. Council Member Bledsoe agrees with Council Member Boyce.  MOTION ands second were made by Council Members Como and Bledsoe tos grant the modification allowing the property to be divided into three parcels as requested: byt the applicant with applicant taking all the risk  and encouraging neighbors to be good neighbors andi was unanimously approved.  C. Subdivision Modification - Call for Public Hearing  Mayor Fuller noted there weret two neighborhoods' where streeti treeswereap problem. She askedifNCDOT has to approve the street trees? The question is how to keep it from happening again. What is the process? Planner Hansen noted theoretically a roadside environmental planning permit. However, until thei final plat is approved, iti is not a right of way. Planner Hansen said this goes back to the Village's desire to have very large trees in narrow streets. So, Oak trees were planted in small planting strips. NCDOT will not accept any roads with larger trees. There are many roads that met the Village's requirements in the past, but now, the Village needs to change the requirements. In their final phase, Heritage has been advised to follow NCDOT's recommended planting list. At the last meeting, the Planning Board reviewed and made a recommendation of the species to be amended in the zoning and subdivision ordinances, and Mayor Fuller asked ift the amended ordinance would prevent having trees tool large for the space; Planner Hansen stated the amended ordinance will mandate appropriately sized trees and ensure everyone is on the: same page. Eventually, the Village will need to see ift trees need to goi int the right ofv way planting strips. Council Members called for al Motion to hold a public hearing at the March 11, 2024, Council Meeting to consider amending the zoning and: subdivision ordinances pertaining to allowable Street Tree Species for MOTION and second were made by Council Members Como and Boyce to call for a public hearing to be held March: 11, 2024, during the Village Council Meeting, beginning at 7p.m., located at 6490 Weddington  5o Planner Hansen asked Council to call fora a public hearing in March.  planting in NCDOT right of ways.  Road in Wesley Chapel, NG, and the Motion passed unanimously.  Councill Minutes- Regular Meeting 2024-02-12  Pg.9    d) Stormwater Update  Planner Hansen informed Council that the Village Engineer, Bonnie Fisher, has been reviewing a request for qualifications (RFQ) on behalf of Union County for a contractor to study very specific sections of the 12-mile creek system, including Molly Branch andar northern portion of East Fork/12-Mile Creek toi identify potential solutions to ongoing stormwater related flood issues. In response to Council Member Como, Planner Hanson stated stormwater maps are updated every 8-10 years. Last year there was discussion about changing the flood maps in Wesley Chapel, but there has been very little change in the flood elevations in the Village. At present, the Village does not have many houses in defined flood areas. Council Member Como asked about what happens when a house is purchased, and then it ends up in a flood zone; Planner Hansen responded in order to get a mortgage, likely flood insurance will be required. Residents may remain in their homes sO long as substantial flood loss damage does not occur. The law defines what is substantial, essentially 50% of the market value. Fortunately, the Village is in the National The County is preparing to send out an RFQ in the near future. The next update will be that the project is beginning. Mayor Fuller asked if the Village would be obligated to pay for some of the study. Planner  Flood Insurance Program and flood insurance may be subsidized.  Hanson noted probably. e) NCDOT Improvements Update Mayor Fuller reported the following:  The intersection at Potter, Potter and Wesley Chapel is scheduled to break ground next. July. Mayor Fuller has received numerous complaints about school traffic. She found out that the intersection at Potter and Chambwood qualified for a traffic signal; However, installation of a traffic signal depends on solutions proposed for Hwy 84 and Potter and that is not known at this time. Planner Hansen noted Council Member Como noted the approval of the senior housing development on Cuthbertson was conditional, and they were supposed to do some work on the intersection. Planner Hansen noted they were supposed to do this before they received Certification of Occupancy and suggested he call the Mayor Fuller asked if the County would be considering the intersections of Billy Howey/Waxhaw-indlan Trail Road in their study; Planner Hansen affirmed and noted he would be on a committee in April to review the proposals that come ini to do those preliminary designs. A contractor will be approved likely inA April and a workwill bei implemented. July. During the process, the Village would start identifyingother funds, maybe grants. Mayor Fuller asked if the Council would like to submit for a grant for the Billy Howey/Waxhaw-indian Trail Road intersection. Planner Hansen noted it might be a good idea to start working on additional funding for NCDOT. He said Cornelious was putting up 50-60% to have their projects considered, and if the Village had not increased its commitment to Cuthbertson, Billy Howey would not have been considered. Mayor Pro Tem Bailey noted the Village may need to come up with matches for the following projects: Chambwood & Potter Road and Billy Howey & Waxhaw-Indian Trail Road. Mayor Fullerand Finance Officer Queen discussed the potential cost for the side-walk installation on the Rae Road Project. Finance Officer Queen was to reach out to get more information on how much  CRTPO may vote on this in March.  County Commissioner representative and express his displeasure.  sidewalk the Village will need to build and what the anticipated cost might be.  Council Minutes Regular Meeting 2024-02-12  Pg. 10    7. Park & Rec. Report  Pat Utley, Park & Rec. Chair, provided the following updates:  At the first meeting, they discussed the PARTF grant and decided they need to get the Master Plan updated first. She noted. Jim Hill, Park & Rec. Member, has created a draft and the Committee will review $250k Direct Grant: The Committee has recommended waiting to see about the PARTF Grant before Easter Eggstravagansa: Southbrook Church plans to undertake another venture and will not be partnering with the Village this year. Thus, the Village will not host this event. In addition, the Village Movie nights are inexpensive and well received sO the P&R Committee might plan to have more than one event. Cocoa & Carols and Fall Bash will be held. Mayor Pro Tem Bailey noted there is $5,000 for the Car Show and should this be moved back to the general fund. She noted if there are no events Council Member Como asked if Chair Utley was receiving invoices for items purchased in the park; Finance Officer Queen: said: she had received it. Chair Utley stated. John Lepke attends the Park and Rec  ita at the February meeting. discussing this further.  will not have the Car Show event.  planned between now and. June, they could go back to the General Fund.  meetings. 8. Grant Discussion  Mayor Fuller noted the engineer has stated we will likely have a 35% match for the FEMA Grant funds we  plan to receive, and the $250k direct grant might go toward repairing the Park Dam.  9. WUMA Update  Mayor Fuller noted the new County Chair and Brian Matthews are expected to be present to provide a general County update and the water & sewer issue. She stated the next meeting with be on February 22, 2024, at Mineral Springs. Marvin has assumed the website from Weddington, and Austin Yow, Marvin's Clerk, is quick to dot things, and has alreadytracked down and posted historical minutes. Some items were She noted someone from the Sheriff's Office spoke on the State Traffic Safety Program. Itis a three-year program where the Village pays ani increasing amount each) year. At the end of the three years, the Village would support the full cost. It was suggested they apply together. Mayor Fuller thought municipalities  tabled to the next meetingi including a conditional annexation bill.  could apply on their own. 10. Council & Mayor Comments Council Member Como noted the following:  - Union County Chamber magazine had a nice article about Dogwood Park. It noted the low tax rate. The Union County Chamber will hold its 2024 Elected Officials Reception on Thursday at the Union  County Ag Center. He noted iti is a good place to put faces with names.  Waxhaw Ribbon Cutting March 1 -I New Park Waxhaw Ribbon Cutting March 8- -E Events Barn  Hea asked ifi itist too early to schedule al budget meeting. He suggested setting a date at the next  meeting.  Council Member Bledsoe had no comments.  Councill Minutes- Regular) Meeting 2024-02-12  Pg.11    Council Member Bailey reported:  - She shared that her daughter'se employer, a Durham public school, is going through financial crisis and with her observations, she advised Council that a body needs to do their due diligence and understand the context and not trust what someone tells them. There can be lots of problems due to a lack of She noted the need for Ethics Training. Clerk Queen requested her information as she has beeni inquiring  understanding. about the training as well. Council Member Boyce shared:  He has received questions from residents who have inquired about the new construction next to the Village Hall, inquired about al Farmer's Market, expressed interest in having more security for the Target Parking Lot (which he noted is private property), and expressed a need for assistance with traffic and He noted that his wife wrote grants in a prior career, and he appreciates the efforts of the Park & Rec. Committee on the receipt of the Direct Grant. Mayor Fuller noted the grant was from the state and the  reckless driving in the Village. Village did not apply fori it. Mayor Fuller commented on the following:  Finance Officer Queen brought up outstanding Code Enforcement issues. Mayor Fuller stated she would  like to have these discussed at the next Council meeting. RSVPS will be sent out fori the Volunteer Appreciation Dinner this week.  11. Adjourn  MOTION and second were made by Council Members Como and Boyce to adjourn the meeting  at 9:51 p.m. and the Motion passed unanimously. VILLAGE OF WESLEY CHAPEL Annnh Kllu Amanda Fuller, Mayor Attest  AaHh4 dus Kathy Quéen, Finance Officer/Clerk  Council Minutes- - Regular Meeting 2024-02-12  Pg. 12    4b  Budget Amendment Worksheet  Budget to Budget Revenue to Budget  BA#006 13-Feb-24  Approved CM: Sub In  GLC Code Description  Purpose  In Sub Out OUT Approval  Funds approved in Nov. 2023 to purchase Mulch. Budget Funds approved in Nov. 2023 from-L Lawn Maintenance.  2410-15 Supplies & Materialsfrom-lawn Maintenance.  $4,200  Land Maintenance to purchase Mulch. Budget  2410-03 (Contract)  $4,200  0    5d  Budget Amendment Worksheet  Budget to Budget Revenue to Budget  BA#007  Approved CM: Sub In  12-Feb-24 Sub Out  GLC Code Description  Purpose  In  OUT Approval  Grading repairs to fix issues Inspection ofVH Dry Pond. Grading repairs to fixi issues resulting from Annual Inspection of VHI Dry Pond.  VH Land Maint. & resulting from Annual  1424-20 Repair  $9,564.00  1532  Unassigned FB  $9,564.00  0    Gb I  616 ChAmbword Ra #o6027004  February 5,2024  Subdivision Modification Application ADDENDUM SUMMARY  We want to' Thank thel Planning Committee for allowing us to participate/present our proposal during the. January meeting. We would also like to thank the members for the input During the. January meeting we discussed that we purchased the property in 1995 and finalized our build in. June 1996. This was prior to establishment oft the Village of Wesley Chapel and what it is today. We've enjoyed raising 3 Boys and envisioned them raising theiri families int this community which is why we asked for this modification. Based on the discussion we had during the January meeting I would like to make few 1. Only one shared driveway access is permitted to serve lots 1A and 1C (This was 2. Lot 1A will not be subdivided. It acts as our buffer to maintaining the open feel of 3. No residential structure is permitted to be established on Lot 1A. 4. Ifall or aj portion ofLot 1A is combined with IC ini future a residential structure  they gave regarding our proposal.  things clearer regarding our request/plans.  discussed int thel Planning Meeting).  our land  would not be permitted  In closing its my beliefthat what we have presented and the feedback we received from the Planning Board our plans align with the Vision oft the Wesley Chapel Community.  X gaséTHaay Jack THasty