VILLAGE OF WESLEY CHAPEL Monday, April 22, 2024-7p pm  PLANNING BOARD REGULAR MEETING MINUTES 6490 Weddington Road, Wesley Chapel, NC 28104  ILYIS  Planning Board Members Present: Chair Michael Kenary, Sandra Burke, William Reule, Jr., Richard  Stephens, ASM: Sherry Killion, Alternates Jonathan Alef and Karen Izzo Planning Board Members/Staff Absent: Vice-Chair Adam Peter, Clerk Queen  Staff: Council Liaison Lori Bailey, Planner Emily Hines and Administrative Assistant Amy Mumpower 1. Pledge, Invocation and Determination of Quorum Chair Kenary called the meeting to order at 7:03 pm. A quorum was present. Chair Kenary led the Pledge of Allegiance, and Mr. Reule gave the invocation.  2. Public Comments None  3. Additions/Deletions to Agenda 4. Adoption of Agenda  Add Item 6b: Chair Kenary stated that the Planning Board needs to adopt their FY23-24 meeting schedule. MOTION and second were made by Board Members Reule and. Stephens to adopt the amended agenda  and the Motion passed unanimously. 5. Council Member In  Mayor Pro Tem Bailey provided Council updates on the following:  AtA April's Council meeting, the Floodplain Damage Prevention Ordinance and the Subdivision Ordinance Amendment for Infrastructure Acceptance was unanimously approved as was recommended by the The Union County Sheriff's Office is requesting the Village fund another deputy to serve in the Village, and they gave a presentation on how they serve county residents. Deputy Chief Underwood provided a lot of data, and Council asked al lot of questions. Mayor Pro Tem Bailey noted Council asked if data was available on who was receiving the majority of citations issued in Wesley Chapel, residents or non- residents. Council's opinion is that residents already pay taxes to the County fori the Sheriff's Office, and therefore, it is a form of double taxation for the Village. Council opined that the County should supply the,staff needed. Ms. Mumpower will forward a copy oft the presentation to the Board if possible. Jonathan Alef, Alternate, was appointed to the Planning Board effective July 1, 2024. Board member Stephens is resigning. Mayor Pro Tem Bailey thanked Mr. Stephens for his service. She also expressed her appreciation to Alternate Izzo for graciously allowing Mr. Alef the opportunity to fill the seat given The Village will be hosting the next Western Union Municipality Alliance (WUMA) meeting on Thursday, May 23 at 7pm. A representative from the Charlotte Regional Transportation Planning Organization (CRTPO) will be attending to talk to the members. It is an open meeting and will be agreat opportunity  Board.  asi it was her choice.  Approved PB Minutes-04/22/24  Page 1    to learn more and understand the functions of the organizationand how highway funding works. Mayor Mr. Reule asked ifitwast true that roundabout construction at Potter/Potter/Wesley Chapel Road has been delayed indefinitely. Mayor Pro Tem Bailey affirmed and stated Planner Hansen is seeking more information. She stated it has been frustrating as it has been perpetually delayed with easement/utilities issues. And since the Village provided funding for the project, it is difficult to see it continually pushed down the list. Mayor Pro Tem Bailey would like to know! howi these projects are prioritized. Ms. Burke asked ifcontacting our Congressmen would have any clout. Chair Kenary replied that this should be approached Mr. Reule informed the Board that the Village's court date with Five Stones Church has been set for May 6. Mayor Pro Tem Bailey informed the Board that there are two cases that the Village is being sued over. The meeting will be evidentiary with only the lawyers presenting evidence. She noted there is a lot of  Pro Tem Bailey encouraged Board members to attend.  at the state level; Senator Todd Johnson is the person to contact.  information, andi it might take more than a day to resolve.  6. Approve Planning Board Minutes a. February26,2024  MOTION and second were made by Board Members Killion and Stephens to approve the February 26, Planning Board's FY23-24 meeting schedule has not been adopted yet. Planner Hines reviewed the proposed dates, which is 7pm oni the fourth Mondayofeveryi month. May'sn meeting will be a week earlier, MOTION and second were made by Board Members Burke and Killion to adopt the Planning Boardmeeting  2024, Planning Board Regular meeting minutes and the Motion passed unanimously.  b. FY23-24 Meeting Schedule  on May 20, due to the Memorial Day holiday. schedule for 2024 and the Motion passed unanimously.  7.New Business  a. Heritage Subdivision, Phase 11  Planner Hines reported that Heritage is a subdivision on Wesley Chapel-Stouts Road that is unique in that the community! is split between the Village and Indian Trail. Iti is an age-restricted community that Council approved conditional zoning fori in 2016. Most of the homes that are in Wesley Chapel are completed and are close to having their bonds released. The developers have submitted their final plati for Phase 11, which Planner Hines told the Board that Council approved the preliminary plat fori this phase at their December 11, 2023, meeting with the condition that the street trees be modified to a smaller variety from the list recommend by the Union County Forester and the Village Planner and that the street trees be permitted to have a minimum caliper of 1.25 inches to expand the availability of commercial stock. Representatives from Heritage were not in attendance. Planner Hines stated that she addressed several issues with them but has not received any follow-up communication from them. The only approval she received was for water and sewer. She knows the DOT has been working with them but has not received  consists of 21 lots.  any updates.  Approved PB Minutes-04/22/24  Page 2    Planner Hines allowed the opportunity for Planning Board members to discuss the plat and ask questions, but no decisions or motions will be made. The Board discussed at length, and noted their 1) Retaining Walls: Retaining walls run thought lots 97,98, 104 and 105. Mr. Stephens said that Courtyards has had significant issues with the retaining walls, and the homeowners are left having to deal with it. He does not want to see that happen in Heritage. The Board requested more information regarding the placement of the retaining walls, structure, integrity, and responsibility for maintenance. 2) Greenway/Common Open Space: Mr. Reule asked about a 20' wide proposed greenway that runs through lots 97 and 285 and into unmaintained common open space. Clarification is needed on how the greenway will be maintained. He wants to know who will be responsible for the greenway and will it be considered public space. He stated the greenway is a concern because it is located in a floodplain. Mr. Stephens affirmed and stated the greenway area in his neighborhood is located in a floodplain, and that trees constantly fall and damaging pipes since the ground is sO wet. Planner Hanson informed the Bord that once complete, the space will become the responsibility of the HOA, and he does not want the village up to have to deal with these issues and later be faced with upset residents who question why it was 3)Fiber Installation: Chair Kenary asked how the installation of fiber optic cables will impact the newly 4)Creeks: There are some creeks that run along the subdivision that are not labeled on the plat; the Board Chair Kenary pointed out that when the conditional rezoning was approved in 2016, the concerns at the time were regarding tree preservation, heritage and caliper size, the thread trail, and street lighting. There was no discussion about retaining walls and floodplains, which has been the focus oft tonight's discussion. Mr. Stephens stated it is also important to understand how and where maintained areas will be accessed. Chair Kenary asked the Board ift they had any old business or other comments to discuss. Ms. Killion stated she thought it wasal healthy discussion: and appreciated everyonesinput. Mr. Reule confirmed by agreeing M@rIgNomisecond were made respectively by Board Members Killion and Reule to adjourn the meeting  questions/concerns as follows:  allowed.  developed roads.  has requested labels be added.  8. Old Business  and saying he learned a lot. 9. Adiourn  passed unanimously.  of Weley Municipal s Incorporated 1998 Mons Carolis!  Michaelgenary,c ChairV ah  Mupany  Approved PB Minutes-04/22/24  Page 3