ROCKINGHAM RCAEATSICKAENCKESETEA GITY LOOKING FORWARD CITY COUNCIL AGENDA September 12, 2017 7:30 p.m.  1. Opening of meeting by Mayor Steve Morris.  2. Invocation by Reverend Gene Alexander, Pastor of First Assembly of  God Church.  3. Amendments and Changes to Agenda.  4. Consent Agenda:  A.  Disposition of Minutes of the August 8, 2017 Regular Meeting.  B. Tax Collector's Report. (See Pages 5-10)  Informational Items: 1.) Monthly Collection Report  2.) Uncollected Taxes as of August 31, 2017 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office.  Action Items:  5.  Business by Planning Board. A. Set Public Hearings.  1.) Rezoning Request: Set Public Hearing for a request to rezone approximately .73 acres located at 404 E. Franklin Street and identified as Richmond County PIN #7463-16- 93-1304 from Central Business (B-2) to High Density Residential (R-7). (Pages 11-12& Map Inserts) 2.) Right-of-way Abandonment and Dedication:  Consideration of Resolution of Intent for a request to abandon a portion of the alley extending from E. Franklin Street along the rear (east side) of the properties located at 119, 121, and 127 S. Lee Street and beside (west side) of the property located at 111 E. Franklin Street; anc -1- ate a new 12-foot wide alley across the rear of the property located at 111 E. Franklin Street. (See Pages  13-16 & Map Insert)    City Council Agenda September 12, 2017 Page 2  B. Hold Public Hearings: (none)  C. Minutes from Various Boards. (enclosed separately)  6. Consideration of Resolution for a NC Governor's Highway Safety 7. Recognition of Detective Ronald L. Brigman, Jr. for completion of the NC Justice Academy's Criminal Investigation Certificate Program. (CICP) and completion of the Tactical Training Certificate Program. (See Pages  Program Grant in the amount of $43,000. (See Page 17)  18-19)  8. Consideration of Recommendation to reject all bids received on August 9, 2017 on Wastewater Treatment Plant Aeration & Electrical  Improvements Project. (See Pages 20-26)  9. Business by' Visitors. 10. Business by City Clerk. 11. Business by City Manager. 12. Business by City Attorney. 14. Business by Mayor. 15. Adjournment.  13. Items of discussion by City Council Members.  2-    Monty R. Crump City Manager  ROCKINGHAM RCEC MAEGHCS A CITY LOOKING FORWARD  MEMOTO: Mayor Steve Morris & City Council  FROM: DATE: RE:  Monty R. Crump, City Manager September 6, 2017 Agenda Items  REGULARAGENDA:  8.  Consideration of Recommendation to Reject all bids received on August 9, 2017 on Wastewater Treatment Plant Aeration & Electrical Please see enclosed letter of recommendation from engineers prepared after consultation with City staff. Iwill provide additional comments, explanation and  Improvements Project. (See Pages 20-26)  recommended future action on this matter at Council meeting.  -3-    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS  4-    8    o    UNCOLLECTED TAXES  YEAR 2017 2016 2015 2014 2013 2012 2011 2010 2009 2008 2007  AMOUNT 2,304,987.24 33,239.81 21,669.15 17,758.10 16,757.71 12,767.08 11,619.56 9,974.41 8,795.95 7,812.48 4,654.26  Aug-17  2,304,987.24 145,048.51 2,450,035.75  Total Current Year Total Past Years Total All Years  -6-    o  8  y  a a a a 0 3  in    13  3 3 8  3    8 o  B a - S 00  s  E 5 9  E 6 o  0   0  a R N N N    8 o 0    Staff Report to Planning and Zoning Board  Agenda Item: IV.A September 5, 2017 Issue:  Rezoning Request: Eric J. Altman has submitted a request to rezone approximately .73 acres located at 404 E. Franklin Street and identified as Richmond County PIN # 7463-16-93-1304 from Central Business On July 26, 2010, Eric J. Altman submitted a request to rezone approximately .73 acres located at 4045 E. Franklin Street from Central Business (B-2) to High Density Residential (R-7). The current use of the subject property is both a single-family residence and law office with a detached garage and accessory apartment on the rear of the property. Mr. Altman currently resides in the residence and operates his law office from the downstairs portion of the residence. He is attempting to refinance the purchase of the property (with a residential home loan), but the lender is unwilling to do sO since the property is zoned for commercial use. The subject property was previously zoned R-7 until December 2010 when the previous owner (Jerry McDaniel) requested a rezoning to B-2 in order to make the property more As stated in Section 3.01 of the City's UDO, the R-7 zone "is generally intended to be applied to areas for the preservation and promotion of high density residential neighborhoods". The B-2 zone is "generally intended to be applied to the core commercial area of Rockingham known as the downtown area", and "to provide for a mixture of commercial, service, residential, and governmental uses in an intensely  (B-2) to High Density Residential (R-7).  Background:  marketable.  developed, pedestrian friendly environment.  Staff Comments: agenda packet.  1. A: zoning map and an aerial map illustrating the location of the subject property are included in the 2. The current uses of the subject property are allowed in both the R-7 or B-2 zones. The law office component would be allowed as a conditional use in the R-7 zone as a major home occupation. The residential use and associated accessory uses are also permissible in the R-7 zone. The single-family dwelling is allowed as a conditional use in the B-2 zone. The only nonconforming situation that will be created, if rezoned, is in regards to the freestanding sign for the law office. Home occupations are not allowed freestanding signs and are limited to wall-mounted signs no larger than four square 3. The request is not consistent with the future land use map set forth in Shaping Our Future: 2023. The subject property was identified as a part of the Central Business area on the future land use map, because of its frontage on E. Franklin Street in downtown. This does not necessarily preclude 4. This is a fairly unique situation where either zoning classification will work considering the applicant's intended use of the property. In the opinion of City staff, the most appropriate zoning classification for the subject property is probably B-2 considering its location on E. Franklin Street and the overall boundaries of the B-2 zone. However, the rezoning of the property to R-7 is not likely to create detrimental consequences for the adjacent properties or the downtown area in general - it's a  feet.  the City Council from rezoning the subject property as requested.  "down-zoning".  -11-    5. This is not the first situation City staff has encountered where a lending institution has had an issue with financing a residential use on property with a commercial zoning classification. City staff has previously written letters in other instances explaining City zoning regulations and satisfying the  lender's concerns. Apparently, that is not an option in this particular case.  Staff Recommendation:  City staff recommends the Planning Board review the request and recommend the City Council rezone the  subject property as requested by the applicant.  Planning Board Recommendation:  The Planning Board reviewed the request on September 5, 2017 and recommended unanimously that the  City Council rezone the subject property as requested.  -12-    Scale: 1"=100' JAE(Floodplain)  a SubjodtProparty BullingFootprints SHADEDX (Floodplain) AEFW (Floodway) Street Names Data Propertyl Lines CriticalA Area Matershed Bpiance NeighborhoodE Business) B-2(CentralBusi B-3(HighwayE Businees) Heavy 0-( Office 0-S( (Open R-20 R-12(L DensityR Residential) R-9(Moderatel Density Residential) R-8 (ResidentialD Duplox) R-7(HighD Density Residential) R-7A Vlage)  Altman Rezoning Request Central Business (B-2) to High Density Residential (R-7)  ROCKINGHAM A CITY LOOKING FORWARD  A00 AECIZ  106  16  1  ROCKINGHAME  RD  EFRANALNST  308  49 213  442  404  215  218(1-4    Altman Rezoning Request Central Business (B-2) to High Density Residential (R-7)  Scale: 1"=100'  SubjoctProperty AE( (Floodplain) SHADEDX X(Floodplain) AEFW (Floodway) Street! Names Addross! Data PropertyLines Watershed Critical Area Watershed Balance TNCO  ROCKINGHAM A CITY  FORWARD  106  6on dant    315  ROCKNGHAMI  RD  EFRANKLIN ST    Staff Report to Planning and Zoning Board  Agenda Item: IV.A September 5, 2017 Issue:  Right-of-way Abandonment and Dedication: City staff has initiated a request to abandon a portion of the alley extending from E. Franklin Street along the rear (east side) of the properties located at 119, 121, and 127 S. Lee Street and beside (west side) of the property located at 111 E. Franklin Street; and dedicate a new 12-foot wide alley across the rear of the property located at 111 E. Franklin Street.  Background:  City staff initiated this request as part of the Richmond Community College (RCC) satellite campus redevelopment in downtown. The footprint of the proposed new facility will cover a portion of the 10- foot wide alley that extends from E. Franklin Street along the rear (east side) of the properties located at 119, 121, and 127 S. Lee Street and beside (west side) of the property located at 111E. Franklin Street; thus the abandonment of a portion of this alley is necessary, In order to ensure the remaining alley will continue to have a legal means of ingress/egress to a public street, a new 12-foot wide alley is proposed  for dedication. StaffComments:  1. An aerial map illustrating the location of the portion of the alley proposed for abandonment and the alley proposed for dedication are included in the agenda packet. For the Board's reference, also 2. The alley varies in width between 10 feet and 15 feet. The alley is 10-feet in width for approximately 135 feet extending from E. Franklin Street. The remaining portion of the alley is 15 feet in width extending to the dead end. City staff proposes to abandon 123 feet of the 10-foot portion in its entirety; and approximately 3 feet of the alley width extending approximately 20 feet 3. The portion of the 10-foot wide alley proposed for abandonment does contain utilities (electric, phone, sanitary sewer, and storm sewer). City staff has already coordinated with both Duke Energy and AT&T regarding rerouting service prior to demolition of the buildings. The storm sewer and sanitary sewer will be rerouted by the general contractor during the building construction. 4. The proposed 12-foot wide alley will be dedicated entirely from City-owned property; and will connect two existing alleys as illustrated on the map included in the agenda packet. 5. From City staff's observations, the portion of the 10-foot alley proposed for abandonment is rarely used for providing services to the privately-owned buildings at the end of the alley. Most service activities appear to be provided through the area proposed for dedication ofa a new alley. 6. The RCC redevelopment plans do not include the opening of the existing, unimproved 10-foot wide alley that extends from S. Hancock Street between 126 S. Hancock Street (former Don Dawkins Law Office) and the former AB McNair parking lot (now City-owned). Therefore, City staff has proposed a 15-wide cross-access easement (as illustrated on the map in the agenda packet) for use by all property owners/service providers that need to access to the alleys in the block. City staff has not proposed abandonment of the unimproved alley because it contains existing and future utility  included is a copy of the proposed site plan for the new RCC facility.  along its western boundary.  services.  -13-    Staff Recommendation:  City staff recommends the Planning Board review the request and recommend the City Council abandon  the alley right-of-way as proposed and dedicate the new alley as proposed.  Planning Board Recommendation:  The Planning Board reviewed the request on September 5, 2017 and recommended unanimously that the  City Council abandon the alley right-of-way and dedicate a new alley as proposed.  -14-    Request for Right-of-way Abandonment Proposed Alley Closure and New Alley Dedication behind former RW Goodman Buildings  Scale: 1"=40'  ROCKINGHAM A CITY  FORWARD  104  100  Property Lines Proposed CrossAccess Easement Proposed Alley Abandonment - Proposed Alley Dedication RCC Redevelopment Site Address Data  124 126 ROMACII)  Alley 12width  Unimproved? Alley  Proposed  Existing Proposed 15  9  Cross-access Easement  a  1  EFRAKINS  Map Prepared! by City of Rockingham Planning Department    RESOLUTION OF INTENT  ARESOLUTION DECLARING THE: INTENTION OF THE ROCKINGHAM CITY COUNCIL TO CONSIDER THE ABANDONMENT OF A PORTION OF THE UNNAMED ALLEY EXTENDING FROM E. FRANKLIN STREET ALONG THE REAR (EAST SIDE) OF THE PROPERTIES LOCATED AT 119, 121, AND 127 S. LEE STREET AND BESIDE (WEST SIDE) OF THE PROPERTY LOCATED AT: 111 E. FRANKLIN STREET; AND DEDICATE A NEW 12-FOOT WIDE ALLEY ACROSS THE REAR OF  THE PROPERTY LOCATED AT 111 E. FRANKLIN STREET  WHEREAS, the City Council of Rockingham is in a collaborative effort with Richmond Community WHEREAS, the abandonment of approximately 123 linear feet of the unnamed alley in its entirety and then approximately 3 feet of its width extending approximately 20 feet in length along its western boundary beyond the aforementioned is necessary to accommodate the proposed WHEREAS, a new alley 12 feet in width is proposed for dedication across the rear of the property located at 111 E. Franklin Street to ensure existing property owners continue to have a legal WHEREAS, the Planning and Zoning Board has reviewed the request and recommended the WHEREAS, North Carolina General Statute 160A-299 authorizes the City Council to close public WHEREAS, the Rockingham City Council considers it is advisable to conduct a public hearing for the purpose of giving consideration to abandon the unnamed alley right-of-way described as a 123 linear feet portion of the alley extending along the western boundary of the property located at 111 E. Franklin Street; and three (3) feet of the alley width extending approximately 20 feet in length along alley's western boundary beyond the aforementioned; and as illustrated on the attached map. THEREFORE, BEI IT RESOLVED, by the Rockingham City Council that:  College to develop a satellite campus in downtown Rockingham; and  redevelopment; and  means of ingress/egress to the rear of their properties; and alley abandonment as proposed to the City Council; and  streets and alleys; and  1. 2. 3. 4.  A public hearing will be held at 7:30 p.m. on the 10th day of October, 2017, in the City Hall Council Chambers to consider a resolution abandoning the right-of-way described above; The City Clerk is hereby directed to publish this Resolution of Intent once a week for four The City Clerk is further directed to transmit by registered or certified mail to each owner of property abutting upon that portion of said street a copy of this Resolution of Intent; and The City Clerk is further directed to cause adequate notices of this Resolution of Intent and the  consecutive weeks in the Richmond County Daily Journal;  scheduled public hearing to be posted as required by G.S. 160A-299.  ATTEST: Sabrina Y. McDonald, CMC City Clerk  -15-  Mayor M. Steven Morris    Proposed Right-of-way Abandonment  Scale: 1"=40'  ROCKINGHAM BSEENE A CITY LOOKING FORWARD  Proposed Alley Abandonment behind former RW Goodman Buildings  Property! Lines Proposed Alley Abandonment Proposed Alley Dedication  width) Aley.12 Proposed?  Aley (10 width)  Unimproved Existingl  EFRANKLINST  This map is not a certified survey and ha: - 16- en reviewed by a local government for compliance with any land development regulations.    Resolution  North Carolina Governor's Highway Safety Program LOCAL GOVERNMENTAL RESOLUTION  Rockingham Police Department  (herein called the  WHEREAS, the. "Agency")  (The Applicant Agency)  City of Rockingham (The Governing Body oft the Agency)  has completed an application contract for traffic safety funding; and that identified and has reviewed the project as described in the contract; THEREFORE, NOW BE IT RESOLVED BY THE. City of Rockingham MEETING. ASSEMBLED IN THE CITY OF. Rockingham  (herein called the' "Governing Body") has thoroughly considered the problem  INOPEN NORTH CAROLINA,  (Governing Body)  12 THIS DAYO OF  September  20. 17 AS FOLLOWS:  1. That the project referenced above is in thel best interest of the Governing Body and the general public; and  Chief Billy Kelly  is authorized toi file, on behalf of the Governing  2. That  (Name and1 Title ofF Representative)  Body, an application contract in thet form prescribed by the Governor's Highway Safety Program forf federal  funding ini the amount of$ 43,000  to! be made to the Governing Body to assisti in defraying  (Federal Dollar Request)  the cost of the project described in the contract application; and  3. That the  has formally appropriated the cash contribution  as  afs0  Governing Body required by the project contract; and  (Local Cash Appropriation)  4. That the Project Director designated in the application contract shall furnish or make arrangement for other appropriate persons to furnish such information, data, documents and reports as required by the contract, if  approved, or as may be required byt the Governor's Highway Safety Program; and 5. That certified copies oft this resolution be included as part of the contract referenced above; and  6. That this resolution shall take effect immediately upon its adoption.  DONE. AND ORDERED in open meeting by.  Chairperson/Mayon)  SEAL  ATTESTED BY. DATE,  (Cierk)  -17-  Rev.7/11    Detective Ronald L. Brigman, Jr. Crime Scene Investigator Rockingham Police Department 311 East Franklin Street Rockingham, NC 28379 Dear Detective Brigman:  Congratulations on your completion of the North Carolina Justice Academy's Criminal Investigation Certificate Program (CICP). Certification in this advanced program demonstrates your professionalism and your dedication to law enforcement. Thanks for Ialso want to thank your family. The families ofour law officers also make sacrifices when their loved ones are away from home to receive additional training. This is one of many burdens faced by the families oft those who work in law enforcement. All North Carolinians are grateful for our law officers, and for the families who support and stand On behalfofthose you serve, Ithank you fort taking these steps to better prepare yourself for the demands of your job. Your community, your law enforcement agency and the  your hard work.  behind them.  State ofNorth Carolina alll benefit from your commitment.  With kindest regardsIam,  Very truly yours,  Douglas M. Robinson CICP Coordinator  -18-    A/  Stale of North Carolina Department ofJustice  North Carolina  Academy  Josh Stein Attorney General  Justice  Trevor Allen Direclor  30 March 2017  Detective Ronald L. Brigman, Jr. Rockingham Police Department 311 E. Franklin Street Rockingham, NC28379 Dear Detective Brigman:  Iwould like to extend my most sincere congratulations to you for your successful completion of the Tactical Training Certificate Program. As a recipient oft this award, you have demonstrated your commitment to safety You are tol be commended for your dedication toj professionalism in completing the requirements for this certificate. Your commitment is evidenced by your pursuit of500 hours of advanced training in the tactical In addition to your certificate of completion, Ihave enclosed aj press release which your agency may use at their  and excellence among your peers throughout the state.  arena. discretion.  My best regards to you on your achievement.  Sincerely, Floydg. gedelfi. Floyd L. Yoder, Jr. Training Coordinator Tactical /Traffic Center yoder@nedol.goy 828-685-3600 ext. 211  Enclosure: Certificate of Completion Cc: Chief William Kelly  Press Release  -19-  POI Box 99. Salemburg, North Carolina 28385-0099. 910525-4151/POBar 600.. Edneyville, North Carolina. 28727-0600. 828-685-3600    DAVIS & FLOYD  SINCE1954  5,651 Mr. Monty R. Crump, Manager City of Rockingham 514 Rockingham Road Rockingham, North Carolina 28379  41  BL  Re: Construction Contract. Award Recommendation WWTP Aeration & Electrical Improvements Rockingham, North Carolina D&F Project No. 040000.04  Dear Mr. Crump:  Sealed bids fort the WTP Aeration & Electrical Improvements Project were: received on August 9, 2017 at 2:00 p.m. at Cityl Halli in Rockingham, NC. Thel bids were opened, publicly read aloud and have been reviewed ands summarized by Davis & Floyd. A copy oft the Bid' Tabulation is enclosed  for your review and information. As summary oft thel bids received is as follows:  Bidder Thel Harper Corporation Dellinger, Inc.  Location Greenville, SC Monroe, NC  Bid'Amount: 1,319,000 1,608,200  Based upon thet total bid amount of thel low contractor! being approximately $500,000 overt the originall budget, it was requested ofThe Harper Corporation toi review possible scope reductions/changes. and associated cost savings. Attached foryour reviewi is the summary of their proposed adjustments. Collectively, Thel Harper Corporation has presented the possibilityo of Based upon thisi insufficient amount of reduced. scope and cost, we recommend that the current bids bei rejected and this project be combinedi into a single bid package with thet future Effluent Pump Station Generator project and any other upcoming construction project(s). Should! have any questions regarding this recommendation, please dor notl hesitate to contact us.  $184,028 of reduced scope and cost.  Sincerely, Davis &1 Floyd, Inc. Preston N. Watson, PE Senior Project Manager Enclosures: As Noted Copies to:  Project File Larry Cobler  181 E. Evans Straat Suitas 98 BTC-105, Florence, SC2 29506 (8-20- K (848)6 664-2881 WWW.DAVISFLOYO.COM    3 I &  3  21-    -22-    -23-    -24-    -25-    -26-    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION  -27-    ROCKINGHAM MRCFS A CITY LOOKING  FORWARD  To: From: Date: Subject:  Monty Crump, City Manager  Dave Davis, Parks and Recreation Director  September 5, 2017 Activity Report  The following is an update on current Parks and Recreation Activities. Youth Soccer - All aspects of this very popular sport are falling into place as we  begin on twenty-fifth season on Saturday, September 23rd.  Approximately 400 children are registered to participate and if everything progresses accordingly we should complete our season the latter part of  October.  Youth Volleyball - Registration begins Monday, September 18th. After four seasons of solid enrollment we are hopeful this program is establishing a good  foundation for continued growth.  Browder Park = Work has been completed on the new roof for the main building. It looks good but we are still awaiting the first heavy rain to make sure Hinson Lake - Reservations are in place for every week-end through the end of this calander year. Additionally, this facility will play host to the annual ultra-  there are no issues or problems.  marathon race the weekend of September 29th.  -28-    VAN  FIRE CHIEF HAROLDI ISLER ADMIN.ASST. KRISTYPLAYER  ASST.CHIEF  4: 1 R  August-17  We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham  Fire Department during the month of August 2017.  Total Alarms: Turn In Alarms: Wrecks: Service Call: Power' line down: 2 Cooking fire: Electrical:  40 5 13 0 0 2  In Town: Silent Alarms: Alarm Malf: Vehicle fire: : Assist Ems: Mutual Aid: Smoke/odor removal:  39 35 11 1 1 0 0  Out of Town: Structure: Good Intent: Trash/outside fire: 3 Playgorund fire: Assist Police: Water Rescue:  1 5 2 0 0 0  Hours Spent on Calls: 15 hours 34 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Saved:  $765,000.00 $128,000.00 $637,000.00  During the month of August full time members of the fire department averaged 38 training hours  per person; part-paid members averaged 5 hours per person for the month.  Public Life & Safety: -Installed 3 car seats Summer -Freedom Edge  visited the fire station with 38 kids and 3 adults for water play  Program  -Annual Dixie Pipeline Training held at the fire station -Sparky participated in the Solar Elcispe Lawn Party at the Library  Respectfully Submitted, Kirel n Fire Chief Haroid Isler  -29-    ROCKINCHAM cm ICETTN LOOKINO FORWARD W.D. Kelly, Chiefof Police To: Monty Crump ffsom:  Rockingham Police Department  W. D. Kelly Chief of Police Date: September 1, 2017 Ref: August Activity Report  On behalf of the Rockingham Police Department, I am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department.  Total Calls for the Month: Animal Control Calls: Alarm Calls Escorts: Unlock' Vehicles: Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations:  1269 37 112 82 106 14 109 12 2 103 151 73 1 41 32  Accidents Reported/Investigated: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged Items of Interest:  We were pleased with the ease of back to school traffic. Things ran smoothly with no significant issues. We hope everyone had a safe and fun Labor Day Holiday.  Sack  a  School  -30-  311E. Franklin Street, Rockingham, N.C. 28379 Phone (910) 895-2468 Fax (910)8 895-0899 wwngorochanghamp4.com