River Bend Town Council Work Session Minutes September 12, 2024 Town Hall 7:00 p.m. Mayor John Kirkland Lisa Benton Brian Leonard Barbara Maurer Buddy Sheffield Jeff Weaver Delane Jackson Kristie Nobles Trey Ferguson Sean Joll 16  Present Council Members:  Town Manager: Town Clerk: Town. Attorney: Police Chief:  Members oft the Public Present: CALL TO ORDER  Mayor Kirkland called the meeting to order at 7:00 p.m. on Thursday, September 12, 2024, at Councilwoman Maurer motioned to remove item #6, Pickleball Court, from the agenda. The Councilwoman Maurer motioned to accept the agenda as amended. The motion carried The Manager stated that the proposed Water Treatment Grant Resolution is required by the State of North Carolina to apply for a grant for the Water Treatment Plant Project. He stated that this application will be a new application to request additional funding for the Water Treatment Plant. He stated he is waiting for some figures from the engineer to determine how much He stated that the Town is also reapplying for a grant for two new water wells. He stated that the Town did not receive some points on the previous application because the Wellhead Protection Plan was not adopted within the past five years. He stated that Brandon Mills contacted the North Carolina Rural Water Association to get assistance with updating the Wellhead Protection Plan reapproved. He expects it to be reapproved within 60 days, which would allow the Town to Councilman Leonard motioned to approve the Water Treatment Grant Resolution as presented.  the River Bend Town Hall with a quorum present. VOTE - Agenda - Addition/Deletion motion carried unanimously. VOTE-A Approval of Agenda unanimously.  VOTE- Water Treatment Grant Resolution  funding the town request.  obtain those additional points for the application. The motion carried unanimously. (see attached)    River Bend Town Council Sept. 12, 2024 Work Session Minutes Page2of5  Discussion --2024 Roadway Evaluation Survey  The Manager stated that he had received the 2024 Roadway Evaluation Survey and felt it would be beneficial to post it to the town's website as a long-range street paving plan with a disclaimer that the plan is subject to change. Councilwoman Maurer asked the Manager if he needed a motion tonight and the Manager stated that he would like a consensus from the Council if they would like to use the survey as described and if they do, he can have the disclaimer ready for the next council meeting. Councilman Leonard stated that he would like for the disclaimer to be clear that this is a planning document that is subject to change. The Council agreed. The Manager stated that the Council requested that the Advisory Board Ordinance be amended toi include language that allowed the advisory board to hold offsite events. The Manager stated that he had confirmed with the Town's insurance agency and the current policy would cover offsite events that are official town functions. Councilman Leonard stated that he would like to have language that states if the town does not have the capability to hold the event at the town's facility, the board could hold offsite events. The Manager stated that he has reservations, for example, who will make the determination of whether or not the town's facilities are adequate. Councilman Weaver stated that it may not be that the facility is adequate, but rather that the advisory board wants to partner with another business. It was determined that the Manager would revise the proposed ordinance amendment for the Council to review at the next meeting. Councilman Weaver stated that he wanted to reiterate the liaison role to the advisory boards. He read S 3.05.083 Board Oversight in the town's ordinance, "If a Board member or member of the public feels that there is an issue with the operations of the Board, they may speak to the liaison about their concern, in an effort to seek a remedy or clarification." He stated that he felt this pertained to the Council also, and if they had an issue with an advisory board that they would discuss it with the liaison. Councilman Leonard asked if the ordinance needed to be amended to include the Council. The Manager stated that the Council is a member of the public. The Manager stated that there have been some questions regarding the town's stance on an official town social media page. He stated that the Council has discussed this and decided not to have a town's social media page. He presented the attached resolution regarding the town's official position. The Council agreed with the wording and a vote will be held at the next Council  Dlscussion-Avisony Board Ordinance for Offsite Events  Dlscussion-Advisony Board Ordinance, Liaison Role  The Council agreed.  Discussion--Soclal Media Policy  meeting.  REVIEW - Agenda for the September 19, 2024, Council Meeting The Council reviewed the agenda for the September 19, 2024, Council Meeting. consult with our attorney. The Council entered Closed Session at 7:29 p.m.  CLOSED SESSION OPEN SESSION unanimously.  Councilman Sheffield moved to go into a Closed Session under NCSG $743-318.17(0/6) to Councilman Sheffield moved to return to Open Session at 7:44 p.m. The motion carried Councilman Sheffield motioned to award the Town Manager merit pay in the amount of $3,000.  VOTE - Town Manager Merit Pay The. motion carried unanimously.    River Bend Town Council Sept. 12,2 2024 Work Session Minutes Page3of5  Councilman Sheffield stated that the Town Manager does an outstanding job under difficult situations for the Town. He stated that the Town Manager is responsible for the Town being awarded several large grants recently. Councilman Leonard stated that he felt the same as Councilman Sheffield. Councilwoman Maurer stated that she appreciates all that he does for the Town. Counciwoman Benton stated that he has gotten 20 million dollars in grants for the Town. There being no further business, Councilman Sheffield moved to adjourn. The motion carried  The Mayor stated that he agreed with all of the comments. unanimously. The meeting was adjourned at 7:48 p.m.  ADJOURNMENTIRECESS  lirkrnops Kristie J. Nobles, MMC, NCCMC  Town Clerk    RiverE Bend Town Council Sept. 12, 2024 Work Session Minutes Page 40f5  RESOLUTION BY GOVERNING BODY OF APPLICANT  WHEREAS, The Town of River Bend has need for and intends to construct, plan for, or conduct as study ina a WHEREAS, The Town of River Bend intends to request State loan and/or grant assistance fori the project, NOW THEREFORE BE IT RESOLVED, BY THE TOWN COUNCIL OF THE TOWN OF RIVER BEND: That Town of River Bend, the Applicant, will arrange financing for all remaining costs of the project, ifa approved That the Applicant will provide for efficient operation and maintenance of the project on completion of That the Applicant willa adopt and place into effect on or before completion of the project as schedule off fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and That the governing body of the Applicant agrees to include in the loan agreement a provision authorizing the State Treasurer, upon failure of the Town of River Bend to make as scheduled repayment oft the loan, to withhold from the Town of River Bend any State funds that would otherwise be distributed to the local government unit ina an amount sufficient to pay all sums then due and payable to the State as a repayment of the loan. That Delane Jackson, Town Manager, the Authorized Representative and successors sO titled, is hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolina for a That the Authorized Representative, and successors SO titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project: to make the assurances as contained above; and to execute such other documents as may be required in That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, ordinances, and funding conditions applicable to the project and to Federal and State grants  project described as' Water Treatment Improvements, and  fora State loan and/org grant award. construction thereof.  administration of the: system and the repayment of all principal andi interest on the debt.  loan and/or grant to aid int the study of or construction of the project described above.  connection with the application.  and loans pertaining thereto.  Adopted this the 12th day of September 2024 at River Bend, North Carolina.  John R. Kirkland, CLR2  Mayor  ATTEST:  EN Kristie J.I Nobles, Town' Clefk, MMC    River BendT Town Council Sept. 12,2024 Work Session Minutes Page 5of5  FORM FOR CERTIFICATION BY THE RECORDING OFFICER  The undersigned duly qualified and acting Town Clerk of the Town of River Bend does hereby certify: That the above/attached resolution isa at true and correct copy of the resolutiona authorizing thet filing of an application with the State of North Carolina, as regularly adopted at al legally convened meeting of the Town Council duly held on the 12th day of September, 2024; and, further, that such resolution has been fully recorded int the journal of proceedings and records in my office. IN WITNESS WHEREOF, Ihave hereunto set my hand this 12th  day of September, 2024.  mnog (Signature of Recording Officer) Iun Cerk. (Title of Recording Officer)