ROCKINGHAM EXEEASEENEES A CITY LOOKING FORWARD CITY COUNCIL AGENDA June 13, 2017 7:30 p.m.  1. Opening of meeting by Mayor Steve Morris.  2.  Invocation by Reverend Jerry Turner, Chaplain of Rockingham Fire  Department.  3. Amendments and Changes to Agenda.  4. Consent Agenda:  A.  Disposition of Minutes of the May 9, 2017 Regular Meeting and May 31, 2017 Budget Work Session/Planning Retreat.  B. Tax Collector's Report. (See Pages 4-8)  Informational Items: 1.) Monthly Coilection Report 2.) Uncollected Taxes as of May 31, 2017 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office.  Action Items:  5.  Business by Planning Board. A. Set Public Hearing. (none) B. Hold Public Hearing. (none) C. Minutes from Various Boards. (none)  6.  Consideration of Adoption of Budget Amendments required to balance/adjust the current year (FY 2016-2017) Budget. (Page 9)  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) 997 6617 www.goroctingham.com    City Council Agenda June 13, 2017 Page 2  7. Hold Public Hearing on proposed FY 2017-2018 Rockingham City  Budget. (Budget Document previouslya distributed)  8. 9.  Consideration of Adoption of Fiscal Year 2017-2018 City of Rockingham Consideration of various City Board appointments/reappointments.  Budget Ordinance. (See Ordinance Pages 10-15)  (See Pages 16-18) 10. Business by Visitors. 11. Business by City Clerk. 12. Business by City Manager. 13. Business by City Attorney. 15. Business by Mayor. 16. Adjournment.  14 Items of discussion by City Council Members.    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS    9 O 5 8  3  6  5    UNCOLLECTED TAXES  YEAR 2016 2015 2014 2013 2012 2011 2010 2009 2008 2007 2006  AMOUNT 44,184.06 24,775.02 19,064.87 17,372.49 13,319.66 12,356.22 10,970.20 9,245.03 7,823.22 4,945.48 3,814.77  May-17  44,184.06 123,686.96 167,871.02  Total Current Year Total Past Years Total All Years    - 5 a 1 a 3 0  - 5 2 3 9 Ni  4 2 3 2  !  - 5 N  o  6 C  6 C 0   ! 0  4  E  -  6 -  -  6 E    R 3 R  S    3        3 9  3 S 0  2  o - 5 o    ROCKINGHAM EIEMESSNESISASEN A CITY LOOKING FORWARD City of Rockingham, NC BUDGET ORDINANCE 2016-17 10 - GENERAL FUND  AMENDMENTS FOR FISCAL YEAR END  10-301-2016 10-349-2002 10-335-1000 10-301-1070 10-355-1000 10-440-1020 10-460-3450 10-500-4330 10-510-1020 10-550-1020 10-610-1020 10-660-8990 30-720-3450 30-660-8990  Taxes Ad' Valorem Police Grants Misc. Revenues Salaries & Wages Contracted Services Salaries & Wages Salaries & Wages Salaries & Wages Contingency  Increase Increase Increase Increase Increase Increase Increase Increase Decrease Decrease Increase  80,000. 29,100. 13,000. 7,700. 21,300. 25,400. 17,000. 20,000. 100,000. 6,000. 7,700. 25,000. 25,000. 25,000.  Tourism Reimbursement Increase Bldg Permits & Rev. Fees Increase Dept. Supplies & Materials Increase  30 -ENTERPRISE FUND  Contracted Services Contingency  FUND 63 - Uwharrie-Toursm & Marketing  63-430-3450 63-339-1000 63-339-2000 44-430-8700 44-335-1000  Adm Contract RCTD Trans. From UDAG  Decrease Decrease Increase  1,287.42 10,000.00 8,712.58 8,712.58 8,712.58  44-FUND  Trans. To Uwharrie Proj. Increase  Misc.  Increase  Adopted this the 13th day of June, 2017.  Signed:  M. Steven Morris Mayor  Attest:  Sabrina Y. McDonald, CMC, City Clerk  514 Rockingham Road, Rockingham, NC 28379 * Phone (910) 895 9088 - Fax (910) 9976617-www.goroctingham.com    BUDGET ORDINANCE FISCAL YEAR 2017-2018  BE IT ORDAINED by the City Council of the City of Rockingham, North  Carolina, as follows:  Section 1. APPROPRIATIONS.  The following amounts are  appropriated for the operations of the city government and its activities for the  Fiscal Year beginning July 1, 2017 and ending June 30, 2018.  SCHEDULE A. GENERAL FUND EXPENSE  GOVERNING BODY ADMINISTRATION FINANCE  277,590 494,298 339,762 348,321 997,922 2,953,273 1,246,721 138,557 274,966 320,997 1,488,347 102,020 674,490 130,236 121,093 527,000 25,000 200,437 10,661,030  PLANNING & INSPECTIONS PUBLIC BUILDINGS & GROUNDS POLICE DEPARTMENT FIRE DEPARTMENT MAINTENANCE SHOP STREETS - REGULAR STREETS - POWELL BILL SANITATION TOURISM RECREATION CULTURAL/LBRARY CEMETERIES GENERAL ADMINISTRATION CONTINGENCY DEBT SERVICE  TOTAL GENERAL FUND EXPENSES    Budget Ordinance 2017 -2018 Page 2  SCHEDULE B. ENTERPRISE FUND EXPENSE  ADMINISTRATION UTILITIES MAINTENANCE WATER PLANT OPERATION WASTEWATER TREATMENT DEBT SERVICE CONTINGENCY  2,779,481 1,241,794 1,312,538 4,090,424 -0- 25,000 9,449,237  TOTAL ENTERPRISE FUND EXPENSE  SCHEDULE C. URBAN DEVELOPMENT ACTION GRANT TOTAL EXP. URBAN DEV.ACTION GRANT FUND SCHEDULE D. CAPITAL PROJECT FUND RESERVE FOR FUTURE WATER PLANT TOTAL EXPENSE CAPITAL PROJECT FUND SUBTOTAL OF ALL APPROPRIATIONS GRAND' TOTAL OF ALL APPROPRIATIONS  ECONOMIC DEVELOPMENT PROJECTS  919,817 919,817  226,048 226,048 21,256,132 21,256,132    Budget Ordinance 2017-2018 Page 3  SECTION 3. ESTIMATED REVENUES. It is estimated that the following revenues will be available to meet the foregoing appropriations during the Fiscal year beginning July 1, 2017 and ending June 30, 2018:  SCHEDULE A. GENERAL FUND REVENUE CURRENT YEAR'S PROPERIY/AUTO TAX CURRENT YEAR'S SALES TAXES CURRENT YEAR'S PRIVILEGE TAX CURRENT YEAR'S VEHICLE/LICENSE TAX ALL PRIOR YEAR'S TAX  3,100,031 2,208,400 1,200 35,000 69,250  TOTAL LOCAL TAXES  5,413,881  REVENUE FROM STATE TAXES POWELL BILL AID  1,018,970 320,997 31,500 3,461,150 4,832,617 414,532 10,661,030  ARREST FEES, PENALTIES, INTEREST OTHER REVENUE SOURCES  TOTAL ADDITIONAL REVENUE APPROPRIATED FROM FUND BALANCE GRAND TOTAL, GENERAL FUND REVENUE    Budget Ordinance 2017-2018 Page 4  SCHEDULE B. ENTERPRISE FUND REVENUE  WATER & SEWER CHARGES INVESTMENT INTEREST CONNECTION FEES OTHER REVENUE CONT. FROM GENERAL FUND FUND BALANCE APPROPRIATED  7,300,000 3,000 5,000 38,000 -0- 2,103,237  GRAND TOTAL ENTERPRISE FUND REVENUE 9,449,237 SCHEDULE C. URBAN DEVELOPMENT ACTION GRANT FUND  INCENTIVE LOAN REPAYMENTS INTEREST ON INVESTMENTS APPROPRIATED FROM FUND BALANCE GRAND TOTAL UDAG FUND REVENUE SCHEDULE D. CAPITAL PROJECTS FUND INTEREST ON INVESTMENTS APPROPRIATED FROM FUND BALANCE CONT FROM FOUNDATION OF THE CAROLINAS  155,000 250 764,567 919,817  230 225,818 -0-  GRAND TOTAL CAP. PROJECT FUND REVENUE 226,048    Budget Ordinance 2017 - 2018 Page 5  SUBTOTAL, SCHEDULES B, C,D TOTAL ALL, REVENUES LESS INTERFUND TRANSFER GRAND TOTAL, ALL REVENUES  10,595,102 21,256,132 0- 21,256,132  SECTION 3. TAXES LEVIED. There is hereby levied the Ad Valorem tax rate of $.48 per $100 valuation of taxable property, as listed for taxes as of January 1, 2017, for the purpose of raising revenues to finance the foregoing appropriations. This tax rate is based upon an estimated total valuation of $ 664,386,255 (606,678,755 property and 57,707,500 auto) and an estimated collection of 97.87% for property and collection rate of Auto Tax in accordance  with Statutory Authority.  SECTION 4. SPECIAL AUTHORIZATION. The Budget Officer shall be authorized to reallocate departmental appropriations among the various line item expenditures of the department as said officer believes necessary. The Budget Officer shall be authorized to effect interdepartmental transfers, in the same fund, provided that no departmental budget shall be reduced by more than ten percent without the prior approval of the City Council. Any such transfers shall be reported to the City Council at its next regular meeting and shall be entered  into the minutes.    Budget Ordinance 2017 1 2018 Page 6  SECTION 6. DISTRIBUTION. Copies of this Ordinance shall be furnished to the Finance Officer of the City of Rockingham to be kept by her for  her direction in the disbursement of funds.  The foregoing Budget Ordinance was introduced by Councilman  who moved its adoption. Motion for adoption was seconded by  Councilman  and when put to a vote was adopted this  day of  20  AYES:  NAYES:  M. Steven Morris, Mayor City of Rockingham, North Carolina  ATTEST:  Sabrina McDonald City Clerk    ROCKINGHAM CH CITY X47 AEMKEXMMEXXXCXX FORWARD  Sabrina Y. McDonald, CMC City Clerk  TO:  Mayor Steve Morris Council Members City Manager, Monty Crump  FROM: Sabrina Y. McDonald, City Clerk  DATE:  May 9, 2017  SUBJECT: Upcoming Board Appointments/Reappointments  ABCBOARD 3-Year Term  1) Greg Leberth--Initial appointment 6-14-11 term ended 6-30-14. .15t reappointment 7-8-14 term ends 6-30-17. ELIGIBLE FOR REAPPOINTMENT ROCKINGHAM HISTORIC PRESERVATION BOARD - 3-Year Term 1) Ruth Robinson--Initial appointment 5-11-10 term ended 6-30-11. 1st reappointment 6-14-11 term ended 6-30-14. 2nd reappointment 6-10-14 term ends 6-30-17. NOT ELIGIBLE FOR REAPPOINTMENT. *NEED PLAQUE 2) Malcom McLester--Initial appointment 6-14-11 term ended 6-30-14. 1st reappointment 6-10-14 term ends 6-30-17. ELIGIBLE FOR REAPPOINTMENT.  RICHMOND COUNTY PUBLIC LIBRARY - 3 Year Term  1) Marty Goodman--Initial appointment 7-14-11 term ended 6-30-14. 1st reappointment 7-08-14 term ends 6-30-17. NOT ELIGIBLE FOR  REAPPOINTMENT. *NEED PLAQUE PLANNING AND ZONING- 3 Year Term ELIGIBLE FOR 15T REAPPOINTMENT.  1) Jill McLester (In-City)--Initial appointment 8-12-14 term ends 6-30-17. 2) Terry Greene (ETJ)--Initial appointment 6-10-08 term ended 6-30-11. 1ST reappointment 6-14-11 term ends 6-30-14. 2nd reappointment 7-8-14 term ends 6-30-17. NOT ELIGIBLE FOR REAPPOINTMENT. *NEED PLAQUE 3) Paul Prelipp (In-City)--Initial appointment 6-10-08 term ended 6-30-11. 15T reappointment 6-14-11 term ended 6-30-14. 2nd reappointment 7-8-14 term ends 6-30-17. NOT ELIGIBLE FOR REAPPOINTMENT. *NEED PLAQUE  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) 997 6617 wwwgoroctingham.com    BOARD OF ADJUSTMENT- 3 Year Term  1) Don Price--Initial appointment 9-13-16 term ends 6-30-17. ELIGIBLE FOR 1ST 2) F.E Brent Neal--Initial appointment 6-1-08 term ended 6-30-2011. 1st reappointment 6-14-11 term ended 6-30-14. 2nd reappointment 6-10-14 term ends 6-30-17. NOT ELIGIBLE FOR REAPPOINTMENT. *NEED PLAQUE  REAPPOINTMENT.    John R. Massey, Jr. AICP Planning Director  ROCKINGHAM  37E A CITY LOOKING FORWARD  MEMORANDUM  To: Mayor Steve Morris and City Council Members From: John R. Massey, Jr., Planning Director  Date: June 1, 2017 Re: Board Appointments Planning and Zoning Board  Alan Anderson recently moved outside the city limits and now resides in the City's ETJ. Mr. Anderson was an in-city member; and the move outside the city limits constituted a resignation from the Board pursuant to Section 2.03 (C) of the City's UDO. Mr. Anderson is willing to continue serving as an ETJ representative. Thus, City staff recommends the City Council recommend the Board of Commissioners appoint Alan Anderson to fill the seat vacated by Terry Greene. City staff recommends Ken Melvin be appointed to fill the unexpired term of the in-city seat  vacated by Alan Anderson.  City staff recommends Jill McLester be reappointed as an in-city member.  City does not currently have a recommendation for an ETJ representative to fill the seat vacated by  Paul Prelipe.  Board of Adjustment Brent Neal.  to fill the  member seat vacated by  City staff recommends David Wood be appointed  in-city regular  City staff recommends Don Price be reappointed as an in-city regular member.  Historic Preservation Board  City staff recommends Jennifer Byrd be appointed to fill the seat vacated by Ruth Robinson.  City staff recommends Malcolm McLester be reappointed.  514 Rockingham Road, Rockingham, NC 28379 - Phone (910) 895 9088 Fax (910) 997 6617 ww.geroctingham.con    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION    A  $        ROCKINGHAM EEXAXCEEXXES A CITY LOOKING RCSHIIRE FORWARD  To: From: Date: Subject:  Monty Crump, City Manager  Dave Davis, Parks and Recreation Director  June 5, 2017 Activity Report  The following is a short list of activities involving our department this  month.  June 5th June 6th June gth June 10th June 12th June 19th June 22d  Life Guard Staff Training  Orientation for Summer Employees  Day Camp meeting Browder Park Pool opens Summer Day Camp begin 1st Session of Swim Camp  Baseball and Softball Regular Seasons Ends  514 Rockingham Road, Rockingham, NC 28379 - Phone (910) 895 9088 Fax (910) 997 6617. www-gorockingham.com    ASST.CHIEF CAPTAIN  FIRECHIEF HAROLDI ISLER ADMIN.ASST. KRISTYPLAYER  a  May-17  to submit the monthly fire report on the activities undertaken by the Rockingham  We are pleased Total Alarms: Turn In Alarms: Wrecks: Service Call: Power line down: 1 Cooking fire: Electrical:  Fire Department during the month of May 2017.  In Town: Silent. Alarms: Alarm Malf: Vehicle fire: Assist Ems: Co detector: Smokelodor removal:  51 50 2 2 0 4 0  Out of Town: Structure: Good Intent: Trash/outside fire: 1 Gas Leak/Spill: Assist Police: Water Rescue:  0 0 4 0 0 1  51 1 30 4 0 2  Hours Spent on Calls: 12 hours 19 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Saved:  $0.00 $0.00 $0.00  the month of May full time members of the fire department averaged 31 training hours  During part-paid members averaged 8 hours per person for the month.  per person; Public Life & Safety: -Installed 3 car seats Participated in our annual MDAI  -Station tour with 41 kids 3 adults Boot Drive at Wall Mart raised ai total of $3045.83  Senior High  -Helped with Special Olympics spring games at Richmond  Respectfully Submitted, Hiry a Fire Chief Harold Isler  231 S. LAWRENCE ST. ROCKINGHAM. NC 28379 I 910-997-4002    ROCKINGHAM ETTEIK LOOKING FORWARD ACIY W.D. Kelly, Chiefof Police To: Monty Crump From: W. D. Kelly Chief of Police Date: June 5, 2017 Ref: May Activity Report  Police  Department  Rockingham  On behalf of the Rockingham Police Department, I am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department.  Total Calls for the Month: Animal Control Calls: Alarm Calls Escorts: Unlock Vehicles: Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations:  1403 65 134 88 103 17 105 4 0 97 254 76 4 40 176  Accidents Reported/Investyated: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged Items of Interest:  We are looking forward to teaming up with the Fire Department this year for our first annual Junior Police & Fire Academy. This will be a great partnership for our cadets. We are now accepting applications and it will be held July 10 - 13, 2017.  JUNIOR POLIG  & FIRE ACADEMY  3111 E. Franklin Street, Rockingham, N.C. 28379 Phone (910) 895-2468 Fax (910) 895-0899 gorocanghampicon