ROCKINGHAM EEANCAXAEAS A CITY LOOKING ASENEEZS FORWARD CITY COUNCIL AGENDA August 9, 2016 7:30 p.m.  1. 2. 3.  Opening of meeting by Mayor Steve Morris.  Invocation by Reverend Jerry Turner, Chaplain of the Rockingham Fire  Department.  Amendments and Changes to Agenda.  4. Consent Agenda:  A.  Disposition of the minutes of the July 12, 2016 Regular Meeting  and the July 12, 2016 Closed Session. B. Tax Collector's Report. (See Pages! 5-8)  Informational Items: 1.) Monthly Collection Report 2.) Uncollected Taxes as of July 31, 2016. 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases of balances under $1.00 per City. C. Minutes of various boards. (Enclosed separately)  Action Items:  5.  Business by Planning Board. (none) A. Set Public Hearing. B. Hoid Public Hearing.  C.  Minutes from Various Boards  6. Consideration of new position/classifncation of Director of Safety & Risk Management for the City of Rockingham. (See Manager's Comments &  Pages 9-13)  514 Rockingham Road, Rockingham, NC 28379 Phone -1- 5 9088 Fax (910) 997 6617 wwgoroctingham.con    City Council Agenda August 9, 2016 Page 2  7. Business by Visitors. 8. Business by City Clerk. 9. Business by City Manager. 10. Business by City Attorney. 12. Business by Mayor. 13. Adjournment  11. Items of discussion by City Council Members.  2-    Monty R. Crump City Manager  ROCKINGHAM A IEENSAEANCECSNGRCHEENE CITY LOOKING FORWARD  MEMO TO: Mayor Steve Morris & City Council  FROM: DATE: RE:  Monty R. Crump, City Manager  August 2, 2016 Agenda Items  REGULAR AGENDA:  6. Consideration of new positon/clasiftcation of Director of Safety & Risk Management for the City of Rockingham. (See Pages 9-13) In closed session at last month's Council meeting, I discussed pending staff retirements in administration. In reviewing the upcoming staff changes due to pending retirements, I have evaluated how to best address future operational needs of the City and how best to staff those needs. Ihave determined that the creation of the position of Director of Safety & Risk Management which will be filled prior to pending retirement and staff realignment will best serve the City's operational needs. The new position, if approved by Council, will be funded in pending staf/administration realignment and thus be basically revenue neutral. Additionally, stalff/administration changes in pending realignment should not require additional funding either. Enclosed please find proposed job description and salary classification of Director or Safety & Risk Management. It_is anticipated that the proposed realignment in administration staff, if approved,  will be fully effective by March 1, 2017.  514 Rockingham Road, Rockingham, NC 28379 Phone 3- 5 9088 Fax (910)997.6617- www. gorockingham.com    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS  4-    6  %  - 4 3 3  D d0 8 8 2 /  le  5-    UNCOLLECTED TAXES  YEAR 2016 2015 2014 2013 2012 2011 2010 2009 2008 2007 2006  AMOUNT 2,763,465.95 50,581.35 25,753.91 22,062.13 16,440.39 15,190.41 11,788.71 10,136.35 8,776.85 5,077.02 4,133.33  July 2016  2,763,465.95 169,940.45 2,933,406.40  Total Current Year Total Past Years Total All Years  -6-    0 -  5 5888 B3ESEEEEEEE N    U  a o  0 i Ee 25 9 8   B 6  2 N: N N a 6    CLASSCODE: 100-03  CLASS TITLE: Director of Safety & Risk Management  GENERAL STATEMENT OF DUTIES  Performs skilled and responsible professional and administrative work in  developing and implementing the safety program for the City.  DISTINGUISHING FEATURESOF THE CLASS  An employee in this class plans, organizes and implements safety programs for the City. Work includes developing various safety programs, chairing the safety committee, providing and coordinating safety training, investigating accidents and recommending prevention measures, and preparing and recommending safety policies and procedures. The employee is expected to exercise initiative and independent judgment in completing assigned tasks. The employee is subject to both environmental activities that occur indoors and outdoors. Considerable tact and courtesy is required, and includes frequent contacts with other city personnel. Work is performed under the supervision of the City Manager and is evaluated through observation, conferences and by review of records and  reports.  RECRUITMENT & SELECTION GUIDELINES  Duties and Responsibilities:  Conducts safety meetings or works with departments to present and conduct their Develops health and wellness programs to prevent illnesses and create a heaithy workforce; plans and coordinates the annual wellness fair; conducts wellness breakfast and lunch programs; coordinates smoking cessation programs, writes grants for program  own sessions; provides staff coordination to Safety Committee.  funding; plans physical activities.  Develops safety policies, procedures, and processes for the City.  Work involves considerable discretion and independent judgment in making non- Conducts employee orientation for new hires, drug testing program, safety and Manages and implements the City's risk management, safety and insurance  routine decisions and recommendation based upon City objectives. loss controi policies and hazards associated with their job.  programs.  -9-    Class Code 100-03 Page 2  Director of Safety & Risk Management  Performs professional administrative work in identifying risks and exposures, developing loss prevention and safety policies, and developing and conducting employee  safety training.  Reviews City's insurance programs to determine scope and quality of coverage provided and analyzes workplace facilities to ensure compliance with OSHA and ADA  requirements.  Investigates work-related accident and prepares and submits First Reports of Injury and otherwise supports the City's management of workers compensation issues. Manages workers compensation program including follow-up of claims, review, and Manages liability insurance including review of claims and losses, establishment of Conducts spot-checks and formalized inspections of building facilities, equipment vehicles, and. personnel for compliance with safety laws, rules and regulations; makes  implementation of safety policies and procedures.  policies and training to minimize further losses or accidents.  recommendations to correct unsafe conditions.  Maintains liaison with insurance carriers for workers compensation, automobile liability and fire coverage, review reports, claims, problems and questions. Processes all forms for claims, prepares and maintains schedules, audits, and proposals for insurance. Conducts research on OSHA and risk management practice and regulations, determines which regulations effect City and what departments; develop policies and procedures to comply with regulations or limit liability to the City, audits safety and risk management policies and program to ensure successful programs, communicates to City Manager, department heads, and employees trends in safety and risk management,  corrective measures needed and future regulations.  Serves as Safety Coordinator and performs other related tasks as required.  Knowledge, Skills & Abilities:  Considerable knowledge of the principles and practices relating to OSHA laws and  regulations and safety and accident prevention.  Considerable knowledge of applicable federal, state, and local laws, regulations and processes regarding employee safety and of City policies and procedures including  substance abuse policy.  -10-    Class Code 100-03 Page 3  Director of Safety & Risk Management  Considerable knowledge of training techniques and adult education methodology Knowledge of the application of information technology to work activities.  and skill in training program delivery.  Working knowledge of EPA and OSHA regulations. Skill in conflict resolution and facilitation.  Ability to develop and conduct training and orientation programs.  Ability to inspect work sites, areas, and accidents and make objective reports and Ability to review safety standards and make recommendations for improvement  findings. and correction.  Ability to communicate effectively in oral and written forms.  Ability to develop and maintain effective working relationship with department Ability to compile data and records and file reports as required for the City.  heads, supervisors, and employee.  Ability to plan and coordinate projects and activities.  Ability to conduct objective and factual accident investigations and present findings  accurately in oral and written form.  Equipment Operated: Calculator, copier, computer, camera and other equipment as  required.  Reporting Relationship: This position reports to the City Manager.  PHYSICAL REQUIREMENTS  Must be able to physically perform the basic life operational functions of fingering, talking, Must be able to perform sedentary work exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or  and hearing.  otherwise move objects.  -11-    Class Code 100-03 Page 4  Director of Safety & Risk Management  Must possess the visual acuity to prepare data, operate a computer terminal, do extensive reading, and make visual inspections of work areas for safety standards that occasionally requires exposure to outdoor weather conditions, general work and job site conditions that may require climbing, balancing, stooping, kneeling, crouching, crawling and  reaching with hands and arms.  EDUCATION AND/OR EXPERIENCE  Bachelor's Degree from an accredited college or university in Public Administration, Human Resources, Business Administration, or Risk Management plus 3 to 5 years of experience in human resources, risk management or related field including one year of supervisory or managerial experience preferred; or any equivalent combination of education, experience and training that provides the required knowledge, skills and abilities. Possession of a valid North Carolina Driver's License is required.  -12-    Salary Grade 16  Salary Range  Position  42,009.03  59,357.66 Police Detective Lieutenant  Police Lieutenant Theatre Director Water & Sewer Superintendent  17 18 19  44,135.74 46,370.11 48,717.60  62,362.65 Director Safety & Risk Management (July 2016)  65,519.75 Assistant City Manager 68,836.69 Parks & Recreation Director  Police Captain  Asst. WWTP Operations Director Water Plant Operations Director Major/Assistant Police Chief  20 21 22 23 24  51,183.93 53,775.12 56,497.49 59,357.68 62,362.66  72,321.55 Inspections Superintendent  75,982.84 79,829,47 83,870.85  88,116.81 Finance Officer  Fire Chief Planning Director Police Chief Public Works Director Director of Community Development Sewer Plant Operations Director  25  68,519.77  92,577.72  -13-    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION  -14-    $A  -15-    00 00 0f  888888  33888888888888    ROCKINGHAM TASSSS CITY LOOKING FORWARD  To: From: Date: Subject:  Monty Crump, City Manager Dave Davis, Recreation Director  August 2, 2016 Activity Report  The following are activities and projects currently involving our department.  Youth Soccer - Registration concludes Monday, August 15th. Preliminary numbers are adequate but we are waiting to see how the residency restrictions will affect the over-all enrollment. Summer Programs - Our summer programming that includes day camp, swim camp, and public swimming concludes Friday, August 19th. We have had another successful summer serving one Adult Kickball - This new program has been successful with the young adult population. Games are being played on Mondays and Thursdays and offer fun and fast paced competition. Hinson Lake - Activity is substantial this time of year with current week-end reservations  hundred children a day among the three offerings.  extending through the fall months.  514 Rockingham Road, Rockingham, NC 28379 - Phon - 17- 5 9088 Fax (910) 997 6617 wwgorocingham.con    DCK  FIREC CHIEF HAROLDISLER ADMIN.ASST. KRISTYPLAYER  ASST.CHIEF DAVIDMULLIS CAPTAIN  July-16  We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham  Fire Department during the month of. July 2016.  Total Alarms: Turn In Alarms: Wrecks: Smoke Scare: Power line down: 4 Cooking fire: Electrical:  52 0 20 1 1 4  In Town: Silent Alarms: Alarm Malf: Vehicle fire: Illegal Burn: Co detector: Assist EMS:  52 52 7 0 0 0 0  Out of Town: Structure: Good Intent: Trash/outside fire: 1 Gas Leak/Spill: Assist Police: Mutual aid:  0 0 11 3 0 0  Hours Spent on Calls: 10 hours 42 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Saved:  $0.00 $0.00 $0.00  During the month of July full time members of the fire department averaged 17 training hours per person; part-paid members averaged 6 hours per person for the month.  Public Life & Safety: -Installed 5 car seats  -20 kids from Freedom Edge summer program had a station tour -Sparky visited Verzion Wireless for al back to school day kick off day with supplies -30 kids from Browder Park day campl had a station tour  Respectfully Submitted, Kky M- Captain Vernon McKinnon  -18-  231 S. LAWRENCE ST. ROCKI...  NC 28379 1 910-997-4002    ROCKINGHAM cmmY LOOKINO TAX FORWARD W.D. Kelly, Chiefof Police To: Monty Crump From: W. D. Kelly Chief of Police Date: August 3, 2016 July Activity Report  Rockingham Police Department  Ref:  WDKy  On behalf of the Rockingham Police Department, I am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department.  Total Calls for the Month: Animal Control Calls: Alarm Calls Escorts: Unlock Vehicles: Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations:  1604 57 178 80 122  40 106 16 13 111 75  Accidents eported/Investyated: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged Items of Interest:  54 2 40 156  National Night Out was a big success. The rain held off and everyone seemed to have a great time. Our Junior Police Academy Cadets were awarded their  certificates for a job well done.  311 E.. Franklin. Street, Rockingham, N.C. 28379 Phone -19- 2468 Fax (910) 895-0899 wgorcknghompl.com