RECEIVED OCT 222024 BY:. Punchasny  ORIGINAL  Board ofCommissioners Agenda Item Transmittal Form Procurement/ContractTransmital Form  Type of contract: 1yearx Multi-year Single Event D Contract #:  BOCApproval Date:  Submission Information Contact Name: Alisha A. Johnson Department: DistrictA Attorney'sOffice  Vendor Information  Vendor Name: Criminal Justice Coordinating Council Address: 104 Marietta Street SW Suite 440  ProjectTitle: Youth Intervention, Enrichment, and Learning by Design (Y.I.E.L.D) Violence Prevention, Intervention, and Reduction project Acceptance Funding Account! Number:  Atlanta, GA30303 Address:  Email: eseabemsoneacgpgp" Phone #: 404-657-1956 Contact: Chelsea Benton  Contract amount: $95,401 No Match Contract Type: Goods0) Services (X) Labor0) Contract Action: New0 Renewal(x) Change Order( 0 Original Contract Number: 250-2200-531704 Finance Director Signature Ihave revjewed the attached contract, and the amounti is  b!  Term of contract: 10/1/2024t09 9/30/2025  Procurement Manager Signature Ihave reviewed the: attached contract, and itisi in compliance with Purchasing Policies of Rockdale County. bufhaleye  10/50/2034  Date:  Signature:  Date: 1623124  T  Detailed Summary of Contract: o Matek  Youth Intervention, Enrichment, and Learning by Design (YIELD) will provide long-term, ongoing, evidence-based intervention that is geared to decrease exposure to violence through the provision of positive youth development assets in safe spaces. Enrichment that includes implementing Hoops After Dark, Cheer/Dance, E-Gaming and violence prevention and leadership classes that addresses bullying and harassment by peers, teen dating violence, school violence and physical assaults. Lastly, learning that creates college and career awareness in fields such as health, culinary arts, technology, and public safety. YIELD services will be held at Hills Academy, Johns Park: and Recreation Center, and Community centers in Rockdale County throughout the grant period and will serve youth between the ages of 14 and 17.  Department Head/Elected Official Signature: DR1 0- Sol  Date:  10/18/2024  3ar-sV    REFERENCE NO.:28156  OFFICE OF THE GOVERNOR  CRIMINAL JUSTICE COORDINATING COUNCIL  Title II Formula Grant  SUBGRANT AWARD  SUBGRANEE: Rockdale County Board of Commissioners  IMPIEMENTING  FEDERAL FUNDS: $ MATCHING FUNDS: $ TOTAL FUNDS:  95,401 0 95,401  AGENCY: Rockdale County BOC PROJECT NAME: Diversion SUBGRANT NUMBER: T20-8-010  $  GRANT PERIOD: 10/01/24-09/30/25  Award is hereby made in the amount and for the period shown above for a Subgrant authorized by the Juvenile Justice and Delinquency Prevention Act of 2018, Sections The award is made in accordance with the plan set forth in the application of the The Subgrantee has agreed through the executed copy of certified assurances to be subject to all applicable rules, regulations, and conditions of the Juvenile Justice and Delinquency Prevention Act of 2018. This Subgrant shall become effective on the beginning date of the grant period, provided that within forty-five (45) days of the award execution date (below) the properly executed original of this "Subgrant Award"  221-223, 42 U.S.C. Sections 5631-5633.  Subgrantee and subject to any attached special conditions.  is returned to the Criminal Justice Coordinating Council.  AGENCY APPROVAL  SUBGRANEE APPROVAL  Director  Authorized Official  RM Jay Neal,  Signature of Osborn Nesbitt, Sr., Chairman 58-6000882-002  Date  Criminal Justice Coordinating Council Date Executed: 10/04/24  Typed Name & Title of Authorized Official Employer Tax Identification Number (EIN)  INTERNAL USE ONLY  TRANS CD REFERENCE ORDER EFF DATE  TYPE 9 PROJECT 28J20  PAY DATE INVOICE CONTRACT #  102 OVERRIDE 2 ITEM CODE 1  28156 ORGAN 46  1 CLASS 4  10/01/24  **  T20-8-010 VENDOR CODE  DESCRIPTION 25 CHARACTERS  EXPENSE ACCT 624.41  AMOUNT 95,401  Diversion  $    CRIMINAL JUSTICE COORDINATING COUNCIL  SPECIAL CONDITIONS  SUBGRANTEE: Rockdale County Board of Commissioners  PROJECT NAME: FY25 Juvenile Prevention and Intervention Grant  SUBGRANT NUMBER: T20-8-010 SUBGRANT AWARD: $95,401  1. The subgrantee agrees to take reasonable steps to provide meaningful access to their programs and activities for persons with limited Eng.ish proficiency (LEP). For more information on the civil rights responaibilities, that recipients have in providing language services to LEP inçviduals; please see the website at http://lep.gov.  Initials  t4y  2. The subgrantee agrees to comply with the Equal Treatment Regulation (28 C.F.R. part 38) which prohibits recipients from using federal grant funding for inherently religious activities. While faith-based organizations can engage in non-funded inherently religious activities, the activities must be held separate..y from the grant- funded program, and customers or beneficiaries cannot be compelled to participate in them. The Equal Treatment Regulation makes clear that organizations receiving federal grant funding are not permitted to discriminate when providing services on the basis of a beneficiary's  religion. Initials  ny  3. In accordance with Federal regulations, your organization must comply with the following Equal Employment Opportunity Plan reporting If your organization has received an award for $500,000 or more and has 50 or more employees (counting both full- and part-time employees, but excluding political appointees), then it has to prepare an EEOP and submit it to the Office of Civil Rights (OCR), Office of Justice Programs, U.S. Department of Justice for review within 60 days from the date of this award. For assistance in developing an EEOP, please consult OCR's website at http://www.ojp-usdoj.gov/oer/eeop.htm. You may also request technical. assistance from an EEOP specialist at OCR If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization must prepare an EEOP,  requirements:  by dialing (202) 616-3208.    Subgrant Number: T20-8-010 SPECIAL CONDITIONS  but it does not have to submit the EEOP to OCR for review. Instead, your organization has to maintain the EEOP on file and make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to OCR within 60 days from the date of this award, The Certification Form can be found at: Attpi//www.o3p.usdb).gov/bout/cr/eeop.htm. If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount ofthe award; or if your organization is a medcal institution, educational institution, nonprofit organization or Indian tribe, then your organization is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form and return it to OCR within 60 days from the date of this award, The The subgrantee acknowledges that failure to submit an acceptable EEOP (if the subgrantee is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the subgrantee is in compliance. The subgrantee must maintain proof of compliance with the above requirements and be able to provide such proof to CJCC upon  Certification  Form  can  be  found  at  AttP:/ww.0P.uBdo).gov/about/out/oer/ecop.htm.  request. Initials  4. The subgrantee agrees to comply with all applicable laws, regulations, policies, and guidance governing the use of federal funds for expenses related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such events, and costs of attendance at such events. Information on pertinent laws, regylations, policies, and guidance is available at  y  htpi/Aw.oryuaysow/gransoes.htal.  Initials 04g  5.  The subgrantee agrees to abide by Georgia law regarding the utilization of professional counselors, social workers, and marriage and family therapistg. (0.C.G.A. S 43-10A-1, et. seq).  Initials aag  6. The subgrantee agrees to abide by Georgia law regarding the utilization of psychologists (0.C.G.A. $ 43-39-1, et. seq).  Initials  ngp  2    Subgrant Number: T20-8-010 SPECIAL CONDITIONS  7. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Reg. 51225 (October 1, 2009), the Department of Justice and the Criminal Justice Coordinating Counci.l encourages grantees and subgrantees to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant, and to estabish workplace safety, policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers.  Initials Dag  8. The subgrantee certifies that 1) title to all equipment and/or supplies purchased with funds under this subgrant shall vest in the agency that purchased the property; 2) equipment and/or supplies will be maintained in accordance with established local or state procedures as long as the equipment and/or supplies are used for program-related purposes; and 3) once the project concludes and/or equipment is no longer utilized for its grant-funded purpose, the Criminal Justice Coordinating Council will be informed of the available equipment and determine its future use to assure it is utilized in furtherance of the goals and objectives of the grant program and the State of Georgia. 9. The subgrantee must submit Subgrant Adjustment Request #1 with the completed award package. The adjustment request must be accompanied by a detailed project budget that itemizes all projected expenditures. The project budget and summary will not be established, or officially approved, until the subgrantee receives a written approval notice from the Criminal Justice Coordinating Council. All project costs and project activities must coincide with the approved budget, summary, and implementation plan unless subsequent revisions are approved by  Initials 0y/  the Criminal Justiçe Coordinating Council.  Initials Day  10. The subgrantee must submit subsequent requests to revise the budget, project summary, and implementation plan prior to any substantial changes, but no later than 30 days prior to the end of  the subgrant period. Initials 11. All   costs not exclusively related to this approved project  must be prorated, and only the costs of project-related activities  will be reimbursable under the subgrant award.  Initials ny  12. The subgrantee agrees to fully cooperate with any monitoring or evaluation activities, and any related training activities, initiated  3    Subgrant Number: T20-8-010 SPECIAL CONDITIONS and subsequent to, the award period. Initials 04y  and/or conducted by the Criminal Justice Coordinating Council during  13. The subgrantee agrees that comaultant/contractor fees in excess of $650.00 per eight-hour day ($81.25 per hour) must have prior approval from the Office of Justice Programs and the Criminal Justice  Coordinating Coungil. Initials Day  14. If any changes occur in the subgrantee's lobbying status or activities, a revised Disclosure of Lobbying Activities Form must be submitted. The subgrantee further understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification, or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of the Office of Justice Programs.  Initials Duy  15. The Criminal Justice Coordinating Counçil will conduct a financial and programmatic review of each grant at the end of the second quarter, and each quarter thereafter. The Criminal Justice Coordinating Council reserves the right to add any conditions to the award and/or retain  any unused funds if deemed necessary.  Initials pop  16. The subgrantee acknowledges that failure to submit an acceptable Equal Employment opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such  time as the recipient is in compliance.  Initials 17. The  must. veri.fy  Point Contact of  aey subgrantée  (POC), Financial Point  of Contact (FPOC), and Authorized Representative contact information, including telephone number and e-mail address. If any information is incorrect or has changed, a Subgrant Adjustment Request (SAR) must be  submitted" in writing to document changes.  Initials ny    Subgrant Number: T20-8-010 SPEÇIAL CONDITIONS  18. The subgrantee agrees to comply with the Department of Justice  Grants Financial Guide as. posted on the OJP website.  Initials Dg  19. The subgrantee understands and agrees that award funds may not be used to discriminate against or denigrate the religious or moral beliefs of students who participate in programs for which financial assistance is provided from those funds, or of the parents or legal  guardians of such stydents. Initials aag  20. The subgrantee understands and agrees that: (a) No award funds may be used to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography, and (b) Nothing in subsection (a) limits the use of funds necessary for any Federal, State, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecution, or  adjudication activities. Initials AAY  21. All courts must use the Department of Juvenile Justice (DJJ) Detention Assessment Instrument (DAI) for any youth considered for detention, as required by the H.B. 242, as passed in the 2013 legislative session of the Georgia General Assembly. The Predisposition Risk Assessment (PDRA) Instrument should also be used in all instances where the tool is appropriate for the youth being considered for the evidence-based program (in any instances in which the youth is adjudicated). The PDRA score should be entered into the Juvenile Tracking System (JTS), or Juvenile Data Exchange (JDEX) when  available. Initials a/  22. All grant funds must be used to serve youth who are at-risk or have  come into contactwith the juvenile justice system.  Initials naf  23. The subgrantee agrees that no funds shall be expensed outside of the approved budget. In addition, any funds spent under this subgrant award must be expended by the grant end date and not encumbered.  Initials Day  24. This is a reimbursement grant. The subgrantee agrees to submit requests for reimbursement on either a monthly or quarterly basis, as selected by the grantee at the time of award. Subgrant Expenditure Reports are due 15 days after the end of the month (if reporting  5    Subgrant Number: T20-8-010 SPECIAL CONDITIONS  monthly) or 30 days after the end of the quarter (if reporting  quarterly). Initials Dag  25. The subgrantee certifies that federal funds will not be used to supplant funds that would otherwise be made available for grant-funded initiatives. Federal funds must be used to supplement existing funds for program activities and not replace funds appropriated for the same purpose. Potential supplanting will be the subject of application review, as well as pre-award review, post-award monitoring, and audit. If there is a potential presence of supplanting, the grantee will be required to document that the reduction in non-federal resources occurred for reasons other than the receipt or anticipated receipt of  federal funds. Initials aag  26. Statistical and/or evaluation data describing project performance must be submitted to the Criminal Justice Coordinating Council through monthly surveys and quarterly reports using the prescribed format provided to the subgrantee. Failure to submit this data on a timely basis will result in the withholding of grant funds on this grant and/or any other grant administered by CJCC until compliance is achieved. If reports are not received, funds for subsequent quarters  may be rescinded. Initials 009  27. The subgrantee agrees to comply with the guidance contained in the 2023 Juvenile Prevention and Intervention Grant Program Request for  Proposals.  Initials oop  28. The subgrantee agrees that at least 258 of the awarded funds will be spent in the first quarter, 50% in the second quarter and 75% in the third quarter. If this condition is not met, any unused remaining funds from that quarter will be retained and managed by the Criminal  Justice Coordinating Cpuncil.  Initials 29. Waivers for  ne aay  above 258 or 50% expenditure requirement will be  granted at the discretion of the Criminal Justice Coordinating Council. No waivers will be available for the 758 requirement.  Initials Doy  30. The subgrantee and juvenile court permit access by the Criminal Justice Coordinating Council or designated entity to delinquency case  6    Subgrant Number: T20-8-010 SPECIAL CONDITIONS  information collected, managed, and stored in its JCATS or JTS  database.  Initials aag  31. The subgrantee certifies that any, and all, sub-agreements shall follow the reimbursement nature of the grant and shall not include any minimum to serve clause or fixed payment schedule. Payments issued to subcontractors shall be on a reimbursement basis and shall not be processed prior to the rendering of services. All sub-agreements relating to this grant shall be submitted to CJCC prior to the approval and reimbursement of any Subgrant Expenditure Reports (SERS).  Initials Aay  32. The subgrantee acknowledges that funds provided under this grant award are federally appropriated funds and may not be accessible after the end of the grant period. The final reimbursement request under this award must be received by CJCC no later than October 30, 2024. In addition, if the subgrantee has not received payments for any prior reimbursements, the subgrantee must notify CJCC by October 30, 2024  or risk losing access to those funds. Initials Dy  33. This award is contingent upon the successful submission of all required CJCC application documents, as well as the timely resolution of outstanding compliance issues. The subgrantee agrees to maintain programmatic and fiscal compliance during the application process and throughout the life of the grant award. If the application submitted for this grant award was deemed incomplete due to missing documents, the subgrantee agrees to provide the necessary documentation to complete the award packet within the time frame designated by CJCC. In addition, if, during a monitoring activity (e.g., site visit, desk review, technical assistance visit), findings are identified, the subgrantee agrees to take the necessary steps to address the findings If the subgrantee does not adequately resolve findings resulting from a monitoring activity or provide requested documents within the time frame designated by CJCC, the subgrantee may be deemed non-compliant and placed on a 90-day probationary period. If the required actions have not been resolved by the end of the 90-day probationary period (e.g., the requested documents have not been submitted and/or compliance issues remain outstanding/unresolved), the subgrantee understands that the awarded amount may be rescinded at the Criminal  within the time frame designated by CJCC.  Justice Coordinating Council's discretion.  Initials Day  7    Subgrant Number: T20-8-010 SPECIAL CONDITIONS  34. The subgrantee understands and agrees that misuse of award funds may result in a range of penalties, including suspension or debarment from federal grants, recoupment of monies provided under an award,  and civil and/or criminal penalties. Initials As  35. Non-compliance with any of the Special Conditions contained within this document, by the authorized official, project officials and/or employees of this grant, will result in a recommendatton tothe Criminal Justice Coordinating Council that the award be rescinded. 36. Determination of suitability to interact with participating minors SCOPE. This condition applies to this award if it is indicated - in the application for the award (as approved by DOJ) (or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute - that ap purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age. The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an The details of this requirement are posted on the OJP web site at condition: Determination of suitability required, in advance, for certain individuals who may interact with participating minors),and  Initials a9  individual's employment status.  httpa://ojp.gov/funding/Bxplore/Inceract-Minors.htm  (Award  are incorporated by reference here. Initials Op  Please be advised that failure to comply with any of the Special Conditions will result in material noncompliance with. the Subgrant Agreement, thus subjecting the Subgrant Agreement to possible termination by the Criminal Justice Coordinating Council.  Osborn Nesbitt Sr.  Typed Name of Authorized Official:  Title: Chairman Signature: X Date:  8    ANE DAII: 1U/V4/44 TS DOCUMENT 3A  CRIMINAL JUSTICE COORDINATING COUNCIL SUBGRANT ADJUSTMENT REQUEST FEDERAL GRANT # 2020-JX-FX-0039 REQUEST DATE: 10/22/2024  PAGE 1 OF 2 ADJ REQUEST #: 1 SUBGRANT #: T20-8-010  UBGRANTEE: Rockdale County Board of Commissioners ROJECT NAME: Juvenile Prevention & Intervention  IATURE OF ADJUSIMENT: ark all that apply. djustments of each type hown should be entered n the section indicated,  REVISED BUDGET PROJECT PERIOD AND/OR EXTENSION. Go To PROJECT OFFICTALS/ADDAESES. PROJEÇT PERSONNEL. GOALS AND OBJECTIVES OTHER.  Go To Go To Go To Go To Go To  SECTION I SECTION II SECTION III SECTION III SECTION III SECTION III  UST BE JUSTIEIED- AND. EXPLAINED THOROUGHLY IN-SECTTONLIV.  3ECTION I. REQUEST FOR BUDGET CHANGE - JUSTIFY IN SECTION IV.  CURRENT APPROVED $  REVISIONS +/-  REVISED BUDGET  PERSONNEL EQUIPMENT SUPPLIES TRAVEL PRINTING OTHER  $12,691.0C $300.0C $82,410 95,401 95,401  TOTAL ? Federal $ Matah  ECTION II. REQUEST FOR CHANGE IN PROJECT PERIOD = JUSTIFY IN SECTION IV.  CURRENT GRANT PERIOD Start Date: 10/01/24 End Date: 09/30/25  REQUESTED GRANT PERIOD Start Date: End Date:  FOR EXTENSION, # OF MONTHS:  NOTE: The maximum extension request cannot exceed 12 months.  ECTION III. RIEQUESTS FOR REVISIONS TO PROJECT OFFICIALB/ADDAESBHS, PROJECT PERSONNEL,  GOALS AND OBJECTIVES, AND/OR OTHER NON-BUDGET, NON-PERIOD CHANGES  (JUSTIFY IN SECTION IV.)  CONTINUED ON NEKT PAGE    ENT: DATE: 10/04/24 Cs DOCUMHNT 3A  CRIMINAL JUSTICE COORDINATING COUNCIL SUBGRANT ADJUSTMENT REQUEST FEDERAL GRANT # 2020-JX-1X-0039 REQUEST DATE:  PAGE 2 of 2 ADJ REQUEST #: 1 SUBGRANT #: T20-8-010  UBGRANTEE: Rockdale County Board of Commissioners ROJECT NAME: Juvenile Prevention & Intervention  ECTION IV. JUSTIFICATION OF ALL REQUESIED ADJUSTMENTS, REVISIONS, AND/OR CHANGES 411 requested adjustments in Sections I, II III (page 1) must be justified in detail in this Section. Include iten costs, descriptions, equipment lists, detailed explanations, and any other information that would further clarify and support your request for adjustment. Attach additional pages as needed,  No Changes.  BMITTED BY:  Dishit  jop2po- Date  gnature of Financial Lofficer or OLDL CC ROUTING AND APPROVALS:  Project Director  LHhns  Approval Disapproval Reviewer Signature  Reviewed By: Authorized By: