ROCKINCHAM EKCISREISESKSEMEATAY CITY LOOKING FORWARD  CITY COUNCIL AGENDA May 9, 2017 7:30 p.m.  1. 2. 3.  Opening of meeting by Mayor Steve Morris.  Invocation by Reverend Jim Nelson, Pastor of First Baptist Church.  (Rockingham)  Amendments and Changes to Agenda.  4. Consent Agenda:  A.  Disposition of Minutes of the April 11, 2017 Regular Meeting.  B. Tax Collector's Report. (See Pages 4-8)  Informational Items: 1.) Monthly Collection Report 2.) Uncollected Taxes as of April 30, 2917 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office.  Action Items:  5.  Business by Planning Board. A. Set Public Hearing.  B.  Hold Public Hearing.  Rezoning Request: Hold public hearing for a request to rezone approximately 0.41 acre located at 267 Yates Hill Road and identified as Richmond County PIN #7463-03-03-6198 from Rural Residential (R-20) to Neighborhood Business (B-1) (See Pages 9-10 & map inserts) Minutes from Various Boards. (enclosed separately)  C.  514 Rockingham Road, Rockingham, NC 28379 Phone 1- 5 9088 Fax (910)997 6617. www.goroctingham.com    City Council Agenda May 9, 2017 Page 2  6. Presentation of proposed FY 2017/2018 Rockingham City Budget. (ProposedFY2017/2018 Budget document delivered. separately) 7. Set Public Hearing on proposed FY 2017/2018 Rockingham City Budget 8. Set date and time for FY2017-18 Budget Work Session/Planning  for regular City Council meeting on June 13, 2017.  Retreat.  9.  Consideration of Approval of Audit Contract for year end June 30, 2017 with Anderson Smith & Wike, PLLC (contract included separately in Anderson Smith & Wike, PLLC has conducted the City's audit in a very satisfactory manner for many years. The enclosed audit proposal and terms of service are similar to prior years and approval of audit contract with Anderson Smith & Wike  packet).  isre recommended. 10. Business by City Clerk.  A. List of Upcoming June Board Appointments (new and/or reappointments) enclosed for your review & consideration. (List  enclosed separately)  11. Business by Visitors. 12. Business by City Clerk. 13. Business by City Manager. 14. Business by City Attorney. 16. Business by Mayor.  15 Items of discussion by City Council Members.  A. Issue Proclamation in Honor of Memorial Day Observance and designating Saturday, May 27, 2017 as a local "Day to Honor Our  Deceased Veterans". (See Page 11) Clerks Week". (See Page12)  B. Issue Proclamation recognizing May 7-13, 2017 as "Municipal B. Issue Proclamation recognizing May as "Oider Americans  Awareness Month" in Rockingham. (See Page 13)  17. Adjournment.  -2-    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS  -3-    2  - 4-    UNCOLLECTED TAXES  YEAR 2016 2015 2014 2013 2012 2011 2010 2009 2008 2007 2006  AMOUNT 53,386.04 26,110.10 19,495.17 17,402.42 13,319.66 12,356.22 10,989.44 9,631.72 7,890.64 4,945.48 3,829.87  Apr-17  53,386.04 125,970.72 179,356.76  Total Current Year Total Past Years Total All Years  5     0 8    - a  - B    6  6O 8  3  8  0 a    9 - 6 0  5  8  6 - 11  16  8 8 a - B - 8    Staff Report to Planning and Zoning Board  Agenda Item: IV.A April 4, 2017 Issue:  Rezoning Request: Samuel Lyn Dunn has submitted a request to rezone approximately 0.41 acre located at 267 Yates Hill Road and identified as Richmond County PIN # 7463-03-03-6198 from Rural Residential  (R-20) to Neighborhood Business (B-1).  Background:  On March 17, 2017, Samuel Lyn Dunn submitted a request to rezone approximately 0.41 acre located at 267 Yates Hill Road from Rural Residential (R-20) to Neighborhood Business (B-1). The City Council just approved a rezoning for the subject property from Neighborhood Business (B-1) to Rural Residential (R- Samuel Lyn Dunn recently purchased the property and desires to use it for a nelghbornood-onented commercial use. The subject property contains a building that was previously used for commercial purposes and most recently was a day care center. The previous owner found leasing the building for commercial uses difficult; and requested the rezoning from B-1 to R-20 in order to convert the building to as single-family residential use. The conversion of the building to a residence never occurred. As stated in Section 3.01 of the UDO, the R-20 zone is intended to be applied to sparsely developed areas outside the city limits where municipal services are not available and promote extremely low- density residential development and agricultural related uses. The B-1 zone is intended to accommodate and provide for the development of small, neghbornodronented commercial activities strategically located to offer goods and services to the surrounding residential areas that are typically considered non-  20) in December 2016 at the request of the previous property owner (Tim Price).  offensive in nature and compatible with residential uses in close proximity.  Staff Comments:  1. Ad copy of a zoning map and aerial map illustrating the location of the subject property is included in 2. The approval of the rezoning request will constitute spot zoning. As has been discussed in previous rezoning cases, spot zoning is not illegal if determined to be reasonable and in the public interest. Legal precedent has established several factors for determining if a particular spot zoning is reasonable including consideration of the size of the tract; compatibility with an existing comprehensive plan; the impact of the zoning decision on the landowner, the immediate neighbors, and the surrounding community; and the relationship between the newly allowed uses in a spot 3. In-2003, the City Council rezoned the subject property from R-20 to B-1 (same as current request) at the request of a previous property owner who wanted to establish a neghbornoodr-onented commercial use of the property. At the time, the City Council determined the previous owner's 4. The City's land use plan discusses the importance of nelghbornood-onented commercial developments at key intersections for the purpose of providing goods and services to the surrounding residential areas. The plan identifies several key intersections where neighborhood commercial development exists and several key intersections where neighborhood commercial  the agenda packet for the Board's review.  rezoning and the previously allowed uses.  request was appropriate and met the criteria for legal spot zoning.  9-    development is desirable. The plan did not identify the intersection of Yates Hill Road and Midway Road as one of those neighborhood commercial nodes. This is not to say however, that a commercial node at Yates Hill Road and Midway Road is not desirable. The proximity of the intersection from other commercial nodes and segments is of sufficient distance that the surrounding residential area may benefit from neghbornodr-onented commercial development at the intersection. This was a significant factor in the City Council's previous decision to spot zone the  subject property as requested. Staff Recommendation:  City staff recommends the Board review the request and recommend the City Council rezone the subject  property from R-20 to B-1 as requested by the applicant.  Planning Board Recommendation: Council rezone the subject property as requested.  The Planning Board reviewed the request on May 2, 2017 and recommended unanimously the City  -10-    : SubjectProperty PropertyLines (2012) AE(Floodplain) SHADEDX( (Floodplain) AEFW (Flocdway) StroetNames Address Data CityLimits ETJ Hisloric District Watershed Criticai/ Aroa WatershedB Balance TNCO HCO B-1( (NeighborhoodE Business) B-2 (CentralE Business) B-3(HighwayE Business) M(-ightindustrial) -2(Hoavyl Industrial) 0-(Ofioel Institutional) 0-s(Open Space) R-20( (Rural Residential) R-12(Low! DensityF Residential) R-9(Moderalet Density Residential) R8/ResidentalDupio.) R-7 (High Densily Residential) R-7A( (Residentialy Village)  1784 ROCKINGHAM A cITY LOOKING FORWARD  Samuel Lyn Dunn Rezoning Request (R-20td to B-1)  Scale: 1"=200'  YATES. HILLF RD  R-20  HEELSUPLN    Samuel Lyn Dunn Rezoning Request (R-20t0B-1)  SubjectProperty Propertyl Lines(2012) JAE(Flodplain) SHADEDXFbodplan) AEFW (Floodway) StreetN Names Address Dalta City! Limits BF Balance TNCO  Scale: 1"=200'  ROCKINGHAM A CITY LOOKING FORWARD    ROCKINGHAM A EEMKSASEISNKEESEMIILErS LOOKING FORWARD EE PROCLAMATION MEMORIAL DAY OBSERVANCE Saturday, May 27, 2017  WHEREAS, the observance of Memorial Day dates back to May of 1868 when it was officially WHEREAS, it was first observed on May 30, 1868 when flowers were placed on the graves of soldiers WHEREAS, New York (1873) was the first State to officially recognize the holiday and in May 1966 WHEREAS, the purpose of Memorial Day is to honor and remember those who died in our Nation's WHERAS, Congress passed the National Holiday Act of 1971 resulting in the official Memorial Day WHEREAS, there will be a local observance on Saturday, May 27, 2017 at 11:00 a.m. in the Richmond WHEREAS, the guest speaker for the observance is Dr. Mark Harris, Senior Pastor of First Baptist WHEREAS, the officials and citizens of Rockingham are appreciative and indebted to the men and NOW, THEREFORE, I, M. Steven Morris, Mayor of the City of Rockingham, NC do hereby FURTHERMORE, encourage our citizens to take part in various activities related to Memorial Day ceremonies and to educate our youth in the solemn spirit and sacredness of these  proclaimed by General John Logan, national commander of the Grand Army of the Republic; and  at Arlington National Cemetery; and  President Lyndon Johnson officially declared the birthplace of Memorial Day as Waterloo, NY; and  service; and  holiday being observed on the last Monday in May; and  County Veterans' Memorial Park (adjacent to VFW Post 4203 in Rockingham); and  Church, Charlotte, North Carolina; and,  women who have sO gallantly served our Nation and given their all.  Proclaim Saturday, May 27, 2017 as a local "Day to Honor Our Deceased Veterans";and  observances.  This the 9th day of May, 2017.  Signed:  M. Steven Morris Mayor  514 Rockingham Road, Rockingham, NC 28379 Phone -11- 5 9088 Fax (910) 997 6617 wwwgeroctingham.con    Proclamation MuniciparClrks Week May 7-13,2 2017  Whereas, The Office ofthe MunicipatClerk, a time fomoredandvtafpart of local Whereas, The Office of the MunicipalClrk is the oldest among. public servants, and Whereas, The Office of the. MwnicpafCerprovlae: tieprofessionaffink between the citizens, the localgoverning bodies and agencies ofgovermment at other levels, Whereas, MuniciparClerks have pledgedto be ever mindfulof their neutrality and Whereas, The MunicipatClerk. serves as the information center on functions of local Whereas, MuniciparClerks continually strive to improve the administration of the affairs of the Office of the MunicipalClerk throwgAparticpation in education programs, seminars, workshops and the annualmeetings of their state, provincial, Whereas, It is most appropriate that we recognize the accomplishments of the Office  government exists throughout the world, and  and  impartiality, rendering equalservice to all.  government andcommnity.  county anfintmatiomapmafasiomafoganisatiom:  ofthe MunicipatClerk.  Now, Therefore, I,5 M. Steven Morris, Mayor ofRockingham, do  recognize the week of May 7 through May 13, 2017, as MuniciparClerks Week, and further extendappreciation. to our MunicipatClerk, Sabrina y.McDonald, andto aMumiciparClerks, for the vitalservices they.perform andtheir exemplary  dedication to the communities they represent.  Datedthis Mayor  day of  2017  Attest:  M. Steven Morris, Mayor  City Clerk  -12-    ROCKINGHAM ECNEISEMENKSKSSECHISIENN A CITY LOOKING FORWARD  "OLDER AMERICANS AWARENESS MONTH"  May 2017 PROCLAMATION  WHEREAS, the City of Rockingham joins the nation in recognizing Older Americans  Awareness Month in May 2017;a and  WHEREAS, the City of Rockingham includes a community of approximately two thousand one hundred and seventeen (2117) older adults who richly contribute to our community;  and  WHEREAS, the City of Rockingham acknowledges that what it means "to age" has  changed for the better; and  WHEREAS, the City of Rockingham is committed to supporting older adults as they take charge oftheir health, explore new opportunities and activities, and focus on independence; and  WHEREAS, the City of Rockingham can provide opportunities to enrich the lives of individuals of all ages by, involving older adults in the redefinition of aging in our community; promotinghome: and community based services that supporti independent living; encouraging older adults to speak up for themselves and others; and providing opportunities for older adults to share  their experiences.  NOW,THEREFORE, I, M. Steven Morris, Mayor do hereby proclaim May 2017 as FURTHERMORE, urge every resident to take time during this month to acknowledge older adults and the people who serve them an influential and vital parts ofour  Older Americans Awareness Month" in the City ofl Rockingham, NC; and  community. Adopted this the  day of  2017.  M. Steven Morris, Mayor  ATTEST:  Sabrina Y. McDonald, CMC City Clerk  514 Rockingham Road, Rockingham, NC 28379 Phone -13- 9088 Fax (910) 997 6617 wwwgereclingham.con    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION  -14-    FIRE CHIEF HAROLDI ISLER ADMIN.ASST. KRISTYI PLAYER  ASST.CHIEF  1  April-17  We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham  Fire Department during the month of April 2017.  Total Alarms: Turn In Alarms: Wrecks: Service Call: Power line down: 0 Cooking fire: Electrical:  51 0 31 2 1 0  In Town: Silent Alarms: Alarm Malf: Vehicle fire: Assist Ems: Co detector: Smokelodor removal:  51 51 10 1 1 0 0  Outof Town: Structure: Good Intent: Trash/outside fire: 2 Gas Leak/Spill: Assist Police: Mutual aid:  0 0 2 1 0 0  Hours Spent on Calls: 10 hours 17 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Saved:  $285,000.00 $2,550.00 $282,450.00  During the month of April full time members of thei fire department averaged 24 training hours per person; part-paid members averaged 6 hours per person for the month.  Public Life & Safety: -Installed 6 car seats  Station tour with 85 kids 6 adults. Washington Street School 2nd graders -Participated with Cascades for the Hitchcock Creek clean up day -All car seat technicians completed an upgrade class for the state -April 24th the fire department completed their ISO inspection from the state  Respectfully Submitted, HHp Fire Chief Harold Isler  -15-  231 S. LAWRENCE ST. ROCKNVmAM. NC 28379 I 910-997-4002    ROCKINGHAM KEEETMATRENCTTESASTAIVAN CITY LOOKING FORWARD  To: From: Date: Subject:  Monty Crump, City Manager Dave Davis, Recreation Director  May 3, 2017 Activity Report  The following is an up-date on various activities involving our Recreation  Department:  Youth Baseball/Softball - We have just over 400 children participating in these two programs for this coming season. The age range is 4-12 and we have three leagues each for both boys and girls. League play begins Monday, May 15th. Summer - Registration for our summer programs of Day Camp and Swimming Lessons began Monday, May 1st. Day Camp will be in session Monday, June 12th through Friday, August 18th. The cost is $65.00 per week. Swimming Lessons are divided into three sessions each lasting two weeks. The first session begins  Monday, June 19th. The cost is $40.00.  Lifeguard Training - Red Cross Lifeguard, First Aid, and CPR will conducted at  Browder Park May 15th. - May 25th.  Browder Park Pool - Depending on the weather and availability of lifeguards we  plan to open the first of next month.  514 Rockingham Road, Rockingham, NC 28379 - Phoni -16- 5 9088 Fax (910) 997 6617 www.goroetingham.con    ROCKINGHAM A CIY LOOKINO FORWARD  Rockingham Police Department  W.D. Kelly, ChiefofPolice To: Monty Crump  W. D. Kelly Chief of Police Date: May 2, 2017 Ref: April Activity Report  pbfn  On behalf of the Rockingham Police Department, I am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department.  Total Calls for the Month: Animal Control Calls: Alarm Calls Escorts: Unlock Vehicles: Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations:  1416 60 123 75 140 39 147 14 2 147 246 66 5 43 150  Accidents eported/Investiyated: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged Items of Interest:  Springfest was a huge success. The weather was great and fun was all around.  A great way to ring in spring.  *  311 E.. Franklini Street, Rockingham, N.C. 28379 Phone -17- -2468 Fax (910) 895-0899 wgerochnglampd.com