SHA RATED MARCH  CARO  Request for Qualifications  Construction Manager at Risk (CM@R) Services for the Shallotte Town Hall  Town of Shallotte, NC  RFQ Circulation Date: October 31, 2024  Submission Deadline:  November 21, 2024  TOWN OF SHALLOTTE 106 Cheers Street Shallotte NC 28470 910-754-4032    Request for Qualifications Table of Contents  Introduction Project Details Project Scope  Qualifications Package Evaluation Criteria  Submittal Requirements Submittal Information Additional Information  RFQ Review and Selection Process Timeline  Further Information    Introduction  The Town of Shallotte, NC ("Town") is seeking qualifications statements from firms offering Construction Manager at Risk (CM@R) services which may include: review of structural, mechanical, plumbing, electrical, environmental and architectural drawings being prepared by the Project Architect, Creech & Associates ("Architect"), together with site/civil plans, coordination of project bidding with Project Architect; selection of subcontractors; oversight ofconstruction, coordination with Architect and' Town project manager.  Project Details  The Town is currently in the schematic design phase for an approximately 28,000 square foot Town Hall/Public Safety Building on approximately 1.4 acres ofa larger 20 acre property located between Wall and Cheers Street in Shallotte NC (adjacent to the Town of Shallotte Fire Station located at 125 Wall Street). Attached is a screenshot oft the Town The project is a combination Town Hall Administrative offices, Meeting Chambers and Police Department. The project will be situated between Wall and Cheers Street connected by a "to be named" road connecting the two streets and facing the Riverfront. The design ofthe building is based on a master plan and building options stemming from a Space Needs Assessment done by Creech and Associates ("Architect"). The building will consist of three stories, clad partially in brick, with sloped roofs, and exposed wood supports and features. New public parking and a sally port for the Police Department, and site was to enclose the secured parking as well as a mechanical yard.  owned property with the proposed site highlighted in blue.  Project Scope  The work will be conducted in two phases to the extent approved by the Town. The initial phase is to provide pre- construction services which would include a construction budget estimate, derived from the conceptual plans and informationi regarding interior space needs, exterior modifications, and a constructability review. The second phase is to provide construction management services for the project throughout the construction phases, including but not limited to: preconstruction services, preparation, and coordination of bid packages with the architect,  scheduling, cost control, value engineering, and construction administration.  Oualification Package Evaluation Criteria  Qualifications Packages will be evaluated on the firms' ability to meet the requirements of this Request for Qualifications (RFQ). Some heavily weighted, specific evaluation criteria, among other factors, will include:  The firm's experience in providing similar services for similar projects. The firm's experience with CM@R delivery methods and depth in Preconstruction. Qualifications and abilities of key individuals identified in the Qualifications Package.  Ability to meet established schedules. Local presence and experience with Design Team. Qualifications package appearance and presentation.  References.  Submittal Requirements  The Town invites all interested and qualified firms to submit qualification statements for Construction Manager @ Risk services for the Town Hall Project. Ifyour firm would like to be considered for providing the required  services, please submit the following:    One (1) bound original Qualifications Package (identified as the original). Four (4) bound copies of your Qualifications Package. One (1) CD or flash drive with the proposal in PDF format.  Qualifications packages should be addressed to:  Mailing Address: Mimi Gaither, Town Manager CM@R RFQI PROPOSAL PO Box 2287 Shallotte NC: 28459-2257  (Physical address) Mimi Gaither, Town Manager CM@R RFQ PROPOSAL 106 Cheers Street Shallotte NC28470  Each firm is solely responsible for the timely delivery ofits Qualifications Package. All Qualifications Packages must be received by 5:00 p.m., November 21, 2024. No Oualifications Packages will be accepted after this deadline. Firms accept all risks for late delivery of Oualifications Packages regardless of fault. Any firm interested in an on-site walk-though oft the site can contact Mimi Gaither, Town Manager, at 910-754-4032  and arrangements will be made to provide access to the site.  Submittal Information statement of qualifications:  Any firm that would like to be considered for this project must submit the following information as part of their a) A signed cover letter from aj principal in the firm expressing interest in the project and certifying that sufficient resources inj personnel, equipment, and time are available and can be committed to this project. b) A statement of the firm's] philosophy, goals, vision statements and/or guiding principles. c) Examples or statements of previous work completed by the firm and stafft that will bei involved in this that are similar in nature to the scope of work proposed for this project. This should include project timelines, project, budgeted VS. expended funds or GMP versus Reconciled GMP, awards or recognitions received, participatory results, anecdotal statements or other information that may prove useful in evaluating the described project. d) Please include, at a minimum, five (5) examples of previous projects involving Town Hall and/or Police e) Please include, at a minimum, three (3) examples of previous municipal projects valued at $10,000,000.00 f) Please include, at a minimum, two (2) examples of previous projects completed in Brunswick County or g) Short resumes, and organizational chart, of professional staff that would be involved in this project design and management and their availability for the project. Submit alternate candidates in case the timing of the project does  Facilities.  dollars or more delivered under a CM@R contract.  surrounding area.  not work as intended. Applicants should focus on providing local personnel for the project.  h) Describe your working experience(s) with our chosen Design Team. i) Describe your working experiences(s) with USDA project funding.    j) A narrative describing experience working with local soil conditions.  k). A narrative describing the firm's experience working with the local subcontractor market.  I) AI narrative describing the experience and depth oft the firm's Preconstruction Department. Also, please provide  your process, and cadence, for recommended Preconstruction Meetings. m)Describe your process for Constructability Reviews.  n) References from recent clients particularly from those involved in a similar project.  0) An outline of the proposed processes to be used for the services to be rendered, including safety, quality, scheduling, cost control, document control, communication, plus MWBE, local and minority participation goals  for the project.  p) Availability of! key personnel to be dedicated to the project to its completion.  q) List of general contractor's licenses held.  r) History of litigation involving the company or any of its principals for the past five years. Include litigation  involving construction, contract, bond ori insurance disputes.  s) History of your firm' s Safety record.  Statement or letter from your Bonding Company describing bonding capacity and limitations.  Additional Information 1. Selection Committee  A Selection Committee made up of Town personnel, along with the consultation of the Town's Architect, will evaluate the information submitted. The selected firm will be expected to make a presentation to the Town Council on a date to be determined with the award of the contract tol be voted upon shortly after. The selected  firm will be expected to begin work immediately upon the execution ofa contract.  2. Public Records  In general, documents that are submitted as part of the response to this RFQ will become public records, and will be subject to public disclosure. North Carolina General Statutes Section 132-1.2 and 66-152 provide a method for protecting some documents from public disclosure. Ifthe firm follows the procedures prescribed by those statues and designates a document "confidential" or "trade secret", the Town will withhold the document from public disclosure to the extent that it is entitled or required to do sO by applicable law.  3.USDA Requirements  "This project is subject to the Build America, Buy America Act (BABAA) requirements under Title IX of the Infrastructure Investment and Jobs Act ("TIJA"), Pub. L. 177-58. Absent an approved waiver, all iron, steel, manufactured products, and construction materials used in this project must bej produced in the United States, as further outlined by the Office of Management and Budget's Memorandum M-22-11, Initial Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for  Infrastructure, April 18,2022."    Clarification of Submittal information.  The Town reserves the right to obtain clarification of any point in a firm's proposal or to obtain additional  3. Conditions and Reservations  The Town expects to select one or more firms but reserves the right to request substitutions of sub-consultants. reserves the right to reject any ora all responses to the RFO. toa advertise for new RFQ responses. or to accept any RFQ responses deemed to be in the best interest oft the Town. The Town reserves the right to waive technicalities and The response ofthis RFQ should not be construed as a contract, nor indicate a commitment of any kind. The not commit the Town to pay for costs incurred in the submission of a response to this RFQ or for any cost incurred prior to the execution of a final contract. No recommendations or conclusions from this RFQ process concerning your firm shall constitute a right (property or otherwise) under the Constitution of the United States or under the Constitution, case law or statutory law of North Carolina. Neither binding contract, obligation to negotiate, nor any other obligation shall be created on the part of the Town unless the Town and your firm execute a  Town informalities. does  The  RFQ  contract.  5. Communication with Town Staff  Once the RFQ has been advertised, communication and contact shall be with the Town Manager or their  designee.  RFO Review and Selection Process Timeline  The timeline for the review of qualification statements and selection ofa firm is tentative as follows:  RFQ Release Date Deadline for All Questions Addendum Issued (ifneeded) Proposal Submittal Deadline Interview of Selected Firms  October 31, 2024 November 13, 2024 November 18, 2024 November 21, 2024 Week of December 9, 2024 December 16, 2024  Recommendation to Board/Proposed Contract  Further Information:  The Town of Shallotte appreciates your interest in providing services for this project.  For further information or questions regarding the content oft this Request for Qualifications, please contact:  Mimi Gaither Town Manager 106 Cheers Street Shallotte NC 28470 PINT2oNPRAISIceR 910-754-4032    2    PROPOSED SURVEYUPDA AREA-PREVIOUSA AREA- FRONTAGE APPROX. 20A AC INCLUDE TREES. UTILITIES PAVEMETNTS ANDOTHER ONSURVEY CHECKLIST PREPAREDBY ADC ENGINEERING.