ROCKINGHAM A CITY  LOOKING FORWARD CITY COUNCIL AGENDA April 12, 2016 7:30 p.m.  1. Opening of meeting by Mayor Steve Morris.  2. Invocation by Reverend Ronnie McLean, Pastor of Freedom Baptist  Church.  3. 4.  Amendments and Changes to Agenda.  Consent Agenda:  A.  Disposition of Minutes of the March 8, 2016 Regular Meeting.  B. Tax Collector's Report. (See Pages 6-9)  Informational Items: 1.) Monthly Collection Report  2.) Uncollected Taxes as of March 31, 2016. 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office.  Action Items:  C.  Minutes of various boards.  5.  Business by Planning Board. A. Set Public Hearing. (none) B. Hold Public Hearing. (none)  C. Minutes from Various Boards (enclosed separately)  514 Rockingham Road, Rockingham, NC 28379 I Phone -1- 75 9088 Fax 970,9976617-wwm.geroctingham.com    City Council Agenda April 12, 2016 Page 2  6. Consideration of a Resolution recommending the adoption of the Richmond County Comprehensive Transportation Plan maps. (See  Pages 10-11& enclosed maps)  7. Consideration of approval of facade loan to Mike Teal, Teal's CPA located at 126 E. Washington Street in the amount of $8,000.00 at 2% interest for a term of 5 years. (See Manager's comments Page3) 8. Consideration of approval of sell of city-owned property located at 302 E.V Washington Street to Randy and Debbie Wrenn for the public purpose of economic redevelopment of Downtown Rockingham. The purchase price is $55,000.00 to be city/owner financed by the City's UDAG/Downtown Redevelopment Fund at 2% for a term of 10-years.  (See Manager's comments Page - 3&4)  9. Business by Visitors. 10. Business by City Clerk. 11. Business by City Manager. 12. Business by City Attorney. 14. Business by Mayor.  13. Items of discussion by City Council Members.  A. Issue Proclamation recognizing May 1-7, 2016 as "Municipal  Clerks Week". (See Page 12)  15. Adjournment.  -2-    Monty R. Crump City Manager  ROCKINGHAM A AIEOTINENXSaREA CITY LOOKING FORWARD  MEMO TO: Mayor Steve Morris & City Council  FROM: DATE: RE:  Monty R. Crump, City Manager  April 6, 2016 Agenda Items  REGULAR AGENDA:  7.  Consideration of approval of facade loan to Mike Teal, Teal's CPA located at 126 E. Washington Street in the amount of $8,000.00 at 2% Mike Teal, owner of Teal's CPA located at 126 E. Washington Street has recently completed several upgrades of his property to include facade improvements. The City has a facade loan program of which Mr. Teal is eligible to participate in. The facade loan program provides up to $4,000 per facade at an interest rate and term to be approved by Council. Mr. Teal upgraded both facades at his building and is requesting an $8,000 loan at 2% for 5-years resulting in a monthly payment of $140.23. Mr. Teal has provided me receipts for total construction upgrade in the amount of $49,392.00. He spent more than $8,000 on facades and thus meets the threshold for maximum amount of $8,000. Mr. Teal has dramatically improved the appearance of his property andIrecommend that Council approve the loan and that it be funded out of UDAG funds/Facade Consideration of approval of sell of city-owned property located at 302 E. Washington Street to Randy and Debbie Wrenn for the public purpose of economic redevelopment of Downtown Rockingham. The purchase price is $55,000.00 to be city/owner financed by the City's UDAG/Downtown Redevelopment Fund at 2% for a term of 10-years. This city-owned property located at 302 E. Washington Street was acquired as part of the Community One Bank/Old Fidelity Bank property transaction that was closed in late 2015. The result of that deal allowed the City to retain a bank/downtown business and attract a new business in a long time vacant building (302 E. Washington St.) and ultimately provide more public parking and additional secured parking for the Rockingham Police Department. Debbie Wrenn intends to upgrade building to house her business with private funds.  interest for a term of 5-years.  Loan Program.  8.  514 Rockingham Road, Rockingham, NC 28379 - Phone -3- 59088 Fax (910)997.6617- www.gereclngham.con    The loan amount of $55,000 for 10-years at 2% interest will result in a monthly payment of $510.00. Her business will fill an otherwise empty building and create new retail traffic in downtown which will help drive other business interest in Downtown Rockingham. The sell of this project serves as a good example of public/private partnership to help revitalize Downtown Rockingham. I recommend that Council approve sell and loan as presented for the public  purpose of Downtown/Economic Redevelopment.  4-    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS  5-    0 9  L  2  I  6  2  a  -6-    UNCOLLECTED TAXES  YEAR 2015 2014 2013 2012 2011 2010 2009 2008 2007 2006 2005  AMOUNT 113,585.35 30,952.79 24,753.61 16,945.37 15,807.56 12,066.04 10,256.87 8,925.59 5,241.60 4,294.50 3,670.24  March 2016  113,585.35 132,914.17 246,499.52  Total Current Year Total Past Years Total All Years  -7-    0  0 88 00 - 88  A-  E d  3  8  -8-    1 2 544444 a  3  0  0  - 1 ai  3 9 9 a  E E 5  a a a - AA I 3 R 8 8 &    Staff Report to Planning and Zoning Board  Agenda Item: IV.A April 5, 2016 Issue:  Consideration of a Resolution recommending the adoption of the Richmond County Comprehensive  Transportation Plan maps. Background:  In the spring of 2013, the NCDOT and the Lumber River RPO initiated a county-wide planning process to draft a new comprehensive transportation plan (CTP) for Richmond County. The intent of the plan was/is to develop a new multi-modal plan to guide future transportation improvements in Richmond County for the next 20-year period. A CTP steering committee comprised of representatives from all municipalities and Richmond County was assembled to assist NCDOT and LRRPO staff with the planning process. The City's Planning Director served on the steering committee. After numerous meetings over the last 3-year period, the final plan is nearing completion. The NCDOT has requested all the local governing Board's and the County to review and adopt the final transportation maps. The new CTP will replace the Thoroughtare Plan for the Cities of Rockingnam-Hamet, which was also prepared by the NCDOT in 1998. 1. A copy oft the proposed resolution and copies of the maps are included in the agenda packet for the Board's review. Sheet 1 is not included because it is the based map which will contain the adoption 2. As indicated in Sheet 2A, improvements to Greene Street are recommended, which are necessary to accommodate the City's request to re-designate the US Highway 1 route around downtown.  Staff Comments:  dates once approved by all municipalities and the County.  Staff Recommendation:  City staff recommends the Board review the proposed maps for the Richmond County CTP and  recommend the City Council adopt the resolution as requested.  Planning Board Recommendation: Council adopt the resolution.  The Planning Board reviewed the request on April 5, 2016 and recommended unanimously the City  -10-    RESOLUTION. ADOPTING THE COMPREHENSIVE TRANSPORTATION PLAN MAPS  FOR RICHMOND COUNTY, NORTH CAROLINA  WHEREAS, the Town of Dobbins Heights, Town of Ellerbe, City of Hamlet, Town of Hoffman, Town of  Norman, City of Rockingham, Richmond County, the Lumber River Rural Planning Organization, and the Transportation Planning Branch, North Carolina Department of Transportation, have actively worked to develop a Comprehensive Transportation Plan for 136-66.2 to reach agreement for a transportation system that will serve present and anticipated volumes of traffic ini the County and above-mentioned involved local municipalities; highly desirable element of the comprehensive plan for the orderly growth and development plan maps, and following two public workshops in the County, the City Council finds the adoption of the maps pursuant to General Statutes 136-66.2 to be in the best interests of the included in the Richmond County Comprehensive Transportation Plan, dated March 7, 2016, that is within its planning jurisdiction. Such maps will be incorporated into the final draft of the Richmond County Comprehensive Transportation Plan which is intended to serve as a guide for the development of the transportation system in Richmond County. the adoption of the Richmond County Comprehensive Transportation Plan maps to the North  Richmond County, North Carolina; and  WHEREAS, the City and the Department of Transportation are directed by North Carolina General Statutes  and  WHEREAS, iti is recognized that the proper movement oft traffic within and through Richmond County is a WHEREAS, after participating in the planning process, full review of the comprehensive transportation  of the County; and  City of Rockingham;  NOW THEREFORE, BE IT RESOLVED, that the Rockingham City Council hereby adopts the maps to be  NOW THEREFORE, BEI IT FURTHER RESOLVED, that thel Rockingham City Council hereby recommends  Carolina Department of Transportation.  M. Steven Morris, Mayor  I, Gwen Swinney, Clerk of the City of Rockingham, North Carolina, hereby certify that the above is a true and correct copy of the excerpts from the minutes of the City Council meeting of said City. WITNESS my  hand and the official seal of the City of Rockingham this the.  day of  2016.  ATTEST  (Seal)  Gwendolyn F. Swinney, City Clerk  -11-    ROCKINCHAM 37 A - CITY LOOKING FORWARD EeS  abstal  PROCLAMATION Municipal Clerks Week May 1-7,2016  WHEREAS, The Office of the Municipal Clerk, a time honored and vital part of local WHEREAS, The Office of the Municipal Clerk is the oldest among public servants; and WHEREAS, The Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels; and WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and WHEREAS, The Municipal Clerk serves as the information center on functions of local WHEREAS, Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings oft their state, province, county and international professional WHEREAS,iti is most appropriate that we: recognize the accomplishments oft the Office ofthe NOW, THEREFORE, I, M. Steven Morris, Mayor of Rockingham, NC, do recognize the week ofMay 1, through May 7,2016, as Municipal Clerks Week, and further extend appreciation to our Municipal Clerk, Gwendolyn F. Swinney, Deputy City Clerk Sabrina Y. McDonald, and to all Municipal Clerks for the vital services they perform and their exemplary dedication to the  government exists throughout the world; and  impartiality rendering equal service to all; and government and community; and  organizations; and Municipal Clerk,  communities they represent.  Dated this  day of  2016 Attest:  M. Steven Morris, Mayor  City Clerk  514 Rockingham Road, Rockingham, NC 28379 Phon -12- 5 9088 Fax (910) 997 6617 wgorocingmam.con    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION  -13-    ROCKINCHAM A GAETATAN CITYLOOKING XMFSASTROTES FORWARD   To: From: Date: Subject:  Monty Crump, City Manager Dave Davis, Recreation Director  April 4, 2016 Activity Report  The following are activities involving our department this month. Spring Soccer - Our seventh spring campaign comes to a close this Friday, and although March has proven in the past to be a challenging month, our new scheduling format proved to be very beneficial. We played the majority of our games during the week and utilized weekends for weather related cancellations. Youth Baseball/Softball - We have approximately 400 participants registered to play in this spring and early summer program. There will be seven leagues, (four  for boys and three for girls).  Sr. Games - Our department will once again play host to several events involving Sr. Games of Richmond Co. Our department has been involved with these events  since their inception which spans almost 25 years.  Hinson Lake - This area has experienced a spike in activity over the past couple of weeks as weather conditions have improved and people start moving about. It appears that sometimes it may take a cold winter to fully appreciate what the  spring months have to offer.  514 Rockingham Road, Rockingham, NC 28379 Phor -14- 5 9088 Fax (910)997 6617 - www.goroctingham.com    GeR  FIRE CHEF HAROLDI ISLER ADMIN.ASST. KRISTYPLAYER  ASST.CHIEF DAVIDI MULLIS CAPTAIN  4 1 March-16  We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham  Fire Department during the month of March 2016.  Total Alarms: Turn In Alarms: Wrecks: Smoke Scare: Power line down: 2 Cooking fire: Electrical:  33 1 14 0 0 1  In Town: Silent Alarms: Alarm Malf: Vehicle fire: : Service Call: Co detector: Assist EMS:  31 32 4 0 1 1 1  Out of Town: Structure: Good Intent: Trash/outside fire: 4 Gas Leak/Spil!: Assist Police: Mutual aid:  2 0 3 0 0 2  Hours Spent on Calls: 13 hours 34 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Saved:  $0.00 $0.00 $0.00  During the month of March full time members of thet fire department averaged 32 training hours per person; part-paid members averaged 4 hours per person for the month. -Participated in the Hithcock Creek clean up with Cascades Tissue Group  Public Life & Safety: -Installed 3 car seats  Sparky visited the Mt. Olive Church kids day event  Respectfully Submitted, Rat Fire Chief Harold Isler  -15-  231 S. LAWRENCE ST. ROCKINUnAM, NC28379 1910-997-4002    ROCKINCHAM AcmY EEINIZA LOOKING FORWARD  Rockingham Police Department  W.D. Kelly, ChiefofPolice To: Monty Crump From: W. D. Kelly Chief of Police Date: April 5, 2016 Ref: March Activity Report  On behalf of the Rockingham Police Department, I am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department.  Total Calls for the Month: Animal Control Calls: Alarm Calls Escorts: Unlock Vehicles: Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations:  1328 56 183 95 125  17 78 7 0 97 53  Accidents eportd/investyatet: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged Items of Interest:  60 4 48 401  We are looking forward to a wonderful day of fun and fellowship with Springfest at the Rock, the Run for the Ribbons 5K, the Family 1K, Cruise In, and fantastic music provided by Bucky Covington on April 16, 2016. We hope to see you there.  311E. Franklin. Street, Rockingham, N.C. 28379Phor -16- 5-2468. Fax (910) 895-0899 wngorocknghamplcom