MINUTES  STATE OF NORTH CAROLINA COUNTY OF HENDERSON  BOARDOFCOMMISSIONERS MONDAY,OCTOBER7, 2024  The Henderson County Board of Commissioners met for a regularly scheduled meeting at 5:30 p.m. in the Commissioners' Meeting Room of the Historic Courthouse on Main Street, Present for the meeting were Chairman Rebecca McCall, Vice-Chair J. Michael Edney, Commissioner William Lapsley, Commissioner Daniel Andreotta, Commissioner David Hill, County Manager John Mitchell, Assistant County Manager Christopher Todd, Financial Services Director Samantha Reynolds, Public Safety Director Jimmy Brissie, Attorney Russ Burrell, and Also present were: Budget Analyst Jennifer Miranda, DirectorofFacility Services Andrew Griffin, Finance Director Randall Cox, Social Services Director Lori Horne, Engineer Marcus Jones, Sheriff Lowell Griffin, A/V Technician Oscar Guerrero, and Capital Projects Manager Bryan  Hendersonville.  Clerk to the Board Denisa Lauffer.  Rhodes. Deputies Travis Pierce and Kayla Brezillac provided security.  CALLTOORDERDER/WELCOME  Chairman McCall called the meeting to order and welcomed all in attendance.  Chairman McCall asked everyone to pause for a moment of silence to remember those impacted INVOCATION Reverend George Grimm-Howell with the Unitarian Universalist Fellowship of  by Hurricane Helene.  Hendersonville provided the invocation. PLEDGE OF ALLEGIANCE  Chairman McCall led the Pledge of Allegiance to the American Flag.  RESOLUTIONS AND RECOGNITIONS 2024.120 State of Emergency Ratification  During Hurricane Helene andi itsa aftermath, County personnel took significant and required actions on behalfo of the County. The proposed resolution will ratify the county's actions.  HENDERSON COUNTY NORTH CAROLINA Before the Board of Commissioners RESOLUTION AND RATIFICATION  BOARD OF COMMISSIONERS ENACTMENT 2024-120  WHEREAS, a state of emergency on account of Hurricane Helene was declared in  Henderson County as of8:00 a.m. on 27th of September, 2024; and,  Approved: November 4, 2024    October 7, 2024  2  WHEREAS, the Hurricane Helene storm and associated flooding have caused damages to Henderson County, its citizens, and its infrastructure unprecedented in modern times; and, WHEREAS, the staff of Henderson County has worked tirelessly to try to coordinate the protection of the lives of its citizens and, where possible, their property, during the state of WHEREAS, this work has involved emergency and exigent operations, subject to final NOW, THEREFORE, IT IS RESOLVED by the Henderson County Board of Commissioners that all the acts oft the County and its staff, including all contracts, resolutions and proclamations, done inj providing the protection referred to above are hereby ratified and affirmed  emergency; and, approval of this Board.  as official and appropriate acts of the County. This the 7th day ofOctober, 2024.  Chairman McCall made the motion to approve the proposed. Resolution and Ratification. All voted  inj favor, and the motion carried.  DISCUSSION/ADJUSTMENT OF AGENDA  Vice-Chair Edney made the motion to approve the agenda as presented. All voted in favor, and  the motion carried.  CONSENT AGENDA consisted of the following:  Approval of Minutes  Draft minutes were presented for Board review and approval for the following meeting:  September 19, 2024 Regularly Scheduled Meeting  Motion:  Imove the Board approve the minutes of September19, 2024.  Tax Collector's Report  The report from the office of the Tax Collector was provided for the Board's information.  Please find outlined below collections information through September 25, 2024 for 2024 real and personal property billsn mailedon) July 31, 2024. Vehicles taxes are billedn monthlyt by NCI DMV. Henderson County Annuall Bills (Reala and Personal Property): 20241 Beginning Charge: $101,657,826.07 Discoveries &I Imm. $81,987.90 Releases& Refunds: ($47,571.45) Unpaid Net Charge: Taxes: $101,692,242.52 $78,775,416.57 Unpaid 77.46% Amount Collected: $22,916,825.95 NetCharge: $1,750,113.97 Unpaid Taxes: $3,694.51 Amount Collected: $1,746,419.46 Henderson County FY25 Budget Analysis: Budget Ordinance AdV Valorem: $103, 559,409.00 Prior Years: $1,041,250.00 Budget Total:  Paid 22.54%  Henderson County Registered Motor Vehicles(As Collected by NCI DMV):  99.79% Revenue Collected AdV Valorem: $24,663,245.41 Prior Years: $288,771.07 VTDI Revenue: $24,952,016.48  Millions  Reveme Collected  Approved: November 4, 2024    October 7, 2024  3  2024.121 Pending Releases & Refunds  The Assessor reviewed the pending releases and refunds and concluded that these findings were The pending release and refund requests were submitted for approval by the Henderson County  inc order. Supporting documentation is on file in the County Assessor's Office.  Board ofCommissioners.  Type:  Amount: $6,871.31 324.06  Total Taxes Released from the Charge Total Refunds as a result of the Above Releases  Motion:  Imove the Board approve the Combined Release/Refund Report as presented.  County Financial Report - August 2024  The August 2024 County Financial and Cash Balance Reports were provided for the Board's The following were explanations for epartmentsprograms with higher budgets to actual Administrative Services - timing of payment ofboard approved expenditures Human Resources timing of payment ofboard approved expenditures Finance - timing of payment oft board approved expenditures County Assessor - timing of payment of board approved expenditures Tax Collector timing of payment of! board approved expenditures Legal - timing of payment ofboard approved expenditures Register of Deeds - timing of payment of board approved expenditures Information Technology - timing of payment of board approved expenditures Sheriff Department timing of! payment oft board approved expenditures Detention Facility timing of payment oft board approved expenditures Building Services - timing of payment of board approved expenditures Wellness Clinic timing of payment of board approved expenditures Emergency Medical Services - timing of payment of board approved expenditures Rescue Squad -1 payment of 15t quarter Board appropriations Planning timing of payment of board approved expenditures Code Enforcement timing of payment of board approved expenditures Site Development timing of payment of board approved expenditures Project Management - timing of payment ofboard approved expenditures Public Health timing of payment of board approved expenditures Environmental Health - timing of payment of board approved expenditures Mental Health - payment of 151 quarter Board approved appropriation Social Services timing of payment oft board approved expenditures Juvenile Justice Programs timing of payment of board approved expenditures Veterans Services timing of payment of board approved expenditures Public Library timing of payment ofboard approved expenditures  review and approval.  percentages for the month of August:  Approved: November 4, 2024    October 7, 2024  4  Recreation - timing of payment ofboard approved expenditures  Public Education -1 payment of2 of1 10 annual appropriations made to the public school Non-Departmental - timing of payment of! board approved expenditures Year-to-date Net Revenues under Expenditures for the Emergency Telephone System (911) Fund was due to utilizing fund balance appropriations for FY25. Year to Date Net Revenues under Expenditures for the Public Transit Fund were due to the Year to Date Net Revenues under Expenditures for the Misc. Other Governmental Activities Fund is due to the timing of fines and forfeitures disbursements in FY25. Year tol Date Net Revenues under Expenditures for the Opioid Fund is due to the timing of Opioid Settlement receipts and disbursement of approved expenditures in FY25. Year to Date Net Revenues under Expenditures for the Etowah Sewer Fund is due to the timing of collection receipts and disbursements of approved expenditures in FY25.  system  timing of disbursements in FY25.  HENDERSON COUNTY FINANCIAL REPORT AUGUST: 2024  BUDGET CURRENT MONTH YEAR TODATE %USED ENCUMBRANCES TOTAL BUDGET CURRENTI MONTHI YEAR TODATE %USED ENCUMBRANCES TOTAL  General Fund Goveming Body Dues/Non Profit County' Manager Administrative Services Human Resources Elections Finance County Assessor Tax Legal Register ofDeeds Facilitys Services Garage CourtF Facilities Information Technology Sheriff Department DetentionF Facility Emergency Management Fire Services Bulding Services Wellness Clinic Emergency! Medical Services Animals Services Rescue Squad Forestry Services SoigV Water Planning Code Enforcement SieD Development Heritage Museum Cooperative Extension Project Management Economic Development Publich Health Health H&CC Block Grant Medical Services Autopsies Strategic Behavioral Health Mental Health Services Rural Transportation/ Assist Program Social Services Juvenie. Justice Programs Services Library Recreation Public Education Debt Service Non-Deparmental Interfund Transfers  205.293.753.00 20,303.514.89 671,803.00 1,055.544.00 406,644.00 829,103.00 1,527,684.00 1,241,838.00 1,421,108.00 2.184.868.00 503,030.00 1,107,787.00 783.052.00 6.222.214.00 481,530.00 153,000.00 6,286,966.00 25.314.208.00 7.251.340.00 948.725.00 1,097.642.00 1,883.208.00 1,533,062.00 13,662.702.00 984.647.00 782,750.00 133,168.00 752,601.00 1,123,508.00 353,444.00 234.730.00 100.000.00 843.323.00 267.161.00 2.097.100.00 11,758.044.00 1,889.590.00 883,502.00 95,000.00 473,611.00 528.612.00 201,384.00 23,508,432.00 308.020.00 241,124.00 4,194.022.00 3.185.348.00 42.378.000.00 22.527,108.00 955.510.00 7.745.851.00 TOTAL 205,293,753.00 17,726,332.44  11.2% 100,085. 88 14.00% 170,905.74 18.19% 58,557.57 12.55% 147,880.56 17.84% 275,179.10 18.01% 183.370.61 14.77% 240,579.35 17.56% 300,083.86 17.85% 110,570.03 18.62% 240.820.00 21.74% 157.823.63 20.15% 782,840.80 12.58% 50,881.81 11.02% 15,146.08 9.90% 1.333,372.00 21.21% 4.524.573.17 17.87% 1.230,104.52 18.98% 150,252.40 15.84% 101,205.76 923% 314,584.80 16.88% 305,808.30 1994% 2.382,527.24 120,481.56 13.15% 100,870.1 10 93.079.43 12.49% 207,740.25 18.40% 62.437.08 17.67% 41,825.16 7.73% 16.008.66 16.67% 125,520.36 48,988.44 108.500.00 332,178.41 63.572.75 51,350.26 132,153.00 4.016.705.47 17.02% 60,550.00 19.79% 40,208.05 16.70% 874.420.60 20.85% 685,235.65 21.51% 8.296,433.34 19.58% 424,470.01 44.42% 1.200.141.85 16.68% 32.597,646.82 (9.680,079.18)  22,917.567.04 100,085.88 170,005.74 58,557.57 147.880.58 21,884.00 207.043.19 80,580.00 243,030.61 240,579.35 28.048.64 419.010.50 110,570.03 240,820.09 24,081.00 182.784.83 382,370.18 1,165.020.07 50.881.81 15.148.08 848.510.77 2,170.882.88 176,083.10 4,701,556.27 486,508.40 1,716,011.01 50.582.41 200.814.90 101.205.78 314,504.80 133,050.23 430.765.53 177,925.04 2.500.453.18 6.520.38 135.020.04 109.870.19 103,000.00 198.070.43 31,400.00 230.140.25 20.000.00 82.437.08 41,625.16 16,688.08 125,520.38 48,088.44 108,500.00 461,522.63 2.480.932.31 332.178.41 63.572.75 51,350.28 132,153.00 80,512.40 4.100.217.87 60.550.00 40.206.05 408,198.08 1,280.628.65 114.082.60 790.208.25 8,290.433.34 424.470.01 1,200.141.85 3,623,384.73 36.221,031.55 (3.623,384.73) (13,303,463.91)  58.437.18 133,350.18 34,375.47 78,867.98 158,011.81 79,776.37 135.045.01 210.240.08 63.764.54 138.717.21 82.055.01 504.077.78 20,588.84 12.740.05 551,022.18 2.570.318.23 711,762.98 83.121.84 55,308.47 185.177.13 181,483.79 1,440.870.00 70.036.18 1,650.72 58.181.23 119.515.62 35,100.44 23.273.05 8.333.33 53,005.82 28,033.07 108,500.00 1.130.348.11 189.005.37 63.572.75 7,100.00 27.027.88 2.301,571.80 52.330.00 22,520.91 444.386.72 201.020.12 4,116.086.67 424.470.01 044.654.20 2,577.182.45  7.44% 53%1 0.00% 88% % 5.17% 17.17% 7.58% 7.38% 0.00% .00% 0.00% 0.00%  NetF Revenues (under)Exp.  Approved: November 4, 2024    October 7, 2024  5  COUNTY REPORT AUGUST: 2024 2,033.328.04 281,925.08 6.317.20 3,837,800.00 479.168.67  BUDGET CURRENT MONTHI YEAR TODATE %USED ENCUMBRANCES TOTAL  SOCIAL SERVICES Staff Operations Federals StateF Programs General Assistance Schools Current/Capital Expense BlueF Ridge Community College DEBTS SERVICE Public Schools Blue Ridge Community College Henderson County INTERFUNDI TRANSFERS CapitalF Projects Fund Capital Reserve Fund Fire Districts Fund HCPS MRTS BRCC MRTS Solidy Waste  19,855.443.00 3,042.080.00 100.000.00 TOTAL 23,598,432.00 2,301.571.80 36,628,000.00 5,750.000.00 TOTAL 42.378,000.00 4,116.966.67 11,321,925.00 3.218,681.00 7.986.592.00 TOTAL 22.527.198.00 200.000.00 1,254.019.00 60.000.00 3,603,500.00 2.301,750.00 325.682.00 TOTAL 7,745,851.00  3.528.425.35 17.8% 480,179.27 13.2% 8.100.85 8.1% 4.016.705.47 7.338,100.00 20.0% 958.333.34 16.7% 8,296,433.34  89,512.40 3,617,037.75 480.179.27 8.100.85 89,512.40 4,106,217.87 7,338.100.00 958.333.34 8.296,433.34  0.0% 0.0% 0.0% 37,500.01 18.8% 200,153.16 18.7% 5,000.00 8.3% 600,583.34 18.7% 383,825.00 16.7% 54,280.34 16.7% 1,290,141.85  20.833.34 104,576.58 300.201.87 191,812.50 27,140.17 644,654.26  37,500.01 209.153.18 5,000.00 600,583.34 383,625.00 54,280.34 1,290,141.85  BUDGET CURRENTI MONTHI YEARTODATE %USED ENCUMBRANCES TOTAL  FIRE DISTRICTS FUND Revenues: Expenditures: NetF Revenues over( (under)E Exp REPVALUATOARESENVEFUND Revenues: Expenditures: NetF Revenues over (under)E Exp EMERGENCY TELEPHONE: SYSTEM (911) FUND Revenues: Expenditures: NetF Revenues over (under) Exp PUBLIC TRANSITF FUND Revenues: Expenditures: NetF Revenues over (under)Exp MISC. OTHER GOVERNMENTAL. ACIIVTES Revenues: Expenditures: NetF Revenues over( (under)E Exp ARPAFUND Revenues: Expenditures: NetRevenues over (under)Exp OPIOIDFUND Revenues: Expenditures: NetRevenues over( (under)Exp  16,876,015.00 16.876.915.00 1,413.172.00 1,413,172.00 380,945.00 380.945.00 1,418.800.00 1,418,890.00 1,074.000.00 1.074.000.00  2,858.933.03 158.746.19 2,500,186.84 130.708.35 109.232.19 21,476.16 27.212.65 34.058.58 (7.745.93) 8,051.47 71,922.71 (63,871.24)! 33.040.90 33.029.19 11.71 79.796.76 79,796.76 21.713.90 29.930.41 (8,216.51)!  2.758,737.00 16.3% 158.748.19 0.9% 2,599,991.71 264,812.49 18.7% 240,025.07 17.0% 24,787.42 30,087.20 8.3% 106,648.05 29.5% (76,578.85) 8,051.47 0.6% 71,922.71 5.1% (63,871.24)! 43,977.54 4.1% 89,995.35 8.4% (46,017.81) 215.952.62 0.0% 0.0% 215,952.62 49,124.42 4.7% 55,616.56 5.3% (6.492.14)  2,758,737.90 158.746.19 2,599,991.71 284,812.49 30,087.20 8,051.47 43,077.54 89.925.35 (46,017.81) 215,052.62 215,952.62 49,124.42 59.616.56  173.380.00 413.405.07 (173,380.00) (148.592.58) 32,012.88 138,658.93 (32,012.88) (108,591.73) 94,685.00 166.607.71 (94,685.00) (158,556.24)  1,044.793.00 1,044.793.00  4.000.00 (4,000.00) (10,492.14)  BUDGET CURRENT MONTH PROJECT TODATE %USED ENCUMBRANCES TOTAL  DEMIERLMCIAPACIOAL PROJECT(1702) Net Revenues over( (under)E Exp Net Revenues over( (under)E Exp  Revenues: Expenditures: Revenues: Expenditures:  26,854.136.00 28.854.136.00 60.442.694.00 60,442.604.00  2.733.76 2,733.76  27.047,391.00 104.1% 26,950,829.76 100.4% 987,561.24 61,181,021.22 101.2% 60.940.000.37 100.8% 241,020.85  27,047,391.00 26,950.820.78 987,561.24 61,181,021.22 60.940.000.37 241,020.85  HENDERSONMILLE HIGHS SCHOOL PROJECT-; 2019( ()-PROECTCOWPLETE  Approved: November 4, 2024    October 7, 2024  6  UNDS  BUDGET CURRENT MONTH YEAR1 TODATE %USED ENCUMBRANCES TOTAL  SOLIDI WASTEL LANDFILLF FUND Revenues: Expenditures: Net Revenues over( (under) Exp JUSTICEACADEMY: SEWER FUND Revenues: Expenditures: NetF Revenues over (under)E Exp ETOWAMSEWERFUND Revenues: Expenditures: NetF Revenues over (under)E Exp  10,144.975.00 10,144,975.00 70,008.00 70,006.00 182,602.00 182,602.00  814,977.71 1,247,016.64 (432,038.93) 7,471.08 6,325.74 1,146.24 697.64 (697.64) HENDERSON COUNTY CASHE BALANCE REPORT AUGUST: 2024 Debits Revenues 3,089,610.05 99,692.24 847,630.20 300,291.67 191,812.50 3,034,416.55  1,633,108.57 16.1% 1,525,250.38 15.0% 107,856.19 15,920.50 22.7% 6,504.07 9.3% 9,416.52 0.0% 607.84 0.4% (697.64)  1,633,108.57 15,920.59 17.762.07 (1.841.48) 34.297.64  11,772.640.58 13.297,890.98 (11,772,640.58) (11,664,784.39) 11.258.00 (11,258.00) 33,600.00 (33,600.00) (34.297.64)  07/31/24 Beg. Cash Balance 43,450,367.74 24,650,804.49 2,814,938.12 7,464,942.88 2,453,493.72 525,065.57 8/31/2024  08/31/24 Ending Cash Balance  (Credits) Expenditures  Fund(s) General Special Revenue Capital Projects Enterprise HCPS- Maint. and Repair BRCC-Maint. and Repair Custodial Total Total casha available as of Motion:  82,542,795.73 $ 29,343,902.91 (23,813,263.93) $ 88,073,434.71  (1,076,825.58) $ 45,463,152.21 (4,826,846.55) $ 19,923,650.18 (1,436,036.18) $ 2,226,532.14  7,765,234.55 2,645,306.22  (315,973.26) $ 3,243,508.86  $163,902,408.25 $ 36,907,356.12 $(31,468,945.50)  $169,340,818.87  Imove the Boardapprove the August 2024 County Financial Report and Cash  Balance Report as presented.  Henderson County Public Schools Financial Report - August 2024 Restricted Funds Report was provided for the Board'si information.  The Henderson County Public Schools August 2024 Local Current Expense Fund / Other  Approved: November 4, 2024    October 7, 2024  7  HENDERSON COUNTY PUBLIC SCHOOLS LOCAL CURRENT EXPENSE/OTHER RESTRICTED FUNDS as of August 31, 2024 LOCAL CURRENT RESTRICTED EXPENSE FUND YTD Activity 7,075,600 45,592 YTD Activity 675,691 11,048 8,462 403,585 42,137 224.743 56,841 12,918 19.430 228.677 1,323,317 1,770,415 31,736 74,054 131.352 388 $ 28,789 $ 388 775 $ 28,789 $ $ s  OTHER FUND YTD Activity 8.000 37.011 3,615 27,448 27.152 1.883 105.088 YTD Activity 103,124 130,104 11.418 6,452 7.131 13,108 18,158 431 7.715 22,302 38,918 1,200 538 13.420  REVENUES: 3200 State Sources 3700 Federal Sources-Restricted 3800 Other Federal-ROTC 4100 County Appropriation 4200 Local Tuition/Fees 4400 Local-Unrestricted 4800 Local-Restricted Instructional Services: 5100 Regular Instructional Services 5200 Special Populations Services 5300 Altemative Programs and Services 5400 Schooll Leadership Services 5500 Co-Curricular: Services 5800 School-Based Support Services Totall Instructional Services System-Wide Support Services: 6100 Support and Development: Services 6200 Special Population: Support 6300 Alternative Programs 6400 Technology: Support Services 6500 Operational Support Services 6800 Financial and Human Resource: Services 6700 Accountability: Services 6800 System-Wide Pupi Support Services 6900 Policy. Leadership: and Public Relations TotaiSystem-Wide: Support Services Ancillary Services: 7100 Community Services 7200 Nutrition Services TotalA Ancillary Services Non-Programmed Charges: 8100 Payments to Other Govemmental Units 8400 Interfund" Transfers 8600 Educational Foundations TolaiNon-Programmeds Charges  Prior Total YTD 8,000 $ 37,011 104.304 7.075,600 6,575.600 3,615 2.280 73,040 102,961 27.152 24.947 1.863 401 7.226.281 $ 6.810.493 Combined Prior Total YTD 115,072 67.742 138,586 35.860 414,084 413.808 48,580 34.671 231.874 205.742 70,030 $ 71,258 31,076 52,440 19,870 15.120 234,392 207,022 1,345,620 1,366.138 1,809,334 1,374.060 32,036 32,674 74.593 57,080 144.771 144.884 20.176 $ 16,097 388 8.508 29,564 $ 24,605 $ 209.824 300 300 976 300 S 211.101  4900 Fund Balance APpropnatedfranster. From school  TOTAL FUND REVENUES $ 7.121.192  90.999 S 766,689 s 584.762  1,366.546 $ 349,228 s 1,715,774 $ 1,342.594  s 3,646.749 $ 115,880 S 3.762,630 $ 3.412.485  $ 300 300 s  TOTAL FUND EXPENDITURES  5.014.070 $ 494.197 $ 5.508.267 $ 4.990.785  Motion:  Imove the Board approve the. August 2024 Henderson County Public Schools  Financial Report and Cash Balance Report as presented.  Notification of Vacancies the next agenda under Nominations."  The Notification of Vacancies was provided for the Board'si information. They will appear on  1. Laurel Park Planning Board -1 lvac. Position # 1- Resides in Laurel Park ETJ 2. Laurel Park Zoning Board of Adjustment t-2vacs. Position # 1-) Resides in Laurel Park ETJ Position #2 2- Resides in Laurel Park ETJ  Approved: November 4, 2024    October 7, 2024  8  Preliminary Consideration Offer to Purchase Property - Tax Foreclosed Property Oleta Rd Marvin Gilmore has offered to purchase 0.67 acres, more or less, located off Oleta Road in Blue Ridge Township, in Henderson County. This matter was on the agenda for preliminary review and, if desired, preliminary acceptance only. The offer included a total deposit of$700.00, based Henderson County obtained itsi interest in this property via a tax foreclosure sale in 1983. No taxes Ifthel Board agrees toj provisionally accept the offer, ity will bes subject toar newspaper: advertisement Ifan upset bid is received, a new advertisement is placed, and the process continues until the bidding ends. Once done, orifno upset bids are received, the matter comes back before this board  on an offer of$500.00 plus publication costs. have been received on the property since that time.  and a ten-day period for upset bids. for a final decision on the sale. Motion:  Imove that the Board, give provisional acceptance t0 this offer, subject to upset  bids.  Preliminary Offer to Purchase Property - Tax Foreclosed Property = High Vista Deresa Stroud and Felicia Culbreth offered to purchase Lot 160 in the High Vista Subdivision, constituting 1.16 acres, more or less, located on Chestnut Ridge Road in near the Buncombe County line in Mills River Township, in Henderson County. This matter is on your agenda for preliminary review and, ifd desired, preliminary acceptance only. The offer included at total deposit of$1,000.00, based on an offer of$1,000.00 plus an advance of publication costs. Henderson County obtained its interest in this property via a tax foreclosure sale in 2017. No taxes Ifthe Board agrees toj provisionally accept this offer, it will be subject to newspaperadvertisement If an upset bid is received, a new advertisement is placed, and the process continues until the bidding ends. Once done, orifno upset bids are received, the matter comes back before this board  have been received on the property since that time. and a ten-day period for upset bids. for a final decision on the sale. Motion:  Imove that the Board, give provisional. acceptance to this offer, subject to upset  bids.  Use of Courtroom Eagle Scout Court of Honor  Boy Scouts Troop 601 submitted: ai request to use the Commissioner's Meeting Room (Courtroom) on Sunday, December 29, 2024, from 2 p.m. to 5 p.m. for their Eagle Scout Court ofHonor.  Motion:  Imove that the Board approve the use of the Commissioner's Meeting Room (Courtroom) on Sunday, December 29, 2024,from 2 pm to 5 pm.  Approved: November 4, 2024    October 7, 2024  9  2024.122 Budget Amendment - Unspent Funds Transfer Hendersonville High School To date, $241,020inu unspent sales tax reimbursements remain related tol Henderson County's2020 limited obligation bonds for Hendersonville High School's capital project. According to the installment financing contract, unspent funds must be applied against future debt service payments The debt service principal payment for Hendersonville High School for FY25 is $2,630,000. The Board was requested to approve a budget amendment to transfer $241,020 from the Hendersonville High School project in the Capital Projects fund to the general fund to be applied  for that specific project as they become due.  against the FY25 debt service payment.  Motion:  Imove the Board approve the budget amendment to transfer the unspent funds t0  the general fund.  2024.123 Budget Amendment Project Management Position  The Board was requested to approve a budget amendment to fund nine (9) months of salary and benefits for a full-time Administrative Assistant position within the Project Management  Department. Motion:  Imove the Board approve the attached budget amendment as, presented.  Designation of Voting Delegate to the NCACCLegislative Goals Conference The Board was requested to designate Commissioner Rebecca McCall as Henderson County's Voting Delegate to the NCACCI Legislative Goals Conference being held November 14-15,  2024, in Wake County. Motion:  Imove the Board designate Commissioner Rebecca McCall as the Designated Voting Delegate to the NCACC Legislative Goals Conference.  Architect Contract Approval - Agricultural Services Building programming phase oft the HC. Agricultural Services Building  The Board was requested to approve the proposal from McMillan, Pazdan, Smith Architecture for the Advanced Planning through the Schematic Design Phase and authorize staff to proceed into the  Motion:  Imove the Henderson County. BoarlofCommisioners approve the proposal, from McMillan, Pazdan, Smith Architecture, for the Henderson Counly Agricultural Services Building Advanced Planning through Schematic Design, and direct Staff  toj proceed.  Architect Contract Approval - Health and Human Services Building Shell Space Upfit The Board was requested to approve Clark Nexsen's proposal for the. Advanced Planning and Architectural Services and authorize staff to proceed into the programming phase of the HC  Health and Human Services Building Shell Space Upfit.  Motion:  Approved: November 4, 2024    October 7,2024  10  Imove the Henderson County Board ofCommissioners. approve the proposal from Clark. Nexsen, for the Henderson County Health and Human Services Building Shell Space Upfit, for. Advanced Planning and Architectural Services and direct Staffio  proceed.  2024.124 Transportation Advisory Committee Bylaws  The Transportation Advisory Committee (TAC) met on Wednesday, September 18, 2024, and unanimously recommended approval ofthe amendments presented to their committee bylaws. The TAC requested the Board adopt the amendments officially. The amendments included a clarification concerning eligibility for maintaining the appointment of at-large members and a change to the committee's minutes to allow for more accurate and transparent records.  Motion:  Imove to approve the proposed amendments to. the TAC bylaws.  Farmland Preservation Grant - Application Authorization  Staff was preparing to apply for a Farmland Preservation Grant once it became available. Staff  requested authorization from the Board in advance to submit the application.  Motion:  Imove the Board authorize staff to applyfor a. Farmland Preservation Grant  once available.  Vice-Chair Edney made the motion to approve the consent agenda as presented. All voted in  favor, and the motion carried. DISCUSSION Hurricane Helene Update  County Manager John Mitchell opened the discussion by reading a passage from "From the Banks oft the Oklawaha,' , by Frank L. Fitzsimmons, discussing the 1916 Flood in Henderson County. It was described. as the greatest disaster that had ever happened to the county and all of WNC. That flood began on July 4th of1916, when it rained, for ten days and ten nights. Streams and rivers were out oftheir banks, and water covered all the low-bottom, farmlands. ByJuly 16th, the railroad tracks and trestles had washed away. Houses and barns that were close to creek banks were washed away. Mitchell encouraged everyone to read the passage in its entirety in the book From the Banks ofthe Oklawaha" by Frank L. Fitzsimons, which was available at the Henderson County Public Library. He felt iti important to start with the story and recognize that the county had been through a devastating flood before. He said the flooding from Hurricane Helene was the largest natural disaster in the history of the County by far; many were hurt, and many have suffered great loss and continue to suffer. Mitchell then shared excerpts from the first Board ofCommissioner's  meeting that was held after the 1916 flood.  Approved: November 4, 2024    October 7,2024  11  1916 Flood BOC Meeting Minutes Held August 7, 1916, with John A. Maxwell, Chairman, John T. Staton, Toc construct and repair roads and bridges recently destroyed and damaged by floods, a sum of $25,000 is necessary. County resolved to borrow funds sufficient to construct and repair roads and bridges, payable in periodical installments. Installments consist of $2,000 beginning in 1919 to 1930 and $1,000 in Bonds are to be sold in $500 increments, bearing the corporate seal of Henderson County, signed by the Chairman and Clerk to the Board. Mr. Mitchell said Emergency Operations staffhad been working nonstop since the disaster began, even before with the heavy rains that occurred the day before the storm. All county staff have worked for twelve days since the storm hit to secure the county and will continue.  and John Russell  1931.  HENDERSON CJUNTY  Hurricane Helene Policy Group Briefing  10/7/2024  NDER IRI  Public Safety Director Jimmy Brissie presented the Board with the timeline and statistics from Hurricane Helene. He said the county had flooding on Thursday, September 26, before the remnants ofHurricane Helene got to Henderson County. On Friday, the county received eight to fifteen inches of rain. The south side oft the county was essentially cut off from the north side of the county. A boat shuttle was set up on September 27th to move patients from the south side of town to the hospital.to receive the care needed. There was contemplation of setting up a field hospital on Highway 176 to treat patients. That pace continued for several days. The second shelter was opened at Edneyville Elementary School. Additional responders arrived on the 29th from Eastern NC to assist. As the weather improved, aircraft missions began to evacuate people from Bat Cave and the isolated lower parts of Edneyville and Gerton. North Henderson and the Justice Academy were utilized to offload the survivorsand get them the needed help. Atone point, there were thirty aircraft operating in the air simultaneously. Six resource hubs were set up in the community to get food and water to the citizens. Much of the infrastructure in the county is gone;  Duke Energy is rebuilding a power. grid, and NC DOT is rebuilding highways.  Approved: November 4, 2024    October 7, 2024  12  Once it was determined that most rescues had been performed, door-to-door damage assessments began. To date, working with the fire department, building inspectors, and the tax office, 230 structures have been affected: 220 with: minor damage, 306 with major damage, and 70 destroyed. Brissie said the documentation was. just beginning and expects those numbers to increase.  Timeline Sept.26 Locala area recelves approximately? 7"of rain, County EOC County! opens, Stateo of Emergency! Declared, Shelter opens at AAC  Sept.28 Rescue Modef forE Emergency! Responders, National Guarda and other Emergency Agencles arrive, flooding and trees down 2nds shelter opens at Edneyville Elementary  Rescue Operations Sept.30 continue 17r missions performed: and moret than 100 people rescued In Bat Cave  Sept.27 Helene arrives with 8-15" of rain, Rescue Mode forE Emergency! Responders, Curfew Established In Hendersonville from 8p.m.t to8a.m. Timeline  Sept.29 Rescue Mode for Emergency! Responders, Fire Engine Strike Team Arrives  County, and City of  Oct.7 Continued. Rescue/Recovery andc damage assessment, Resource! hubs reduced tot two locations with twoc churches alternatingat third! location  Oct.2 Rescue Operations Continue, Helicopter Extractions inE Bato Cavea and! Hominy Branch Power  Oct.4 effortsi improve where conditions allow.  Oct.5-6 Rescue/Recoveryl Mode for Emergency Responders continue, continued damage assessments  Oct.1 Six Resourcel Hubs setu upi in thec county. Communicate regardings supplies warehouse, Coordinate community agencles  Oct.3 Hotn meals serveda at4of ther resource hubs  Rainfall Before and During Helene BAM924108AM928  At total range of roughly 15 to2 22 inches of rain felli in Henderson County during the event. Largest rainfalls occurred along the Blue Ridge Escarpment and eastern portions of Henderson County.  Source: National Weather Service  Approved: November 4, 2024    October 7, 2024 South! Hominy  13 9  Mills River  280 Oak Thomas Woods  tock  Loohoncove Landslide Points Henderson County Border  Miles 2.25 4.5  Esri, TomTom. Gamin. SafeGraph,  Henderson County Landslides as of *Thiso onlyi includesl landslidesc confirmedbyusGs. Datac collectiona anda analysisi isongoing.  Hurricane Helene  Henderson County Situation Unit 10/7/2024 Data Source: USGS  Beareallow  Bat Cave  0.130.25 0.51 Miles Esti, Garmin.s SafeGraph Henderson County Situation Unit Data Source: 10/7/2024 USGS  Landslide Points Henderson County Border  County. NC.  Geofechnologies Inc. METI/NASA USGS.E EPA MPs UsCensuse Bureau. USDA, USFWS  N.E. Henderson County Landslides as of *Thiso onlyi includes! landslides confirmedbyu USGS. Datac collectiona anda analysisisc ongoing.  Hurricane Helene  Approved: November 4, 2024    October 7, 2024  14  Current Priorities  Continued Damage Assessments Recovery Housing Resource Hub Transition Plan Long term needs for communities with limited road access  Priority Response Regions  Bat Cave & Gerton Remains top area of concern Other Areas: Deep Gap Road. Area - Dana Fire District Flood prone areasi in Etowah - Horse Shoe Fire District  Overview ofStats 911 Call Center received an excess of 4,000 calls over the storm  period.  22,023 customers out of power as of 10/7  Less than 100 of the total 69,281 customers had power at the  storm's peak  7total fatalities in Henderson County as of 10/7  Approved: November 4, 2024    October 7, 2024  15  Community Impacts Bat Cave & Edneyville Area  Community Impacts Bat Cave & Edneyville Area  BatCave & Edneyville Area  Approved: November 4, 2024    October 7, 2024  16  Bat Cave & Edneyville Area  Community Resource Hubs  County Donation Collection Site  Approved: November 4, 2024    October 7, 2024  17  On Friday, the county obtained the use ofa 50,000-square-foot warehouse off Upward Road on 126. That same day, forty National Guard Troops were sent to help manage the space; another twenty members were later sent. Between the State National Guard and Air Guard, over 200 Current & Anticipated Actions  National Guard troops operated ini the county.  Current  D Establish long term recovery needs for communities with limited road access.  Debris pile searches along the Rocky Broad River.  Conduct countywide damage assessments in partnership with Building Services, Tax  Assessors first responders and National Guard.  Approved: November 4, 2024    October 7,2024 Anticipated  18  Resource Hub Transition Plan, support local nonprofits and community organizations  distribution efforts.  Identify long-term housing solutions for individuals who are displaced from homes.  Support FEMA damage assessment being conducted in community.  NC. DOT Division Engineer Wanda Payne provided the following updates on road conditions and  closures in Henderson County:  NC DOT was in the process of entering into an MOA with Henderson County for debris Grant Mountain Road and Bearwallow Mountain Road were currently open to 74A Bridge Construction Crews will begin working tomorrow on the bridge at US74A and Hwy Some of the bigger slides included: Finley Cove Rd, David Mountain Rd, Middlefork There are fifteen bridge replacements under contract and forty additional structures that DOT officials are trying to determine how to approach the reconstruction and repairs needed in the Gerton/Bat Cave area. They are attempting to get a contract in place that would be more of a corridor replacement and repair and rebuild. That would include working with Division 13 going into Buncombe County on NC9 and also into the Lake There were nine crews that were currently working in Henderson County; six ofv which are internal to Division 14 and three from Division 3 (Wilmington). Two bridge crews will arrive Wednesday from Division 2 (Greenville, NC) and another road crew from Division SheriffLowell Griffin praised the coordination and harmony ofa all the entities that worked together and all the facets of government that came together for a common goal. He said people on his staff had flood damage, trees on their houses, and some who had lost everything, yet they still came to work and completed their assignments. He said during the height of the storm, dispatch had every console full while extra people sat on the floor to help answer the intense barrage of phone calls that lasted for days. They listened to endless pleas for help and, at one point, were. just 15calls short ofl having over 1,000 911 calls on active calls on the screen at one time. He said the detention facility had experienced a total power outage and maintained order using only flashlights to light their way; they even served a meal using only flashlights. Dispatch and detention had officers who worked multiple days in a row with only short naps between duty cycles as their relief Sheriff Griffin called on local agencies to come in and provide help, such as state probation,  removal US 74A was open 64  480 slides had been identified  Road, Green River Cove, and Pleasant Grove Church Rd.  were damaged and will be replaced  Lure area.  (Winston-salem).  officers could not reach the office.  Approved: November 4, 2024    October 7,2024  19  wildlife, agents from SBI, and ALE agents stepping in to help with security needs. A group of officers from the Charleston PD was in town assisting the Sheriff's office staff. In closing, he read al letter that he sent to his staff over the past weekend, in which he encouraged all Staff to utilize Sheriff Griffin said there had been some looting incidents, and those would be investigated. Henderson County Public Schools Superintendent Mark Garrett provided an update on the status  the mental wellness programs available.  ofschool operations.  Atkinson Elementary School sustained the most damage ofany school in the county. There was water in the building, and the flooring needed to be replaced. Once school resumes, those students must be relocated while the repairs are made. He expects repairs to take East Henderson High School had tree damage to a couple ofbuildings outside the stadium, and some of the stands in the stadium had been hit. Repairs were already underway. After the storm, East Henderson High, North Henderson High, Rugby Middle, and Etowah  approximately two months.  Elementary were utilized as distribution sites. All teachers and staffhad been accounted for. HCPS delivered fuel using their mobile fuel truck.  Next Steps  Get kids back to school - possibly next week(the week of October 14).  PSPM Childcare was opened this week for emergency management personnel and hospital Finding families and students. Schools are going name by name with their students to connect and check in with them to see how and where they are and what needs they may Schools were utilizing nine minivans to deliver supplies to families who could not reach Sugarloaf Elementary School opened a site for donations and supply pick-up. Athletic practices resumed today to offer some normalcy to the kids. HCPS is working with the Education Foundation to offer a donation link for current and Mr. Garrett said the relationships and partnerships that existed before this storm were instrumental in our ability to weather it. In closing, Garrett cautioned that the county's roads had changed as a Pardee Chief Executive Officer and President Jay Kirby provided an update on Pardee Hospital. He said the lights flickered, and the generators came on; the hospital never lost water. Communication was challenging at times. He highlighted some of the support the hospitals  employees. have. distribution hubs.  long-term needs.  result oft the hurricane, and bus routes would not be the same.  received:  The Governor called to ensure that both Pardee and Mission Health would have power Mission's laundry went down because they lost water. Jimmy Brissie was informed and  restored that same day.  Tide trucks were sent SO laundry could resume.  Approved: November 4, 2024    October 7, 2024  20  Mr. Kirby said he had no dramatic stories other than steady, calm, and purposeful leadership. He shared that forty team members had completely lost their homes, some ofwhich were still reporting to work. They had left their husbands, children, and families and slept in the hospital for four days to be there when the men and women on the front lines brought victims from the storm in to receive  care.  Kirby closed with the following points:  1. UNC Healthcare stepped up. They sent doctors, nurses, pallets of food, linen trucks, and 2. WNC needs a strong Mission Healthcare; there is no redundancy oft tertiary care facilities in WNC. We rely on Mission for all tertiary care in our region. Pardee Hospital needs enhanced: stroke capabilities, cardiovascular care, trauma care, and women's and children's Charman McCall noted that Baxter Healthcare in Marion was temporarily shut down, which was concerning as this facility manufactures 70% oft the IV bags used in the United States. Mr. Kirby expects there to be a "rationing" of surgeries. The bags will be available for emergency and immediate surgeries. Elective surgeries like cataracts, knee and hip replacements, and cosmetic City of Hendersonville Manager John Connet shared the following regarding the city's utility  medications.  services. Redundancy of tertiary care is needed in WNC.  procedures will be pushed back to ensure that emergency cases continue.  system.  At the height of the storm, the Mills River intake, which supplies 60% of our water, was  completely underwater.  The wastewater plant was completely underwater. Many pump stations were underwater or without power.  The city stored ten million gallons of water in its reservoirs. However, a lot of water was 92% of customers have clean, fresh drinking water. 5.5% of those are under a system 99 out of 113 facilities, such as pump stations, hydro stations, and tanks, are fully operational. He expects most of those will come online once power is restored in Laurel  lost due to water line breaks. pressure advisory.  879 customers in the Hoopers Creek area do not have water.  Park and Bearwallow.  The Etowah Community never lost water.  Mr. Connet said conversations had begun about how the city ofHendersonville could help the city Despite losing three employees before the storm, County Engineer Marcus Jones said Solid Waste opened the Monday after the storm and had been operating on its normal schedule. One of the employees at Solid Waste lost her house in the storm, but she has returned to work and has been Mr. Jones said the record tonnage had been broken by 50% to date; the department has processed 900 tons of trash. Staff has received a lot of positive feedback about the Board's waiver of the tipping fee for storm debris. The transfer station on Stoney Mtn Road is open for business they are taking storm debris and regular trash. To augment the transfer station, they are going to have  of Asheville, either through bulk water or through system delivery.  contributing greatly to the cause.  Approved: November 4, 2024    October 7, 2024  21  two vegetative debris sites open for the contractor hired to collect the debris for the county. That contractor, SDR, mobilized Tuesday onsite. The two debris sites will not be open to the public as the debris contractor SDR),municipalities, and DOT will utilize them. He said citizens could put their vegetative and storm debris on the right-of-way on the road in front of them, and the county Commissioner Hill said the county should have sites for local graders and tree companies to dispose of debris. Mr. Jones was confident that the landfill could handle this after the two sites for the two vegetative sites for the contractor and municipalities opened. Commissioner Lapsley agreed with Hill that an alternative to the landfill needed to be found. He said he lived close to the landfill, and traffic was backing up to 191 to enter the landfill. He had received calls that day asking ifanything could be done tol help the process move faster. Ifthere was some way to address  would pick it up: for no charge.  the problem, he said we owe it to the community to figure it out. Chairman McCall said two additional items needed to be addressed. Project Positions - Disaster Response/County Operations (Add on)  Henderson County will continue to experience operational pressures in response to and recovery from Hurricane Helene. Due to these pressures and to ensure the continuity of all county operations, 20 project positions are requested as support. These project positions are to support both disaster response and regular county operations and could include assistance for Emergency Management, Buildings Services, Facilities Services, Department of Social Services, etc. Assignment of project positions will be made at the County Manager's discretion. The term of these project positions was expected to expire in six months on March 31, 2025. Commissioner Lapsley made the motion, for the Board to approve 20 project positions for counly operations related to the disaster ofHurricane Helene. All voted in favor, and the motion  carried.  Hurricane Helene - Employee Pay for Hours Worked (Add on)  Henderson County issued aj proclamation ofa State ofE Emergency on September 26, 2024, at 8:00 am based on the approach and potential impacts of Hurricane Helene. At that time and to the current day, dedicated county staff have devoted countless hours to response and relief efforts Staff requested the Board authorize all employees' payment for all hours worked during the State ofEmergency. Thisi includes hours exceeding standard hours currently paid to exempt employees. Chairman McCall made the motion that the Board approve payment of all hours workedte to County stafparticipating in the response and reliefe efforts. All voted inj favor, and the motion  related to the devastation of Hurricane Helene.  This request excludes the County Manager.  carried.  COMMISSIONER UPDATES  Chairman McCall shared that John Mitchell was on vacation when Hurricane Helene ripped through our county but left his family at the coast to return home to ensure he could manage the necessary actions of county business. She expressed her thanks to the level of dedication of the  Approved: November 4, 2024    October 7,2024  22  county manager, assistant county manager, and all staffi in the days following the storm. Commissioner Lapsley echoed Mrs. McCall's remarks. He felt it necessary to emphasize to the taxpayers that the Board had just authorized additional expenditures for employees and project positions and that the county's budget would have to cover an unknown amount of unanticipated expenditures related to this event. He said the Board's work was to ensure sufficient reserve funds were included in every year's budget to handle events such as the hurricane. He said the county Commissioner Hill echoed comments regarding staff and expressed his appreciation to law enforcement, volunteer fire departments, rescue squads, EMS, and volunteers from all over the Southeast who had pitched in tol help in any way they could following the storm. Commissioner Andreotta also echoed comments made by fellow Board members regarding staff. He encouraged everyone to get to know their neighbors sO that in situations like this, we could all band together to care for one another. He encouraged people to practice self-care. Vice-Chair Edney thanked the employees and the families of all the employees who had worked countless hours. He believed this flood to be much worse than the 1916 flood. Chairman McCall added that our Senator and State Representatives had supported the county  was in good financial shape and could handle the additional expenditures.  during this disaster in many important operational aspects.  COUNTY MANAGER'S REPORT were engaged in will continue.  John Mitchell thanked all county departments and all employees for their hard work and dedication. Henderson County did not close; it will never close, and the many projects we Vice-Chair Edney made the motion to go into closed session pursuant t0 N.C. Gen. Stat. $143-  318.11(a)(6). All voted inj favor, and the motion carried.  CLOSED: SESSION  ADJOURN  Megso Dab A. Lauffer,  Denisa.  Clerk ne  AhME Rebecca McCall, Chairman  Board  Approved: November 4, 2024    During the October 7.2024. regular meeting, the Board enacted the following:  2024.120 State of Emergency Ratification  2024.121 2024.122  Pending Releases and Refunds  Budget Amendment - Unspent Funds Transfer Hendersonville High School  2024.123 BudgetAmendment- Project Management Position  2024.124  Transportation Advisory Committee Bylaws    HENDERSON COUNTY NORTH CAROLINA  Before the Board of Commissioners RESOLUTION AND RATIFICATION  BOARD OF COMMISSIONERS ENACTMENT 2024 100  WHEREAS, a state ofe emergency on account of] Hurricane Helene was declared in WHEREAS, the Hurricane Helene storm and associated flooding have caused damages to Henderson County, its citizens and its infrastructure unprecedented in modern  Henderson County as of8:00 a.m. on 27th of September, 2024; and,  times; and,  WHEREAS, the staff of Henderson County has worked tirelessly to try to coordinate the protection ofthe lives ofi its citizens and, where possible, their property, during the: state  ofe emergency; and,  WHEREAS, this work has involved emergency and exigent operations, subject to NOW, THEREFORE, IT IS RESOLVED by the Henderson County Board of Commissioners that all the acts oft the County and its staff, including all contracts, resolutions and proclamations, done in providing the protection referred to above are hereby ratified and affirmed as official and appropriate acts oft the County.  final approval oft this Board.  This the 7th day of October, 2024.  HENDERSON COUNTY BOARD OF COMMISSIONERS  A  PORA  By. hekur MMeLlD REBECCAMCCALL, Chair  Attest:  AiNt d - Clerk to the Board of Commissioners    Henderson County Board of Commissioners  1Historic Courthouse Square . Suite 1. Hendersonville, NC28792 Phone (828) 697-4808 e Fax (828)6 692-9855 . whenderemcounyncge"  Rebecca K. McCall Chairman J.Michael Edney Vice-Chairman  William G. Lapsley Daniel).Andreotta David H. Hill  October 7, 2024 Harry Rising, Assessor Henderson County Assessor's Office 200N N. Grove Street, Suite 102 Hendersonville, NC 28792 Dear Mr. Rising:  Attached, please find tax release requests in the amount of $6,871.31 and tax refund requests in the amount of $324.06 reviewed at the Henderson County Board of Commissioners' Meeting on  Monday, October 7, 2024. All Releases and refunds were approved.  Sincerely,  GhTLu Rebecca McCall, Chairman  Henderson County Board of Commissioners  RM/dal enclosures    8888 888 88888 88 888 888 88888 0 a:8s :88 g:88s of :8e :8s 89888    888 888 88888 888 88888 888 88888 :o% %o8 88:8s 989 8::8s *8* 9#*8* 888  888 %e  5    888 888 88888 38888888 8888 888 88888 888 %% 988 ##8* 8888838 %%%8 :98 :#88* *8 88888 98:88 8 f  8    888 888 88888 888 88888 888 88888 88888 888 88888 888 :88 %%8 9*s * 9988 %%e $9989 8:988 : 8::88 ss  00 98 0f    :8 888 88888 88888 88888 888 88 0%% 888 8888s $9#88 #9899 :8s $9  888888 88888 9488* 89:88  3    REQUEST FOR BOARD ACTION HENDERSON COUNTY BOARD OF COMMISSIONERS  MEETING DATE: SUBJECT: PRESENTER: ATTACHMENTS:  October 7,2024  Budget Amendment - Unspent Funds Transfer Hendersonville High School Samantha Reynolds, Financial Services Director  Yes  1.E Budget Amendment  SUMMARY OF REQUEST:  To date, $241,020 in unspent sales tax reimbursements remains related to Henderson County's 2020 limited obligation bonds for Hendersonville High School's capital project. According to the installment financing contract, unspent funds must bea applied against future debt service payments The debt service principal payment for Hendersonville High School for FY25 is $2,630,000. The Board is requested to approve the budget amendment to transfer $241,020 from the Hendersonville High School project in the Capital Projects fund to the general fund to be applied  for that specific project as they become due.  against the FY25 debt service payment.  BOARD ACTION REQUESTED  The Board is requested to approve the budget amendment as presented.  SUGGESTED MOTION: general fund.  Imove the Board approve the budget amendment to transfer the unspent funds to the    LINE-ITEM TRANSFER REQUEST HENDERSON COUNTY  Department:  Finance  Please make the following line-item transfers: What expense line-item is tol be increased?  Account 115911-571008 435691-598011-1903  Line-Item Description 2020 Series LOBS-Principal Transfer to General Fund  Amount $241,020 $241,020  $482,040  What expense line-item is to be decreased? Or what additional revenue is now expected?  Account 114980-404000 435691-599100-1903  Line-Item Description Transfer From Capital Proj Fnd Contingency  Amount $241,020 $241,020  $482,040  Justification: Please provide a brief justification for this line-item transfer request. Following the completion of the Hendersonville High School project, unspent funds are being transferred to the General Fund tol be applied against the project's debt service. BOC approved 10.7.24.  10/7/2024 Date  Authorized by Department Head Authorized by Budget Office  For Budget Use Only Batch# BA# Batch Date  Date  Authorized by County Manager  Date    REQUEST FOR BOARD ACTION HENDERSON COUNTY BOARD OF COMMISSIONERS  MEETING DATE: SUBJECT: PRESENTER: ATTACHMENTS:  October7,2024  Budget Amendment Project Management Position Samantha Reynolds, Financial Services Director  Yes  1.B Budget Amendment  SUMMARY OF REQUEST:  The Board is requested to approve the attached budget amendment to fund nine (9) months of salary and benefits for a full-time Administrative Assistant position within the Project  Management Department.  BOARD ACTION REQUESTED  The Board is requested to approve the budget amendment as presented.  SUGGESTED MOTION:  Imove the Board approve the attached budget amendment as presented.    LINE-ITEM TRANSFER REQUEST HENDERSON COUNTY  Department:  Finance  Please make the following line-item transfers: What expense line-item is to bei increased?  Account 115496-512100 115496-512700 115496-513500 115496-518000 115496-518100 115496-518300 115496-518400  Line-Item Description Salaries & Wages Regular Cell Phone Allowance 401(K) Supp Deferred Comp FICA Retirement- LGERS Medical Insurance Dental Insurance  Amount $37,500 $420 $750 $2,869 $5,115 $8,878 $480  $56,012  What expense line-item is to be decreased? Or what additional revenue is now expected?  Account 115911-571008  Line-Item Description 2020 Series LOBS-Principal  Amount $56,012  $56,012  Justification: Please provide a brief justification for this line-item transfer. request.  Budget amendment toi transfer funding for a full-time Administrative Assistant in Project Management due to the additional workload with construction projects. This transfer will cover nine months of salary and  benefit costs for FY25. BOC approved 10.7.24  10.7.24 Date  Authorized by Department Head Authorized by Budget Office  For Budget Use Only Batch # BA# Batch Date  Date  Authorized by County Manager  Date    AMENDED BYLAWS AND RULES OF PROCEDURE FORTHETRANSPORTATION - CHARTER. On the 17th day of February 2000, the Henderson County Board of Commissioners approved the charter for the Transportation Advisory Committee (hereinafter referred to as the "Committee"), appointed members to the Committee, and subsequently approved an amendments to that charter on February4,2008, October 7, 2013, and October 7, 2024 maeppemiedmemkerse-ReCOmmie. The terms of the amended February 4, 2008, charter shall govern the activities oft the Committee, and to the extent that these bylaws conflict with the charter, the terms of  ADVISORY COMMITTEE  the charter shall control.  II. PURPOSE. The purpose oft the Committee is to advise the Board of Commissioners on matters related to transportation within Henderson County. The Committee should assess the transportation needs oft the County and suggest methods to address these issues. The Committee should work with the NCDOT Division and District Offices, as well as the Planning Department on such projects as long-range planning, specific project planning, major and minor street/road improvement projects, road and bridge  safety, and alternative transportation.  ILMEETINGS.  A. Meetings to be Open. Iti is the public policy of North Carolina and Henderson County that the hearings, deliberations, and actions oft this Committee be conducted openly. Except as allowed by NCGS 143-318.11, each meeting oft the Committee shall be open to the public, and any person is entitled to attend such a meeting. The Committee may allow time on the agenda for citizens to be heard at meetings regarding specific issues within the time constraints set by the Chair. However, the public's right to attend such a meeting does not necessarily entitle the public to B. Regular Meetings. The Committee shall hold meetings according to a schedule which shall be determined at the last meeting ofthe calendar year. The schedule shall be posted on the County's website. Meetings shall be held at a regular time and day as selected by the Committee and in compliance with other provisions regulating notice ofr meetings. Meetings shall be held in the King Street Meeting Room of the Henderson County Administration Building located at 100 North King Street in Hendersonville, North Carolina. The schedule oft the regular meetings ofthe Committee shall be kept on file with the Secretary ofthe Committee and shall be filed with the Clerk to the Henderson County Board ofCommissioners. The Committee shall have the authority to change the schedule of regular meetings and/or to change the date ofap particular regularly scheduled meeting without the necessity of approval ofthe Board of Commissioners. Ifthe Committee changes the schedule of regular meetings, the Secretary shall forward a copy oft the new schedule to the Clerk to the Board of Commissioners at least seven (7) days prior to the first meeting held pursuant to the new schedule. Ifa particular regularly scheduled meeting is changed,  participate in the meeting.    the secretary shall comply with the notice provisions of paragraph C below (Special C. Special Meetings. The Chair oft the Committee or the majority of the members oft the Committee may at any time call a special meeting oft the Committee by signing a notice setting the time and place oft the meeting and the subjects to be considered. Such notice must be posted on the bulletin board located in the front lobby ofthe Henderson County Courthouse, posted on the bulletin board for the County Administration Building, mailed or delivered to each newspaper, wire service, radio station, and television station which has filed a written request for notice with the Secretary, mailed or delivered to any entity or person that has requested to be on the Committee's sunshine list as prescribed by law and delivered to all members oft the Committee, all to occur at least 481 hours before the meeting. Only the business that is specified in the notice oft the meeting may be transacted during a special meeting unless all members (not simply a quorum) are present and consent to the addition of other matters ort those members absent have filed a waiver with the Secretary to the D. Presiding Officer. The presiding officer of each meeting oft the Committee shall be the Chair of the Committee. In situations where the Chair is unavailable or unable to participate in the meeting or any particular matter before the Committee, the Vice- Chair shall preside. In the event that neither the Chair nor the Vice-Chair is available, the members of the Committee, by affirmative vote of the majority, may appoint an acting Chair who shall have all powers ofthe Chair while acting as presiding officer. E. Meeting Conduct. Meetings will be conducted according to Small Government IV.MEMBERSHIP. The Committee shall consist ofa total of1l members, including one (1) MPO Board representative from: (1)City of! Hendersonville, (2)Town ofl Fletcher, (3) Town ofLaurel Park, (4) Town ofMills River, and (5) Village of Flat Rock; two MPO Board representatives from Henderson County, and four at-large members, or other elected representatives from local governments. At-large members shall be Henderson County residents and shall notify the Clerk to the Board ift their residency status changes. County and municipal staff may serve as alternate members to vote in the absence oft the regular member from that local government. The municipalities may appoint one staff person to serve as ex- officio member to increase communication. The County Planning Director, or his designee, shall serve as an ex-officio member to serve as the county staff representative. At-large members shall serve two year appointments. Positions 1 and 2 shall initially be appointed for lyear and two years thereafter. Positions 3 and 4 shall be appointed for a two year term and two years thereafter. Vacancies occurring on the Committee shall be filled by the Henderson V. DUTIES. Duties of the Committee will be as assigned by the Henderson County Board of  Meetings).  Committee.  Rules of Procedure.  County Board of Commissioners for the applicable unexpired term.  Commissioners.    VI.SELECTION OF THE CHAIR AND VICE CHAIR. The Chair shall be selected by the Board of Commissioners ifs sO desired. The Chair may also be elected by the Committee. The VII. POWERS AND DUTIES OF THE CHAIR AND VICE-CHAIR. The Chair shall preside at all meetings of the Committee but shall also have the right to engage in discussion and vote on any matter before the Committee unless otherwise excused. The Chair shall have the power to call a special meeting, rule on procedural matters during a meeting, call a brief recess ofa meeting at any time, and adjourn a meeting in an emergency. Ata any other time, adjournment shall be by motion, duly approved. The Vice-Chair shall have all powers and VIII. DUTIES OF THE SECRETARY. The staff person assigned to the Committee shall serve as the Secretary of the Committee and shall perform the following: (1) ensure that all meetings of the Committee are properly noticed as outlined above; (2) maintain the sunshine list which is a list oft those persons or entities that have filed a written request indicating a desire to receive notice ofa all special meetings oft the Committee; (3) take and record all actions oft the Committee and draft minutes of the meetings accordingly; (4) forward a copy oft the minutes as they are approved to the Clerk to the Board of Commissioners; (5) maintain an accurate list ofr members of the Committee, submitting to the Clerk to the Henderson County Board ofCommissioners: a monthly attendance report for its members and notifying said Clerk of any resignations ofany of its members, or any other change in membership of X.ATTENDANCE. All members ofthe Committee are expected to attend the regular and/or special meetings of the Committee. Any member not able to attend must notify the Secretary ina advance of the meeting. Any member who fails to regularly attend the meetings ofthe Committee may be subject to consideration for removal from the Committee by the X. REPORTS. The Committee shall make a report to the Henderson County Board of Commissioners and the Local Government Committee for Cooperative Action (LGCCA)at least annually. The Committee shall make reports to the Board of Commissioners and  Vice Chair shall be elected by a majority vote oft the Committee.  perform all the duties oft the Chair in his or her absence.  the Committee.  Henderson County Board of Commissioners.  LGCCA as needed or as requested. XI.ACTION BYTHE COMMITTEE.  A. Quorum. A two thirds majority oft the members shall constitute a quorum. No action of the Committee may be taken at any meeting where less than a quorum is present. Oncea B. Motions. Action oft the Committee may be taken upon a motion made by any member, including the Chair, without the need for a second. A motion shall be adopted ifapproved by the affirmative vote ofa majority oft the members present and not excused after the  quorum is established, it will not be defeated ifmembers leave.  discussion of the motion by the members.    XII. VOTING.  A. Duty to Vote. Iti is the duty of each member, including the Chair, to vote unless otherwise excused. The Committee may excuse members from voting on any matter involving their own financial interest or official conduct or when a member has indicated an inability to be impartial in any quasi-judicial matter before the Committee. B. Abstentions. Should a member fail to vote on any matter before the Committee without having been excused from such a vote, such abstention will count as an affirmative vote. XIII. MINUTES. Minutes shall be kept of all meetings of the Committee. The meeting recording shall serve as the official meeting minutes. The Secretary of the Committee shall presentsueh-inutes draft a meeting summary and submit it fort te-the Committee for approval. Committee meeting mMinutes efthe-meetings and summaries efthe-Committee shall be public records. The Secretary shall be responsible for sending a copy ofall approved minutes-meeting summaries to the Clerk to the Board of Commissioners. XIV. AMENDMENTS. The Committee may amend these bylaws by action of the Committee provided however, those amendments shall not be effective until they are approved by the Henderson County Board of Commissioner. The Secretary shall be responsible for sending a copy ofall approved minutes to the Clerk to the Board ofCommissioners.  Beau Waddell  Transportation Advisory Committee Chair  APPROVED BY THE HENDERSON COUNTY BOARD  OF COMMISSIONERS ON THE  74  DAYOFDckbef 2024  Guhus meRil Rebecca McCall, Commission Chair