February 26, 2024.APPROVED Planning Board Meeting Minutes  VILLAGE OF WESLEY CHAPEL  PLANNING BOARD REGULAR MEETING MINUTES 6490 Weddington Road, Wesley Chapel, NC 28104 Monday, February 26, 2024-7 pm  Planning Board Members Present: Chair Michael Kenary, Vice-Chair Adam Peter, Sandra Burke, William Reule, Jr., Richard Stephens, and Alternates Jonathan Alef, Karen Izzo, and Sherry Killion  Planning Board Members Absent: None  Staff: Planner Vagn Hansen; Finance Officer/Clerk Kathy Queen, and Planner Emily Hines  1. Pledge, Invocation and Determination of Quorum Pledge of Allegiance and gave the invocation.  Chair Kenary called the meeting to order at 7:03 pm. A quorum was present. Vice-Chair Peter led the  2. Public Comments None  3. Additions/Deletions to Agenda  Vice-Chair Peter asked to re-order items under #7 New Business to allow Bonnie Fisher, PE, to present first. MOTION and second were made by Board Members Peter and Reule to approve the changes and the  Motion passed unanimously. 4. Adoption of Agenda the Motion passed unanimously. 5. Council Member In  MOTION and second were made by Board Members Peter and Reule to adopt the amended agenda and  Council Member Bailey provided an update to the Board. She noted thei following:  Council Members granted a variance for the subdivision modification request for 616 Chambwood to Council Members granted a variance for the subdivision modification request for 5413 Hudson Road to divide the parcel into three parcels. Council Member Reule asked why the variance was approved when the Planning Board had recommended denial. Planner Hansen noted that while both requests were approved, there were many other requests, and these were the only two that had merit for consideration. Mayor Pro Tem Bailey responded it helped that the applicants were willing to come in and discuss their request and to help Council to understand their issue by using photos and ànswering questions. Planner Hansen noted the overall purpose of the amended ordinançe was to prevent major Ap public hearing was called for March 11, 2024, at 7:00 p.m. to consider amending the zoning and subdivision ordinances pertaining to allowable: Street Tree Species for planting in NCDOT right of ways. The Village has engaged a new ITV Vendor who is updating the wi-fia and network for the Village among  divide the property into two parcels.  subdivisions from developing into tiny lots.  other things. PB Minutes-02/12/24  Page 1    February 26, 2024,APPROVED Planning Board Meeting Minutes  6. Approve Planning Board Minutes from September: 25,2023  MOTION and second were made by Board Members Reule and Burke to approve the. January 8, 2024,  Planning Board Regular meeting minutes and the Motion passed unanimously.  7. Business Items  a. Stormwater Regulations Presentation  Bonnie Fisher, PE, LaBella Engineering, provided an introduction to Stormwater Management to Board Members. She discussed how water naturally cycles and how storm water is managed. Ms. Fisher discussed the general standards found in Section 156.219 General Standards for Storm Water Management under Chapter 156:Z Zoning-Drainage, Storm Water Management & Wetland Protection. She illustrated the types of storm water facilities by showing the wet ponds for Chic-Fil-A and Candella as well as Harris Teeter's Dry Pond. Ms. Fisher provided comparisons for municipal entities in both Union and Mecklenburg Counties, noting the Village has stricter requirements than most surrounding municipalities. Ms. Fisher informed the Board the Village's Stormwater Ordinance references the Storm Water Design Manual for Charlott-Meckenburg: She noted this works well because local engineering firms are familiar with this document. The Village's Storm Water Ordinance specifies that the Village must use the NOAH website which provides rainfall data for a specific area and provides rainfall data for whichever design storm that is to be designed. Also, she noted the USDA has a publication that gives all the differing soils Ms. Fisher stated that people sometimes ask what can be done to reduce flooding. With new developments, Wesley Chapel is requiring detention structures, and those are doing a lot. Ms. Fisher stated the goal is to manage as much "chaos" downstream as possible and noted some areas where storm  in the County and drainage characteristics.  water runoff can be managed. Minimizing impervious surfaces in new developments Reducing parking requirements Allowing for more open space & tree save areas Utilizing permeable pavements Encouraging shared driveways  Preserving high points in new developments which will allow water more time to be absorbed Use ditches over curb and gutters, but of which will then require NCDOT approvals.  Board Member Reule asked about regulating streams; Ms. Fisher noted the water must flow to the lowest point. He asked who reviews drainage paths; Ms. Fisher noted LaBella reviews drainage and grading plans and they use the Storm Water Design Manuals to check engineer's calculations. Typically, drainage paths follow natural drainage patterns, and LaBella ensures engineers follow the design criteria. Board Member Reule requested a listing of BMP ponds in Wesley Chapel along with a copy oft their annual  inspection reports. Staff will provide the information. b.A Amendments to the Floodplain Damage Prevention Ordinance  Planner Hines discussed the proposed amendments to the Village's Floodplain Damage Prevention Ordinance. She noted the changes are recommended by the State Emergency Management System with one exception. She explained that repair costs over a period of time are used to categorize a property as  PB Minutes-02/12/24  Page 2    February: 26, 2024 APPROVED Planning Board Meeting Minutes  having had substantial flood damage. When substantial damage occurs, more stringent repairs are required for that property. The state allows five years to accumulate costs for repairs, whereas the Village only requires one year. Plannerh Hinesrecommends: the Village change the Vllage'sOrdinances: to five years to bei in sync with the state. Planner Hansen noted these changeswill: safeguard subsidies from the federal government for insurance. He noted it is in the best interest of the Village to adopt the recommended MOTION and second were made by Board Members Reule and Peter to recommend approval of the amendments to the Villages Floodplain Damage Prevention Ordinance as presented and was unanimously  changes.  approved.  C.S Subdivision Ordinance Amendment-lmfrasrvcure Acceptance Guarantee  The Village Council requested staff to prepare an amendment to the Subdivision Ordinance to provide an additional financial guarantee. The Infrastructure Acceptance Guarantee (IAG) will assure funding is available for public infrastructure that may not meet required standards for acceptance for maintenance by the intended receiving entity following completion. Staff proposes requiring an IAG equaling 10% of actual construction costs of the specific infrastructure. Once the infrastructure has been accepted, the guarantee will be released. Planner Hansen clarified that these funds will only be used to correct construction defects revealed at the time of final inspection prior to acceptance. The recommended amendments also contain clarity statements in addition to the new infrastructure acceptance guarantee MOTION and second were made by Board Members Burke and. Stephens to recommend the amendments  language.  to the subdivision Ordinance as presented and was unanimously approved.  9. Adjourn  MOTION and second were made respectively by Board Members Stephens and Reule to adjourn the  meeting at 9:02 pm and the Motion passed unanimously.  of Wele Munieipal Sa Incorporated  Kenary, Michgel Chair Attest Kathy  MBy  1998 Caroline  Finance Officer & Village Clerk  4his  PBI Minutes-02/12/24  Page 3