There will be a Lamar  Redevelopment Authority  Board meeting Q6:45P.M.  The City Council Meeting  will follow at @7:00P.M.    MEETING OF LAMAR REDEVELOPMENT AUTHORITY BOARD  CITY OF LAMAR, COLORADO Monday October 28, 2024  6:45 P.m.  1234567 8 910 11 12 13 14 15 3 16 17 18  JOE GONZALES SHALAH MATA GERRY JENKINS KIRK CRESPIN DAVID ZAVALA MANUEL TAMEZ BRENT BATES ROB EVANS KRISTIN SCHWARTZ LANCE CLARK Pledge of Allegiance Meeting Called to Order Item 1-RollC Call Item 3-P Payment of Bills  GENERAL BUSINESS  Item 2-4 Approval ofl Meeting Minutes-0 09/23/2024  Item 4-Resolution No. LRA 24-10-01 A Resolution Appropriating Sums ofMoney Necessary for the 2025 Budget of  the Lamar Redevelopment Authority  Item 5-Miscellaneous  The regular City Council meeting will follow at 7:00 p.m.    CITY OFI LAMAR  81-URBAN REDEVELOPMENT AUTHORITY  CHECK# CUSTOMER 100609 NEIL ANDI RINDA EMICK  CHECK AMOUNT $  DATE  20,000.00 10/23/2024  NORJUNE: STRUCTURAL REHAB GRANT REIMBURSEMENT PER AGREEMENT  $  TOTAL  $  20,000.00    CITY OF LAMAR 102EPARMENTERST LAMAR C081052-3239  g-Knd,  CIYOF LAMARE  PURCHASE ORDER: 44670  Page: 1of1  *** VENDOR ***** NEIL AND RINDA EMICK 408 WILLOWY VALLEY LAMAR CO81052  **** DELIVER TO ***** CITY OF LAMAR 102 E PARMENTER ST LAMAR CO 81052-3239  Ordered 10/21/24  Due By 10/31/24 Requisition No No Quantity U/M 1 1.00  Ship Via  FOB  Terms NET30  Customer No  By MALVAREZ  Vendor No 1394-1 Description  Vendor Phone  Vendor Fax Extended 20,000.00 81-418-410-4390 20,000.00  Vendor Contact G/L Account  Unit Price ** TOTAL **  The NorJune Structural Rehab Grant 20,000.0000  Reimbursement per agreement  VENDORI INSTRUCTIONS: PLEASE SEND INVOICES TO: CITYOFL LAMAR 102E EAST PARMENTER ST LAMAR COB1052-3239 C.0.E#98-05409  SPECIAL INSTRUCTIONS:  HGRIZED SIGNATURE    Company Evergreen Electrid Electric Evergreen Electrio Electric Fox Mechanical HVAC Taylor Septic Superior Drywall Drywall Superior Drywall Drywall L&W  Description  Amount $ 4,550.00 $ 1,050.00 $ 48,820.00 52,128.00 $ 9,338.00 5,060.00 e 15,869.17  Plumbing Drywall  $136,815.17  1    13666  CHASEO JPMorgan www.Chase.com Chase Bank, N.A. 55-233/212  COLICONSTRUCTION, INC. ONE SEARS DRIVE, SUITE 104 PARAMUS, NJ'07652 NJLIC. #13VH03438800  8/29/2023 **24,410.00  I  PAYTOT THE  ORDER OF Fox Mechanical, LLC  Twenty-Four Thousand Four Hundred Ten and 00/100***  DOLLARS  Fox Mechanical, LLC 4975' Van Gordon Street Wheat Ridge, CO 80033  L  1 AUTHORZEDSIGNATURE  MEMO 2318  COLICONSTRUCTION, INC. Date  13666 Payment 24,410.00 24,410.00  Fox Mechanical, LLC Type Reference 8/29/2023 Bill 1498  8/29/2023 Discount Check Amount  Original Amt. Balance Due 48,820.00  48,820.00  chase COLICONSTRUCTON, INC. Date  2318  24,410.00  13666 Payment 24,410.00 24,410.00  Fox Mechanical, LLC Type Referençe 8/29/2023 Bill 1498  8/29/2023 Discount Check Amount  Original Amt. Balance Due 48,820.00  48,820.00  chase PRODUCTSSLTIOS USEWITH918636 ENVELOPE  2318  24,410.00 G88578029001  Deluxe Corporation* 1-800-328-03046 orwww.dl.comhop    Fox Mechanicall LLC 4975 Van Gordon St Wheat Ridge, CO 80033US 3033799328 sePhmiogoumeshlecom Invoice BILLTO Colic Construction 1Sears DrSuite 104 Paramus, NJ 07652  6  MECHANICAL  FOX  HEATING & COOLING 303.229.9169  2316  INVOICE # 1498 DATE 08/24/2023 DUEDATE 08/24/2023 TERMS Due onr receipt  DESCRIPTION 2Tonl 14S SEER6 60KI BTUTrane With Curb 96% 60K BTU' Trane Furnace Filter Boxes 145 SEER 1.57 Ton" Trane Condenser 2Ton Cased Çoil 3/4x3/83 35' 30x30x3 ULI Pad Panasonic' Whisper Quiet Bathl Fans 6"26 GAJ Rangel Hood Pipe Does noti includeh hanging range hood Dryer box andy venting Duct, piping, grills, andr registers. 1Yearc craftsmanship 5Yearl Limited Parts 30% Deposit  QTY 2 2 2 2 2 2 8  RATE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00  AMOUNT 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 24,410.00 24,410.00 0.00 24,410.00 $24,410.00  RTU High) Efficient Fumace A/C Condenser Cased Coil Copper Line Set Condenser! Pad Exhaust Fan Rangel Hood Dryer Vent Duct Work Warranty Total Nor. June HVAÇ 30%1 Deposit paid 50% progress due now  Electric Walll Heater Walll heater fore entrance  0.50 48,820.00  SUBTOTAL TAX TOTAL BALANCEDUE    13938  CHASE 0 JPMorgan Chase Bank, NA www.Chase.com 55-233/212  COLICONSTRUCTION, INC. 1LETHBRIDGE PLAZASTE23 MAHWAH,! NJ 07430 NJLIC. #13VH03438800  10/13/2023 **4,550.00  PAYTO THE  ORDER OF Evergreen ElectricL LLC  Four Thousand Five Hundred Fifty and 00/100****:  DOLLARS  Evergreen Electric LLC 27800 County Rd. 25.5 Springfield, CO81073-9722  f  0 AUTHORIZED SIGNATURE  MEMO  2318  coud CONSTRUCTION, INC. Date  13938 Payment 4,550.00 4,550.00  Evergreen Electric LLC Type Reference 10/12/2023 Bill 10/12/23  10/13/2023 Discount Check Amount  Original Amt. Balance Due 4,550.00  4,550.00  chase COLIC CONSTRUCTION, INC. Date  2318  4,550.00 13938 Payment 4,550.00 4,550.00  Evergreen ElectricL LLC Type Reference 10/12/2023 Bill 10/12/23  10/13/2023 Discount Check. Amount  Original Amt. Balance Due 4,550.00  4,550.00  chase  2318  4,550.00 @44823016001  PRODUCTS SSLTI04 USEWTASTIOENVLOPE  Doluxo Corporation "A.waw-wae    SPRINGFIELD, cO  (779) 353-2410  27800 CR. 25.5 Springficld, C081073 Springfield Region 1:719-353-2410 E-Mail: Kalsaeprctetste.. Lamar Region 2:7 719-691-1872 E-Mail; d.reyes yergrenclecticle.net:  EVERGREEN ELECTRIC  LAMAR, cO  (719) 691-7872  Invoice To: Neil Emick Re: Electrical Invoice #1 Apartment Building Rough in Included:  Completing rough in wiring in 42 apartment rooms.  ofe existing Supporting Added bathroom lighting. Rough in ofbasement lighting. Rough in of exterior lighting. Supports added to existing service. Drove ground rods for existing service.  to wires bring up to code.  22  Installation of low voltage pathways from rooms tol basement arca. Installation of circuit to rooft top arca fors service receptacle.  ENTERED  Total Amount Due:...  $4,550.00  (Four Thousand, Five Hundred Fifty dollars and zero cents)  Respectfully Submitted, Bousau Elis Bowman Ellis Owner Evergreen Electric Springfield, CO    15653  CHASE o PMorgan Chasa Bank, NA. www.Chase.com 55-233/212  COLICONSTRUCTION, INC. 1LETHBRIDGE PLAZASTE23 MAHWAH, NJ 07430 NJLIC. #13VH03438800  9/6/2024 **9,764.00  PAYTOTHE  ORDER OF Fox Mechanical, LLC  Nine Thousand Seven Hundred Sixty-Four and 00/100***  DOLLARS  Fox Mechanical, LLC 4975' Van Gordon Street Wheat Ridge, CO 80033  MEMO  AUTHORZEDSGMATURE  SRDLD  COLICONSTRUCTION, INC. Date  15653 Payment 24,410.00 -14,646.00 9,764.00  Fox Mechanical, LLC Type Reference 8/29/2023 Bill 1498 9/6/2024 Credit 1498  9/6/2024 Discount Check Amount  Original Amt. Balance Due 48,820.00 -14,646.00  24,410.00 -14,646.00  Chase Operating 306 2318 COLICONSTRUCTION, INC. Date  9,764.00 15653 Payment 24,410.00 -14,646.00 9,764.00  Fox Mechanical, LLC Type Reference 8/29/2023 Bill 1498 9/6/2024 Credit 1498  9/6/2024 Discount Check Amount  Original Amt. Balance Due 48,820.00 -14,646.00  24,410.00 -14,646.00  Chase Operating 306 2318  9,764.00 @344823016001  PRODUCTSSLTION  Deluxe Corporatlon 1-800-328-0304 arwwwadelecomlanep    Fox Mechanicall LLC 4975 Van Gordon St Wheat Ridge, CO 80033US 3033799328 ephembn@lamelle.om Invoice BILLTO Coli Construction Sears Dr Suite 104 Paramus, NJ 07652  B  MECHANICAL  FOX  HEATING & COOLING 303.229.9169  238 P  INVOICE # 1420 05/24/2023 DATE DUEDATE 05/24/2023 TERMS Duc on reccipt  Cot  RE  DESCRIPTION 2 Ton 145 SEER 60K BTU'T Trane With Curb 96% 60K BTU Tranc! Fumuce Filter Boxes 14SEER 1.5Ton" T'rane Condenser 2Ton Cased Coil 3/4x3/83 35' 30x30x3UL Pad Panasonic Whisper Quict Bath Fans 6"26 GA Range Hoad Pipe Does noli include hanging range hood Dryerb box and venting Duct, piping, grills, and registers. 1Yearc craftsmanship 5Ycar Limited Parts 30%1 Deposit  QTY 2 2 2 2 2 2 8  RATE 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00  AMOUNT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 14,646.00 $14,646.00  RTU HighE Efficient Fumace A/C Condenser Cased Coil Copper Line Set Condenser Pad Exhaust Fan Range! Hood Dryer Vent Duct Work Warranty Total Nor June HVAC  Electric Walll Heater Wall heaterf for entrance  0,30 48,820.00  BALANCEDUE tole2  -Ameyp /30  646  Rid14  A34,174  Balancdlul  Paid  $3440.-#13666 8/29/23  Bal Due:89764.-    infuit D) quickbooks.  Payment receipt  You paid $14,646.00 to Fox Mechanical LLC on 5/30/2023  Invoice no. Invoice amount Total  1420 $14,646.00 $14,646.00  No additional transfer fees or taxes apply.  Status Payment method Authorization ID Thank you  Paid Credit Card MS0170807191  Fox Mechanical LLC 3033799328  stephenfox@foxmechlic.com Payment services brought by: Intuit Payments Inc. 2700 Coast Avenue, Mountain View, CA 94043 Phone number 1-888-536-4801 NMLS #1098819  4975 Van Gordon St, Wheat Ridge, CO 80033  For more information about Intuit Payments' money transmission licenses, https/www.intuit.omlega/icenses/payment  please visit licenses/.    Fox Mechanical LLC 4975 Van Gordon St Wheat Ridge. co 80033US 3033799328 tephemlagiomealle.on Invoice BILLTO ColiConstruction ISears DrS Suite 10-4 Paramus, NJ 07652  6  MECHANICAL  FOX  HEATING 8 COOLING 303.229.9169  2346  INVOICE # 198 DATE 08/2-/2023 DUEI DATE 08/24/2023 TERMS Duec onr receipl  DESCRIPTION 2Ton 14 SEER 60K BTU Trane With Curb 96% 60K BTU' Trane Furnace Filler Boxes 14 SEER 151 Ton" Trane Condenser 2Ton CasedCoil 3/4x3/83 35 30x30x3UL Pad Panasonic Whisper Quiet Bath Fans 6"260 GA Range Flood Pipe Dous noti include hangingr rangel hood Dryerb bos: und venting Duct, piping. grills. andr registers IYeard craftsmanshp 5Yearl Limited! Parts 30% Deposit  QTY RATE 2 0.00 2 0.00 2 U.00 2 0.00 2 0.00 3 0,00 8 0.00 0.00 0.00 0.00 0.00 0.00  AMOUNT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 000 0,00 0.00 0.00 0.00 24,410.00 24,410.00 0.00 24,410.00 $24,410.00  RTU HighE Efficient Fumace A/C Condenser Cased Coil Copper Line Set Condenser Pad Exhaust! Fan Range! Hood Dryer Vent Duct Work Warranty Total Nor. June HVAC 30% Deposit paid 50%p progress due now  Electric Wall Heater Walll heater for entrance  050 48,820.00  SUBTOTAI. TAX TOTAL BALANCEDUE    13666  CHASEO PMorgan Chase BankNA Www.Cheso.com 55-233/212  COLICONSTHUCTION, INC. ONES SEARS DRIVE. SUITE 104 PARAMUS, NJ07652 NJUC. #13VH03438800  8/29/2023 *24,410.00  PAYTOTHE  ORDER OF Fox! Mechanical, LLC  Twenty-Four Thousand Four Hundred Ten and 00/100*  DOLLARS  Fox Mechanical, LLC 4975 Van Gordon Street Wheat Ridge, CO 80033  a  MEMO 2318  LG  UTHORVED  COLICONSTRUCTION, INC. Date  13666 Payment 24,410.00 24,410.00  Fox Mechanical, LLC Type Reference 8/29/2023 Bill 1498  8/29/2023 Discount Check Amount  Original Amt. Balance Due 48,820.00  48,820.00  chase COUCONSTRUCTIOM,NC. Date  2318  24,410.00  13666 Payment 24,410.00 24,410.00  Fox Mechanical, LLC Type Reference 8/29/2023 Bill 1498  8/29/2023 Discount Check. Amount  Original Amt. Balance Due 48,820.00  48,820.00  chase PAOOUCTSSLTIDA UBEMATHPIOSENIGPS  2318  24,410.00 @66s78028001  Doluxe Corporation1 1-800-328-0304 or www.d-na.convhop    Fox Mechanical! LLC 4975 Van Gordon St Wheat Ridge, CO 80033US 3033799328 phembo@ltamell-com Invoice BILLTO Coli Construction ISears Dr Suite 104 Paramus, NJ 07652  B  MECHANICAL  FOX  HEATING & COOLING 303.229.9169  INVOICE # 1746 DATB 09/05/2024 DUEI DATE 09/05/2024 TERMS Due onr receipt  DESCRIPTION 2'1 Ton 145 SEER 60K BTUTrane With Curb 96%6 60K BTU" Tranc Furnace Filer Boxes 14SEERI 1.51 Ton" Trane Condenser 2Ton Cased Coil 3/4x3/8. 35' 30x30x3 UL Pad Panasonic' Whisper Quiet Bath Fans 6"2 260 GA Range Hood Pipe Does noti includel hangingr range hood Dryerb box and venting Duct, piping, grills. andi registers. IYear crafismanship 5Ycar Limited Parts 30% Deposit  AMOUNT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 9,764.00 $9,764.00  RTU High Efficient Furnace A/CCondenser CasedCoil Copper Line Set Condenser Pad Exhaust! Fan Range Hood Dryer Vent Duct Work Warranty Total NorJ June HVAC 30%1 Deposit paid 50% progress! Paid  Electric Walll Heater Walll heater for entrance  BALANCEDUE  20% Final Payment Duc Now Final Inspection Passed 915/24  ws pe  jart 2318  Shous  for  Ok top    14709  CHASE O JPMorgan Chase Bank, NA. www.Chase.com 55-233/212  COLICONSTRUCTION, INC. ILETHBRIDGE PLAZASTE23 MAHWAH, NJ 07430 NJLC.#13VH03438800 Evergreen Electrick LLC One Thousand Fifty and 00/100**** Evergreen Electric LLC 27800 County Rd. 25.5 Springfield, C081073-9722  3/15/2024 **1,050.00  PAYTOTHE ORDEROF  DOLLARS  A  E a AUTHORIZEDS SIGNATURE  MEMO  2318  COLICONSTRUCTION, INC. Date  14709 Payment 1,050.00 1,050.00  Evergreen ElectricLLC Type Reference 3/15/2024 Bill 03/13/24  Original Amt. Balance Due 1,050.00  3/15/2024 Discount Check Amount  1,050.00  Chase Operating 306 2318 COLICONSTRUCTION, INC. Date  1,050.00 14709 Payment 1,050.00 1,050.00  Evergreen ElectricLLC Type Reference 3/15/2024 Bill 03/13/24  Original Amt. Balance 1,050.00  3/15/2024 Discount Check. Amount  Due 1,050.00  Chase Operating 306 2318 PRODUCTSSLTION VBEWTADISENEOPE  1,050.00 44823016001  Deluxe Corporation 1-800-328-03046 Borwawadela.omvahep    SPRINGFIELD. CO  (719) 353-2410  27800 CR.25.5 Springficld, CO81073 Springfield Region 1:719-353-2410 E-Mail: baligeegrmaiketdkent Lamar Region 2: 719-691-1872 E-Mail: liyssenprememadla.as  EVERGREEN ELECTRIC  LAMAR. CO  (719)691-1872  Invoice To: Neil Emick 03/13/24 Re: Electrical Invoice #2 Corridor Rough. in Included:  286r8  1) Completing rough in wiringi in Corridor Area.  2) Ran home run circuitry for the following: Hallway receptacles, chandelier/entrance lights, exit sign, interior lighting,  and smoke alarms.  Price... Costs After 140 days ofB Bid, Respectfully Submitted, Bounan Ellis Bowman Ellis Owner Evergreen Electric Springfield, CO  $1.050.00  (One Thousand Fifty Dollars and Zero Cents) *Basc Bid above docs noti include any expedited fees, market fluctuations    5/6/24, 7:50AM  Schedule ACH payments- chase.com  CHASE 0 for BUSINESS  Printed from Chase for Business  We're currently reviewing your payment.  Goi to Payment Activity. to see status updates. We may require approvals.  Pay to  Pay from PLAT BUS CHECKING (...3065)  Superior Drywall (.4291) Ungrouped Vendor- Vendor  Amount 9,338.00 Delivery method Standard. ACH Arrives in 1 business day  Send on May 6, 2024 Deliver by May 7, 2024  Addendum None Status Pending review  Transaction number 11130829435  Morgan Chase Bank, N.A. Member FDIC  02024, JPMorgan Chase & Co,  Equal Housing Opportunity  htups:!/secure.chase.comwebauthdashboard"#chPayments/schedulelschedulesingleContirm  1/1    Shane Kells 620-521-9691 2504 Carriage Lane Garden Cily, XS6 67846  DRYALL RINSULATION  Colb: Apartmeats-  231Cv  CSabo t 7  doanstaie aperhgeats   cheess R2mRK Q2  K23740  984  Abre tfek 62 sheets 547  MOLE C 65 Ag dt  21760  CJibrr t Bak 32 shoeks 4k8  Boue bs PAB  b6boc  CRAbrc b paae alK Lulngs hntb pctauia E dow - ft  21b Wpanl an ald Culicys 439250  Hepchags  200.0  Hetal #9338 02    6/14/24,2 2:31 PM  Schedule ACH payments chase.com  CHASE 0 for BUSINESS  Printedf from Chasef for Business  We're currently reviewing your payment.  Got to! Payment Activity. to see status updates. We may requirea approvals.  Pay to  Pay from Amount 5,060.00 Send on Jun 14, 2024 Deliver by Jun17,2024  Superior Drywall (.4291) Ungrouped Vendor - Vendor  PLAT BUS CHECKING (...3065)  Delivery method Standard ACH Arrives in 1 business day  Addendum Norjune Status Pendingreview  Transaction number 11135103080  Morgan Chase Bank, N.A. Member FDIC  02024) PMorgan Chase &Co.  Equal Housing Opportunity  htps-lsecurechase.comlwhaumdatboanddashboandacaPemmansdhoueisalelsc.heduleSindleContim  1/1    Shane Kells 620-521-9691 2504 Carriage Cane Garden City, XS67846  AU RINSULATION  Colo. Apt  2318  labor to tawkk all doon jaas,2 3ab acalk aparkl naslhales pant 2o5 pasf 40 does f  Pins C $950 Dach  43800.29  ibar 6kkal wndows - gamc  2-5 Gak eicalling  apaacle aalhoks  Pgtgan 2cog5 afput 28 wendou  Janc E 4450 pach  1260. 00  /450bo po    Fox! Mechanicall LLC 4975 Van Gordon St Wheat Ridge, CO 80033US 3033799328 segphanbx@lomehlr-com Invoice BILLTO Colic Construction Sears DrSuite 104 Paramus, NJ 07652  B  MECHANICAL  FOX  HEATING 8 COOLING 303.229.9169  2318  INVOICE # 1420 05/24/2023 DATE DUBDATE 05/24/2023 TERMS Due onr receipt  Cot  Thaule  NTERE  DESCRIPTION 2Tonl 14 SEER6 60K BTUTrane With Çurb 96%6 60K BTUTranel Fumace Filter Boxes 14SEER 1.5 Ton1 Trane Condenser 2Ton Cased Coil 3/4x3/835 30x30x3 ULE Pad Panasonic Whisper Quiet Bathl Fans 6"26 GAI Range Hood Pipe Doesr noti includeh hanging range! hood Dryert box andy venting Duct, piping, grills, and registers. 1Yearc craftsmanship 5 Year Limited Parts 30%I Deposit  QTY 2 2 2 2 2 2 8 I 4  RATE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  AMOUNT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 14,646.00 $14,646.00  RTU HighEfficient Fumace A/CCondenser Cased Coil Copper Line Set Condenser Pad Exhust Fan Rangel Hood Dryer Vent Ducty Work Warranty Total Nor) Junel HVAC  Electric WallE Hoater Walll heater for entrance  0.30 48,820.00  BALANCEDUE lae  646 ) -Ameyp /80  Raiss14    Dquickbooks.  Payment receipt  You paid $14,646.00 to Fox Mechanical LLC on 5/30/2023  Invoice no. Invoice amount Total  1420 $14,646.00 $14,646.00  No additional transfer fees or taxes apply,  Status Payment method Authorization ID Thank you  Paid Credit Card MS0170807191  Fox Mechanical LLC 3033799328  tepheno@lomenicon Payment services brought by: Intuit Payments Inc. 2700 Coast Avenue, Mountain View, CA 94043 Phone number 1-888-536-4801 NMLS #1098819  4975 Van Gordon St, Wheat Ridge, CO 80033  For more information about Intuit Payments' money transmission licenses, hupsyMawnutcmesalicenseypayment  please visit licenses/.    Taylor Septic & Plumbing POBox756 Lamar, CO8 81052 719.688-0367 BID Date7-10-2023  ISK  Ppar  Niel Emick Nor. June Apartments 210WE Elm Street Lamar, CO 81052 4Apartment Unlts  0  Description Fixture Count Floor Drains HoseE Bibs Dishwasher Sofiner Loop GasA Apartment ice Maker Trunkl Line Permit Water heaters ExT Tank  Qty Unitp price Total price 36 $1,000.00 $36,000.00 6 $400.00 $2,A00.00 2 $400,00 $800.00 4 $200.00 $800.00 1 $600.00 $600.00 4 $1,200.00 $4,800.00 4 $100.00 $400.00 50 $20.00 $1,000.00 1 $700.00 $700.00 $47,500.00 4 $600.00 $2,400.00 4 $57.38 $229.52 $2,629.52 $0.00 6 $170.00 $660.00 2 $60.00 $120.00 4 $92.00 $368.00 4 $49.00 $196.00 36 $18.18 $654.48 $1,998.48 BIDT Total $52,128.00  Fixtures Floor Drains  Hose Bibs Woodford WasherE Boxy w/hammer IceN Maker Boxy w/hammer Slops&Supplys  BAmRDB9 Zhyk3 Draw #1 Material -$15,000,00"  Ra0encloue eoly Poasage  B37188 <10892)  $37,128.00 Balanceofcontract  Riok 70,080 #13663 sfoyks alnceDue /7,019.08    13491  CHASE 0 JPMorgan Chase Bank, N.A. www.Chase.com 55-233/212  COLICONSTRUCTION, INC. ONE SEARS DRIVE, SUITE 104 PARAMUS, NJO 07652 NJLIC. #13VH03438800  7/24/2023 *15,000.00  PAY" TOT THE  ORDER OF Taylor Septic & Plumbing Fifteen Thousand and 00/100*****: Taylor Septic & Plumbing POI Box 756 Lamar, CO 81052 318,  DOLLARS  m a a.  'i I  A  MEMO  AUTHORIZEDS SIGNATUAE  DOLD  COLI CONSTRUCTION, INC. Date  13491 Payment 15,000.00 15,000.00  Taylor Septic & Plumbing Type Reference 7/24/2023 Bill 07/10/23 Bid  7/24/2023 Discount Check Amount  Original Amt. Balance Due 52,128.00  52,128.00  chase COLI CONSTRUCTION, INC. Date  2318  15,000.00  13491 Payment 15,000.00 15,000.00  Taylor Septic & Plumbing Type Reference 7/24/2023 Bill 07/10/23Bid  7/24/2023 Discount Check Amount  Original Amt. Balance Due 52,128.00  52,128.00  chase PRODUCTSSLT1DA USEMTAPEBSENELOPE  2318  15,000.00 G86578029001  Deluxe Corporatlon 1-800-326-03044 or www.deluxecomishop    Taylor Septic & Plumbing  POBox756 Lamar, COE 81052 719.688-0361 BID Date7-10-2023  10  %  Neil Emick Nor. June Apartments 210WE Elm Street Lamar, C081052 4Apartment Units  Apay  Description Fixture Count Floor Drains Hose Bibs Dishwasher Softner Loop Gas Apartment Ice! Maker TrunkLine Permit Waterh heaters ExTank  Qty Unitp price Total price 36 $1,000.00 $36,000.00 6 $400.00 $2,400.00 2 $400.00 $800.00 4 $200.00 $800.00 1 $600.00 $600.00 4 $1,200.00 $4,800.00 4 $700.00 $400,00 50 $20.00 $1,000.00 1 $700.00 $700.00 $47,500.00 4 $600.00 $2,400.00 4 $57.38 $229.52 $2,629,52 $0.00 6 $110.00 $660.00 2 $60.00 $120.00 4 $92.00 $368.00 4 $49.00 $196.00 36 $18.18 $654.48 $1,998.48 BIDTotal $52,128.00 Draw #1 Material -$15.000-90 Draw #2Roughl In $20,000.00  Fixtures Floor Drains  Hose Bibs Woodford Washer Boxv w/hammer IceN Maker Boxv w/hammer Stops & Supplys  $17,128.00 Balance ofc contract    13663  CHASE 0 JPMorgan Chase Bank, N.A. www.Chase.com 55-233/212  COLI CONSTRUCTION, INC. ONE SEARS DRIVE, SUITE 104 PARAMUS, NJ07652 NJLIC. #13VH03438800  8/24/2023 $ **20,000.00  PAY TO THE  ORDERO OF Taylor Septic & Plumbing Twenty Thousand and 00/100*** Taylor Septic & Plumbing PO Box 756 Lamar, CO81052 MEMO 2318,  DOLLARS  A  AUTHORIZED SIGNATURE  EARC  COLI CONSTRUCTION, INC. Date  13663 Payment 20,108.92 -108.92 20,000.00  Taylor Septic & Plumbing Type Reference 7/24/2023 Bill 07/10/23Bid 8/24/2023 Credit Fedex  8/24/2023 Discount Check. Amount  Original Amt. Balance Due 52,128.00 -108.92  37,128.00 -108.92  chase COLIC CONSTRUCTION, INC. Date  2318  20,000.00  13663 Payment 20,108.92 -108.92 20,000.00  Taylor Septic & Plumbing Type Reference 7/24/2023 Bill 07/10/23E Bid 8/24/2023 Credit Fedex  8/24/2023 Discount Check Amount  Original Amt. Balance Due 52,128.00 -108.92  37,128.00 -108.92  chase 1OQUCTSSLT104 USEMIM3IGSEWELOPE  2318  20,000.00 Cgezanoonna  Deluxe Corporation 1-800-328-03040 orwwwdelueconlaiop    URBAN RENEWAL AGREEMENT  1.0 PARTIES. The parties to this Agreement (the "Agreement") are, the LAMAR REDEVELOPMENT AUTHORITY, a body corporate and politic of the State of Colorado (the "AUTHORITY"), and Neil and Rinda Emick (the "OWNER"). The parties are also referred to 2.0 PURPOSE. Each oft the undersigned representatives oft thel Parties hereto hereby represent they have full authority to bind the Lamar Urban Renewal Authority and Neil and Rinda Emick to  herein collectively as the "Parties" ori individually as a' "Party".  the terms oft this agreement.  2.01 The AUTHORITY is carrying out the Downtown Lamar Urban Renewal Plan (the "Plan"), which was adopted by the Lamar Redevelopment Authority Board on September 14, 2009. The OWNER owns the real property located at 210 W Elm Street, Lamar, Colorado (the  "Property"), which is located within the boundaries of the Plan.  2.02 The OWNER is making certain improvements to the Property. The AUTHORITY desires to assist the OWNER in making structural rehab improvements which aid is consistent 3.0 TERMS AND CONDITIONS. In consideration of the mutual covenants and promises of the Parties contained herein, and other valuable consideration, the receipt and adequacy of which are hereby acknowledged, the Parties agree as set forth in this Agreement. The parties further agree that the work described in Section 4.01, below, shall be completed no later than December 31,2023 and ifitisn not, the. AUTHORITY will terminate the grant and ai new application must be 4.0 IMPROVEMENTS AND COSTS. The grant amount total is $20,000 (twenty thousand dollars) to come from the 2023 URA budget and it will be distributed as follows: 100% of the total grant, not to exceed $20,000.00, payable to the OWNER within thirty (30) days of the OWNER providing copies to the AUTHORITY of invoices for all expenses incurred for the improvements described in section 4.01 of this Agreement, and evidence that the work has been  with the intent and purpose of the Colorado Urban Renewal Law and the Plan.  submitted and approved.  permitted, inspected and passed by the City of] Lamar ChiefBuilding Official.  4.01 Construction Costs. The project consists of: a) Structural Rehab, at 210 West Elm Street.  P.1OF5    The total cost ofthei improvements was $500,000. Thel Urban Renewal grant fort thej project 4.02 Matching Funds (the OWNER). Other funds will be made available by the OWNER in the amount of 80% of the total cost of the project or $480,000.00 whichever 4.03 Quality of Construction. All improvements shall be constructed in a good and workmanlike manner and in accordance with all applicable laws, codes, ordinances and design standards. The installed improvements shall remain as an appurtenance to the  will be up to 20% of the total cost but not to exceed $20,000.00.  amount is larger.  building should the building change ownership.  5.0 OBLIGATONSOETHR OWNER. Except for the project described in section 4.0 above, the OWNER agrees to make any other planned improvements to the interior and exterior of the building and the Property in accordance with plans approved by the City Building Official and to pay the costs oft the Improvements described in this project in excess of $20,000.00.  5.01 Ability to Perform. The OWNER represents warrants and certifies to the AUTHORITY that the OWNER has the necessary legal ability to perform its obligations under this Agreement. This Agreement constitutes a valid and binding obligation of the 5.02 Retail Development The Parties agree that the. AUTHORITY is making this grant available to OWNER based on the AUTHORITY's belief that maintaining a successful retail operation in OWNER's property is critical to halting the spread of blight in downtown Lamar. OWNER agrees that he will use his best efforts to recruit and retain a retail business to occupy the property, employ a retail staff and contribute to the improvement of the retail business environment on Main Street, Lamar for at least five years following the completion ofthei repairs and improvements undertaken at thej property. OWNER further agrees that he will encourage the retail business selected to occupy the property to participate in Main Street business development efforts of the Lamar Main 5.03 Proof of Expenses. The Owner agrees to provide copies of paid receipts to the AUTHORITY within thirty (30) days oft the completion oft the project described herein for all expenses incurred for the improvements described in Section 4.01 of this Agreement,  OWNER, enforceable according toi its terms.  Street Program.  which must be completed no later than December 31,2023.  P.20F5    5.04 Indemnification. The OWNER shall defend, indemnify, assume any and all responsibility for and hold harmless the AUTHORITY, their commissioners, officers and employees (including, without limitation, for attorney fees and costs) from all claims or suits for and damages to property and injuries to persons, including accidental death, that may be caused by any commission or act ofthe OWNER or OWNER's employees, agents, officers, and representatives, whether such activities or commission are undertaken by the OWNER or anyone directly or indirectly employed by or under contract to the OWNER and whether such claim or damage shall accrue or be discovered before or after termination  ofthis Agreement.  6.0 REMEDIES. If any Party defaults hereunder, any non-defaulting Party may seek enforcement of the Agreement by any available remedy at law or in equity; provided, however, damages payable by the AUTHORITY shall be limited to those amounts that would have been payable under this Agreement. In no event shall the AUTHORITY be liable for special, consequential, or punitive damages. In addition, any non-defaulting Party may recover its 7.0 NOTICES. Unless otherwise notified in writing by any Party, all notices required or permitted by this Agreement shall be in writing and shall be sufficiently given if delivered in person, by prepaid overnight express mail or express courier to any Party or by certified mail, with  reasonable costs and attorney fees.  postage prepaid, return receipt requested and addressed:  Ini the case of the. AUTHORITY: Lamar Redevelopment Authority  Attention: Kirk Crespin, Chair 102 East Parmenter Street Lamar, Colorado 81052 Neil and Rinda Emick 408 Willow Valley Lamar, CO 81052  Ini the case ofC OWNER:  8.0 ENTIRE AGREEMENT: AUTHORITY NOT Al PARTNER. The respective obligations ofthel Parties to this. Agreement constitute the only obligations oft the Parties under this Agreement. Notwithstanding any language in this Agreement or any other agreement, representation or warranty to the contrary, the AUTHORITY shall not be deemed to be aj partner or joint venture of the OWNER and the AUTHORITY shall not be responsible for any debt or liability of the  OWNER.  P.3oF5    9.0 ASSIGNMENT. This Agreement or any rights or interest in this Agreement may not be assigned or transferred by either Party without the prior written approval oft the other Party. 10.0 BINDING EFFECT. The Agreement shall be binding upon and inure to the benefit ofthe Parties, their personal representatives, successors and assigns, but nothing herein shall permit the assignment or transfer of this Agreement without the prior written consent of the other Party. 11.0 JURISDICTION AND VENUE. In the event of litigation hereunder, the Prowers County District Court sitting without a jury shall have exclusive jurisdiction and venue oft the case. 12.0 AMENDMENTS. This Agreement is the entire Agreement of the Parties as to the subject matter herein and supersedes and replaces all prior agreements with respect to the subject matter 13.0 AUTHORITY. The persons executing this Agreement on behalf of Parties represent and warrant that each is fully authorized to bind such Party to all of the terms and conditions of this 14.0 GOVERNINGLAW. This Agreement shall be construed and interpreted under the laws 15.0 ENFORCED DELAY. The AUTHORITY shall not be considered in breach of, or in default in, its obligations with respect to this Agreement in the event of delay in the performance ofsuch obligations due to causes beyond its control and without its fault or negligence, including, but not limited to, acts of God, acts of public enemy, acts of federal or state government, acts of the other party, acts of third parties (including the Owner), acts ofcourts, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather or delays of subcontractors or material men due to such causes, itl being the purpose and intent ofthis] provision that if such delay occurs, the time or times for performance by the Party affected by such delay shall be extended for the period of the delay. The Party seeking the benefit ofthis provision shall give written notice of any such delay to the other Parties within thirty (30) days after such Party 16.0 NOTHIRDPARIYBENEFICIARIES. The AUTHORITY shall notl be obligated or liable 17.0 NOWAIVER OF IMMUNITY. Nothing contained ini this Agreement constitutes a waiver ofthe Authority's: sovereign immunity or governmental immunity under any applicable State law.  herein and may be amended only in writing fully subscribed by the Parties.  Agreement. ofColorado.  knows of such delay.  under the terms of this Agreement to any person or entity not aj party hereto.  P.40F5    18.0 CONSTRUCTION OF AGREEMENT. This Agreement has been arrived at by negotiation and shall not be construed against either party to it or against the party who prepared  the last draft.  IN WITNESS WHEREOF, this Urban Renewal Agreement is executed by the AUTHORITY and  OWNER as oft this  Day ofJuly, 2023.  AUTHORITY  LAMAR REDEVELOPMENT AUTHORITY  By:  Kirk Crespin, Chair  Attest:  Linda Williams, Secretary  OWNER By:  Neil Emick  OWNER By:  Rinda Emick  P.505    AMENDMENT TO: 2023 URBAN RENEWAL AGREEMENT  (Structural Rehab Improvement Contract)  THIS AMENDMENT entered into this 21st day of December, 2023 by the Lamar Redevelopment Authority, (hereinafter called and referred to as Authority") and Neil and Rinda Emick, whose address is 408 Willow Valley, Lamar, Colorado 81052, (hereinafter called  and referred to as "Owner").  RECITALS  WHEREAS, the parties have executed a 2023 Urban Renewal Agreement (Structural Rehab Improvement Contract) on or about July 20, 2023 ("Original Contract"), for Owner to perform the project of Structural Rehab at 210 West Elm Street. The terms of the original agreement called for the Owner to complete the improvements by December 31, 2023. The improvements are currently underway, however currently 16 of the 32 new windows had manufacturing defects and are being replaced. Asaresult, this has prevented stucco repairs halted  insulation and drywall work.  WHEREAS, that both Authority and Owner find it necessary for an amendment to the Original Contract in order to offer a completed building that is completely improved and; WHEREAS, the Authority and Owner agree and desire to amend the Original Contract to  add additional time to complete the improvements oft the building.  AGREEMENT  NOW, THEREFORE, the parties agree as follows: incorporated herein as though set forth in full.  1. The Authority and Owner agree that the above recitals are true and correct and are hereby 2. That the Authority and Owner agree that improvements will not be completed by the original timeframe of completion by December 31st, 2023, and agree in order to complete all aspects of the Original Contract, under Article 5, the timeframe for completion will now be extended 3. That pursuant to Section 12 of the Agreement, the Agreement may be modified only upon 4. The. Agreement: and1 this Amendment may be executed in counterparts and a: facsimile signature 5. Except for the changes as indicated in this Amendment, the remaining terms ofthe 2023 Urban Renewal Agreement executed by the Parties on July 20, 2023 shall remain in full force and  until December 31, 2024.  written agreement of both Parties.  shall be deemed as original for all purposes ofthis agreement,  effect.    IN WITNESS WHEREOF, the Parties hereto have affixed their signatures the date and  year: first above written. AUTHORITY:  OWNER:  By: Kirk Crespin, Chair Lamar Redevelopment Authority  By: Neil Emick, Owner  By: Rinda Emick, Owner  Façade and Structural Rehab Owner-Contractor. Agreement  2    Co LAMARE  n LAVAE SEDEVELDPMERT AUTHDRIT  Urban Renewal Grant Application: Ready To Rent Program  APPLICANT INFORMATION:  Dates  6.13.23  Property  Aa2WElm Lamar $1052  Business Name: Thu NOrkAL uC  Business Owner: Property Owner:  Noil Rinda Emck Nul Rnda EMICE  Mailing Address: H08 Willa Valley City, State and Zip: Lanai M8052  Phone:_ 7197540785  Mobilet 91032024H  Email tunxjunêgnal. CU  PROJECT INFORMATION: Grant type:  -Ready to Rent Program  BriefDescription of Application Request and Project: WN) TOMAEL4 Walzlg QPAETAIE  renovapA  Comdie  d  Total Project Cost Grant Request. Amount Matching funds from applicant Funds from other sources  $500,000 SMAX aibed  $ $  1    go LAMARA  rv LAMAE REVIVELDPVEST 4ETHORITY  SUBMISSION OF ACKNOWIEDGEMENT  The information contained herein is true, complete and correct to the best of my knowledge. I have the authority to apply for the Lamar Redevelopment Authority Grant on behalf oft the business described herein and will ensure that the improvements will be maintained should the business default. lunderstand that this information may be made for public review. By signing below, the undersigned agrees that any false statement in this record may subject the applicant  to be eliminated from consideration-  Name of Business: Name and Signature:  Tha Nounz IL NLEME  QWhY  Title:  Date: 6.1323  3    gyOI LAMAR  Mv LAMR FEPIVELCANEhI AUCIHETY  List other sources and status of funding: Date work to legndan 2023 % ofLocal Contractors: 807.  Su/pvdt  Estimated completion date: fall 2123  - TBD  EMPLOYMENT Current:  FTE's_ FTE's  PTE's_ 2 PTE's 2  After project completion COMMUNITY IMPACT  Describe who will be served by the completion of the project, including estimated numbers, ages, diversityand economic base. Howwill this project contribute to overa!! "renewa!" oft the community? Rnw thl conlr df Elms (jt, Mcrige pipu - Aws, PYyiNl AOMIAD  $2 ppl dAA4 aGa de AF Iflocation has historical significance will the project preserve historical integrity of location:  KIAS Ty Ya  high JAA  DnATAL YPAOAVA Aaainly gkt,  PICMNt to ouur oommun  ATTACHMENTS TO THIS. APPLICATION  Before picture of the property Paint color(s), if applicable  Sketches, ustrations or photograph of proposed work. Color and material type for canopy or awning, ifapplicable Drawing or sign proof from designer for exterior signs, ifapplicable Drawing or pictures of windows and/or doors, if applicable Detailed project quate from a minimum of 2 contractors  Copy of permit required  2    Agenda Item No., 4 Council Date 10/28/2024  LAMARREDEVELOPMENT AUTHORITY AGENDA ITEM COMMENTARY  ITEM TITLE: Resolution No. LRA 24-10-01 A Resolution Appropriating Sums of Money Necessary for the  2025 Budget of the Lamar Redevelopment Authority  INITIATOR: Kristin Schwartz. City Treasurer  CITY ADMINISTRATORS REVIEW: ACE  ACTION PROPOSED: Approval of the 2025 budget for the Lamar Redevelopment Authority  STAFF INORMATION SOURCE: City Treasurer  BACKGROUND: Section 29-1-103 of the Colorado Revised Statutes provides, inj part, the following:  (1) Each local government shall adopt an annual budget. To the extent that the financial activities of fany local government are fully reported in the budget or budgets of a parent local government or governments, a separate budget is not required. Such budget shall present a complete financial plan by fund and by spending agency within each fund for the budget year and shall set forth the following: (a) All proposed expenditures for administration, operations, maintenance, debt service, and capital projects tol be undertaken or executed by any spending agency during the budget year;  (b) Anticipated revenues for the budgetyear; (c) Estimated beginning and ending fund balance.  In order to be in compliance with state budget laws, the City Treasurer is presenting a resolution to appropriate.  sums of money expected from collection of property taxes by the Prowers County Treasurer.  RECOMMENDATION: Approve resolution adopting the 2025 budget.    RESOLUTION NO. LRA 24-10-01  A RESOLUTION PROVIDING FOR THE APPROPRIATION OF REVENUES AND EXPENDITURES AND ADOPTING THE BUDGET FOR THE LAMAR REDEVELOPMENT AUTHORITY FOR THE FISCAL YEAR WHEREAS, the Lamar Redevelopment Authority desires to record such revenues and NOW THEREEFORE, BE IT RESOLVED by the Lamar Redevelopment Authority of the City of The budget as follows is herèby adopted for the fiscal year beginning January 1, 2025.  BEGINNING JANUARY 1, 2025. expenditures in a separate fund  Lamar:  Lamar Redevelopment/ Authority  Revenue Expenditures  $626,000 $626,000  ADOPTED, this 28th day of October, A.D., 2024  City ofl Lamar, Colorado  Kirk Crespin, Chairman  ATTEST:  Linda Williams, City Clerk    LAMAR  REDEVELOPMENT  AUTHORITY  2025  BUDGET  State ID 66149 Prepared by City of Lamar Administration Robert Evans, City Administrator Kristin Schwartz, City Treasurer Linda Williams, City Clerk    CITY OFI LAMAR LAMAR REDEVELOPMENT. AUTHORITY FISCAL YEAR: 2025 DESCRIPTION OPERATING REVENUES  2023  2024  2024  2025  ACCOUNT  FINAL BUDGET PROJECTED BUDGET 190,879 190,000 197,550 190,000  81-320-311-3111 PROPERTYTAX 81-320-311-3113 SENIOR HOMESTEAD EXEMPTIONS 81-320-311-3118 DELINQUENT PROPERTYTAX 81-320-311-3417 MISCELLANEOUS REVENUE 81-320-311-3611 INTEREST INCOME 81-320-311-3618 FUND BALANCE TRANSFER  487 15,490  500 10,000 550,500  426 16,000  500 16,000 419,500  206,856 751,000 213,976 626,000  OPERATING EXPENDIURES  81-418-410-4217 ADMINISTRATION EXPENSE 81-418-410-4241 AMERICAN TRANSIT WORK, LLC 81-418-410-4242 HOLIDAY INN EXPRESS, INC 81-418-410-4245 QUALITY INN INCENTIVE 81-418-410-4246 SCOOTERS INCENTIVE 81-418-410-4247 COBBLESTONE INCENTIVE 81-418-410-4248 COW PALACE INCENTIVE 81-418-410-4350 COUNTYTREASURERS FEE 81-418-410-4357 LEGAL AND CONSULTING FEES 81-418-410-4390 UNDESIGNATED PROJECTS  3,646 10,000  2,500  10,000 10,000 15,000 85,000 6,000  10,000 10,000 6,000  16,754 15,000 5,792  14,380 89,550 5,946  57,111 700,000 250,000 500,000 83,303 751,000 362,376 626,000 711,196 834,750 834,750 686,350  FUND BALANCE: BEGINNING OF YEAR REVENUE OVER/UNDER EXPENDITURES 123,554  (148,400)  (550,500)  (419,500)  FUND BALANCE: END OF YEAR  834,750 284,250 686,350 266,850    CITY OFI LAMAR, COLORADO MEETING OF CITY COUNCIL Monday, October 28, 2024 - 7:00 p.m.  -AGENDA-  123456785 910 11 12 13 14 15 16 17 18  JOE GONZALES SHALAH MATA GERRY JENKINS KIRK CRESPIN DAVID ZAVALA MANUEL TAMEZ BRENT BATES ROB EVANS KRISTIN SCHWARTZ LANCE CLARK  GENERAL BUSINESS  L. II.  Invocation = Pledge of Allegiance III. Call to Order IV Roll Call V. Review. Agenda  CONSENT AGENDA  Item 1-K Approval of Council Meeting Minutes - 10/14/2024 Item 2-Approval of Minutes for Board and Commissions  a) Utilities Board - 9/24/2024 b) Planning and Zoning Board 9/25/2024  Item 3-1 Payment of Bills Item 4-License- - Renewal  a) Fermented Malt Beverage - Off Premises (City)- - Love's' Travel Stop #23 615N. Main St.  b) Liquor Store License (City) - Olive St. Station 403 E. Olive St.  PUBLIC COMMENT  Item 1-A Audience Participation-During: this portion of the meeting, anyone may speak on any subject which does not Appear on the agenda. Individual speakers are limited to three minutes each and at the discretion ofthe    Council". (Please provide name and address).  REPORTS. AND CORRESPONDENCE  Item 1-City Treasurer's 's Report Item 2-City Clerk's Report Item 3-City. Administrator's Report  Item 4-1 Reports and Correspondence from Council  OLD BUSINESS  Item 1-Amend Resolution No. 24-10-02 to repeal Section 6. Donated Leave and replace with Chapter III, Section 6, Sick  Leave Sharing Program in the City ofLamar Personnel Policy Hand-book  ORDINANCE: 2nd READING  Item 2-"An Ordinance Providing for the Appropriation of Revenues and Expenditures and Adopting the Budget for the  City ofLamar, Colorado, for the Fiscal Year Beginning January 1,2 2025"  Item 3-"An Ordinance to Levy and Collect Taxes in the City of Lamar, Colorado, for the Fiscal Year Beginning. January  1,2025"  NEW BUSINESS  Item 1-Public Hearing Regarding EPA Brownfields Cleanup Grant Application  A. Open Public Hearing-1 Mayor B. Staff Presentation- - Clerk/Attny/Chiet C. Open Floor- - Mayor D. Close Floor - Mayor E. Questions/Clarfication F. Close Public Hearing - Mayor G. City Council Discussion H. City Council Action  Item 2-Adopt Resolution 24-10-01 to Adopt 2025 Rates and Fee Schedule  Item 3-Award Bid 44-012 for Legal Paper of Record  Item 4-Review. and Possible. Approval ofMobile Food Vendor Special Event Permit Application    Item 5-Appointment to thel Lamar Utilities Board  Item 6-Approve Letter of Agreement with. JVA: for Lamar Water Distribution Improvements  Item 7-Social Media Archive Item 8-Miscellaneous  Item 9-Executive Session - Forac conference with the City Attorney for the purpose of receiving advice on specific legal questions under C.R.S. $24-6-402(4)(b) Regarding ongoing negotiations for a Public Safety Building.  NEXT CITY COUNCIL MEETING- Monday, November 11,2024 @ 7:00 P.M Individuals with disabilities needing auxiliary aid(s) may request assistance by contacting Stephanie Strube at City ofLamar, 102 E. Parmenter, Lamar CO 81052, or by phone (719) 336-4376. We would appreciate 48 hours advance notice of the event SO  arrangements can be made to locate the requested auxiliary aid(s).    CITY OF LAMAR October 14, 2024  MINUTES OF THE CITY COUNCIL MEETING  The City Council met in a regular session at 7:00 p.m. in the Council Room with Mayor  Crespin presiding. Present:  Joe Gonzales, Shalah Mata, Gerry Jenkins, Kirk Crespin, David Zavala, Manuel Tamez, Brent Bates, Rob Evans, Kristin Schwartz,  Lance Clark  Absent: Amend Agenda  Councilmember Bates moved and Councilmember Gonzales seconded to amend agenda to add Item 13 under New Business - Possible Approval of Consulting Service Agreement with Warren Camp and moving Item 13& 14 to Item 14 & 15. Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  Voting No: None  Mayor Crespin stated "Let the record reflect that all Councilmembers voted an  affirmative, motion passes 7-0". Consent Agenda  Councilmember Bates moved and Councilmember Tamez seconded to approve the consent agenda Items 1-4, with the removal of check #100436 Gonzales Unlimited and  Item 4. A&B Liquor renewal to vote on separately. Item #1 - Approval of Council Meeting Minutes = 9/23/2024 Item #2 - Approval of Minutes for Board and Commissions  a) Utilities Board -9/10/2024 Item #3 - Payment of Bills  General Fund-Vouchers #100407-100550  Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  Voting No: None  Mayor Crespin stated "Let the record reflect that all Councimembers voted an  affirmative, motion passes 7-0".  Approve Check #100436 to Gonzales Unlimited  Councilmember Bates moved and Councimember Tamez seconded to approve check #100436 in the amount of $6,537.69 to Gonzales Unlimited for vehicle repairs.  Voting Yes: Mata, Jenkins, Crespin, Zavala, Tamez, Bates  Voting No: None Abstain:  Gonzales    Mayor Crespin stated "Let the record reflect that all Councimembers voted an  affirmative, motion passes 6-0". Approve Consent Agenda Item #4  Councilmember Bates moved and Councimember Mata seconded to approve Liquor  Store License renewal for A&B Liquor, Inc, 804 E. Olive St. Voting Yes: Gonzales, Mata, Crespin, Zavala, Tamez, Bates  Voting No: None Abstain:  Jenkins  Mayor Crespin stated "Let the record reflect that all Councilmembers voted an  affirmative, motion passes 6-0". Audience Participation  Gabe Beard, Lamar had questions. (1)Was the resolution regarding the $350,000.00 being moved to the general fund passed? (2) Prowers Journal reported that citizens could expect some increase in electricity costs. What would the percentage increase be per bill? (3) Is this amendment just for the 2025 year or will this be taken from Lamar Light and Power for the foreseeable future? (4) Is there going to be any of that money Mayor Crespin stated that is what part of the discussion is later in the agenda. There is a resolution to discuss this as well as an annual review of where those funds will go. Regarding the percentage we will have to get back with him for the answers.  going to be used to reduce the cost of electricity.  City Treasurer Report  City Treasurer Schwartz reported that a PO has finally been received from Colorado Parks and Wildlife (CPW) for the grant that was awarded for the new fishing dock and fish cleaning station at North Gateway Pond in the middle pond. This was $160,000.00 project and we are receiving $120,000.00 from CPW. This project will be completed by December 31, 2025. Anthony has begun discussion with JVA which you approved to City Treasurer Schwartz gave an update on Tyler. We have done the first pull of financials to see how it is going to upload into the Tyler software. We will begin working on the utility billing tomorrow to see how it goes. We are looking at going live around the June time frame. We are getting training set up, everyone will have individual  be the engineers on the project.  training for the pieces of Tyler they will be working with.  City Clerk Report  City Clerk Williams reported that the August revenue report reflected collections of $440,663.38 which was up 2.46% or $10,585.47. Year to Date collections were  $4,192,861.34 which was up 7.50% or $292,608.12 from 2023.  City Administrator Report Coffee with Rob  City Administrator Evans announced schedule for Coffee with Rob is below.  October 16, 2024 - AM Breakfast House October 23, 2024 - AM Breakfast House October 30, 2024 - AM Breakfast House    Historic Preservation Workshop  City Administrator Evans announced that there will be a Historic Preservation Workshop  on Monday, October 21, 2024, 6:00-8:00 p.m. at Big Timbers Museum.  Lamar Chamber of Commerce Moonlight Madness Madness is Thursday, October 24, 2024 5:00-7:00 p.m.  City Administrator Evans announced that the Lamar Chamber of Commerce Moonlight  Project Update  City Administrator Evans gave project updates on the items below:  Library continues working on the Camp Amache tour along with Spooky Pajama Time on Thursday, October 17, 2024 and their annual Trunk or Treat on Fire Department has been doing their annual Fire Prevention Week with all of the local schools, there has been over 300 students in attendance for their shows. Fire Department also participated in the Black Hawk drug awareness held at the Public works continues milling and paving, annual sewer cleaning is taking place Parks and Recreation have been committed to Escondido Soccer Field rehab ITD Department continues work on the security audit remediation. They are also working on the upgraded Tyler software and new website for ADA compliance.  Thursday, October 31, 2024.  old stadium  and the lead line service project is beginning. and working on the Master Plan.  Miscellaneous  Councilmember Jenkins asked for an update on the dog park.  City Administrator Evans stated that the priority has been Escondido Pond however we Parks & Recreation Director LaTour stated that they want to get equipment set and then City Administrator Evans gave an explanation as to what Coffee with Rob is about and  do have equipment ordered.  they will lay sod in the Spring for the dog park.  why he does them. Golf Board Update  Reports and Correspondence from Council  Councimember Gonzales reported that the Two Shot Golf Tournament was a great event, they had a wonderful turnout. Also the City of Lamar partners JVA donated $10,000.00 towards the tournament. He also stated that the Board is wanting to raise  the annual membership fees. Officer Frisbee  Councimember Jenkins announced that Ed and Carrie Herrera had done some research on Lamar Police Officer Frisbee. He was killed in the line of duty on 12-26- 1906. They did a recognition of Officer Frisbee along with placement of a wreath on his  headstone at Riverside Cemetery.  Flu Shots    Councilmember Jenkins announced that they will be doing flu shots outside of the Prowers County Annex on Thursday, October 17, 2024 9:00 a.m. to 5:00 p.m. and  Friday, October 18, 2024, 9:00 a.m. to 12:00 p.m.  Sprinkler System Reminder shut off and checked prior to freezing.  Councilmember Tamez gave a reminder to everyone with sprinkler systems, get them  Thank You she will be missed. Miscellaneous None  Councilmember Bates gave a thank you Martha for all that she has done with the City,  OLD BUSINESS  Amend Resolution No. 24-04-01 to repeal Section 6 Donated Leave and Replace with Chapter III, Section 6 Sick Leave Sharing Program in the City of Lamar Councimember Tamez moved and Councimember Bates seconded to table the Amend Resolution No. 24-04-01 to Repeal Section 6 Donated Leave and Replace with Chapter III, Section 6 Sick Leave Sharing Program in the City of Lamar Personnel Policy Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  Personnel Policy Handbook  Handbook.  Voting No: None  Mayor Crespin stated "Let the record reflect that all Councimembers voted an  affirmative, motion passes 7-0".  NEW BUSINESS  Discussion on Escondido Soccer Field and Possible Task Force Help Parks, Recreation, Cemetery Director LaTour gave an update on what steps they have taken to fix Escondido Soccer Field, which include meetings with professionals in the area of golf courses, soccer fields, etc, water samples, soil samples and training for our employees. He introduced Larry Musser with PRZ Consulting, Larry gave an overview of what he has done in the past and what he will be doing for Lamar regarding  Escondido Field.  Lamar Community College Dr. Reyes and VP of Administrative Services DeBono both spoke of the importance of the partnership between the City of Lamar and Lamar Presentation of 2025 Proposed Lamar Utilities Board Budget to City Council Lamar Utility Board Superintendent Hourieh presented the 2025 budget for Lamar Light  Community College and moving forward with this project.  & Power with a brief overview. 2025 Budget Hearing  Mayor Crespin requested to open Public Hearing.    Councimember Jenkins moved and Councimember Mata seconded to open the public  hearing for the 2025 Budget at 7:53 p.m.  Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  Voting No: None  Mayor Crespin stated "Let the record reflect that all Councilmembers voted an Proof of Publication - Published in paper of record and posted on site. Opening Remarks -City Treasurer gave a brief review on the 2025 Budget. Mayor Crespin asked for comments against the 2025 Budget Hearing; none received Mayor Crespin asked for comments in favor of the 2025 Budget Hearing; none received Councilmember Jenkins moved and Councimember Bates seconded to close the 2025  affirmative, motion passes 7-0".  Budget Hearing at 7:55 p.m. Voting No: None  Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Crampton Mayor Crespin stated "Let the record reflect that all Councilmembers voted an  affirmative, motion passes 7-0".  Adopt Resolution 24-10-01Amending Resolution 24-09-01 To Add Requiring City Council to Annually Review and Determine the Specific Allocation or Councilmember Tamez moved and Councilmember Bates seconded to approve adopting Resolution 24-10-01 Amending Resolution 24-09-01 to Add Requiring City Council to Annually Review and Determine the Specific Allocation or Appropriation of the $350,000.00. Council decided in 2025, the money will go towards capital Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  Appropriation of the $350,000.00  improvements. Voting No: None  Mayor Crespin stated "Let the record reflect that all Councimembers voted an Permission to Apply for the Victims Assistance andLaw Enforcement (VALE) Councilmember Tamez moved and Councimember Bates seconded to approve permission to apply for the Victims Assistance and Law Enforcement (VALE) Grant for  affirmative, motion passes 7-0".  Grant for 2025 2025  Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  Voting No: None  Mayor Crespin stated "Let the record reflect that all Councimembers voted an  affirmative, motion passes 7-0".    Award of Bid for Lead Line Service Inventory Project  Councimember Tamez moved and Councilmember Gonzales seconded to approve and award bid for Lead Line Service Inventory Project to Reconn Holdings in the amount of  $175,340.00 and allow Mayor to sign pending review by City Attorney. Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  Voting No: None  Mayor Crespin stated "Let the record reflect that all Councilmembers voted an Joint Ownership Agreement for 112S. Main and Amendment to City/Rhodes Councilmember Tamez moved and Councilmember Bates seconded to approve Joint Ownership Agreement for 112 S. Main St. and Amendment to City/Rhodes Agreement  affirmative, motion passes 7-0".  Agreement for Main Café/Warehouse Properties  for Main Café/Warehouse Properties.  Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  Voting No: None  Mayor Crespin stated "Let the record reflect that all Councilmembers voted an Appointment to the Arkansas River Power Authority (ARPA) Board of Directors Councilmember Gonzales moved and Councilmember Jenkins seconded to appoint Jay Brooke to an un-expired (4) four-year term for the. Arkansas River Power Authority Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  affirmative, motion passes 7-0".  (ARPA) Board of Directors expiring December 31, 2025.  Voting No: None  Mayor Crespin stated "Let the record reflect that all Councilmembers voted an  affirmative, motion passes 7-0".  Appointment to the Planning and Zoning Commission  Councilmember Jenkins moved and Councilmember Gonzales seconded to appoint Rod Dunn to an un-expired (5) five-year term for the Planning and Zoning Commission  expiring February 1, 2027. Voting No: None  Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  Mayor Crespin stated "Let the record reflect that all Councimembers voted an  affirmative, motion passes 7-0".  Appointment to the Adjustment and Appeals Board  Councimember Gonzales moved and Councimember Bates seconded to appoint Chris Wilkinson to an un-expired (5) five-year term for the Adjustment and Appeals Board Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  expiring December 1, 2029.    Voting No: None  Mayor Crespin stated "Let the record reflect that all Councimembers voted an "An Ordinance Providing for the Appropriation of Revenues and Expenditures and Adopting the Budget for the City of Lamar, Colorado, for the Fiscal Year Councilmember Bates moved and Councimember Tamez seconded to approve "An Ordinance Providing for the Appropriation of Revenues and Expenditures and Adopting the Budget for the City of Lamar, Colorado, for the Fiscal Year Beginning January 1,  affirmative, motion passes 7-0".  Beginning January 1, 2025"  2025". Voting No:  Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  Mayor Crespin stated "Let the record reflect that all Councilmembers voted an "An Ordinance to Levy and Collect Taxes in the City ofl Lamar, Colorado for the Councilmember Gonzales moved and Councilmember Mata seconded to approve "An Ordinance to Levy and Collect Taxes in the City of Lamar, Colorado for the Fiscal Year  affirmative, motion passes 7-0".  Fiscal Year Beginning January 1,2025'"  Beginning January 1, 2025". Voting No: None  Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  Mayor Crespin stated "Let the record reflect that all Councilmembers voted an Approval of Consulting Service Agreement with Warren Camp  affirmative, motion passes 7-0".  Councimember Gonzales moved and Councilmember Jenkins seconded to approve Consulting Service Agreement with Warren Camp and authorize the Mayor to sign. Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  Voting No: None  Mayor Crespin stated "Let the record reflect that all Counciimembers voted an  affirmative, motion passes 7-0".  Miscellaneous None  Executive Session - (1) For a Conference with the City Attorney for the Purpose of Receiving Legal Advice on Specific Legal Questions under C.R.S. 24-6- 402(4)(b) regarding Boards and Commissions (2) For a Conference with the City Attorney for the Purpose of Receiving Legal Advice on Specific Legal Questions under C.R.S. 246-40241Dregarding ongoing negotiations foral Public Safety Councimember Tamez moved and Councimember Bates seconded to enter into an executive session - (1) For a Conference with the City Attorney for the Purpose of  Building    Receiving Legal Advice on Specific Legal Questions under C.R.S. 24-6-402(4)(b) regarding Boards and Commissions (2) For a Conference with the City Attorney for the Purpose of Receiving Legal Advice on Specific Legal Questions under C.R.S. 24-6- 402(4)(b) regarding ongoing negotiations for a Public Safety Building. Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  Voting No: None  Mayor Crespin stated "Let the record reflect that all Councilmembers voted an Regular meeting recessed and executive session convened at 8:41 p.m. City Treasurer Schwartz and City Clerk Williams left meeting at 9:32 p.m. session adjourn at 9:52 p.m. and open meeting was reconvened. Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  affirmative, motion passes 7-0".  Councilmember Jenkins moved and Councilmember Gonzales seconded that executive  Voting No: None  Mayor Crespin stated "Let the record reflect that all Councimembers voted an  affirmative, motion passes 7-0".  Adjournment  There being no further business to come before the Council, Councimember Jenkins moved and Councimember Bates seconded that the meeting adjourn. Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  Voting No: None  Mayor Crespin stated "Let the record reflect that all Councimembers voted an  affirmative, motion passes 7-0". The meeting adjourned at 9:53 p.m.  Lance Clark as City Attorney attests pursuant to C.R.S. $2464022X4.5,00.8) that a portion of the executive minutes not recorded constituted a privileged attorney-client  conversation.  Lance Clark  Linda Williams - City Clerk  Kirk Crespin = Mayor    CITY OF LAMAR AUTHORITY BOARD October 14, 2024  MINUTES OF THE LAMAR REDEVELOPMENT  The Lamar Redevelopment Authority Board met in a regular session at 6:29 p.m. in the  Council room with Chairman Crespin presiding.  Present:  Joe Gonzales, Shalah Mata, Gerry Jenkins, Kirk Crespin, David Zavala, Manuel Tamez, Brent Bates, Rob Evans, Kristin Schwartz,  Lance Clark  Absent:  Approval of Meeting Minutes - 9/09/24  Boardmember Bates moved and Boardmember Jenkins seconded to approve meeting  minutes - 9/09/2024. Voting No: None  Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  Chairman Crespin stated "Let the record reflect that all Boardmembers voted an  affirmative, motion passes 7-0". Payment of Bills  Boardmember Jenkins moved and Boardmember Gonzales seconded to approve payment of check#100561 to A&S LLC in the amount of $3,009.66. Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  Voting No: None  Chairman Crespin stated "Let the record reflect that all Boardmembers voted an  affirmative, motion passes 7-0".  AM Breakfast House (Felan) Façade Grant Application  Boardmember Jenkins moved and Boardmember Mata seconded to approve AM Breakfast House (Felan) Façade Application & Agreement in the amount of $4,175.00  and authorize the Chairman to sign.  Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  Voting No: None  Chairman Crespin stated "Let the record reflect that all Boardmembers voted an  affirmative, motion passes 7-0". 2025 Budget Hearing Authority Budget at 6:45 p.m.  Chairman Crespin requested to open Public Hearing for 2025 Lamar Redevelopment Boardmember Bates moved and Boardmember Gonzales seconded to open the 2025  Budget Hearing.    Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  Voting No: None  Chairman Crespin stated "Let the record reflect that all Boardmembers voted an Proof of Publication - Published in paper or reçord and posted on site.  affirmative, motion passes 7-0".  Opening Remarks - City Treasurer gave a brief review on the 2025 Budget hearing and Chairman Crespin asked for comments against the 2025 Budget Hearing; none Chairman Crespin asked for comments in favor of the 2025 Budget Hearing; none Boardmember Bates moved and Boardmember Jenkins seconded to close the 2025  budget process. received received  Budget Hearing at 6:50 p.m. Voting No: None  Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  Chairman Crespin stated "Let the record reflect that all Boardmembers voted an  affirmative, motion passes 7-0".  Miscellaneous None Adjournment  There being no further business to come before the Board, Boardmember Jenkins moved and Boardmember Bates seconded that the meeting adjourn. Voting Yes: Gonzales, Mata, Jenkins, Crespin, Zavala, Tamez, Bates  Voting No: None  Chairman Crespin stated "Let the record reflect that all Boardmembers voted an  affirmative, motion passes 7-0". The meeting adjourned at 6:51 p.m.  Linda Williams - City Clerk  Kirk Crespin - Chairman    LAMAR UTILITIES BOARD October 15, 2024  MINUTES OF THE UTILITIES BOARD MEETING  The Lamar Utilities Board met in regular session at 12:00 p.m. with Vice-Chairman  Brooke presiding. Present:  Jay Brooke, Patrick Leonard, Lance Clark, Houssin Hourieh, Lisa  Denman, Linda Williams Jill Bellomy by phone  Absent:  Doug Thrall, Kirk Crespin, Leala Owen  Minutes of Previous Meeting - September 24, 2024 meeting minutes of September 24, 2024. Voting Yes: Brooke, Leonard, Bellomy Purchase Orders #630308 thru 630358  Boardmember Bellomy moved and Boardmember Leonard seconded to approve  Voting No: None  Boardmember Leonard moved and Boardmember Bellomy seconded to approve purchase orders #630308 thru 630358 in the amount of $1,093,438.25.  Voting Yes: Brooke, Leonard, Bellomy  Voting No: None Payment of Bills  Boardmember Leonard moved and Boardmember Bellomy seconded to approve payment of bills: Vouchers #54929 through #54999 for a total of $288,325.80.  Voting Yes: Brooke, Leonard, Bellomy  Voting No: None  Consider Approval of Bid #2052 - Pole Enforcers  Boardmember Leonard moved and Boardmember Bellomy seconded to approve and award Bid #2052 - Pole Enforcers to Western United in the amount of $19,434.94.  Voting Yes: Brooke, Leonard, Bellomy Consider Approval of 2025 Budget 2025 Lamar Utilities Board Budget. Voting Yes: Brooke, Leonard, Bellomy  Voting No: None  Boardmember Leonard moved and Boardmember Bellomy seconded to approve the  Voting No: None 2024Write-Offs  Boardmember Leonard moved and Boardmember Bellomy seconded to approve the 2023 Write-Offs in the amount of $23,876.71. This represents.179 of the 2023 electric sales revenue of $14,349,097.00. The budget for write-offs is $50,000.00    Voting Yes: Brooke, Leonard, Bellomy Voting No: None System Operating Report  Superintendent Hourieh reported that they are in the process of upgrading one mile of the east end 25kv circuit, between County Road 16 and 17 on Hwy 196. The upgrades include replacing old wooden poles with 40 ft. class II ductile iron poles, 10f ft. fiberglass crossarms, and insulators. This upgrade will help improve system reliability. Superintendent Hourieh reported that CLP Engineering has completed the distribution system study which is funded by ARPA for all member cities. The study documented various improvement projects related to LUB's substations that will be used to apply for af federally matched grant funding. ARPA has also hired the Ferguson Group for grant writing services. If the grant funding comes through it will help to upgrade and  modernize LUB's distribution system.  Superintendent Hourieh reported that CAMPOS EPC surveyors completed 17 miles of natural gas pipeline mapping. They will mobilize on October 16, 2024 to start the Superintendent Hourieh also announced that North Renew is looking at possibly putting in1 100 megawatt wind farm in our area. This is still in the planning stage and LUB has asked for a formal proposal, ARPA is included. This is a good thing however too much load for us. This would make us go to Tri State and could make us fall under NERC  abandonment process.  and FERC which would change all the rules on how we abide by.  Adjournment  There being no further business to come before the Board, Boardmember Leonard moved and, Boardmember Bellomy seconded that the meeting adjourn.  Voting Yes: Brooke, Leonard, Bellomy The meeting adjourned at 12:26 p.m.  Voting No: None  Linda Williams - City Clerk  Jay Brooke - Vice-Chairman    PLANNING AND ZONING BOARD  CITYOF LAMAREE  MEETING MINUTES  Location: Date: Time:  Cultural Events Center September 25, 2024 7:00pm Dunn  Attendees: Tim Courkamp, Eric George, Warren Camp, Wayne Reinert, Stephanie Strube, Rod  Absent:  Joe Gonzales, David Zavala  AGENDA DETAILS  I. MEETING CALLED TO ORDER  Time: 6:55pm  II. APPROVAL OF MINUTES FROM MAY 7, 2024  Motion:, Wayne 2nd by: Eric Alli in favor: Yes  III. NEW BUSINESS: APPLICATION FOR THE BOARD Rod Dunn has submitted. an application to the Planning and Zoning board to Motion to accept Rod Dunn'sapplication and take to council.  fill the position of Clifford Boxley.  Motion to Approve. X First_ Wayne 2nd by: Eric All in favor. Yes  Deny  IV. OLD BUSINESS  The letter: sent to Grover Management regarding the variance from the Adjustments and Appeals Board was shared with the Planning and Zoning board.    V. CONCLUSION Motion: Eric 2nd by: Warren  Adjourn:. X Time: 7:29pm  Abp Tim Courkamp  Aracilu Stul Stephanie Strube    Recud 9/25124  CITY OF LAMAR, COLORADO  RETURNTO: City Administrator's Office  1021 East Parmenter Lamar,CO 81052-3299  PERSONAL INFORMATION FORMI FOR CANDIDATE FORI BOARDS AND COMMISSIONS Board or Commission: Planing E Zoning  1. Name:, d  (First)  (Middle) (Street and K Lo (State) 2-EPPs3ZS (Home)  - PIoS2 (Zip Code)  A Dhise  2. Present Address: oi5 silbw  Kamtar  (City)  3. Telephone Number:  (Business)  4. E-mail Address aphradephw.Gn 5. City Resident: K_Yes_ No Ifso.how long? pa 6. Occupation: Coremchin Tak ZAnagae-la  7. Education Background:  8. Aret there any reasons your may have a conflict of interest ifyou were appointed toi this Board or  Commission?  Yes__No Ifyes please explain?  9. Is there any information (experience, community activities, organizations, etc.) which you think should be  considered for your appointment to this Board or Commission?  10. Why do you desire tos serve ont this Board or Commission?  1L Briefly describe how you might benefit the community ifyou were: selected to serve ont this Board or  Commission?  DATE: Pbsheay  SIGNATURE:    8 -  T  :      88888 AI4EEEINIEE    :   8888 8888 00  99 88 8e    -  E:sate  1e  888888888 88 88 000  :0  a#5E55  e8  :  8    BREEERER EREEEEEE EEE E  me  DE  e  10 io 10 10 888888 88 888  S  BREESES  :ss    3558  :  888 88888888 8888    -  : 85588  00 :   88 88 888  0881 88 888888  00 88888      I   :o :  l.  10 :   :  88 888 88 88 88 8888888 88 88 e 88 888  Ns  :    t0 888 88 00  :8    - :    : : 888 888 8888  6f  88 60  :s    -  :  :S EE  888 888 88 :88 88 888  00 88 8888 00    E  us  3 RE  88 -  88 EEESEEEE 88 88 :0    - - -  a  REE  88 88 8888 88  88 8888888 88 l  6f    E::sss  888  00 :0 8888888 0 888    AGENDA ITEMNUMBER: a Council Date:/028/2024  CITYOFLAMAR. POLICE. DEPARTMENT  Retail Liquor or Fermented. Malt Beverage License RencwalApphcaton  1. Name and address olApplicant Love's Travel Stops & Country Store, Inc.  Love's Country Store #23 P.O. Box 26210 Oklahoma City, OK 73126-0210  2. Trade Name andAddress: Love's Travel. Stop #23  615N. Main St. Lamar, C081052  3. Date ofApplication: 10-01-2024  4. Type cofApplication: Fermented Malt erengeOrPemkceld,  5. Documents ArrompanpgAppkacont A. Localand. State License. Fees: B. Evidence ofCurrent. Loning: C Building Plans and or Sketch ofInterior: NA D. Distance from a School as per. statutes:  Submitted with. Application  N/A N/A  L Deedor Lease or Assignment ofLease or Ownershp: Owned  6. Evidence ofPublic Notice: A. Posting of Premises: N/A B. Legal Publication: N/A  7. Investigation Police Department Case: # L2403756  A. Love's Country Store, Inc., #28 has applied for the renewal of their Fermented Malt  Beverage License.  B. Mr. Pascual Hernandez. is the current Operating Manager: C Theirpresent. license # 09-30081-0004 expires.January. Sth, 2025. D. Ms. Amy E. Guzy, Assistant Secretary submitted the application.  8. Findings ofl Fact:  A. Thea application is legaland timely. B. Therequired. fees were submitted with the application. CIngeemend that the renewal be approved.  o/4/ 204 Date  ChiefA ar  C    Docusigh Envelope ID: 45986F2.C0E94045-83C48089070C2 DR8 COLORADOI 8400 (02/16/24). DEPARTMENT OFF REVENUE Liquor Enforcement Division PO BOX 17087 Denver CO8 80217-0087 (303) 205-2300  APPLICANT ID: 214463  Fees Due Annual Renewal Application Fee Renewal Fee Storage Permit Sidewalk Service Area! $75.00 Additional Optional Premisel Hotel & Restaurant Related Facility- Campus Liquor Complex $160.00 $ Make check payable to: Colorado Department of Revenue. transaction. The Slate Your bank may account convert your may be check debited to a one- as early time as electronic the same banking day received by the Stale. If converted, your check will not ber returned. lfyour check collect is rejected the due to insuficlent or uncollected funds, the Department may amount directly fromy yourbankinga accounte elecironicaly.  $ 346.25 $ $ $ $346.25 payment  $100X $100X  Submit to Local Licensing Authority  LOVE'S COUNTRY STORE #23 POBOX-26210 0219  per facility Amount Due/Paid  EGEIVER City OK 73126-  OCT -12 2024  Confidential  Retail Liquor License Renewal Application  Please verify & update all information below, Return to city or county licensing authority by due date.  Note that the Division willr not acceptcash.  Paid by check Uploaded to Movelt on Date  Paid Online  Licensee Name  LOVE'S TRAVEL STOPS & COUNTRY STORES INC  Doing Business As Name (DBA) LOVE'S COUNTRY STORE; #23 Liquor License Number 09-30081-0004 Sales TaxLicense Number 009300810004 Business Address Street/ Address 6151 NORTH MAIN City, State, ZIP Code Lamar CO 81052-2233 Mailing Address Street Address POBOX26210 City, State, ZIP Code Oklahoma City OK 73126-0210 Email  License Type  Fermented Malt Beverage and Wine (city)  Expiration Date 01/05/2025  Due Date 11/21/2024  Phone Number 2098271399  storeicensng@oves.com Operating Manager Pascual Hernandez  Date of Birth 11/05/1991    Docusigh Envelope ID: 4598F2C0E94043883C4908390178C2  APPLICANT ID: 214463  Confidential  Home Address Street Address 611 West Park Street City Lamar  Phone Number 719-336-5202 ZIP Code 81052  State CO  1. Do you have legal possession of the premises at the street address?.  Yes  No  Are the premises owned or rented?  Owned Rented*  Ifrented, expiration date ofl lease  1. Are you renewing a storage permit, additional optional premises,sidewalk  Yes X) No  service area, or related facility?.  If yes, please see the table in the upper right hand corner and include all fees due.  Yes  No  2. Are you renewing a takeout and/or delivery permit?.  (Note: must! hold a qualifying licenset typeandk be authorized fortakeoutandordeley license privileges)  Ifselecting 'Yes', an additional $11.00 is required to renew the permit.  Ifso, which areyou renewing?..  Delivery  Takeout  Both Takeout and Delivery  3. Since the date of filing of the last application, has the applicant, including its manager, partners, officer, directors, stockholders, members (LLC), managing members (LLC), or any other person with a 10% orgreater financial interest in the applicant, been found in final order ofa at tax agency tol be delinquent in the payment of any state or local taxes, penalties, or interest related toal business? Since the date of filing of the last application, has the applicant, including its manager, partners, officer, directors, stockholders, members (LLC), managing members (LLC), or any other person with a 10% or greater financial interestin the applicant failed to pay any fees or surcharges imposed pursuant to section 4. Since the date oft filing of the last application, has therel been any change in financial interest (new notes, loans, owners, etc.) or organizational structure (addition or deletion of officers, directors, managing members orgeneral partners)?.  Yes (X) No  Yes  No  44-3-503,CR.S.7,  Yes x) No  lfyes, explain in detail and attach al listing of alll liquor businesses in which these new lenders, owners (other than licensed financial institutions), officers, directors, managing members, or  general partnersarematerialy interested.    Docusigh Envelope ID: 459B6F2,C0E94C43-83C480890178C2  Confidential  APPLICANT ID: 214463  1. Since the date of filing of the last application, has the applicant or any ofi its agents, owners, managers, partners or lenders (other than licensedi financial  institutions) been convicted ofa crime?. If yes, attach a detailed explanation.  Yes  No  2. Since the date of filing of the last application, has the applicant or any of its agents, owners, managers, partners or lenders (other than licensed financial institutions) been denied an alcohol beverage license, had an alcohol beverage license suspended or revoked, or had interest in any entity thathad an alcohol beverage license denied, suspended or revoked?.  Yes  No  Ifyes, attach a detailed explanation.  3. Does the applicant or any ofi its agents, owners, managers, partners orlenders (other than licensed financial institutions) have a direct or indirect interest in any other Colorado liquor license, including loans to or from any licensee or  interest in a loan to any licensee?. Ifyes, attach a detailed explanation.  Yes  No  Affirmation & Consent  Ideclare under penalty of perjury int the second degree thati this application and all attachments are  true, correct and complete toi the best ofmy knowledge. Type or Print Name of ApplicantAutnorized Agent of Business  Amy E. Guzzy Title Secretary Signature  Any E. GuEt  Date (MM/DD/YY) 9/23/2024  Report & Approval of City or County Licensing Authority provisions of Title 44, Articles 4 and 3, C.R.S., and Liquor Rules.  The foregoing application has been examined and the premises, business conducted and character of the applicant are: satisfactory, and we dol hereby report that such license, ifgranted, will comply with the  Therefore this application is approved. Local Licensing Authority For  Title Signature  Attest Date (MM/DDAY)    AUENDA IIBM NUMBEK b COUNCIL. DATE: 10/28/2024  CITYOFLAMAR. POLICE DEPARTMENT  Retail Liquor or Fermented. Malt. Beverage License. RenewalApplcation  1.1 Name and address ofApplicant Donald. M Compton  1303 Woodland Dr. Lamar; C081052 1719-523-3333  2. Trade Name and. Address! Olive St. Station  14035 E Olive St. Lamar, C081052  3. Dateo ofApplication 10/01/2024  4. Type pofApplication' Liquor Renewal- - Liquor. Store Licenselcity) 5. Documents Aoumpaing-pplaton A. Localand. State License Fees/, Submitted with application B. Evidence ofCorrect. Zoning! n/a C.B Building Plans and or Sketch ofInterior). nla D. Distance. from a School as per Statutel. nla  E. Deed or Lease or Assignment ofLease or Ownership Owned  6. Evidence ofPublic. Notice A. Posting ofPremises! NA B.1 Legal. Publication/ NA  7. Investigation: Police Department Case # L2403755 A. Application has legalpossession ofthe premises. renewal. for Olive Street Station.  for  B. Ms. Bridget Grigat, the operating manager, has made the application liquor  CTheir present license # 03-05650 expires on January 13, 2025. A. The. application is legaland timely with necessary. B. The required fees were submitted with the application.  8. Findings offact:  fees submitted.  CIrecommend that the renewal ofthe Retail Liquor License be approved.  ChiefA/Fear  Date  Q6  elhy    DRE 8400 3/22/2024 DRE COLORADOI 8400 (02/16/24) DEPARTMENT OFF REVENUE Liquor Enforcement Division PO BOX1 17087 Denver CO 80217-0087 (303) 205-2300  APPLICANT ID: 558617  Fees Due Annual Renewal Application Fee Renewal Fee Storage Permit Sidewalk Service Area $75.00 Additional Optional Premise Hotel & Restaurant Related Facility- Campus Liquor Complex $160,00 $ Make check payable to: Colorado Department of Revenue. The State may convert your check to a one- time electronic banking transaction. the Your State. bank If converted, account may your be check debited will as not early be as returned. the same If your day check received is rejected by due lo insufficient or uncallected funds. the Department may collect the payment amount directlyf fromy your bankinga accounte electronically.  $ 477.50 $ $ $ $471.50  $100X B $100X  Submit to Local Licensing Authority  THE OLIVE STREET STATION LLC  OLIVE STREET 81052  perf facility Amount Due/Paid  C Km OCT -1 2024  Retail Liquor License Renewal Application  Please verify & update all information below. Return to city or county licensing authority by due date.  Note that the Division will not accept cash. THE OLIVE STREET STATION LLC Doing Business As Name (DBA) THE OLIVE STREET STATION LLC Liquor License Number 03-05650 Sales Taxl License Number 31201165 Business Address Street Address 403 EAST OLIVE STREET City, State, ZIP Code Lamar CO 81052 Mailing Address Street Address 403 EAST OLIVE STREET City, State, ZIP Code Lamar CO 81052 Email  Paid by check Uploaded to Movelt on Date  Paid Online  Licensee Name  License Type Retail Liquor Store (city)  Expiration Date 01/13/2025  Due Date 11/29/2024  Phone Number 7193364323  Amsi-ph-Pewi net  Date of Birth 6la4l59  Operating Manager BràcpiGriget    APPLICANT ID: 558617  DRE 84003 3/22/2024 Home Address Street Address 2bl E 74h Are City Sprigheldl  Phone Number 719-3W-0454 ZIP Code 81073  State Co  1. Do you have legal possession of the premises at thes street address?.  Yes  No  Are the premises owned or rented?  Owned Rented*  *Ifrented, expiration date ofl lease  1. Are you renewing a storage permit, additional optional premises, sidewalk  Yes  No  service area, or related facility?.  If yes, please see the table in the upper right hand corner and include all fees due.  2. Are you renewing a takeout and/or delivery permit?.  Yes  No  (Note:r musthold a qualifying license typeand! be authorized fort takeoutandordelvery licensep privileges)  Ifselecting "Yes', an additional $11.00 is required to renew the permit.  Ifso, which areyou renewing?.  Delivery  Takeout  Both Takeout and Delivery  3. Since the date of filing of the last application, has the applicant, including its manager, partners, officer, directors, stockholders, members (LLC), managing members (LLC), or any other person with a 10% orgreater financial interesti in the applicant, been found in final order of ai tax agency to be delinquent in the payment of any state or local taxes, penalties, or interest related toal business?. Since the date of filing of the last application, has the applicant, including its manager, partners, officer, directors, stockholders, members (LLC), managing members (LLC), or any other person with a 10% or greater financial interest in the applicant failed to pay any fees or surcharges imposed pursuant to section 4. Since the date oft filing of the last application, has there been any change int financial interest (new notes, loans, owners, etc.) or organizational structure (addition or deletion of officers, directors, managing members orgeneral partners)?.  Yes  No  Yes  No  44-3-503, C.R.S.?.  Yes  No  Ifyes, explain in detail and attach al listing of all liquor businesses in which these new lenders, owners (other than licensed financial institutions), officers, directors, managing members, or  general partners arem materially interested.    APPLICANT ID: 558617  DR' 8400 3/22/2024  1. Since the date of filing of the last application, has the applicant or any ofi its agents, owners, managers, partners or lenders (other than licensedi financial  Yes  No  institutions) been convicted of a crime?. Ifyes, attach a detailed explanation.  2. Since the date of filing of the last application, has the applicant or any ofi its agents, owners, managers, partners or lenders (other than licensed financial institutions) been denied an alcohol beverage license, had an alcohol beverage license suspended or revoked, or had interest in any entity thathad an alcohol beverage license denied, suspended or revoked?.  Yes  No  Ifyes, attach a detailed explanation.  3. Does the applicant or any of its agents, owners, managers, partners orlenders (other than licensed financial institutions) have a direct or indirect interest in any other Colorado liquor license, including loans to or from any licensee or Ifyes, attach a detailed explanation. County Lint 04-00 932  Yes  No  interest in a loan to any licensee?..  Conseniance LC  Affirmation & Consent  Ideclare under penalty of perjury int the second degree thati this application and all attachments are  true, correct and complete to the best ofr my knowledge. Type or Print Name of Applicant/Authonzed Agent of Business  DoNj CompIN CWAER MpP  Title Signature  Date (MM/DDNY) 1c/or/2029  Report & Approval of City or County Licensing Authority  The foregoing application has been examined and the premises, business conducted and character of the applicant are satisfactory, andy we do hereby report that such license, ifgranted, will comply with the  provisions of Title 44, Articles 4 and 3, C.R.S., and Liquor Rules.  Therefore this application is approved. Local Licensing Authority For  Attest  Title Signature  Date (MM/DD/YY)    Agendal ItemNo. Council Date: 10/28/2024  LAMAR CITY COUNCIL AGENDA ITEM COMMENTARY  ITEMTITLE: CITYTREASURER REPORT  INITIATOR: Kristin Schwartz, City Treasurer CITYADMINISTRATORS REVIEW: RCE  ACTION PROPOSED: Discussion. ifnecessary  STAFF INFORMATION SOURCE: Kristin Schwartz, City Treasurer  BACKGROUND: ITEMS TO. BEDISCUSSED: 1. Annual Write-Offs 2. Grants Update 3. Misc.  RECOMMENDATION: None necessary    Honorable Mayor Crespin and City Council Members  From: Kristin Schwartz, City Treasurer Date: October 28, 2024  The City Auditors have recommended that the known uncollectible accounts be written-off to the uncollectible reserve account rather than being carried in the receivable accounts. Even though the account is being written off, an attempt is made to collect the account. Ifcollection proves to be successful, the monies are  applied to the uncollectible reserve account.  Water/Sewer Fund  2022 $3,087,500.24 7,604.76 .25%  2023 $2,969,346.61 7,418.33 .25%  Total amount billed for year Total uncollected bills Percent of write-offs  Sanitation Fund  Total amount billed for year Total uncollected bills Percent of write-offs  $1,401,902.87 6,520.71 .47%  $1,479,048.84 6,213.36 .42%  The total write-offs (including electric)  $43,272.19  $37,505.40  The electric write-offs went before the Utility Board October 14, 2024 and were  approved.    à  S  6  A    a  6 9 E  3 35 3  S    8 5 S S  5  S- S  S S i    0  2    R a  E  0  8 B  N 6  a 3  5  a D6    Agenda Item No. Council Date:  2 10/28/2024  CITY CLERK'S REPORT  TO: FROM: DATE:  Mayor & City Council Members Linda Williams, City Clerk October 28, 2024  RER    Agenda Item No.. 3  Council Date: 10/28/2024  CITY ADMINISTRATORS REPORT  TO: FROM: DATE:  Mayor & City Council Members Rob Evans, City Administrator October 28, 2024  pcR  1. Coffee with Rob: 30th - AM: Breakfast House 2. Lamar Public Library's Trunk or Treat  October 31st 5:00 pm - 7:00 pm Library South Parking Lot  3.. Lamar PD Auxiliary - Day oft the Dead Celebration  November 2nd 4:30 pm - 6:30 pm North Gateway Park  *See Flyer for more details  4. Projects Update 5. Miscellaneous    à 3 a  CA A  C    1 10/28/2024  Agenda Item No. Council Date  LAMAR CITY COUNCIL AGENDA ITEM COMMENTARY  Amend Resolution No. 24-10-02 to repeal Section 6. Donated Leave and replace with Chapter II,  ITEMTITLE Section 6. Sick Leave Sharing Program in the City ofLamar Personnel Policy Handbook  INITIATOR:  ADMINISTRATORS  RCE  Margaret Saldana  CITY  REVIEW:  ACTION PROPOSED: Approve Resolution  STAFF INFORMATION SOURCE: Margaret Saldana, Human Resources Director  BACKGROUND: The City ofLamar has been refining its donated (sick) leave policy to accommodate all of its eligible employees as both contributors and recipients. It has completed its work to restore its sick leave bank, now referred to as Sick Leave Sharing Program. Ifapproved by Council, the new content will replace  Chapter II - Compensation, Section 6. Donated Leave in the Personnel Policy Manual.  This was tabled at the City Council meeting on Monday, July 8, 2024. This was tabled again at the City Council meeting on Monday, October 14, 2024.  RECOMMENDATION: Approve the Resolution and authorize the Mayor to sign it and allow for distribution of  the amended policy to all employees.    Repeal Section 6. Subheading Donated Leave"and Replace with the following.  Section 6. Sick Leave Sharing Program  Inc order to provide income protection for employees who experience a non-job related, seriously incapacitating and extended illness or injury leading tot the exhaustion of all of the employee's paid leave balances, the City provides a Sick Leave Sharing Program which establishes a Sick Leave bank that allows other employees to donate a portion of the Sick Leave balances to the program in accordance with  any applicable laws and any related rules and procedures.  ELIGIBILITY  Any Employee is eligible to participate in the Sick Leave Sharing Program under the provisions of this  Personnel Policy Manual.  APPLYING FOR DONATED SICK LEAVE notices as summarized in this section. on behalf oft the employee.  Employees may call Human Resources for a Sick Leave Sharing Program application. The Sick Leave Sharing Program included with the Sick Leave Sharing Application contains all necessary information and In the event the employee is unable to complete the application, at family member may submit the request The employee must complete the Sick Leave Sharing Program application, providing the required information and documentation necessary to establish eligibility for a Sick Leave sharing donation. The completed application and supporting documentation will need to be submitted to Human Resources. The Sick Leave Sharing Board (SLSB) will review the application and any other pertinent information, and the board members, by majority vote, will make a recommendation for the application's approval or denial. The SLSB and Human Resources will provide a written response to the employee's application  request. EXCLUSIONS Program:  Employees in thet following situations are not eligible for assistance from the Sick Leave Sharing  Short term or sporadic common illnesses such as colds, flu and the like; Sprains or broken limbs, which do not require surgery Surgery thati is routine, corrective or elective  Migraines days;  Chronic illness that may result in a period of incapacity of less than 30 consecutive calendar Any other condition that is generally temporary in nature and of relatively short duration; Iliness or injury thati is covered by disability benefits by short-term disability.  DONATING SICKI LEAVE HOURS  Employees may donate Sick Leave at any time during the year. It is time (hours/days) being donated, not the dollars represented by the time. No donations can be made in excess of available Sick Leave for the donating employees. Employees may make direct donations to an individual; however, donations should not be made until the Donation Leave Form has been approved. Donors who wish to make a direct donation must complete the Sick Leave Sharing Program Direct Donation form. An employee who wishes to donate hours to the Sick Leave Sharing bank may do sO by completing the Leave Sharing Bank    Donation Form obtained from Human Resources. All completed forms are submitted to the Human Once donations are made, they cannot be refunded for any reason and will be applied to the Sick Leave The Human Resources Manager and Payroll Office will review all donations to ensure that all requirements for donating hours are met. The Payroll Office will accumulate the number of full hours donated, deduct the Donated Hours from the balance of the donating employee and/or leave sharing pool and credit those hours to the Requesting Employee's! Sick Leave balance. Both Offices will maintain records to ensure that only the Sick Leave needed is used. Any unused Sick Leave will be donated back  Resources Office and will be maintained there in confidence. sharing pool. Donations are strictly voluntary and kept confidential.  to the Sick Leave Share Program. LEAVE TRANSFERPAYOUT  Donated Sick leave hours are donated and transferred to the requesting employee in full-hour increments only. The Requesting Employee will be paid for Donated Leave at their regular rate of pay. The requesting employee will only receive donated sick leave hours to the extent requested, approved and used by the requesting employee. Sick Leave thati is donated to the Requesting Employee, but not used will not be deducted from the Sick Leave balance of the donating employee. No payout of Donated Sick Leave is made at termination of employment. Employees may donate all unused Sick Leave to the Sick Each year, the Human Resources Manager will evaluate the program and make recommendations to the Sick Leave Share Board in order to determine if the donation bank should be capped depending on the Issues pertaining to the Sick Leave Sharing Program eligibility, denial of application, amount of award,  Leave Sharing Program at the time of their termination.  annual percentage rate of donations and employee applications. etc. are not subject to the City's grievance process.    Sick Leave Sharing! Program Policy andI Procedures Purpose of the Sick Leave Sharing Program  The City ofl Lamar recognizes that employees may have a medical emergency resulting ina a needf for additional time offt that exceeds and has exhausted: all other available paid sick, accrued vacation leave, including compensatory, personal days, bankl leave and any other available leave duringt the course ofa ani illness ori injury tot themselves oraf family member. (a) Ane employee's immediate family member, as definedi in section 24-0137)C-RS:a person who is related by blood, marriage, civil union, or adoption. (b) A child to whom the employee stands inl loco parentis or a person who stoodi in loco parentis tot the employee whent the employee was ar minor, or (c) Ap person for whom the employee is responsible for providing or arranging health- ors safety- To address this need, the City will establish a Sick Leave Sharing Program (SLSP). The SLSP will be created to allow employees to voluntarily donate a portion oft their Sick Leave hourst to the SLSP, as stated under Enrollment and Participation. Employees that have exhausted all other leave thatt they have accrued may apply for additional Sick Leave from the SLSP to cover a personal or Immediate Family Member's medicale emergency. Employees mustf fully complete the application process and! be approved for use ofthe SLSP hours as stated under Application and Review Process. All eligible employees may, att their discretion, electt to donate some of their Sick Leave hours from their unused balance to the SLSP under the conditions set forth Employees who would like tor make a request to receive donated sick/personal time from their Medical emergency, defined as a medical condition oft the employee or ani immediate family member that will require the prolongedlextended: absence oft the employee from duty and will resulti in a substantial loss of income tot the employee due tot the exhaustion of all paidI leave available. Ani immediate family member is defined as a spouse, child orp parent. Majerdisaster, deiesasadesedeirwnrsaGidRast. Stafford- Disaster RuefamdEmegeeyAsauBASaAAAA4arasamgpdse oremergency- dedsesbymepascapussusCSeNiN Aye-wwew----A byamdordsasterfines disaster has caused severe hardship tot the mpyesatnymasbadleapes Eligibility [ref. Chapter I, Section 40 oft the Personnel: Policy Manuall All employees who are eligible to receive paid Sick Leave can donate and draw from the SLSP. Employees currently receive Sick Leave hours ass shown int the chart below. These employees include allf full-time permanent, part-time, seasonal and temporary employees.  Family member" means:  related care.  herein. Participation int the SLSP is strictly voluntary. co-workers must have a situation that meets the following criteria:  Guidelines  Formatted: Strikethrough  requirest the eBiasaoA.    Employees who are scheduled to work 2080 hours the previous year will be granted 80 hours on, January 1st ofe each year Employees who are scheduled to work: 2184 hourst the previous year will be granted 84 hours on. January 1st of eachy year Employees who are scheduled to work 2757 hours the previous year will be granted 100 hours on. January 1st ofe each year Part-time, seasonal and temporary employees earn one (1) hour of paids sick leavei for every 30 hours worked ('accrued leave"), upt to 48 hours ay year. [ref. Chapter II, Section 9: Healthy Family and Workplaces. Act (HFWA) Paid Leave Rights (SB 20-205 and HB. 20-  1415]  Participation  Employees will be able to donate toit thel Leave Sharing Program at anyt time during their employment with the City of Lamar. Newly hired employees may electt to donate Sick Leave hours within 30 days oft their date of hire. Employees must have nol less than 8Sick Leave hours before ane employee can donate hourst tot the SLSP. Employees can request hours Employees may be eligiblet to donate Sick Leave hours under the following circumstances: 1. Employees must have adequate Sick Leave hours beforet they can donate tot the SLSP and any donation cannot causet the employee tot be below 8 Sick Leave hours, except as otherwise allowed under number 3 and 4 int this section. 2. The minimum hours that ane employee may elect to donatet tot the SLSP is 1 day or8 hours. This minimum contribution requirement also applies to part-time employees. Newly hirede employees who are wanting to donate to the SLSP willl bel limitedt to one day until they have completed their 6-month introductory period. 3. Currently, employees forfeit any unused Sick Leave on December 31 ofe eachy year. Employees may elect to donate unused Sick. Leave hours tot the SLSP annually in December even ifthe employee is underi the minimum ort the donation would cause the employee to be undert the minimum of8 8 Sick Leave hours. Employees who terminate from the organization, may also donate anyr remaining unused Sick Leave tot the SLSP. Sick leave is not paid out when ane employee resigns 5. Ane employee that donates tot the SLSP is note eligible for a reimbursement or refund of the donated Sick Leave hours after the donation has been processed int the SLSP.  regardless ift they! have/have not! previously contributed. Employees Contribution to SLSP  or retires.    Direct! Donation from One Employee to Another & the Shared Leave Program An employee can also voluntarily elect to contribute! their own Sick! Leave hours directlyt to another employee's Sickl Leave. Directo donations ofs sick leave hours to ani individual employee is allowed onlyf for medical emergency or major disaster as definedi ini this policy. The primary difference between contributing tot the SLSP and donating directlyt to as specific employee, ist that the donation is applied directly to the receiving employee's individual: Sick. Leave, whereas the SLSP donation is deposited into the SLSP, which allows all employees the abilityt to apply for additional Sickl Leave! hours. Both oft these methods depend solely on employees' voluntary determination tor make Sick Leave donations. Under the SLSP, the. reserve of Sick Leave hours is availablet to any employee who is approved by the SLSP Board. Under the direct donation, employees in need ofe emergency leave rely ont their co-workers to donate Sick Leave directly to employees. Medical emergencies andi information regarding the employees need for Sick Leave mayt be disclosed solely at the discretion of the requesting employee. The SLSPN will not disclose the names oft the recipients ort the medical emergencies. The donors will also not be: able to bei identified! since the leave time is pooled.  See the comparison chart below. Description Donations Hours Confidentiality Membership required Receiving Leave Leave Distribution Limitations Documentation Unused donated leave  Leave Sharing Program Direct Donation Donations are made tot the Donations are made tot the SLSP. Recipients and Donors are not identified. account. Only applies to Sick Leave Only applies to Sick Leave hours. Medical informationi is confidential. None. completed Sick Leave Sharing Application and approval of byt the SLSP Board. upon approval by SLSP Board.  individual's Sick Leave hours. Medical information may be shared with the donor solely att the discretion of the employee. None. completed! Sick Leave Direct Donation and approval ofby the SLSPE Board. upon approval by SLSP Board. reçeived. Authorization for medical disclosure and primary medical documentations required. Returned tot the donor(s).  Will be received upont the Will be received upon the Will distribute: Sick Leave Will distribute Sick Leave Limited by nature of medical Limited byt the nature of the emergency, balance of SLSP medical emergency and and yearly sick leave cap. amount of leave donations  Authorization for medical disclosure and primary medical documentations required. Returned tot the SLSP.    Approving Authority(s)  Department Director, HR Department Director, HR Manager, City Administrator, Manager, City Administrator, City Treasurer and City Clerk. City Treasurer and City Clerk..  Donating Leave tot the SLSP or through Direct Donation Donation to another employee must:  Employees thate elect tov voluntarily donate Sick Leave hours tot the SLSP or make a Direct 1. complete the Donation Leave Form and submiti itt to! Human Resources. The completed form willl be verified byt thel Human Resources Manager. The SuperisorDepartment Director will verify ift the donating employee has sufficient time to donate. Once ithas been verified, itv will be routed to Payroll and the City Treasurer for final approval. If approved, the Sick Leave donation will be enteredi into the SLSP ori into ani individual's 2. AG copy oft the approved donation form willl be given tot the donating employee and the department director. The originals are retained by Human Resources tob bep placed int the 3. The official timekeeper oft the SLSP and Direct Donations will be the City Treasurer: and Payroll Office and recorded through the City ofl Lamar's HRIS and payroll software. Ane employee whoi is resigning orr retiringr may donate any unused Sick Leave tot the SLSP during thel benefits termination meeting with the Human Resources Manager.. All Application and Review Process for both Leaving Sharing and Direct Donation  Sick Leave account. donating employee's medical folder.  donations are voluntary. Application process Determine Eligibility [see! below) Eligibility Requirements  Bea ac current full-time, part-time, seasonal or temporary employee. Recipients musth have exhausted. allp paid leavet time (paid sick leave, compensatory time, accrued vacation leave, banked hours) before requesting donated hours. Employees must be. experiencing a qualifying medical emergency (including pregnancy orc childbirth) that requires ane employee tol be absentf from work for a prolonged period of time. Pregnancy and childbirth is covered undert thel Pregnancy Workers Fairness Act- - C.R.S. 24-34-402.3: and accommodations are required. Complete ands submit a Sick Leave Sharing Program Application tol Human Resources Director. Applicants must complete the Sick Leave Sharing Application or Donation Leave Form. Ifthe applicant is physically or mentally unable to complete the application, itmay be completed by the applicant's Immediate Family. Ensure the portion oft the application which requires ap physician's certification! is completed by the employee's health care provider along with the signed application to Human Resources. The medical documentation willl be reviewed and verified byt the Human Resources Manager. The Human Resources Manager may ask for additional information that may be missing in ordert to ensure the certification is complete    Applications will not be considered for the following: a. Elective surgery. programs.: receive an overpayment. City's benefit plans. Ifthe employee is eligible for FMLA.  Iliness ofaf family member not considered the employee's Immediate family member. Thee employee is receiving disability benefits from social security or other state d. The employee is eligible to receive workers' compensation benefits, state FAMLI benefits or other employer-provided benefits whichr may cause the employee to Ifthe employee becomes eligible for short orl long-term disability benefits under the  Review Process  1. Alla applications will be reviewed and approved by the SLSP Board which consists ofthe City Administrator or his/her designee, the City Clerk orh his/her designee and the City Treasurer or his/her designee. The SLSP Board will reviewt the applications for the reason oft the needa and length oft the request. The decision oft the SLSP Board will be Ifan application is denied, then ane employee may reapply at anyt time. 3. Ifthe applicanti is approved tor receive donated Sick Leave, the Human Resources Manager willf forward the determination tot the employee and Department Director by email. The City Treasurer will authorize Payroll staff to transfer the Sick Leave to the recipient's Sick Leave hoursi int the payroll system. The City Treasurer/ Deputy City Treasurer are responsible for all the Sick Leave Sharing Program transfers and 4. Ifther medicale emergency changes and ane employee requires additional leave, they may  final.  donations int the payroll software. submit ane extension request. Other Considerations  Sick Leave contributions are strictly voluntary. oft the donated or used leave. hours per calendar year;  Contributions of Sick Leavet time is on an! hourly basis, without regard tot the dollar value The minimum number ofs sick hourst thata ane eligible employee may donatei is1 1 day or8 Employees cannot borrow against futures sick leave time. Employees are strictly prohibited from soliciting and/or accepting anyf form of compensation, gratuity, or anything of value directly ori indirectly in returnf for donation of paid Sick Leave. This program is voluntary, and recipient employees are not required to repay donated leave but willl be encouraged to donate to the program ata at futuret time. The SLSP willl be completely and solely supported by voluntary donations of Sick Leave Employees who are currently on an approved leave of absence cannot donate sick time.  hours from employees.  The applicant must notl be eligible for Workers' Compensation.    Ifther recipient employee has available sick, vacation, compensatory! time, personal days in his or her balance, this time willl be used priort to any donated Sick Leavel hours. Donated Sick Leave may only be used for time off relatedt tot the approved request. The amount of donated time granted willl be! based on available donated time int the Sick Nothingi int this policy willl be construed" to limit ore extendt the maximum allowable Employees who receive donated leavet time mayi invoke the use ofF FMLA.  Leave Sharing! Program.  absence undert thel Family and Medical Leave Act.    ÇITYOF LAMARZ  Sick Leave Sharing Program  Human Resources  The Sick Leave Sharing Program was established to provide partial income protection to employees who are absent from work for a prolonged period of time, but who have inadequate paid time-off accumulated (annual leave, sick leave, compensatory time or accrued holiday time) to cover the absences. Your may reference the City of Lamar's Sick Leave Sharing Program Policyi in the City of Lamar's Personnel Handbook The Sick Leave Sharing Program application is located on the Human Resources website at  www.clamarco.uslPumanResoures Part E: Employee Information  Name: Address: City: Job Title: Date of Hire:  Employee ID: Home Phone: Date of Birth: Department Name: Gross Monthly Salary:  Work Phone:  Zip:  Part I: Sick Leave Sharing Program Eligibility  Leave Exhaustion  The exhaustion of all annual leave, sick leave and compensatory time is required. Sick Leave Sharing hours may only be used when you have inadequate paid time-off accumulated to cover the absence. Please review the requirements for the donated leave share regarding the exhaustion of leave. NODI lhave not exhausted all leave and I have enough accumulated leave to cover the absence (IFNO, you are not eligible to apply for the Sick Leave Sharing Program, please do not submit this  YES D lhave exhausted all leave, or will exhaust all leave.  application.)  Other Benefits  Complete all that are applicable, if you are applying for your  Human Resources Use Only  own medical condition Family Medical Leave (FMLA)D Short Term Disability (STD)D Part I: Requested Leave Sharing Hours  FMLAI Designatedu AppliedD  Date Approved: Date Approved:  /  DeniedD Deniedu  Indicate the number of hoursr requested! by using the worksheet below. Ify you needa assistance in determining the number ofh hours  tor request, please contact your department director, Payroll or Human Resources. STD Waiting Period: Date of Illness orl last day worked + 14 Calendar Days:  Last Day! Worked: Total Hours Requested  Date ALL Accumulated Paid Leavei is Exhausted:  Part VI: Tol be completed by your Supervisor  Ihereby certify that, to the best ofr myl knowledge, the information provided in Parts 1, II and III are accurate, Also, hereby certifyt that leave for the purpose indicatedi in this application has been or will be authorized by me should this application be  approved. Signature  Date:  Phone:    CITYOF LAMARZ Part V: Employee Certification  Sick Leave Sharing Program  Human Resources  Genetic Information Nondiscrimination, Act of 2008 (GINA)  Pursuanti tot the Genetic Information Nondiscrimination. Act (GINA)'s" "safe harbor" provision inz 29 CFRS1 1635.8(b)(1)0), the GINA disclosure. language (seei instructions for Healthcare provider) must bei included with any request for employment-related medical information or examinations (e.g., FMLA for employee, ADA, Fitness-for-Duty exams, Workers' Compensation exams, post- The Genetic Information Nondiscrimination Act of 2008 (GINA) prohibits employers and other entities covered by GINA Title II from requesting or requiring genetic information of ani individual or family member of the individual, except as specifically allowed by this law. To comply with this law, we are asking that you not provide any genetic information when responding to this request for medical information. Genetic information," as defined by GINA, includes ani individual's family medical history, ther results of an individual's or family member's genetic tests, the factt that an individual or an individual's family member sought or received genetic services, andg genetici information ofaf fetus carried by ani individual ora ani individual's familyr member or ane embryol lawfully held by ani individual or family member receiving assistive reproductive services. However.. please be advised that GINATitlel II does allow youto provide information aboutt the medical condition of an employee's: spouse, parent or child to certify the need for hereby certify thatl understand, agree to and meet the requirements and conditions oft the leave sharing program. Ia also understand that Human Resources may contact me or my department, or others as deemed appropriate, for information concerning this application. lunderstand that denial oft this application is not subject to grievance or appeal. I understand this application will be returned ifalls sections are not complete and/or a physician medical statement is not complete.  oferpre-employments exam, etc.)fort thei individual's own condition.  leave under the Family Medical Leave Act (FMLA)  Applicant Signature.  (Please Print). Phone:  Date:  Sick Leave Sharing Board Review Process  All applications will be reviewed and approved by the Leave Sharing Board (LSB) which consists oft the City Administrator, the City Clerk or his/her designee and the City Treasurer or his/her designee. Thel LSB Board will review the applications for the reason of lft the applicant is approved tor receive donated Sick Leave, the Human Resources Manager will forward the determination to the employee and Department Director by email. The City Treasurer will authorize Payroll stafft tot transfer the Sick Leave to the  the need and length of ther request. The decision oft the LSB Board will be final. 1. Ifan application is denied, then ane employee may reapply ata any time.  recipient's Sick Leave hours in the payroll system.  Request Approved  Request Denied Date:  Signature  City Administrator  Human Resources Use Only  Application Routing  Date/Initials  Approval Process  Processing Data  Application Received Department Notification Letter Sent Leave Sharing Board Review Approval or Denial letter to Applicant  Number of Hours Approved  Hours Hours  Number of Direct Donation Hours    CITYOF LAMAR  (719)3 336-1366 FAX(719)336-1363 EMAIL:! hr@ci.amar.co.us  SICK LEAVE SHARING PROGRAM MEDICAL CERTIFICATION  COMPLE ETED FORM MUST BE FAXED OR EMAILED FROM THE MEDICAL OFFICE DIRECTLYTOHUMANI RESOURCESAT  THE FAX NUMBER ABOVE  Employee Name (please print).  Foremployee? (circle one) YES NO For employee's minor child? YES NO  RELEASE OF MEDICAL INFORMATION'  My signature below indicates my release of medical information to my employer, City of Lamar, as requestedi int this form and  as is necessary to assess the necessity for medical leave.  Signature  Date_  Employee's s printed name]  Genetic Information Nondiscrimination, Act of 2008 (GINA) Pursuant to the Genetic Information Nondiscrimination: Act (GINA)'s "safe harbor" provisioni in 29 CFRS 1635.8(b)(1)0, the GINA disclosure. language (see instructions for Healthcare provider) must be included with any request for employment-related medical information or examinations (e.g., FMLA for employee, ADA, Fitness-for- Duty exams, Workers' Compensation exams, posiofterprempoyment exam, etc.) for the individual's own condition. The Genetic Information Nondiscrimination: Act of 2008 (GINA) prohibits employers and other entities covered by GINA Title II from requesting or requiring genetic information of ani individual or family member oft the individual, except as specifically allowed by this law. To comply with this law, we are asking thaty you not provide any genetic information when responding to this request for medical information. "Genetic information," as defined by GINA, includes an individual's family medical history, the results of an individual's or family member's genetic tests, the fact that an individual or an individual's family member sought or received genetic services, and genetic information of at fetus carried by an individual or an individual's family member or an embryo lawfully held by an individual or family member receiving assistive reproductive services. However, please be advised that GINA Title Il does allow you to provide information about the medical condition of an employee'ss spouse, parent or child to certify the need for leave under the Family Medical Leave Act (FMLA).  Name of Medical Provider (PleasePrint):  1. HISTORY (Please answer all questions.) (a) Date off first visit fort this condition?.  Mo. Mo.  Day Day Yes  Yr. Yr. No  (b) When did symptoms first appear ora accident happen? Was the patient referred toy you by anothermedical doctor/surgeon?. Ifyes, list the referring medical doctor/surgeon's name and telephonenumber.  2. PRESENT CONDITION (Please answer: all questions.)  (a) Is the present condition related to, resulting from, or recurring from a previously diagnosedcondition?  Yes  No.  Describe previous condition/diagnosis and list date(s): (b) For the present condition, was the patient: Hospitalized? lfyes, please list! hospitalization dates. For the present condition, did the patient have surgery?. If yes, please lists surgery dates. Was the surgery medically necessary?  Yes_ Yes  No No    REQUIRED: Patient's Name and Birth Date (Please print):  COMPLETED FORM MUSTFAXED TO1719)336-1363 OR EMAILEDI TO hr@cllamar.co.Us FROM THE MEDICAL OFFICE DIRECTLY TO: THE Human Resources, City of Lamar  3. DIAGNOSIS - Current medical condition(s) preventing employee from performing the duties of his/herj job.  (Be specific - Please provide the ICD-10 code(s) and a written description.):  Primary diagnosis: Secondary diagnosis:  ICD-10 ICD-10  Description Description  4. APPOINTMENT INFORMATION: (Current Condition May include office visit, date of surgery, or hospital visit) (a) Date  of visit for this completed form. (b) Date ofnext visit..  Mo. Mo.  Day Day  Yr. Yr  5. INFORMATION FOR CARE OF MINOR CHILD:  Briefly describe the care the parent will need to provide fort the minor child:  Due to the condition oft ther minor child, will itwill be necessary for the employee to be absent from work?  Ifyes, beginning date:  ending date:  6. EXTENT OF DISABILITY FOR PATIENT'S REGULAR: OCCUPATION:  a) Is the patient temporarily medically unable to perform any duties of his/herj job?.. () When will the patient medically be able to return to work with restrictions?  Yes_  No  Ifyes, beginning date: Approximate Date Date:  ending date:  Indefinite: Indefinite:  Never: Never:  When will the patient medically be able to return to work without restrictions?. Approximate  This Medical Certification form requires the signature of one of the following types of healthcare providers: AI Doctor of Medicine or osteopathy, podiatrist, dentist, clinical psychologist, optometrist, or chiropractor. (with limitations),nurse; AXXMEESSAswpwwN thescope ofhis/herpractice, andloranynealtncare. providerfrom whomt thee employero rorthe employersgroup healthi insurance benefits Ihereby certify that the abovei information is true and correct and that the information provided is objective medical information  managerwill: acceptamedical. certification to substantiate a claim forbenefits. relative to this patient's application to the Sick Leave Sharing Program.  PLEASE PRINT:  Medicall ProviderandTite  Signature and Title  Date  Address: Address:, Telephone #: ( Faxi #:  City of Lamar Human Resources 102 E. Parmenter Lamar, Colorado 81052  2    Leave SharingBank Sick Leave - Donation Form  HUMAN RESOURCES  Instructions  Section A is to be completed by the employee making the donation. Section B must be completed by the donating employee's department supervisor.  (Return completed form to Human Resources at r@clamar.co.us  Section A: Employee Last Name! Employee ID; #: Phone: Department: email:  First Name:  M.I.  Number of Sick Leave Hours Donated:  lunderstand that my donation is voluntary and non-refundable. I understand that a minimum of four (4) hours of sick leave is required and that my annual sick leave balance will be decreased by the amount donated. I certify that my donation will not resulti in a negative leave balance. Iu understand that my donation is confidential.  Employee Signature:  Date:  (electronic signature accepted)  Section B: Department Information  Icertify that the above-named employee's sick leave balance has been reduced by  hours.  Supenvsor.Deparment Director: SupervsorDeparment Director:  Phone #: Date:  Signature:.  (electronic signature accepted)  Human Resources Use - Employee Notification Sent:  Leave Updated:  Help a co-worker: donate to the Sick Leave Sharing Program    Leave Sharing Bank Sick Leave - Direct Donation Form  HUMAN RESOURCES  Instructions  Section A is to be completed by the employee making the donation.  Section B must be completed by the donating employee's department supervsordeparment director.  (Return completed: form to Human Resources at r@cilamar.co.us  Section A: Employee Last Name: Employee ID: #: Phone: Department: Email Address: Donate  First Name:  M.I.  Direct Donation  sick leave hours directly to employee:  #of hours  Print Name  understand that my donation is voluntary and non-refundable. lunderstand that a minimum of four (4) hours of sick leave is required andi that my annual leave balance willl be decreased by the amount donated. Icertify that my  donation will not result in a negative leave balance.  Employee Signature:  Date:  (electronic signature accepted)  Section B: Department Information  Icertify that the above-named employee's sick leave balance has beenreduced by_  hours.  Supervisor Department Director: (Print): SupervsorDeparment Director: Signature:  Phone #: Date:  (electronic. signature accepted)  Human Resources Use - Payroll Updated:  Employee Notification Sent:  Thank you for your donation!    2  Agenda Item No. Council Date: 10/28/2024  LAMAR CITY COUNCIL AGENDA ITEM COMMENTARY  ITEM TITLE: "Ordinance No. 1274 - Providing for the Appropriation of Revenues and Expenditures and  Adopting the Budget for the City of Lamar. Colorado. for the Fiscal Year Beginning January 1,  2025"  INITIATOR:  ADMINISTRATORS  REE  City Administrator. City Treasurer  CITY  REVIEW:  ACTION PROPOSED: Have the ordinance read, approve it on Second reading  STAFF INFORMATION SOURCE: City Treasurer  BACKGROUND: Section 11-6 oft the Lamar City Charter states:  "Not less than thirty days prior to the first day of the next fiscal year Council shall adopt an  ordinance for the budget and an ordinance for the annual appropriation."  The attached ordinance provides for the formal adoption of the 2025 Budget and authorizes revenue and  expenditure levels for the ensuing fiscal year.  RECOMMENDATION: Pass the Ordinance No. 1274 on second reading    ORDINANCE NO. 1274  AN ORDINANCE PROVIDING FOR THE APPROPRIATION OF REVENUES AND EXPENDITURES AND ADOPTING THE BUDGET FOR THE CITY OF LAMAR, COLORADO, FOR THE FISCAL YEAR  BEGINNING JANUARY 1,2025.  BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LAMAR, COLORADO:  SECTION 1. The various appropriations from the revenue of the City of Lamar, Colorado to defray the expenses and liabilities thereof during the fiscal year beginning January 1, 2025 shall be under the following  heads: GENERAL FUND E-911 FUND SALES TAX FUND CONSERVATION TRUST FUND UNEMPLOYMENT FUND VICTIM ASSISTANCE FUND CAPITAL IMPROVEMENT FUND  LAMAR BUILDING FINANCE CORP LIBRARY FUND FAIRMOUNT INVESTMENT FUND SANITATION FUND WATER AND SEWER FUND LAMAR AMBULANCE FUND AIRPORT FUND  SECTION:2. The following amounts under the respective funds are hereby appropriated out of the revenue  that shall accrue to said City during fiscal year beginning January 1, 2025.  General Fund E-911 Fund Sales Tax Fund Conservation Trust Fund Unemployment Fund Victim Assistance Fund Capital Improvement Fund Lamar Building Finance Corporation Library Fund Fairmount Investment Fund Airport Fund Sanitation Fund Water/Sewer Fund Lamar Ambulance Fund  $11,887,405 $ 837,480 $ 5,717,070 $ 130,000 $ 10,000 $ 17,750 $ 3,850,800 $ 1,000 $ 37,000 $ 40,500 $ 1,441,802 $ 2,504,998 $ - 7,491,472 $ 981,139    SECTION3. The budget as follows is hereby adopted for the fiscal year beginning January 1, 2025.  GENERAL FUND: Revenue Expenditures  $11,887,405 11.887.405 $ 0 $11,887,405 $837,480 837.480 837,480 $5,717,070 5.717.070 0 5.717,070  Revenues Over (Under) Expenditures Total Appropriation General Fund  E-911 FUND: Revenues Expenditures  Revenues Over (Under) Expenditures Total Appropriation E-911 Fund SALES TAX FUND: Revenues Expenditures  Revenues Over (Under) Expenditures Total Appropriation Sales Tax Fund CONSERVATION TRUST FUND: Revenues (including Fund Balance used) Revenues Over (Under) Expenditures Total Appropriation Conservation Trust UNEMPLOYMENT FUND: Revenues (including Fund Balance used) Expenditures Revenues Over (Under). Expenditure Total Appropriation Unemployment Fund VICTIM ASSISTANCE FUND: Revenues (including Fund Balance Used) Revenues Over (Under) Expenditure Total Appropriation Victims Assistance Fund CAPITAL IMPROVEMENT FUND: Revenues (including Fund Balance Used) Revenues Over (Under) Expenditures Total Appropriation Capital Improvement Fund LAMAR BUILDING FINANCE CORPORATION:  130,000 130.000 0 130,000 $ 10,000 10.000 $ 0 $ 10,000 $ 17,750 17.750 $ $ 17,750 $ 3,850,800 3,827,600 $ 23,200 $3.850.800 $ $ $  Expenditures  Expenditures  Expenditures  Operating Revenue Operating Expenditures Net Income/Loss  1,000 0 1.000  2    LIBRARY FUND: Revenues Expenditures  4 37,000 36,800 200 37.000  Revenues Over (Under) Expenditures Total Appropriation Library Fund FAIRMOUNT INVESTMENT FUND: Revenues (including Fund Balance Used) Revenues Over (Under) Expenditures Total Appropriation Fairmont Investment Fund  $ 40,500 40.500 $ 0 40,500  Expenditures  AIRPORT FUND: Operating Revenue Operating Expenditures Net Operating Income Non-Operating Revenue Non-Operating Expenditures Net Non-Operating Income Net Income /Loss SANITATION FUND: Operating Revenues Operating Expenditures Net Operating Income Non-Operating Revenue Non-Operating Expenditures Net Non-Operating Income Net Income/Loss WATER/SEWER FUND: Operating Revenue Operating Expenditures Net Operating Income Non-Operating Revenue Non-Operating Expenditures Net Non-Operating Income Net Income. /Loss  $ 725,000 956.496 $ ( (231,496) $ 716,802 485.306 $ 231,496 $  0  $1,696,300 1,465.189 231,111 808,698 1,039,809 $ (231,111) $  3,479,500 2.159.779 1,319,721 $ 4,011,972 5.331.693 $(1,319,721) $  0  LAMAR. AMBULANCE FUND: Revenues (including Fund Balance Used) Revenues Over (Under Expenditures)  $ 981,139 981.139  Expenditures  3    SECTION 4. There is hereby pursuant to Article XI of the Charter of said City of Lamar, Colorado,  appropriated from the revenue ofthe Utilities Board, the sum of$1,698,186.  Introduced, read in full, passed on first reading, and ordered published this 14th day of October, 2024.  City ofLamar, Colorado  ATTEST:  Kirk Crespin, Mayor  Linda Williams, City Clerk  Passed on second reading and ordered published the  day of  2024.  City ofLamar, Colorado  ATTEST:  Kirk Crespin, Mayor  Linda Williams, City Clerk  4    Agenda Item No. 3 Council Date: 10/28/2024  LAMAR CITY COUNCIL AGENDA ITEM COMMENTARY  ITEM TITLE: "Ordinance No. 1275 - toL Levy and Collect Taxes in the City ofLamar. Colorado. for the Fiscal  Year Beginning January 1.2025"  INITIATOR: City Administrator. City Treasurer  CITY ADMINISTRATORS REVIEW: RME  ACTION PROPOSED: Have the ordinance read. approve it on second reading  STAFF INFORMATION SOURCE: City Treasurer  BACKGROUND: Pursuant to Section 5-1 oft the Lamar City Charter, we hereby submit a proposed ordinance Staff recommends that the mill levy be set at 13.239 mills upon each dollar of the total valuation for assessment Ifa approved this will be the 37th consecutive year that the City has operated without a property tax mill levy With a mill levy of 13.239 mills, the City will collect $429,177 in 2025. This represents a decrease of  to set the annual mill levy.  ofall taxable property within the City for the year 2024.  increase.  approximately 14% from $497,043 in 2024.  RECOMMENDATION: Pass the Ordinance No. 1275 on second reading.    ORDINANCE NO. 1275  AN ORDINANCE TO LEVY AND COLLECTTAXES IN' THE CITY OF LAMAR, COLORADO, FOR THE FISCAL YEAR BEGINNING JANUARY1,2025.  BE: IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LAMAR,  COLORADO:  SECTION 1. That for the purpose of meeting all general operating expenses of the City of Lamar during the 2025 budget year, there is hereby levied a tax of 13.239 mills upon each dollar of the total valuation for assessment of all taxable property within the City ofLamar for the year SECTION2. That the City Clerk is hereby authorized and directed to immediately certify to the County Commissioners of Prowers, County, Colorado, the mill levy for the City of Lamar as Introduced, read in full, passed on: first reading, and ordered published this 14th day ofOctober,  2024.  hereinabove determined and set.  2024.  City ofLamar, Colorado Kirk Crespin, Mayor  ATTEST:  Linda Williams, City Clerk  Passed on second reading and ordered published the  day of  2024.  CityofLamar, Colorado Kirk Crespin, Mayor  ATTEST:  Linda Williams, City Clerk    Agenda Item No. Council Date: 10/28/2024  1  LAMAR CITY COUNCIL AGENDA ITEM COMMENTARY  ITEM7 TITLE: Public Hearing Regarding EPA Brownfields Cleanup Grant Application  INITIATOR:, Kristin Schwartz. Anne-Marie Crampton. Tess Camp CITY ADMINISTRATORS  REVIEW: ATh  ACTION PROPOSED: Hold the Public Hearing for Public Comment on the EPA Brownfields Cleanup Grant  Application for the Main Café Property  STAFF INFORMATION SOURCE: Kristin Schwartz, Anne-Marie Crampton. Tess Camp  BACKGROUND:  The City Council has scheduled this public hearing to take comments on an application to the U.S. Environmental Protection Agency (EPA). The grant application is in pursuance ofi funding to carry out cleanup activities on the former Main Café property at 114 S Main Street and the upstairs property at 112S. Main Street, and the "South Warehouse" property at 111B W. Beech Street, Lamar, Colorado, to support the redevelopment of the sites. A copy of the draft grant proposal, including a draft Analysis ofBrownfield Cleanup Alternatives (ABCA), has been available at the City Council meeting for public review and comment. A description of the proposed project will be presented, and all persons will be afforded a reasonable opportunity toi identify both orally and in writing any support, issues, or concerns they believe should be addressed before the City submits the grant proposal to the EPA. After the meeting, the draft grant proposal will be available at The City is asking anyone interested in this project or have any relevant information to provide comments or Notification of the public hearing was published in the October 11, 2024 edition oft the Kiowa County Press and  the Lamar City Complex, Clerk's Office, 102 E Parmenter Street, Lamar, Colorado.  ask questions during this hearing.  posted on the City Complex at the front entrance.  RECOMMENDATION: Hold the hearing for public comment    Threshold Criteria Responses (as an attachment(s):  1. Applicant Eligibility:  Lamar is a City in Colorado, and therefore is eligible fort funding. The City of Lamari is not a 501C3 or C4 andi is at tax-exempt municipality.  2. Previously awarded Cleanup Grants: Lamar, Colorado and the proposed sites have never received  EPA Brownfield Cleanup funding.  3. The City of Lamar does not have an open Multipurpose Grant.  4. Site ownership information  112 South Main Street: After years of positive conversations with the owner of 112 South Main, (Haley May Rhodes) for the redevelopment ofi its upstairs in combination with the 114 reuse, the City entered into an agreement with the owner for donation of the property in May 2024. Due complications with the property transfer, the City and 112 owners entered into temporary joint ownership of 112 on 11/4/2024 withstatedintentions for the City's sole ownership of the 112 South 114 South Main Street: The City of Lamar purchased 114 South Main Street in 2020 for $18,000 from al local business after a plan to redevelop the property failed. The City received a $13,500 grant match from the Colorado Department of Local Affairs to assist in purchasing the property. 111 B West Beech Street: Int the May 2024 agreement, the City and the property owner (Haley May Rhodes) agreed that Rhodes would donated the 111 B WI Beech Street tot the City. Properly  Main upstairs once a condominium agreement can bei finalized.  ownership was completed on 11/4/2024.  5. Basic site information:  Main Cafe, 112 and 114 South Main Street, Lamar, CO 81052 South Warehouse, 111 B West Beech Street, Lamar, CO 81052  6. Status and history of contamination at the sile not been released to the environment).  These sites are contaminated by hazardous substances (hazardous building materials that have  Main Cafe  Operational History and Current Use: Environmental Concerns:  How the site became contaminated, and the nature and extent of contamination:  South Warehouses  Operational History and Current Use: Environmental Concerns:  How the site became contaminated, and the nature and extent of contamination:    7. Brownfield Site Definition  The proposed sites are not: listed or proposed for listing on thel National Priorities List; subject to unilateral administrative orders, court orders, administrative orders on consent, orj judicial consent decrees issued to or entered into by parties under CERCLA; or subject toi the jurisdiction, custody,  ord control of the U.S. govemment.  8. Description of the environmental assessment conducted at the site:  112 South Main Street: A Phase IE ESA was completed in October 2024. The property was not identified on standard environmental records. The upper story of 112 South Main Street was included in al limited Phase II ESA completed 2019/2020, which identified significant quantities of ACM and LBP within the residential upper story of the site. The discovery of significantly damaged ACM was classified as a "Major Asbestos Spill." Additionally, the presence of LBP was confirmed, and necessitates the implementation of "lead safe" work practices. However, the testing for asbestos and lead paint conducted in 2019 was limited, and additional sampling was recommended. Therefore, additional sampling was conducted in a subsequent Phase II ESA in 2024 to determine the extent oft the Major Asbestos Spill", and tot thoroughly inspect the upper story to identify thel locations and quantities of ACM and LBP. An ABCA was completed following the Phase II ESA, fort the upper story of 112S. Main Street and 114S. Main Street and isi included 114 South Main Street: A PhaselESA was conducted in 2019, prior to the City acquiring the property. The assessment revealed the property had previously been used as a printing shop and was located near a former dry-cleaning facility known to use chlorinated solvents. The potential contamination associated with these findings were classified as Recognized Environmental Conditions (RECs), leading to the recommendation for further investigation, including sampling of Subsequently, between 2019 and 2020, a Phase I ESA was conducted. This assessment confirmed the presence of polycyclic aromatic hydrocarbons (PAHs) in both the soil and groundwater, as well as volatile organic compounds (VOCs) in the soil and sub-slab vapor at the Main Café property. Groundwater samples revealed several PAHS at concentrations exceeding the standards established by the Colorado Department of Public Health and Environment (CDPHE). These compounds were detected at both upgradient and downgradient sample locations, suggesting potential migration from an unidentified source. VOC compounds were also identified in vapor samples collected beneath the building slab, all of which were below CDPHE air standards. No' VOCs were detected in the groundwater, and' VOC detections ini the soil were below the regional screening levels (RSLs) and CDPHE groundwater protection values. Consequently, no The Phase II ESA also identified significant quantities of ACM and LBP within the building. The discovery of significantly damaged ACM throughout the ground level of thei former Main Café was  as an attachment to this application.  environmental media tot fulfill All Appropriate Inquiries (AAI).  remedial actions were required for the soil, groundwater, or vapor.    classified as a "Major Asbestos Spill." Additionally, the presence of LBP necessitates the implementation of "lead safe" work practices. However, the testing for asbestos and lead paint conducted in 2019 was limited, and additional sampling was recommended.  Therefore, additional sampling was conducted in a subsequent Phase II ESA in 2024 to determine the extent oft the "Major Asbestos Spil, and to thoroughly inspect the building to identify the locations and quantities of ACM and LBP. This information is crucial for planning abatement and redevelopment strategies. An ABCA was also completed for the upper story of 112 S. Main Street 111 West Beech Street: Al Phase I ESA was conducted in October 2024, prior to the City acquiring the property. The property has been a storage warehouse since it was built in 1890. Fort the majority of those years, fumiture was listed as being stored in the building. The South Warehouse was not identified on standard environmental records, however, in February and March 2024, a pre-demolition asbestos inspection and spill delineation was conducted, indicating the presence of ACM. An ABCA was completed for the 111 West Beech Street South Warehouse, and is included  and 114 S. Main Street, and is included as an attachment to this application.  as an attachment to this application.  9. Site Characterization  Attach a current letter from the appropriate State or Tribal Environmental Authority (or equivalent state or Tribal regulatory oversight authority) that explains why the site(s) is not eligible to be enrolled. If applicable, the letter may state that no voluntary response program or equivalent oversight program exists. The letter must clearly indicate that the information is fort the FY25 Cleanup Grant application and not a previously  submitted application.  See attached for al letter from CDPHE.  An Environmental Professional (as defined in 40 CFR S 312.10) has certified that therei is a sufficient level of site characterization from the environmental site assessment performed to date  for the remediation work tol begin on the sites.  10. Enforcement or Other Actions: There are no known ongoing or anticipated environmental enforcement or other actions related to the sites for which Brownfields Grant funding is sought.  11. The site does not require aj property-specific determination.  12. Threshold Criteria Related to CERCLA Liability: The proposed sites have hazardous building materials that are not released into the environment per CERCLA SS 101(22) and 107(a). There has been no release and there is no threat of release of the hazardous substance(s) from building  materials into the outdoor environment based oni the site conditions.    13. Description of cleanup authority and oversight structure: These sites will not be enrolled in CDPHE's Voluntary Cleanup and Redevelopment Program, as the Air Quality Control Commission's Regulation 8, Part B govems asbestos abatement in Colorado. The Solid and Hazardous Waste Commission's Regulations Pertaining to Solid Waste Disposal Sites and Facilities, 6 CCR 1007-2Part 1, Section 5, governs the disposal of asbestos waste and the management of asbestos contaminated soil in Colorado. Therefore, adequate oversite of cleanup at the sites will be coordinated and monitored by the City, in partnership with procured contractors, and CDPHE's Air Pollution Control Commission, in accordance with state regulations. Through that coordination and expertise, the City of Lamar will comply with all applicable federal and state laws and ensure that each cleanup project protects human health and the environment.  14. Community Notification documents  15. A contractor has not been procured and a subrecipient has not been named.    CITYOF  102 E. Parmenter St. Lamar, CO 81052-3299 Phone - 719.336.4376 Fax- 719.336.2787  LAMARE  COLORADO-  IV.D. Narrative Information Sheet  1. Applicant Identification: City of Lamar with offices located at 102 East  Parmenter Street, Lamar, Colorado 81052. 2. Website URL: htps.Mwmwclemarcous,  3. Funding Requested a. Grant Type Multiple Site Cleanup b. Federal Funds Requested $740,839  4. Location:  This proposal is for properties in Lamar, Prowers County, Colorado 114 South Main Street and 112 South Main Street ("Main Café"), Lamar, 111B West Beech Street ("South Warehouse"), Lamar, Colorado, 81052  5. Property Information Colorado, 81052 a. Project Director 719-336-1303 Kirk Crespin- Mayor kikgespn@clemaircous 719-336-3272  6. Contacts  Anne Marie Crampton- Community Development Director anne-mane.crampion@clamar.co.us b. Chief Executive/Highest Ranking Elected Official  7. Population 8. Other Factors United States Territory.  7,687 (April 1, 2020, Census.gov)  Community population is 15,000 or less.  Xp page #  The applicant is, orv will assist, a federally recognized Indian Tribe or    The proposed brownfield site(s) is impacted by mine-scarred land. Secured firm leveraging commitment ties directly to the project and will facilitate completion of the remediation/reuse; secured resource is identified in the Narrative and substantiated in the attached  Xp page #  documentation.  The proposed site(s) is adjacent to a body of water (i.e., the border of the proposed site(s) is contiguous or partially contiguous to the body of water, or would be contiguous or partially contiguous with a body of water but for a street, road, or other public thoroughfare separating them). The proposed site(s) is in a federally designated flood plain.  The reuse of the proposed cleanup site(s) will facilitate renewable energy X page #  from wind, solar, or geothermal energy.  The reuse of the proposed cleanup site(s) will incorporate energy The proposed project will improve local climate adaptation/mingation capacity and resilience to protect residents and community investments. The target area(s) is impacted by a coal-fired power plant that has  X page # Xp page #  efficiency measures.  recently closed (2014 or later) or is closing.  9. Releasing Copies of Application: not applicable    IV.E. Narrative/Ranking Criteria a. Target Area and Brownfields  1. PROJECTAREAI DESCRIPTION AND PLANS FOR REVITALIZATION  Overview of Brownfield Challenges and Description of Target Area  Lamar, Colorado (population 7,687; 2020 Census) is the Prowers County seat andi its most populous municipality. While much oft the state has been capitalizing on a boom in energy development, tourism, and population growth, the City of Lamar - the commercial center of ai farming and ranching region - has been Named after President Grover Cleveland's Secretary of the Interior, Lucius Quintius Lamar, our city was established in 1886 with the westward expansion oft the Santa Fe Railway. Rich grass to the south, the Arkansas River to the north, and a rail depot provided the ideal foundation for an agriculture-Dased community within the river valley. Settlers flocked rapidly to the new townsite in hopes of acquiring inexpensive farm andi ranchland or opening businesses tos support the increasing population. Lamar witnessed al boom ini its early days, growing to aj population of 800 residents by 1893 and 1,600 residents Lamar has fought to overcome later natural disasters (fires, flooding, drought, dust storms) and economic crashes that took their toll on the City's expansion and business growth. It was presented with an' "All- America City Award" in 1949 and recognized in 1959 for its potential as a center ofi industry. In the years immediately following, Lamar's industrial base expanded significantly. Although contributing to our city's lively early economy, with thei industrialization of this area came the unregulated use of hazardous substances and petroleum products and al high likelihood of release of these materials tot the surrounding environment over time, as confirmed through work performed under the FY2018 EPA. Assessment Grant. Now closed out, the City completed 12 Phase IE ESAS, 31 Phase II ESAS, and various redevelopment planning activities to! build momentum that we will cany forward assessing ther many remaining brownfields int the area. The City's current EPA. Assessment granti is well under way with 7 Phasel IESAS completed and worthwhile redevelopment activities underway, many of which are in Lamar's downtown district. Prowers County is consistently listed on the U.S. Persistent Poverty Counties list. Sitting at the crossroads of two major U.S. highways (U.S. 287 and U.S. 50) with a regional airport and local access to freight and passenger rail, and bus service, Lamar should bet the retail hub of the region. However, the City has witnessed a general downtur in its retail economy, especially over the course of the last two decades. Unlike most of the U.S. that has experienced a rebound following the Great Recession, a second recession hit Lamar with massive job losses, extending the decline into the Covid-2019 pandemic. As a result, the retail core has been impacted to a point where there are vacant storefronts and al lack of infrastructure investment. A2013 Market Niche Study (most recent analysis) reported the total spending potential in Lamar was approximately $150 million annually, but the city was capturing less than half that. Dozens of former commercial andi industrial structures left empty and deteriorating are scattered throughout thei target area, siphoning opportunities from our residents and economy. The impacts of brownfields, especially on our low-income population, have left our community and economy in survival mode. But Lamar pulls together when times are tough, as we have since our beginning. We are intent on creating and sustaining momentum, building ont the success of our FY2018 Grant and planning to capitalize on our agriculture  losing jobs and population.  by 1900, expanding commerce and industry with them.  backbone and position on a significant freight corridor.  ii. Description of the Proposed Brownfield Site(s)    The proposed Brownfield sites include 114 South Main Street and the upper story residential unit of 112 South Main Street (collectively, "Main Cafe") and the South Warehouse property at 111B West Beech Main Cafe: This property occupies 0.3 acres between two parcels on Lamar's Main Street: 114 South Main Street, which includes a two-story vacant commercial building with upper story residential units andi the upper story residential units of 112 South Main Street. The former Main Cafe building was constructed in 1894 and had historically been used as a dry goods/clothing store, printing shop, telegraph office, office building, and most recently, a restaurant, which operated from 1938 through 2000. For over a decade, the City of Lamar has been planning to revive its downtown by renovating the former Main Café and leasing it out for local restaurant space and affordable housing. The City purchased the southern half oft thel Pike & Deeter Building at 114 S. Main (parcel #200030440) in 2020 after escalating renovation costs endeda al local radio station's progress to renovate the building for new studio and office space. The City of Lamar received a $13,500 grant match from the Colorado Department of Local Affairs to assist in purchasing the property for $18,000. The City entered into a joint ownership agreement with the adjacent property owner to acquire the upper story of 112 South Main Street (parcel # 0200049610), which shares a common staircase and hallway withi the upper story of 114 South Main Street, in 2024. Both addresses are considered part of the Main Cafe property. The City has incrementally prepared to develop the property, including dedicating US EPA Brownfield Assessment grant funds since 2019 and designating it as al local historic site in 2020 to The Main Café property has significant issues, including a documented asbestos spill and undisturbed but  Street, in Lamar, Prowers County, Colorado.  preserve and protect it.  deteriorating asbestos in remaining building materials. Assessments to date indicate:  A"Major Asbestos Spill" includes the entirety of the former Main Café on thel lower level and several rooms on the upper level. Wipe sampling determined these areas were contaminated with 37 different building materials that contain more than 1% asbestos. Int total, more than 18,000 square feet of ACM were found. Of that, more than 16,500 square feet were friable and/or damaged, indicating it should be removed before demolition and renovation activities. The tests confirmed that 39 surfaces had concentrations of lead paint higher than Colorado regulatory levels; therefore, "lead safe" work practices are required when disturbing, removing, or South Warehouse: The second proposed cleanup site is the South' Warehouse (Parcel ID# 0200049462), located at 111B W. Beech Street, Lamar, Prowers County, Colorado. The site features a roughly 3,600 square foot warehouse constructed on a concrete foundation with cross footers, wood-framed structural floors, a flat roof, and features structural brick walls with a cementitious coating. The structure is currently without at functional roof, which is rapidly deteriorating the quality of the site, and threatening to release hazardous building materials tot the environment. The warehouse historically served as storage space for implements and pipes and has been deteriorating over the 100 years it has occupied the site. Historical maps indicate that the South Warehouse functioned as a storage warehouse since it was built in 1890. Fori the majority of those years, furniture was listed as being stored in the building. In 2024, site assessments revealed large quantities of ACM, including significantly damaged materials, which were classified as a "Major Asbestos Spill." Water intrusion has further compromised materials, including drywall textures and duct wrap paper. The interior of the South Warehouse contains ACM exceeding regulatory  asbestos-containing dust and/or debris.  impacting these surfaces.  thresholds that necessitates abatement.    The Main Cafe and South Warehouse properties present an imminent and considerable threat to public health due tot the threat of release of numerous hazardous and deteriorating building materials, including asbestos and lead. These hazardous substances have been exposed as a consequence of extended vacancy and lack of maintenance. The properties are therefore subject to costly abatement procedures outlined by thel National Emission Standards for Hazardous Air Pollutants (NESHAP), which is inhibiting their redevelopment. The Lamar City Council is concemed about this property and its negative impact on the fragile downtown community. It understands that the City musti identify additional resources to complete the project, since it does not have the capacity to complete it on its own. The City has budgeted urban renewal funds to assist with addressing the asbestos and other contaminants assessed on the property but  cannot commit all necessary funds to remediate and redevelop the site.  b. Revitalization of the Target Area  : Reuse Strategy and Alignment with Revitalization Plans  Tob bring the Main Café and South Warehouse properties back into productive reuse, this project proposes to address significant asbestos spills caused by the previous partial demolition, conduct' asbestos abatement, and perform the general Asbestos Abatement Oversight and the Final Visual and Air Following cleanup and abatement, it is the City's intention to reinforce the 112/114 South Main Street building's unstable foundation and renovate the second floor of the Main Cafe into four apartments with a shared hallway, leveraging Colorado's Proposition 123 funds for affordable housing and other revenue sources. The intended use of the ground-level space formerly housing the Main Café is restaurant space (or a food hall with multiple food service businesses). Following cleanup of the site, the South Warehouse is to be demolished and redeveloped as parking and public space to complement the revitalized Main Café. This project is aimed at revitalizing the downtown area and enhancing the Main Street corridor's appeal to prospective developers and is aligned with the City's current strategic plan. Thel Lamar City Council and City staff identified the critical need to reenergize the downtown district by fostering additional restaurants and retail businesses and reactivating abandoned second floor apartments int the district's core for  Clearances.  additional housing.  ii. Outcomes and Benefits of Reuse Strategy  As with many old buildings, the prospect of a costly and arduous process to address significant issues with contaminants and structure problems can tum prospective developers away from worthwhile projects. This has been the case for this building. The proposed cleanup and revitalization of Lamar's Main Café property will serve as a significant catalyst for economic development in the community. By addressing the hazardous building materials that have long plagued this vacant structure, the project will not only eliminate environmental and public health risks but also transform the property into a vibrant hub of activity. The plan to redevelop the Main Café with a restaurant on the ground floor and four housing units ont the upper level will attract both residents and visitors, stimulating foot traffic and increasing demand for local goods and services int the downtown area. The revitalized property will also create new employment opportunities in the restaurant and housing sectors, enhancing the local job market and contributing to the In addition to its economic benefits, the proposed project will help foster community development through the creation of public spaces adjacent to the Main Cafe. The South Warehouse space, proposed to! be repurposed toj provide parking and seating amenities, will offer much-needed connectivity between the Main Café and the surrounding area, making it a flexible, open space to further enrich the social and cultural fabric of Lamar. Additionally, iti is across the street from the Lamar's Shore Arts Center and Park as well as a popular local coffee shop, which will help draw and retain visitors and residents alike in our  area's overall economic growth.    downtown area. Byi incorporating both commercial and community elements into this project, the revitalized properties will enhance Lamar's sense of place and serve as a comerstone for future The revitalization oft the Main Café property will enhance Lamar's climate adaptation and mitigation capacity, making the community more resilient to environmental challenges. By addressing the deteriorating hazardous materials, the project reduces potential environmental risks while creating a safer, more sustainable building. The reuse of existing structures also minimizes the carbon footprint associated with new construction, and thei incorporation of energy-efficient systems in the renovated spaces will help reduce long-term energy consumption. Additionally, the creation of mixed-use spaces, including housing and public areas, promotes smart land use andi reduces urban sprawl, protecting community investments and ensuring the area remains adaptable to future climate-related impacts. This holistic approach strengthens Lamar's ability to safeguard residents and long-term economic vitality in the face of The reuse of the Main Café and South Warehouse properties will integrate energy efficiency measures. The redevelopment will incorporate energy-efficient lighting, HVAC systems, and insulation to reduce overall energy consumption and minimize operational costs for both the proposed restaurant and housing units. Additionally, by repurposing the existing structure, the project will significantly reduce the environmental impact associated with demolition and new construction, aligning with sustainable Where possible, renewable energy technologies such as solar panels will be installed to further reduce reliance on non-renewable energy sources. This not only lowers the carbon footprint but also creates a model for future developments inl Lamar. The adjacent warehouse space, repurposed for parking and public seating, will include permeable pavements and other green infrastructure techniques to enhance stormwater management, further supporting environmental sustainability. These combined efforts will make the revitalized properties a showcase for energy-eficient and climate-resilient design within the  development efforts.  environmental change.  redevelopment principles.  context of brownfield redevelopment in Lamar. C. Strategy for Leveraging Resources  Resources Needed for Site Characterzation: Assessment of the proposed sites has been completed. However, if further characterization of these sites is required for remediation to continue, the City has a current EPA Brownfield Assessment Grant, open until October 2026. Each proposed site has been approved as eligible, and assessment activities may bei funded ii. Resources Needed for Site Remediation: The City has been notified of a $50,000 award from CDPHE for the cleanup of the Main Cafe property, which will be utilized to offset the cost of this project. The EPA funding requested int this application will close the funding gap and will be enough to complete the remediation of the proposed brownfield sites. iv., Use of Existing Infrastructure: The proposed cleanup project will maximize the use of existing infrastructure at both the Main Café and South Warehouse properties, leveraging their central location in downtown Lamar. By repurposing the Main Cafe buildings rather than demolishing and rebuilding, the project minimizes the need for new infrastructure investments, such as utility connections, roads, and sidewalks, which are already in place. The adjacent warehouse, currently without a functional roof, will be demolished and repurposed for parking  by this grant.  ini. Resources Needed for Site Reuse:    and public seating, integrating smoothly with the surrounding area's street and transportation networks, reducing the strain on local resources. Additionally, this revitalization project will enhance connectivity to nearby businesses and public spaces, reinforcing walkability and promoting sustainable downtown development that takes full advantage of Lamar's existing infrastructure. This approach not only reduces costs but also supports ar more efficient, Once abatement and foundation stabilization are completed on the Main Cafe property, the City will begin the process of redeveloping the first-floor restaurant space and second-floor apartments. At every stage, the City will be aligning additional partner support from State and local agencies and private foundations tos stretch designated urban renewal project funds. As ald locally designated historic building, the project is eligible for State Historic Preservation grants, and the Colorado Department of Local Affairs has encouraged the City to accomplish this endeavor. And the region's newly formed housing authority is interested in partnering for affordable housing in the downtown district. Large private foundations actively look tot fund projects in underrepresented rural areas, including Southeast Colorado.  community-centered use of public assets.  2. COMMUNITY NEED AND COMMUNITY ENGAGEMENT  a. Community Need  The Community's Need for Funding  Lamar is an extremely small community with limited resources, and the EPA Brownfield Program offers funding that specifically targets projects that will positively impact our most vulnerable populations. Isolated from the thriving Denver Metro urban corridor, Lamar has missed the phenomenal growth and prosperity found in most of Colorado. In 2022, the City of Lamar was sixth int the top ten poorest communities in Colorado. Although wel have seen a slight decrease inj poverty levels, the city currently has a 21.2% poverty level. Lamar's median household income is $48,422 while Colorado's is $80,184. It is no surprise that the City of Lamar is listed on the State Revolving Fund Disadvantaged Communities list. Lamar's population has decreased 4%1 from 7,804 in 2010 to 7,525 in 2023,Combined with the ever-increasing draw bigger cities with more jobs and al lack of resources to compete for commercial and residential development, our rural frontier community is struggling to overcome its obstacles. These factors complicate reinvestment in older properties, especially brownfields, making redevelopment nearly impossible without assistance.  ii. Threats to Sensitive Populations (1) Health or Welfare of Sensitive Populations  EPA's EJScreen Community Report indicates that all demographic indicators in our target area (CT2) exceeds the state, region, and national percentile, and CT2 has a lead-paint indicator of 0.53 compared to the state (0.18), EPA region (0.21), and national (0.28) values. Lamar's economy remains depressed. 35% oft the population 65 years and older ory younger than 15 years old, key demographics for sensitive populations. Lead exposure from old housing, retail, and commercial stock as is present at the site can lead top physical and! behavioral impacts in children, central and peripheral nervous system damage, premature birth, decreased kidney function, increased blood pressure, and reproductive problems for both men and women. Although Lamar's ongoing Main Street construction project removed upwards of 75 lead-based water lines (mostly supplying commercial properties), as substantial amount of lead-based water distribution infrastructure remains within Lamar's downtown. Combining a 35% sensitive population with over 28% poverty shows that welfare and health are unfairly and disproportionally impacting residents in this target area, only exacerbated by our brownfields. Additionally, those vacant and underutilized brownfields sites are in proximity to local schools (Middle School, Lincoln Elementary School) and present a potential    increased hazard to children.  (2) Greater Than Normal Incidence of Disease and Adverse Health Conditions  Fugitive dust from naturally semi-arid conditions (exacerbated by recent dust storms and extreme drought conditions), diesel-powered vehicle exhaust, and agricultural operations have led to Prowers County ranking 33rd ont the list of "Top 101 counties (in the U.S.with the highest Particulate Matter Annual air pollution readings in 2012." Total daily PM-10 (particulate matter less than 10 micrometers in diameter) emissions in Lamar and the target area are upwards of 12,700 tons per day (U.S. 287 at Lamar Reliever Route Environmental Assessment, 2013), putting Lamar in nonattainment for PM-10 and subject toa a maintenance plan to address mitigation of air quality problems. The health effects ofi inhalable PM (including PM-10) are well documented. Short-term (hours, days) and long-term (months, years) exposure isk known to result in respiratory and cardiovascular morbidity andi mortality from cardiovascular and respiratory diseases and lung cancer. In Prowers County, rates of ischemic heart disease and tracheal, bronchus, and lung cancer (51.3 female and 73.5 male rate per 100,000) vastly exceed those of Colorado With priority brownfields contributing to these greater than normal incidences of disease and adverse health abutting residential areas and schools, there is an opportunity for us to transfom them into mixed-use properties that provide grocery stores and restaurants, retail or office space, affordable and quality housing, and open, recreational, or green space for neighboring populations. These uses would help combat the obesity (39% prevalence in females and 36.2% prevalence in males in Prowers County), diabetes (8% prevalence in Prowers County), and heart disease (incidence rate of approximately 138 per 100,000 in Prowers County) int thei target area through recreation space and healthy food choices, and reduce cancer (incidence rate of 385.4 per 100,000 in Prowers County) and various respiratory issues through clean, safe housing that avoids ACM and lead-based building materials ntp/www.geostalopletoplatalemarcohealt. concerns). With a combination of commercial, industrial, and older residential neighborhoods, physical activity within C2 unnatural, difficult, or dangerous, especially for children and the elderly, and those with disabilities. This neighborhood would greatly benefit from a connected and designed network of goods and services, avoiding a now-necessary dangerous commute across busy streets, highways, and railroad  (34.5 female and 44.8 male) and the U.S. (43.8 female and 67.6 male).  crossings.  (3) Environmental Justice  (a) Identification of Environmental Justice Issues  The cumulative consequences of the aforementioned and other sources, including downtown Lamar's priority brownfields, have yielded dismal health statistics int the target area, Lamar, and! Prowers County that can be summarized in county-wide life expectancy rates (Female 79.6/Male 75.7) significantly lower than Colorado's (Female 82.2/Male 78.2) and the nation's (Female 81.5/Male 76.7). Additionally, 24.6% of CT2 residents are uninsured, leaving the healthcare they clearly need because of brownfield impacts and other factors, too expensive or inaccessible completely. Bringing jobs, affordable housing, and beautification toi the CT2 area will help cultivate a more equitable community, impacting our most vuinerable residents including the elderly and living inj poverty. We are putting plans inj place to build ont this USEPA Assessment grant to catalyze growth throughout the area and encourage thorough assessment, remediation, and revitalization of key properties. Additionally, the cleanup of vacant sites and buildings will help eliminate attractive nuisances and start to remediate the negative health statistics inl Lamar. Redevelopment of our priority sites will help to broaden local economic opportunities, which will help lift residents out of poverty, provide free orl low-cost recreation opportunities, and enhance overall quality of life. Lastly, we believe that redevelopment of our CT21 target area will provide diversification of our workforce and industries, and allow important new businesses to occupy both affordable and dynamic  spaces providing residents with well-paying and safej jobs.  (b) Advancing Environmental Justice    The proposed sites are in an area designated as Justice40 (CEJST)disadvantaged. community, as well as an EPA IRA Disadvantaged Community. The proposed reuse and redevelopment oft the Main Cafe and South Warehouse properties has been heavily informed by community feedback received as part of EPA Brownfield Assessment efforts during the City's FY2018 and FY2022 grants. The reuse strategy for the Main Café and South Warehouse properties will advance environmental justice by transforming long- neglected, hazardous sites into safe, functional spaces while priontizing the needs of Lamar's existing residents and businesses. By the City taking ownership and cleaning up the deteriorating materials and redeveloping these properties, this project will eliminate environmental hazards that disproportionately, affect Lamar's disadvantaged residents, particularly those with lower incomes who may not havet the resources to address such risks, were they to have maintained ownership and responsibility for addressing these issues. The creation of both affordable housing units and new commercial space ensures that the revitalization benefits are shared broadly throughout Lamar, without pricing out residents or small businesses. For example, this project may offer al local entrepreneur an opportunity to lease the ground- level space for a new or expanded restaurant venture, while also offering housing above it for either the business owner or potential employees. By maintaining the character of downtown Lamar and ensuring that thej project is inclusive, this approach minimizes the risk of gentrification and unintended displacement Additionally, the focus on community-driven public spaces will allow current residents tot take pat in  Lamar's economic revival, fostering long-term resilience and equitable growth.  b. Community Engagement i.i. Project InvdlvementProject Roles  Name Authority  Mission redevelopment projects that otherwise would not be feasible. Tosupport rehabilitating properties that sit untouched due to contamination. To provide decent, safe, and affordable housing tol low income, elderly, handicapped, andlor disabled persons in Lamar.  Contact Crampton, anne- marie.crampton support, and strategic @ci.lamar.co.us planning. Kyle Sandor, kyle.sandor@st Brownfield Cleanup Grant ate.co.us Sondra Angel, 719-336-9575  Role  Lamar Redevelopment Provides financing for Anne-Marie  Continue facilitating the project through financial incentives, regulatory Toj provide a $50,000 1306 toh help close the project's funding gap. LHA will help ensure the housing units are affordable and accessible to a diverse range of residents, by, for example, setting income- based rental rates.  CDPHE Brownfields Program  Lamar Housing Authority  . Incorporating Community Input  Lamar regards community engagement as a crucial component of any public improvement project - we don't just solve our brownfield issues through individual organizations, we solve this collectively as a community. This approach has served uUS well during our first and second Assessment Grants, having citizens-at-arge in our Prairie Crossroads Committee contribute to our community outreach strategies that included walking tours, community forums, and educational and interactive workshops. We will continue outreach to our community within our cleanup grant. As a downtown project, the Main Cafe has high visibility, and many Lamar residents have personal ties to the site, having frequented the Main Cafe when it    was still operational. Although privately-owned for decades, it has been under public scrutiny for its lack of progress. With the City's purchase oft the property and step-by-step, slow progress, residents consider ita community project."L Lamar's Historic Preservation Advisory Committee has identifiedi it as a priority project with regular progress reports. The City utilizes social media platforms and the current Brownfield Assessment grant microsite to solicit information and comments from residents and business owners and inform them of opportunities and progress and how their input was considered in the assessmentreuse decisions. We've had success post-COVID ini implementing engaging residents to view streamed and recorded City Council meetings where additional information is shared and input solicited. Our goals through these approaches include exchanging relevant information regarding the short/long-term plans for the Main Cafe and South' Warehouse properties and brainstorming necessary and effective action steps. The dominant language in the study area is English and is the language used by local newspapers to print legal announcements. Since there are Spanish-speaking. community members who live in work int the C2 Census Tract including transient populations of migrant workers, public notices will bet translated and published in Spanish, and Spanish language interpreters will be provided by the City at any public meeting to discuss this initiative, as needed. Our collective community has been very clear. Lamar wants al healthy, safe, thriving community. Assessing, remediating, and redeveloping our brownfields with their help and EPA funding support will provide one, and the more we can engage ours small, rural, andt tight-knit community, the more diverse perspectives we'll have and the better our solutions. 3. TASK DESCRIPTIONS. COST ESTIMATES. AND MEASURING PROGRESS  a. Proposed Cleanup Plan  Main Cafe: cleanup of the Main Cafe includes the complete removal of friable and/or damaged ACM inc conjunction with the "Major Asbestos Spill" cleanup. The cleanup of the spill area isa regulatory requirement and a necessary part of ACM removal and redevelopment activities. This comprehensive approach is crucial for the future redevelopment of the site, ensuring that all potential asbestos hazards are thoroughly addressed. Itis a proactive measure that not only complies with regulations but also prioritizes the safety and health of future occupants and South Warehouse: the cleanup of the South Warehouse includes complete removal of ACMs alongside the cleanup oft the' "Major Asbestos Spill." Additionally, the cleanup includes the removal of 750 square feet of friable plaster, that contains less than 1% asbestos. The plaster is not technically considered ACMI but is an OSHA-regulated material and its removal woulde ensure that future occupants and workers are not at risk of exposure, and simplify the process for any future renovations. This comprehensive approach is essential for regulatory compliance and future redevelopment activities. Byi incorporating the removal of all ACMs from the building's interior, this option ensures that potential asbestos hazards are thoroughly addressed. This proactive measure prioritizes the safety and health of future occupants and workers involved in  workers involved in the redevelopment process.  the redevelopment process.  b. Description of Tasks/Activities and Outputs Task/Activity: Task 1 Programmatic Activities  i. Project Implementation:  Meeting terms and conditions of the Cooperative Agreement, including quarterly reports, financial reporting and accountability, property profile forms, andi financial audits.    Retain a qualified environmental professional (QEP) to assisti in managing the activities funded .A Anticipated Project Schedule: Quarterly reporting beginning inl late 2025, regular updates per progress  by the EPAgrant.  2025-2029  ii. Task/Activity Lead: QEP with oversight by City staff  iv. Outputs: RFP/RFQ; documentation, high-quality QEP, EPA quarterly reports, annual federal reports, ACRES updates, summary report and forms, forms submitted to ASAP for payment, attend meetings, conferences and training sessions, and managing the cleanup schedule and budget.  v.Cost per unit: Contractual Costs: $150/hour for 165 hours Task/Activity: Task 2 Remediation Design Project Implementation:  Kickoff meeting with State CDPHE, EPA, and QEP (as soon as QEP in place) Finalize ABCA, remedial action plan with CDPHE (Q1-Q2 of grant cycle, late 2025) Green and sustainable remediation (GRS, before, during, after remediation activities) Prepare remedial design and engineering documents (October 2025-March 2026)  Prepare decision document (Q1 of grant cycle 2025) Prepare site-specific QAPP and HSP (Q12026) li.Anticipated Project Schedule: fall 2025-2027 i. Task/Activity Lead: QEP with oversite by City staff  iv. Outputs: Plan of Action and schedule identified, approved ABCA, GSR language in ABCA and RFP, public comment summary letter, approved remedial action ande engineeringldesign documents and approved budget, Quality Assurance Project Plans (QAPP), Health and Safety Plan (HASP), and  completing the CDPHE Coordination and Approval Processes. V. Cost per unit: Contractual Costs: $150/hour for 234 hours Task/Activity: Task 3 Remedial Action .Project Implementation:  Implementation and oversight of cleanup activities  Collection of confirmation samples (when remedial activities complete) Cleanup documentation (within 90 days of completion of remedial activities) Cleanup complete documentation (following completion of remedial activities)  i.A Anticipated Project Schedule: fall 2026 project closeout spring 2027.  ii. Task/Activity Lead: QEP  iv. Outputs: Asbestos spill cleanup and abatement. This also includes abatement oversight, clearance sampling, and documenting work is done in accordance with the RAP and project technical specifications. Daily inspections and weekly site reports by QEP, sample analytical results. V. Costs per unit: Construction Costs: $610,838 for Spill Cleanup and ACM removal from both buildings,  Contractual Costs: $150/hour for 320 hours Task/Activity: Regulatory Coordination/Closure    i.F Project Implementation: City and QEP will coordinate with EPA and CDPHE so that regulatory i.A Anticipated Project Schedule: Will begin in 1st quarter of grant cycle and have on-going communication  documents and closure letters are submitted in a timely manner.  as progress progresses to close out in 2027. i. Task/Activity Lead: QEP with City assistance  iv. Outputs: Coordination with the EPA and CDPHE to confirm cleanup criteria and remedial action objectives, remedial action documentation report, abatement completion report, applying for permits, and V. Costs per unit: CDPHE Abatement Notification Fees: $2,400 fori two buildings, Contractual Costs:  paying regulatory fees. $150/hour for 240 hours. Task/Activity: Community Engagement i.F Project Implementation:  Work with partners to ensure commitments are implemented (ongoing) Prepare community relations plan (Q1 of project, late 2025) Establishi information repository (Q1 2025) Public meetings (summer 2026 prior to construction)  Prepare fact sheets and communicate the status and progress of the site cleanup progress. Project updates will be posted on the City website and status updates will be provided to property owners int the neighborhoods adjoining this property (ongoing) .A Anticipated Project Schedule: Detailed schedule above; ongoing throughout grant period.  li. Task/Activity Lead: City and community input  iv.C Outputs: Community Relations Plan, project fact sheet, website updates, website development, public  meetings, handouts during public meetings, and meeting minutes. V. Costs per unit: Contractual Costs: $150/hour for 501 hours.  c.Cost Estimates Budget Categories  Project Tasks ($) Task 2: Remedial Design  Task 4: Regulatory Coordination Community Closure  Task1 1: Programmatic Activities  Task 3: Remedial Action  Task5 5: Engagement  Total  Personnel Fringe Benefits Travel Equipment Travel    Supplies Contractual Construction Other (Permits) Total Direct Costs Indirect Costs Total Budget  $25,000  $35,100  $48,000 $610,838  $36,000 $2,400  $7,500 $151,600  $610,838 $2,400  $25,000 $25,000  $35,100 $658,838 $38,400 $35,100 $658,838 $38,400  $7,500 $772,838 $7,500 $764,838  *The actual project budget will vary depending ont the results ofthe ABCAr remedial option process, final selecledremedialacion: alternative, and contractor bids. Estimates for each task are noted in Table 3b above. Inc cooperation with the EPA Region 8 project officer and our QEP, we will develop a workplan, including a timeline for activities tol be conducted under the grant. Our team has as sound understanding of the ACRES system and will develop quarterly reports and a final report to track and document grant related activities and outputs. The program manager will track, measure and evaluate the accomplshmentsioupus compared to the schedule int the workplan and will periodically meet with those involved in each taskt to make sure activities stay on schedule. The program manager will take corrective actions should it appear that an activity may slip. We will track the number of jobs created andi funding leveraged through the economic reuse of sites as well as the number of acres made ready for reuse. Additional results will include new businesses in CT2. Wer will also track number sites assessed, number of brownfields that change ownership, private investment dollars leveraged, and increased property/sales tax revenue generated. We will regularly meet to review/compare the schedule progress against the workplan schedule and goals and  d. Plan to Measure and Evaluate Environmental Progress and Results  determine if corrective actions are needed to remedy any problems/issues. 4. PROGRAMMATIC CAPABILITY AND PASTPERFORMANCE  a. Programmatic Capability i. Organizational Structure  The City ofl Lamar operates under the mayor-council form of govemnment. Under this system, the city council appoints a city administrator who acts as the chief administrative officer of the city govemment. The City of Lamar has the systems, processes, and procedures in place to effectively manage the grant as demonstrated by our ability to successfully manage this and other state and federal grants. Our talented administration team is flexible in accommodating: a diversity oft tasks and can manage the administrative, financial, andi technical aspects oft this grant. Our Steering Committee includes al broad cross-section of leadership from various sectors of our community that is available to direct the project. We plan on instituting regular monthly or twice-monthly calls with our project team and contractor. This will help keep the project on track and ensure that all technical, administrative, and financial requirements are met. Our team will collaborate with the consultant to deliver required quarterly and annual reports along with reporting through the ACRES system. Our organization is well qualified in administering large federal grant monies, and we will ensure all employees working on this project are appropriately trained, versed in best practices, and up-to-date on brownfield programs through resources such as KSU TAB sO the highest quality work is being provided in all phases by our staff and QEP. We have systems, processes and procedures in place as demonstrated by our staff administration of funds from Colorado Dept. of  Transportation, EDA, and EPA.    ii. Description of Key Staff  Stephanie Strube (Chief Building Inspector) has been intimately involved with Lamar's EPA Brownfield grant, serving as the project manager since 2022, while also responsible for building permits, property ownership and development assistance andi regulations. Strube has experience managing projects with large budgets, long time frames, and broad scopes, and will continue to offer technical, environmental, and administrative support toi the other City staff. Robert Evans (City Administrator) will also help oversee the project. Mr. Evans works with the mayor, city council, city department directors, and city staff to develop and implement policies guiding Lamar, and his integration into the project will help ensure alignment with other City projects and plans. Mr. Evans' has more than 8 years of city management experience, as well as having served int the US Army from 1999 to 2012. His skills include expert-level budget development, expenditure control, and long-term capital asset management (including managing outside funds), which will serve him well ont the Brownfield Cleanup team. Kristin Schwartz is thet treasureri for the City of Lamar and employs over 10 years' experience in county administration and 11 years' experience in City treasury. Her skills in financial management, accounting, and supervision, including assisting in handing Lamar's high-dollar grants from CDOT and CDPHE, will support our budget tracking for this grant. Linda Williams has served as Lamar's City Clerk for over 12 years and will be responsible for record keeping aspects of this grant. Anne Marie Crampton became the community development director in 2023 that assists the City, its developers, businesses, and residents with areas of growth and expansion in coordination with  Lamar's Building Department. She was a City Council member for twelve years.  iii. Acquiring Additional Resources  The City has already competitively procured the services of a QEP fori implementation of this grant, and is familiar with Procurement Standards in 2 CFR 200.317-326 ini finding contractors who can provide the services required in this grant. Ifadditional resources are necessary, we will use a qualifications-Dased selection process and will include guidance to attract and utilize minority and women owned businesses. The preferred contractors, as applicable, will bei familiar with and will have managed USEPA Ass sessment grants and have planning and economic development staff. We are also comfortable using Technical Assistance tol Brownfields program from Kansas State University and CDPHE for additional questions.  b. Past Performance and Accomplishments  Currently Has or Previously Received an EPA Brownfields Grant  (1) Accomplishments  The City, in its 3-year period, used 100% of its $300k grant awarded in FY2018. The City developed a steering committee and project management team that regularly met, conducted three workshops or public meetings with materials, 12 Phase IESAS, 3Phase II ESAS, and various redevelopment planning activities, including a Catalyst Report. The report explores potential development opportunities and uses for six properties and discusses how redevelopment would enable economic growth and community revitalization while improving the environment. These accomplishments led to two leveraged grants (CDPHE 1306 Brownfield Grant and al Rural Economic Development Initiative Grant from Colorado Dept of Local Affairs) that allowed for purchase of one priority property and catalyzed demolition and/or redevelopment of three properties in which we expended EPA funds. Additionally, the City is working under an assessment grant awarded in FY2022, and is ini full compliance with grant requirements. Several environmental assessments, redevelopment reports, and remediation planning has taken place sot far, alongside robust community and The City successfully complied with grant terms and agency requirements ofi its FY2018 EPA grant. The accomplishments noted above are documented in ACRES. We achieved the goals outlined in our  stakeholder engagement.  (2) Compliance with Grant Requirements    cooperative agreement, completing approved tasks and expending all remaining funds in the grant timeline. We reported project accomplishments and complied with grant requirements in ai timely manner and were inr regular communication with our EPA project manager to confirm compliance and discuss approaches to specific sites or compliance interpretations for grant fund usage. The City is int full compliance withi its current assessment grant, awarded in FY2022, and anticipates meeting all goals int the work plan at  closeout, in two years.    Agendal ItemNo. 2 Council Date: 10/28/2024  LAMAR CITY COUNCIL AGENDA ITEM COMMENTARY  ITEM TITLE: ADPTRISOIITON2EIDA TO ADOPT 2025 RATES AND FEE SCHEDULE INITIATOR: Kristin Schwartz. City Treasurer CITY ADMINISTRATORS REVIEW: ACTION PROPOSED: Adopt Resolution 24-10-01 to adopt 2025 Rates and Fee Schedule STAFF INFORMATION SOURCE: Kristin Schwartz. City Directors. Rob Evans  ACE  BACKGROUND:  The Directors have reviewed the 2024 Rates and Fee Schedule and have made recommendations for changes for the 2025: year. The suggested changes are: identifiedi in the column titled' "Proposed 20251 Rate"  alongside the current adopted rates.  RECOMMENDATION: Adopt Resolution 24-10-01 to. Adopt the 2025 Rates and Fee Schedule.    RESOLUTION NO. 24-10-01  Al RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAMAR, COLORADO ADOPTING THE CITY OF LAMAR RATES & FEES  SCHEDULE FOR 2025  WHEREAS, on October 28, 2024, City staff presented proposed changes to the City's Rates and Fees for WHEREAS, the City Council has determined that the proposed changes are in the best interest of the WHEREAS, iti is hereby found and determined that thei meeting at which this Resolution is adopted to be NOW,THEREFORE, BEITF RESOLVED BYTHE CITY COUNCIL OF THE CITYOFLAMAR,  2025 for review, advice and recommendations of City Council; and  City; and  open to the public as required by law. COLORADO THAT:  The Rates & Fees Schedule for 2025 be approved as presented.  INTRODUCED, PASSED, AND ADOPTED this 28th Day of October, 2024  City ofLamar, Colorado  Kirk Crespin, Mayor  ATTEST:  Linda Williams, City Clerk    2025  RATE  AND  FEE  SCHEDULE  AMENDED 10/28/2024    1  1. The City of Lamar shall impose and collect the following fees related to Alcohol Beverages to be charged at the rates set forth below:  2024 Fee Established by state law Established by state law Established by state law Established bys state law Established by state law Established by state law Established by state law Established bys state law Established bys state law Established by state law Established by state law Established bys state law Established by state law Established by state law Established by state law Established bys state law Established by state law Established by state law  2025 PROPOSED  Item Retail liquorl license (inside city boundaries) Retail liquor license (outside city boundaries) Liquor-licensed drugstore License (inside city boundaries) Liquor-licensed drugstore License (outside city boundaries) Beer and' Wine License (inside city boundaries) Beer and Wine License (outside city boundaries) Beer & Wine License issued tor resort hotel Hotel & Restaurant License Tavern License Optional Premises License Retail Gaming Tavern License Approval of a contract to sella alcohol beverages [C.R.S. 12-47-411(3) (c)] Brew Pub License Club License Arts License Racetrack! License Bed and Breakfast Resort Complex related facility permit [C.R.S. 12-47-411(2)(e)  Term Annually Annually Annually Annually Annually Annually Annually Annually Annually Annually Annually Annually Annually Annually Annually Annually Annually Annually    2  2. Licenses  The City of Lamar shall impose and collect the following fees for Business Licenses to be charged at the rates as set forth  in Ordinance 987 and as set forth below.  2024 Fee  2025 PROPOSED  Item Theater Sales Tax/Business License Coin Operated Amusement Devices Merchant Sales Tax/Business License Operator 01-10 Machines 11-20 Machines 21-30 Machines 31-40 Machines 41-50 Machines 51+ Machines Sales Tax/Business License Auctioneers Resident/ltinerant Non-resident), Sales Tax/Business License Bankruptcy Sales Sales Tax/Business License Bowling Alleys Sales Tax/Business License Carnival Sales Tax/Business License Circus Sales Tax/Business License Employment. Agencies Sales Tax/Business License Exhibitions for Pay (Non-profit organizations = exempt) Sales Tax/Business License Food' Vendors/Mobile Concessions Requires Sales Tax License ForunetelingCairoyant & thel like Sales Tax/Business License Hotel/Motel Plus per room charge Sales Tax/Business License Kennel License Sales Tax/Business License Magazine Solicitors/Book or Map Agents Requires Sales Taxl License  Term  Annually Annually Annually Annually Annually Annually Annually Annually Annually Annually Annually Annually Daily Annually Annually Annually Annually Annually Annually Annually Annually Annually Daily Annually Monthly Annually Monthly Annually Annually Annually Annually Annually Annually Daily Annually  $10.00 $6.00 $10.00 $61.00 $91.00 $122.00 $152.00 $183.00 $213.00 $10.00 $9.00 $10.00 $19.00 $10.00 $10.00 $305.00 $10.00 $305.00 $10.00 $182.00 $10.00 $305.00 $10.00 $10.00 $45.00 $10.00 $19.00 $4.50 $10.00 $50.00 $10.00 $30.00 $10.00    3 Term Daily Annually Annually Annually Annually App. Fee Daily Weekly Yearly Annually Daily Annually Annually Annually Annually Annually Annually Annually Each Each Per Visit  2024 Fee $9.00 $10.00 $10.00 $182.00 $10.00 $61.00 $30.00 $122.00 $608.00 $10.00 $10.00 $10.00 $10.00 $45.00 $10.00 $10.00 $10.00 $50.00 $5.00 $5.00 $30.00 $35.00  2025 PROPOSED  Item  Manufacturers Agents (with no established location) Sales Tax/Business License Miniature Golf Courses Sales Tax/Business License Pawnbroker/Pawn Shops Requires Sales Taxl License Peddlers/Solicitors Application fee for new licenses Requires Sales Tax License Photographers/Agents (includes copying & enlarging) Requires Sales Tax License Skating Rinks Requires Sales Tax License Tattoo Parlors Requires ONLY Sales Taxl License Taxi Cabs/Vehicles for Hire Sales Tax/Business License Sales Tax License Business License  Historic Designation. Application Fee Mobile Food Vendor Special Event Notary Fee Insufficient Funds Check  (EFT) Insufficient Electronic Funds Transfer- Utilities  3. The City of Lamar shall impose and collect the following fees for Building and Development Services or permits to be charged at the rates as set forth below and  authorized by Ordinance # 1052.  2024 Fee $125.00 $12.00 $125.00 $12.00 $50.00 $15.00  2025 PROPOSED $131.00 $13.00 $131.00 $13.00 $53.00 $16.00  Item  Term Per Item Per Lot Per Item Per Lot Per Item Per Lot  Zoning & Planning Fees Rezoning Applications Additional per lot fee Annexations Additional per lot fee Sub-divisions Additional per lot fee    4 Term Per Item PerLot Per Item Per Lot Per Item Per Lot Per Item Per Item Per Item Per Item Per Item Per Item Per Lot Per Item Per Item  Item Resub-divisions Additional per lotf fee Preliminary Plats Additional per lot fee Final Plats Additional per lot fee Special Exceptions Variances Interpretations Appeals Code. Amendments Misc  Fee $50.00 $15.00 $50.00 $15.00 $60.00 $15.00 $75.00 $75.00 $75.00 $75.00 $60.00 $60.00 $15.00 $50.00 $55.00 $5.00 $5.00 $5.00  PROPOSED $53.00 $16.00 $53.00 $16.00 $0.00 $16.00 $79.00 $79.00 $79.00 $79.00 $0.00 $0.00 $16.00 $53.00 Remove $6.00 $6.00 $6.00  Miscellaneous Fees Sign Fees Asbestos Permit Fence Permit Concrete Work Permit Curb Cut, Sidewalk, Flat work Street Cut Permit, asphalt striping (The applicant will needt to verify with the Public Works Department for construction costs) Excavation Single Permit (under 10c.y.) Single Permit (over 10c.y.) Inspection Permit Fee Single' Wide Mobile Home Free Standing Carports Free Standing Carports Pre Fab Sheds Temporary Construction License Fees New Contractor's License Fee Minor Sub-contractor Major Sub-contractor  $3.00 $15.00 $60.00 $250.00 $175.00 $50.00 $125.00 $50.00 $50.00 2024 Fee $115.00 $92.00 $69.00 $46.00 $150.00 $120.00 $90.00 $60.00  $4.00 $16.00 $0.00 $263.00 $184.00 $53.00 $131.00 $53.00 $53.00 2025 PROPOSED  Moving of Structures (non-manufactured) (manufactured)  Per Item 12'x20' or smaller Larger than 12'x20 Sheds Term Jan-March April-June July-September October-December Jan-March April-June July-September October-December:    General Contractor Builder  Jan- March5 April-June July-September October-December: Jan-March April-June July-September OctoberDecember: Jan-March April-June July-September October-December  $225.00 $180.00 $135.00 $90.00 $15.00 $15.00 $15.00 $15.00 $75.00 $60.00 $45.00 $30.00 $75.00 $100.00 $150.00 $15.00 $75.00 2024 Fee $31.00 $16.00 $24.00 $12.00 $39.00 $62.00 $62.00 $12.00 $12.00 $12.00 $12.00 $12.00 $12.00 $8.00 $2.00 $12.00 $24.00 $62.00  Electrical Plumbing  Renewal Contractor's License Fee Minor Sub Contractor Major Sub Contractor General Contractor Electrical Plumbing  (Expired licenses for twelve (12) or more consecutive months will be charged same rate as new licenses)  Plumbing Fees Plumbing Permit Issuance of each permit Supplemental permits Building Sewer or Trailer Park Sewer Rainwater System Cesspool New Sewer Line Private Sewage Disposal System Water Heater or Vent New Domestic Water Line Industrial Waste Pretreatment Installation, Alteration or Repair of Water Pipe Repair or Alteration of Drainage or Vent Piping Lawn Sprinkler System First 1-5 Each additional unit Backflow protective device (not atmospheric) 2" diameter or smaller Over 2" diameter Graywater System  2025 PROPOSED  Per Item Per Item Per Item Per Drain Per Item Per Item Per Item  Per Item Per Item Per Item Per Meter Per Item Per Item Per Item Per Item  Atmospheric-type vacuum breakers not in lawn sprinkler system    6 Term Per Hour Per Hour Per Hour Per Permit Per $100 Increment Per $1000 Increment Per $1000 Increment Per $1000 Increment Per $1000 Increment Per $1000 Increment Per $1000 Increment  2024 Fee $65.00 $65.00 $65.00 $33.00 $5.00 $20.00 $15.00 $10.00 $8.00 $7.00 $7.00  2025 PROPOSED  Item  Inspections outside normal business hours (minimum charge is 2 hours) Inspections for which no fee isi indicated (minimum charge is 1/2 hour) Additional plan review required by changes additions or revisions to plans Building Permits Valuation of $1-$500 Valuation of $501 $2,000 Additional charge for each unit Valuation of $2,001 $25,000 Additional charge for each unit Valuation of $25,001 - $50,000 Additional charge for each unit Valuation of $50,001 $100,000 Additional charge for each unit Valuation of $100,001 $500,000 Additional charge for each unit Valuation of $500,001 $1,000,000 Additional charge for each unit Valuation of $1,000,001 and up Additional charge for each unit  When submittal documents are required by section 106, a plan review fee will be charged at the rate of 65% of the total building permit feei in addition to the building permit fee Inspections outside normal business hours (minimum charge is 2 hours) Inspections for which noi feei isi indicated (minimum charge is 1/2 hour) Additional plan review required by charges changes, additions or revisions to plans Use of Outside Consultants for Inspection State regulations require that permit fees for alternate energy equipment be no more than Commencing work without a valid permit Two times the cost of the Building Permit for the project for which the permit was required  Per Hour Per Hour Per Hour Per Hour  $65.00 $65.00 $65.00 Cost + 10% $150.00    7  2024 Fee $31.00 $11.00 $21.00 $26.00 $21.00 $21.00 $15.00 $25.00 $11.00 $20.00 $21.00 $38.00 $52.00 $77.00 $122.00 $15.00 $25.00 $15.00 $11.00 $15.00 $15.00 $26.00 $88.00  2025 PROPOSED  Mechanical Permits Issuance of Permit Supplemental Permits Furnaces Up to 100,000 BTU Over 100,000 BTU Floor Furnace Relocation of heaters Air Conditioning Units 1-3Ton 4 Ton Up Appliance Vents, installation, relocation andt thel like Repairs or Additions byt this code Boilers, Compressors & Absorption Upt to 100,000 BTU, 3horsepower Over 100,000 BTU, 31 horsepower Over 500,000 BTU, 15. horsepower Over 1,000,000 BTU, 30 norsepower Over 1,750,000 BTU, 50 horsepower Up to 10,000 cubic feet per minute Over 10,000 cubic feet per minute Evaporative Coolers (non-portable type) Ventilation and Exhaust Fan connected to single duct System which is not part of permit Hoods served by mechanical exhaust Installation or relocation (domestic) Installation or relocation (commercial or industrial) Demolition Permits (by Resolution 16-10-03) Demolition/Removal of $1 - $500 Demoliton/Removal of $501 - $2,000 Additional charge for each unit Demoliton/Removal of $2,001- - $25,000 Additional charge for each unit Demolition/Removal of $25,001- - $50,000 Additional charge for each unit Demoltion/Removal of $50,001- - $100,000 Additional charge for each unit  Per Item Per Item Per Item Perl Item Per Item Per Item  Per Item Per Item Per Item Per Item Per Item Per Item Perl Item Per Item Perl Item  systems  Airhandlers  Per Item Per Item Per Item Per Item  Incinerator  Per Permit  $33.00 $33.00  Per $1000 Increment $5.00 $5.00 Per $1000 Increment $20.00 $20.00 Per $1000 Increment $15.00 $15.00 Per $1000 Increment $10.00 $10.00    8 Term  2024 Fee  2025 PROPOSED  Item  Demolition/Removal of $100,001 $500,000 Additional charge for each unit Demolition/Removal. of $500,001-51,000,000 Additional charge for each unit Demoltion/Removal of $1,000,001 and up Additional charge for each unit  Per $1000 Increment $8.00 $8.00 Per $1000 Increment $7.00 $7.00  If the City Administrator determines that an engineering study must be performed beforelor during demolition to preserve public safety, the cost of the engineering study willl be in  addition to the cost of the demolition permit. Nonhazardous process piping (1-4 outlets) (more than 4 outlets) Inspections outside normal business hours (minimum charge is 2 hours) Inspections for which noi feei isi indicated (minimum charge is 1/2 hour) Additional plan review required by changes additions or revisions to plans Use of Outside Consultants for inspections  Perl Item Per Item Per Hour Per Hour Per Hour Per Hour  $3.00 $2.00 $65.00 $65.00 $65.00 Cost + 10%    9  4. Airport  The City of Lamar shall impose and collect the following fees for the Municipal Airport  as set forth below:  2024 Fee $109.00 $90.00 $90.00 $90.00 $109.00 $90.00 $90.00 $90.00 $90.00 $109.00 $90.00 $90.00 $90.00 $109.00 $90.00 $90.00 $173.00 $135.00 $154.00 $135.00 $92.00  2025 PROPOSED  Item Hangar #1 Hangar #2 Hangar #3 Hangar#4 Hangar #5 Hangar #6 Hangar #7 Hangar #8 Hangar#9 Hangar # 10 Hangar # 11 Hangar #1 12 Hangar #13 Hangar # 14 Hangar#1 15 Hangar # 16 Hangar #1 17 Hangar #18 Hangar #19 Hangar #20 Hangar #20A  Term Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly    10  5. Community Building User Fees  The City of Lamar shall impose and collect the following fees for Community Building  User Fees to be charged at the rates as set forth below:  2024 Fee $2.25 $33.00 $55.00 $190.00 $2.50 $38.50 $65.00 $230.00 $3.00 $50.00 $80.00 $275.00 $2.75 $45.00 $70.00 $225.00 $110.00 $330.00 $135.00 $440.00 $46.00 $115.00 $200.00 $10.00 $29.00 $52.00 $10.00 $29.00 $52.00 $10.00 $29.00 $52.00 $6.00 $17.00 $29.00  2025 PROPOSED  Item  Term Daily 20 Visits Quarterly Annually Daily 20 Visits Quarterly Annually Daily 20' Visits Quarterly Annually Daily 20' Visits Quarterly Annually Quarterly Annually Quarterly Annually Hourly %D Day Full Day Hourly %Day Full Day Hourly % Day Full Day Hourly %Day Full Day Hourly %Day Full Day  Youth (7-12)  Teen (13-17)  Adult (18-54)  Seniors (55& Older)  Family of2 Family of 3 or more Non-profit Organizations Gym & Auditorium  Additional feet for special hours $40.00  Dance Studio  Additional feet fors special hours $40.00  Multi-Purpose Room  Additional fee for special hours $40.00  Aerobics Room  Additional feet for special hours $40.00  Meeting Room  Additional feet for special hours $40.00    11  2024 Fee $6.00 $17.00 $29.00  2025 PROPOSED  Item Conference Room  Term Hourly %[ Day Full Day  Additional fee for special hours $40.00  For Profit or Private Individuals or Organizations  Gym & Auditorium  Hourly %Day Full Day Hourly %Day Full Day Hourly % Day Full Day Hourly %1 Day Full Day Hourly %Day Full Day Hourly % Day Full Day  $75.00 $242.00 $449.00 $18.00 $58.00 $104.00 $18.00 $58.00 $104.00 $18.00 $58.00 $104.00 $9.00 $29.00 $52.00 $9.00 $29.00 $52.00  Additional fee for special hours $40.00  Dance Studio  Additional feet for special hours $104.00  Multi-Purpose Room  Additional fee for special hours $104.00  Aerobics Room  Additional feei for special hours $104.00  Meeting Room  Additional fee for special hours $40.00  Conference Room  Additional fee for special hours $40.00  6. Picnic Shelter User Fees  The City of Lamar shall impose and collect the following fees for Picnic Shelter  User Fees to be charged at the rates as set forth below:  2024 Fee $40.00 $46.00 $40.00 $35.00 $17.00 $58.00 $46.00 $46.00 $46.00 $29.00 $29.00  2025 PROPOSED  Item  Term Per Use Per Use Per Use Per Use Per Use Per Use Per Use Per Use Per Use Per Use Per Use  Picnic Shelter (east side) Picnic Shelter (pool) Picnic Shelter (North Side) Picnic Shelter (Escondido) Picnic Shelter (Gazebo) Shore Arts Center Park North Gateway Parki #1 North Gateway Park #2 North Gateway Park; #3 Rotary Shelter Lions Shelter    12  7. Ball Field User Fees  The City of Lamar shall impose and collect the following fees for Ball Fields  User Fees to be charged at the rates as set forth below:  2024 Fee $75.00 $225.00 $150.00 $65.00  2025 PROPOSED  Item Merchant's Park  Term Per Game Per Day Weekend Per Day  Yellow, Green or Orange Field Tan, Grey, Valley National, and Citizens 8. Swimming Pool User Fees  The City of Lamar shall impose and collect the following fees for Swimming Pool  User Fees to be charged at the rates as set forth below:  2024 Fee $2.25 $3.00 $2.25 $0.00 $39.00 $55.00 $39.00 $105.00 $105.00 $105.00 $68.25 $68.25 $155.00 $125.00 $230.00 $315.00 CALL  2025 PROPOSED  Item Daily Admission Age 6 and Under Age 7t to5 54 Age 55TO64 Age 65 and over 20 Visit Punch Card Age 6a and Under Age 7t to 54 Age 55 and over 40 Visit Punch Card Age 6 and Under Age 7t to5 54 Age 551 to 64 Season Pass Age 6 and Under Age 55 and over Season Pass First Family Member Each Additional Family Member Pool Rental 1to7 75 people 751 to 200 people Over 200 people 9. Miscellaneous Fees  Term Per visit Per visit Perv visit Per visit Per card Per card Per card Per card Per card Per card Per card Per card Perp pass Per pass Pere event Per event TOE BEESTABLISHED  The City of Lamar shall impose and collect the following fees for Miscellaneous  Fees to be charged at the rates as set forth below:  2024 Fee $13.00 $20.00 $25.00 $100.00 $13.00 $30.00 $250.00  2025 PROPOSED  Item Picnic Tables Bleachers Electrical outlets Stage Sound system (1 speaker)  Term Each Each Each Per Pole Section Per Event Deposit    13  10. Fire and Ambulance Services  The City of Lamar shall impose and collect the following fees for Fire and  Ambulance services to be charged at the rates as seti forth below and in Ordinances 959 and 965.  2024 Fee  2025 PROPOSED  Item  Term  Record Copying Fee Based on the Colorado Code of  Current Records Archive Records  Fort the first 10 or fewer pages  $1.25 $0.25 $15.00 $0.25  Perp page First Page Each additional page  Actual postage or shipping costs and applicable sales tax,  ifany, also may! be charged. Fire Suppression Contractor License Fee Contractor "A" Contractor "B" Contractor "C" Contractor "D" Lost License Fee Training Mannequins Fire Dept Fees required by NFPA standards Filling of Compressed Air cylinders, SCBAS & SCUBAS Filling of Compressed Air Kor Dtype Cylinders Fire Extinguisher Powder Fuel for Class  Annually Annually Annually Annually Per replacement Per 10-hour interval Plus Cost of Repairs  $140.00 $115.00 $80.00 $55.00 $5.00 $27.00  These fees are driven by cost of maintenance and Air Quality Samples  Each Each Per Pound 1-50 Students Additional 50 Students (Per Hour( min. 1hr)  $8.00 $45.00 $4.00 $50.00 $50.00 $50.00  Labor for instructing/refiling exunguisners Disposable & Usable Supplies Equipment and Staffing Haz-Mat Unit Engine Company Ifgenerator used add Truck Company Rescue Unit Ambulance  Per Hour Per Hour Per Hour Ifgenerator used add Per Hour Ifgenerator used add Per Hour  $25.00 $85.00 $3.25/hr $125.00 $8.00/hr $55.00 $8.00/hr $32.50    Command Vehicle Command Staff Firefighter Staff EMS Staff Supplies, tools, equipment  Per Hour 14 Per Hour/Per Person Per Hour/Per Person Per Hour/Per Person Cost of replacement  $14.00 $40.00 $17.00 $17.00  THE LIST ABOVE IS DERIVED FROM THE FEMA SCHEDULE OFI EQUIPMENT RATES  Fire Hose 1.5"&2" Appliances  Per Section/Day (24hr) Per Each/Day (24hr) Per Hour/Person Per Mile Both' Ways Third Call Fourth Call Fifth Call  $5.00 $5.00 $35.00 $0.565 $50.00 $100.00 $150.00  EMS Special Event Standby (no ambulance) Fire Inspections in otherj jurisdictions Fire Ambulance False. Alarm Fee For Commercial Only To Same Address  Per Hour (actual time at Facility) $35.00  Any Subsequent for Rest of Year $200.00  Ambulance Treat/No Transport Fee Labor Cost (Flat Rate) Administration Fees outside Lamar City Limits ALSI Level 1 Non-Emergency ALS Level 1 Emergency ALSI Level 21 Emergency BLS Non Emergency BLS Emergency Mileage Treat No Transport  $50.00 Plus $ Plus 10% $11.00  Cost of Medical Supplies used when no transport  Mileage Fee for Non-transports in Excess of 51 mil Per Mile One Way  Level of Service  A0426 A0427 A0433 A0428 A0429 A0425  $877.00 $1,178.00 $1,759.00 $816.00 $943.00 $21.00 $180.00  Interfacility transports charged at same rates as above ammape.comousiDe Liquid Storage Tank Flammable/combustible liquid storage tank installation Per Tank Fammabe/compusibe liquid storage tank removal pel Per Tank  $25.00 $25.00 $10.00 $200.00 $100.00 $35.00  Open Burn Permit Ambulance Special Event Standby For Profit For Non-Profit Radio Programming Fee  Per Hour Per Hour Per Radio  City of Lamar Codes (Sec. 7-6-10) All fees established herein are subject to revision by the Chief of Police or City Administrator, and approval by City Council.    15  11. Police Department  The City of Lamar shall impose and collect the following fees for Police Department  services to be charged at the rates as set forth below:  2024 Fee  2025 PROPOSED  Item Animal Control Impoundment With License Impoundment Without License Adoption with $50 spay/neuter deposit refundable within 90 days ifspayed orr neutered Dog Running Atl Large Replacement Tag Quarantine Euthanasia Skunk Trap Deposit Records  Term  Each Time Less Than 24 Hours $25.00 Each Time Less Than 24 Hours $35.00 Per Adoption (0-25 Days) Per Adoption (26 Days & Up) Per Infraction Per Tag Per Quarantine Per Euthanasia Per Week Per Page CD/DVD CD/DVD Mailed Per page Per hour after 1st! hour Per page Per hour Per inspection  $50.00 $30.00 $3.00 $50.00 $50.00 $5.00 $0.25 $5.00 $7.00 $0.25 $30.00 $0.25 $45.00 $5.00 $5.00 $20.00 $20.00 $20.00 $250.00 $500.00 $1,000.00 $50.00 $10.00 $20.00 $5.00  $100.00  Copies of Current Reports Accident Reports Copies of Archived Reports Off-Duty Police Security. VIN Inspections Docket Fee  Municipal Court Surcharge for Training Lamar Library/Lamar Fireworks Fund Lamar Police Explorer Fee Administrative Fee  1st Offense 2nd Offense 3rd or More Per Day  (City Clean-up Fee plus equipment and manpower) Variance for Pit Bull spay/neuter ordinance Storage of vehicles towed from private property  Currently Being Chargedi Currently Being Charged  (Code Violations) Choice hold for dogs Animal Care (Court holds)  Per Day    16  12. Adult Entertainment Business  The City of Lamar shall impose and collect the following fees for Adult  Entertainment Businesses to be charged at the rates as set forth below and in Ordinance 1046.  2024 Fee $600.00 $57.00  2025 PROPOSED  Item Adult Entertainment Business License Adult Entertainment Employee License  Term Annually Annually  13. The City of Lamar shall impose and collect the following fees for Cemeteries to be  charged at the rates set forth in Ordinances #953 and #1068  2024 Fee $600.00 $678.00 $300.00 $376.00 $300.00 $340.00 $190.00 $228.00  2025 PROPOSED  Fairmount Cemetery Adult Lots City Residents Adult Lots Non Residents Infant Lots City Residents Infant Lots Non Residents Riverside Cemetery Adult Lots City Residents Adult Lots Non Residents Infant Lots City Residents Infant Lots - Non! Residents Opening & Closing Graves Adult Lots Weekdays Adult Lots - Saturdays Infant Lots Weekdays Infant Lots - Saturdays Cremation - Weekdays Cremation Saturdays Disinternment Adults Infants Cremations  THERE WILLI BE NO DISCOUNT ALLOWED FORI MULTIPLE LOTI PURCHASES  $488.00 $689.00 $228.00 $340.00 $190.00 $263.00 $1,200.00 $600.00 $452.00  DISINTERMENT SHALL NOTI BE PREFORMED ON WEEKENDS OR LEGAL HOLIDAY'S DISINTERMENT ANDI BURIALS SHALL NOT BEI PREFORMED ON MEMORIAL DAY WEEKEND BURIALS WILL NOT BEI PERMITTD ON SUNDAYS OR LEGAL HOLIDAYS  Tents Stone Permits  $97.00 $30.00    17  14. The City of Lamar shall impose and collect the following fees for Water or Sewer Taps to be charged at the rates set forth in Bond Ordinance #1006 Section 17 and as set forth below:  2024 Fee  2025 PROPOSED 15.50% $1,728.00 $2,879.00 $5,756.00 $9,210.00 $18,410.00 $28,780.00 $57,558.00 $864.00 $1,439.00 $2,879.00 $4,606.00 $9,206.00 $14,390.00 $28,780.00 $23.00 $52.00 $52.00 $17.00  Tap Fees Water 3/4" Tap 1"Tap 11/2"Tap 2"Tap 3"T Tap 4"Tap 6" Tap 3/4" Tap 1"Tap 11/2"T Tap 2" Tap 3"7 Tap 4"Tap 6"T Tap Water Ancillary Charges Connect Fee After Hours connect Customer Requested Meter Test Disconnect charge (Only if Disconnected) Facility Investment Fee Calculated asi follows:  Per Tap Per Tap Per Tap Per Tap Per Tap Per Tap Per Tap Per Tap Per Tap Per Tap Per Tap Per Tap Per Tap Per Tap  $1,502.00 $2,503.00 $5,005.00 $8,008.00 $16,008.00 $25,026.00 $50,050.00 $751.00 $1,251.00 $2,503.00 $4,005.00 $8,005.00 $12,513.00 $25,026.00 $20.00 $45.00 $45.00 $14.00  Wastewater (Fee Based on water service size)  WATER SEWER Water Sewer $13.28 $10.40 $16.00 $12.00 $21.47 $10.40 $25.00 $12.00 $32.13 $10.40 $37.00 $12.00 $44.84 $10.40 $52.00 $12.00 $78.70 $10.40 $91.00 $12.00 $116.27 $10.40 $134.00 $12.00 $222.72 $10.40 $257.00 $12.00 $17.33 $10.40 $20.00 $12.00  a. Customers witha a 3/4" meter shall pay per month b. Customers with a 1" meter shall pay per month Customers with a 1 1/2" meter shall pay per month d. Customers with a 2" meter shall pay per month . Customers with a 3" meter shall pay per month C Customers with a 4" meter shall pay per month 9. Customers with a 6" meter shall pay per month  h. Master meter, where wateri is sold to al District, the fee shall be thet fee listed tot the right times the number of District water/sewer customers, monthly.    18  15. The City of Lamar shall impose and collect the following fees for Water and Wastewater to be charged at the rates as set forth below:  MONTHLY MINIMUM USAGE (incf)  2024 Fixed Fee $14.32 $15.48 $24.83 $46.20 $76.23 $151.36 $236.78 $468.93 $28.64 $30.95 $49.67 $92.40 $152.46 $302.73 $473.55 $937.86  2025 PROPOSED $17.00 $18.00 $29.00 $54.00 $88.00 $175.00 $273.00 $540.00 $33.00 $36.00 $58.00 $107.00 $176.00 $349.00 $545.00 $1,079.00  Water Usage Rates INCITY Residential 3/4" Meter Commercial 3/4" Meter 1" Meter 11/2" Meter 2" Meter 3" Meter 4"Meter 6" Meter OUTSIDE CITY Residential 3/4" Meter Commercial 3/4" Meter 1"Meter 11/2" Meter 2" Meter 3" Meter 4" Meter 6"N Meter  500 510 840 1,590 2,665 5,330 8,333 16,607 500 510 840 1,590 2,665 5,330 8,333 16,607  CHARGES FOR USE ABOVE THE MONTHLY MINIMUM USAGE AIl Residential Meters (Above the montly minimum usage per cubic food  Residential Tier 2 InCity  Fee Per 1,000 Cubic Feet $20.79 $41.58 Fee Per 1,000 Cubic Feet $25.29 $50.59 Fee Per 1.000 Cubic! Feet $28.07 $20.21 $19.64 $19.64 $19.64 $19.64 $19.64 2024 Fee $802.84 $3.93 $78.70  $24.00 $48.00 $30.00 $59.00 $33.00 $24.00 $23.00 $23.00 $23.00 $23.00 $23.00  Outside City of Lamar Boundary  Charges for use greater than 1,300 cubic feet in one month  In City  Outside City of Lamar Boundary Commercial 3/4" Meter 1"Meter 1.1/2" Meter 2" Meter 3" Meter 4" Meter 6" Meter  All Commeercial Meters (Above the monthly minimum usage per. cubic foot)  BULKI NON-POTABLE RATE/FIRE HYDRANT METER RENTAL  Minimum Usage Charge Usage Above Minimum Facility Investment Fee  Per 5,330 cuft Per 100 cui ft Monthly  $924.00 $50.00 $91.00  Additional fees determined at time will include charges for labor, materials and equipment according tot the current year Rates and Fees Schedule    19  2025 PROPOSED $25.00 $175.00 $700.00 $50.00 $75.00  ITEM  Fee $5.76 $23.10 $57.75 $57.75 $86.63  The Rental Fees are as follows:  Daily Weekly Monthly  Installation/Removal. Fee After Hours Instalation/Removal Fee The customer isr responsible for supplying the hose. The customeri is responsible fort the meter and apparatus while rented. Water is not allowed tol leave Prowers County.  The customer will be charged replacement costi for any damage, lost ors stolenr metera and apparatus.  Coin operated water machine (aka Waterman) is located on corner of Poplar and 3rd St. 200 gallons for $0.25. Price subject to change.  Bulk Rates Sold to District Waterwastewater Departments  Price per Cubic Foot Price per 1000 Cubic Feet Sewer Rate per # of District Customers Investment Fees per # of District Customers Minimum Rates for outside city limits for meter size will apply. Wastewater Collection & Treatment Rates Residential In City (no volume charge) Commercial  0.02352 23.52 26.15 17.33/10.40 2024 Fee $13.07 $26.15  0.02800 28.00 31.00 20.00/12.00  Water/Sewer  $16.00 $31.00  Outside City of Lamar Boundary (no volume charge)  Volume charge is calculated as the rate ($)/1,000 cubic feet for usage exceeding 900 cf In City (Same monthly fixed fee as residential + volume charge) Outside City Boundary (Same monthly fixed fee as residential + a volume charge).  $7.70 $15.41 $125.00  $9.00 $18.00 $144.00  Wastewater Retap Fees Water Deposits IN CITY 3/4" Meter 1" Meter 11 1/2" Meter 2" Meter 3" Meter 4" Meter 6" Meter OUTSIDE CITY 3/4" Meter 1"Meter 11 1/2" Meter 2" Meter 3" Meter 4" Meter 6"M Meter  $70.00 $116.00 $232.00 $370.00 $740.00 $1,155.00 $2,310.00 $140.00 $232.00 $464.00 $740.00 $1,480.00 $2,310.00 $4,620.00  $81.00 $134.00 $267.00 $426.00 $851.00 $1,329.00 $2,657.00 $161.00 $267.00 $532.00 $851.00 $1,702.00 $2,657.00 $5,313.00  Residential Customers can request a 50% leak credit ont the water portion of1 monthly billi int the course ofl leak during a 12 month period.  Our system must showl leak and that alll leaks for customers are repaired. Customer must present proof ofl leak being repaired.    20  16. Sanitation Rates  The following rates are as set forth below:  2024 Fee $34.25 $25.75 $68.50 $51.50  2025 PROPOSED $36.00 $27.00 $72.00 $54.00  Commercial Rates Inside City Limits 1st Tub (300 gallon) Additional Tubs 1st Tub (300 gallon) Additional Tubs Residential Rates Inside City Limits 1st Tub (65-95 gallon) Additional Tubs 1st tub (65-95 gallon) Additional Tubs Disconnect Fee Re-connect Fe Roll Offs  Outside City Limits (including the Meadows and CRI HH)  $19.50 $14.25 $39.00 $28.50 Full Price $14.00 $20.00  $20.50 $15.00 $41.00 $30.00 $15.00 $21.00 $26.00 $210.00 $370.00 $485.00 $600.00  Outside City Limits (includingt the Meadows and CRI HH) Extra Pickup Residental and Commercial  Delivery and Relocation Fee Minimum Monthly Rate = 10 yard container Minimum Monthly Rate = 20 yard container Minimum Monthly Rate =: 30 yard container Minimum Monthly Rate = 40 yard container will be automatically applied.  $200.00 $352.00 $462.00 $572.00  Containers must be emptied at least once a month or minimum charge Roll off flat rates may be subject to weight charges for weights that exceed thet flat rate. Ifr roll off is overloaded, customer will be charged for labor and equipment to unloaded excess materials.  Landfill Fees Per Cubic Yard Punch Card Freon Removal Appliance Disposal Fee Tire Disposal (upt to 1100 series) Tire Disposal (1100 series & up) E-Waste Small televisions (up to 15") Medium televisions (15" to 32") Large televisions (larger than 32") Old style console televisions (any size) Personal computers CRT monitors  All Loads must be tarped. If untarped customer will be charged. Special Handling Fee (Truck Accident Ins. Req)  $10.00 $10.00 $50.00 $44.00 $10.00 $3.00 $6.00 $10.00 $20.00 $30.00 $35.00 $10.00 $10.00 $5.00 $3.00 $50.00 No Charge  Per Hour  $150.00 remove remove $46.00 $11.00 $4.00 $7.00 $11.00 $21.00 $32.00 $37.00 $11.00 $11.00 $6.00 $4.00 $53.00  Laptops, flats screen monitors, or stereo components Desktop printers, faxes, dvdlvcr/cable or satellite receivers Floor standing large copiers Misc. cords, keyboards, mouse items    21  2025 PROPOSED  ITEM  Fee No Charge $10.00 $20.00 $10.00 $.02/b ($40/ton) $.03/b ($60/ton)  Residential Yard Waste City of Lamar Customers Only Commercial Yard Waste (tree limbs, cut grass,etc)  Pick-up load Trailer load  Per Load Per Load  $21.00 $21.00 $11.00 $.021/lb ($42/ton) $.0315/lb ($63/ton)  Ifyard waste contains large stumps and branches, loads willl be subject to weight rates  Minimum Charge (alll loads) Non-Commercial Waste Commercial Waste (In City Limits) Commercial Waste (Outside City Limits)  $.035/b ($70/ton) $.0368/lb ($74/ton)  All municipalities andlor waste haulers are: subject to weight charges. Commercial refuse haulers (such as DW Waste, Town of Wiley and Fort Lyon)  Charges willl be by weight unless scale is non-operational, in which case they will be charged by yardage.  Compacted Trash- per yard Non-compacted Trash per yard Transfer Station Per Cubic Yard  $17.25 $12.50 $11.00  $18.00 $13.00 $12.00  No commercial tras or tree stumps and branches accepted at transer station.  Free Transfer Station and Landfill Weekend  Free weekend for Cityr residents is held on the last full weekend oft the month. Free weekend is strictly for residential waste only and does noti include construction debris (roofing, remodeling, demolition debris, etc.). Construction debris, appliances, e-waste, freon removal, tires and all commercial waste willl be subject to normal charges. The transfer station is also open on free weekends and allows 1 pickup load limit daily. Additional loads or larger loads will need to go to the landfill. Non-residents will be charged  normal charges on free weekends.    22  17. Labor and Equipment Rates The following rates are as set forth:  2024 Fee $25.00  2025 PROPOSED $26.00 $40.00  Labor Rate Per Manhour: During Regular Working Hours Outside Regular Working Hours Equipment Rates are listed herein.  Per Hour Per Hour  All materials provided by the City will be charged at cost.  2024 Hourly Rate $94.00 $112.00 $149.00 $140.00 $120.00 $90.00 $60.00 $74.00 $89.00 $96.00 $91.00 $111.00 $106.00 $94.00 $96.00 $104.00 $74.00 $160.00 $86.00 $71.00 $36.00 $36.00 $104.00 $54.00 $79.00 $69.00 $49.00 $79.00 $54.00 $69.00 $54.00 $44.00 $104.00 $34.00 $79.00 $34.00 $35.00  2025 PROPOSED $99.00 $118.00 $156.00 $147.00 $126.00 $95.00 $63.00 $78.00 $93.00 $101.00 $96.00 $117.00 $111.00 $99.00 $101.00 $109.00 $78.00 $168.00 $90.00 $75.00 $38.00 $38.00 $109.00 $57.00 $83.00 $72.00 $51.00 $83.00 $57.00 $72.00 $57.00 $46.00 $109.00 $36.00 $83.00 $36.00 $37.00  Equpment Description 928 CAT FRONT ENDLOADER MOTOR GRADER 613 C SCRAPER 11 YARD D-6 OR 850. JI DOZER CASE EXCAVATOR 18 REACH BACKHOE SKID LOADER DUMP TRUCK SINGLE AXLE DUMP TRUCK TANDEM, AXLE WATER TRUCK 3000 GALLON BUCKET TRUCK VAC/JET TRUCK DISTRIBUTOR TRUCK TRASH TRUCK FRONT/REAR LOAD TRUCK TRACTOR/LOWBOY STREET SWEEPER ELGIN/TYMCO SELF PROPELLED BROOM ASPHALT PAVER/LEEBOY 16' ASPHALT ROLLER RUBBER TIRE ROLLER SHEEPS FOOT ROLLER PLATE COMPACTOR/JUMPN JACK PICKUP (FLAGGER, BARRICADES) PICKUP (DURING BUSINESS HOURS) PICKUP (AFTER HOURS CALL) PICKUP/CARI TRAILER 18' WELDER/TORCH CONCRETE/ASPHALT SAW 6" TRASH PUMP/PORTABLE DIESEL TRACTOR WITH BATWING MOWER/18 TRACTOR WITH 6" BRUSH HOG RIDING MOWER SPRAYUNIT/WEEDS/INSECTS SMALL HANDTOOLS/CHAINSAWS Equipment/ /disposal will be additional Per Established Rates  Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour  PORTABLE PRESSURE WASHER WITH WATER TAPer Hour PORTABLE PRESSURE WASHER/NO WATER Per Hour  CODE ENFORCEMENT MOWING/DEBRIS CLEAN UP) Labor Only,    23  18. One of the primary roles of thel land surveyor is to find thel boundaries ofa a property. That boundary is described in legal documents and the land surveyor follows that description andl locates thel boundary ont the physical land andi marks it, so the owner knows what land he owns. Having al land survey done can save a lot of hassle and cost int thet future,  butt there are costs to consider when having one done. Land Survey Plat or Boundary Survey  Al land survey plati is completed to exactly locate the boundaries and monuments of aproperty. Missing monuments (property corners) will be replaced. All above ground improvements and utilities will be documented. Land Survey Plats can be used to locate  new improvements properly on a parcel of land.  Topographical Survey  At topographical survey is completed to document the topography of a property. Generally, thet topography is documented ini two footi increments or contours. These types of surveys may be required by your architect when building on sloped ground. A topographical survey may or may not be part ofai fulll Land Survey Plat.  Elevation Certificate  An elevation certificate is prepared to document the elevation of improvements on a property andi is generally required by, your insurance company or lender to apply fori flood insurance. The land surveyor starts at al location with a known elevation (may be al long distance away) and then translates that to the property using al high precision level device. Subdivision work includes preparation of the plat documents for approval by owner, mortagee, governmental, and other entities. The property is fully surveyed and monuments found or set as required byt the subdivision process. These may be as simple as adjusting al lot line between two lots to subdividing a larger property into many lots. The City of Lamar shall impose and collect the following fees for Land Surveying to be charged at the rates as set forth: Lotstake ina a platted subdivision-Single Lot with Land Survey Plat  Re-Subdivision Plats/Subdivision Plats  Land Survey Rates  The City ofL Lamar shalli impose and collectf fees according tot the rates figured byt the Lands Surveying Department, including wages fort time spent one each project. Citizens should call fora ane estimate.  Land Survey Plat deposit fee Additional lot as part oft the same: survey Lotstake in Unplatted land Alta Land Title Survey LOMA If Required NFIP Elevation Certificate Recertification  ILC--Most normally cannot provide, due to work schedule Copy of ILC from our records int the office  Subdivision Plat-Hourly fee depending on location and # of lots Copy of City mapi is available on the City ofl Lamar website Hard Copy printed from our computer-24"X3 36"s size Hard Copy City map printed from our computer-36'X60  2024 Fee $6.00 $10.00 $6.50 $75.00 $250.00 N/C  2025 PROPOSED  Mailed each Electronic' Version of Drawings  .pdf copy of previous survey performed by this office email only .dwg in autoCad Civil3D format from previous survey--emailed Same drawing emailed to client who paid for survey    24  19. Lamar Community Resource and Senior Center  Senior groups, whose participants are members of the Senior Center may use the facility at no charge during regular hours. Other groups will be charged thei following fees for facility use.  2024 Fee Fulll Day (8hr.r max.) $57.75 $69.50 $34.75 $34.75 $92.75 $115.75 $69.50 $69.50  2025 PROPOSED  NON-PROFIT Dining Room Dining Room w/kitchen Card/TV Room Art/Crafts Room PRIVATE Dining Room Dining Room w/ kitchen Card/TV Room Art/Crafts Room  Facility rental and damage deposit of $100.00 must be paid when reservations are made. Proper forms must be filled out with current address and phone number.  20. Lamar Public Library Cultural Events Center & Huddleston-Butter Conference Room  The following rates are as set forth below:  2024 Fee $10.00 $36.00 $64.00 $24.00 $20.00 $70.00 $128.00 $24.00 $0.00 $0.00 $0.00 $0.00 $10.00 $36.00 $64.00 $24.00 $0.25  2025 PROPOSED  CULTURAL EVENTS CENTER Non-Profit Organizations Additional Feei for Special Hours  Hourly 1/2 Day 4Hours Full Day 8 Hours Per Hour Hourly 4Hours 81 Hours Per Hour Hourly 41 Hours 81 Hours Per Hour Hourly 41 Hours 81 Hours Per Hour Per Day  Half Day Full Day  For Profit, Private Individuals or Organizations  Half Day Full Day  Additional Feei for Special Hours HUDDLESTONBUTLER CONFERENCE ROOM Non-Profit Organizations Additional Feei for Special Hours  Half Day Full Day  For Profit, Private Individuals or Organizations  Half Day Full Day Additional Fee for Special Hours Fines for late books aftera a 5days grace period with maximum fine $5.00    25 Per Side Per Side Per Side B/W. Per Side Color 0.25 First Page Each Additional Page  Minors may Read Away Fines, $1/hri in-library only  Copy Fees/Computer Print Outs Copy of Blank Tax Forms Copy Fees/Nonprofit Organization  $0.25 $0.05 $0.10 $0.20 Remove $1.25 $0.50 Remove $0.25 $1.00 $1.00 $25.00  Fax  Local & In-State (includes 800 numbers) Out of State faxes $.7 .75/each additional page Incomingf faxes Fines for late movies No grace period with maximum of$5.00 Replacement Library Cards Janitorial Fee for meetings where food (other than cookies) are served.  $ .50/each additional page  Per Page Per Day Each Per Event    Agenda Item No. 3 Council Date: 10/28/2024  LAMAR CITY COUNCIL AGENDA: ITEM COMMENTARY  ITEMTITLE:Award Bid 44-012 for Legal Paper of Record  INITIATOR: Kristin Schwartz ACTION PROPOSED: Award Bid 44-012  ADMINISTRATORS REVIEW:  RCE  CITY  STAFF INORMATION SOURCE: Kristin Schwartz. Rob Evans. Linda Williams  BACKGROUND: The City ofLamar solicited proposals for our Legal Paper ofRecord. Bid packets were. mailed and the request for proposal was advertised int the localj paper on September27,2024. Twoj proposals were received and accepted by the City Treasurer by 5:00 p.m. on October 22, 2024. The bid opening was held on October 23, 2024 and bid was acknowledged and accepted. Tri-State Exchange bid to follow C.R.S. 20-70 which, in-part, establishes ai rate of $0.44 per line for the first publication and $0.32 per line for subsequent publications. The Kiowa County Press bid $0.408 for the first publication and $0.285 for subsequent publications. Both bidders agreed toi follow all parsofcRs20-70imall other respects. The' Tri-State Exchange is located inl ProwersC County which gives them 5% preference points. The Kiowa County Press bid 7% lower than Tri-State Exchange. RECOMMENDATION: Staffrecommends to award bid to the Kiowa County Press for the remainder of2024  thru 12-31-2025 and send new bids out for 2026.    CITY OFI LAMAR 44-012 LEGALPAPER OF RECORD  10/23/2024  BIDDERS  SCHWARTZ MARKETING TRI-STATE EXCHANGE LAMAR  KIOWA COUNTY PRESS EADS  ITEM: PER LINE FIRST RUN PERLINE SECOND RUN PER COLUMN  per statue (.44) per statue (.32)  0.408 0.285  Both agreed to follow statute on all other requriements of CRS:20-70  CURRENT BUS/SALE TAXL LIC:  NO  NO  PRESENT FOR BID: KRISTIN SCHWARIZ-TREA CorinPhne Kamwmag    CITY OF LAMAR  BID NUMBER  44-012  DATE 9-25-2024  INSTRUCTIONS: Bids are to be returned by 5:00P.M. on the retur datei indicated. Any bid received after the time and date: specified will not be considered. Any bid received byay vendor that does not have a current Business N Sales Tax License with the City ofLamar will not! be considered. All bids must be enclosed ina asealede envelope plainly marked with the bidder's business name.contact name, address, phone number, bid number andi item. Not facsimile bids will! be accepted. Failure to. complete. the bid form or meet the requirements specified may constitute grounds forr rejection of a bid. Prices quoted shallb be on a "F.O.B. Lamar" or" Delivered" basis. Please make note ify your bid does not meet all oft the specifications andl list those items that may differ. The City ofLamar reserves the rightt tor reject any or all bids, tor make minor alterations tot the  specifications, and to açcept the proposal that is int the best interest oft the City ofl Lamar.  Fori further information contact: _Kristin Schwartz_ Return Date: October 22, 2024 At5:00P.M.  at. 719-336-1373  Bid Opening: October 23, 2024 At10:00A.M.  ALLI BIDDERS ARE ENCOURAGED TO ATTEND' THE BID OPENING AND CITY COUNCIL MEETING WHEN SAID BID IS TO BE AWARDED ALL BIDDERS MUST! HAVE A CURRENT BUSINESS/SALES TAXI LICENSE. AND MUST NOT BE IN DEFAULT ON THEF PAYMENT OF PROOF OF INSURANCE MUST BE PROVIDED TO THE CITY WITHIN 10 WORKING DAYS OF AWARD OF BIDE BY THE CITY COUNCIL ITIST THE RESPONSIBILITY OF THE BIDDER TO COMPLY WITH ALL LAWS AND ORDINANCES RELATING TO THE CONTRACT OR  TAXES, LICENSES ORA ANY OTHER MONIES DUE THE CITY OF LAMAR AND PRIOR TO ANY ACTIVITIES RELATED TO1 THEE BID  SERVICE Vendor's Address:  Please return bid tot the following address with the Bidder's Business Name. Contact Name, Address. Phone Number, Bid Number and Item Number on the outside oft the envelope to: CITY OF LAMAR OFFICE OF THE CITY TREASURER 102 EAST PARMENTER STREET LAMAR, CO 81052 Mas  SCHWARTZ MARKETING 31101 COUNTY RD19 LAMAR CO 81052  Phope BidE Response By Signatu  B) 74,316-555/970-08 1L  By:  ,  City Treasurer  ITEM# QUANTITY  DESCRIPTION City of Lamar RFP 44-012 Legal Paper of Record Per Bid Specifications  TOTALI PRICE  COMPLETION DATE  Exchange will  Schwartz Marleting Ineashake follow a requifements  stated in CRS 24-70 Qund  woil follow the rat Btrugture repuired by CRS  24-76-107  Bids submitted will be considered valid fort thirty (30) days after bid opening  Bids submitted will be considered valid for thirty (30) days after bid opening date.    Kiowa County Press Celebrating 136) Years Office of the City Treasurer 102 E Parmenter Street Lamar, CO 81052 October 13, 2024  1208 Maine Street- P.O. Box 248 Eads, Colorado 81036-0248 719-438-5800 KlowaCounyPress.ner  RE: Bid 44-012. RFP City of Lamar Legal Paper of Record  lam pleased to express our interest in having the Kiowa County Press named the publication of record for the City ofLamar's legal notices. lam including a copy oft the September 13, 2024, For 2024, the Kiowa County Press enjoys monthly combined average readership just over 39,000, as verified by Google's sreader tracking systems and United States Postal Service mailing statements. The Kiowa County Press continues to be a growing, vibrant part of the Colorado media landscape. Readers appreciate the wide variety of original local reports as well as science, education, agriculture, health, finance, political, weather, and outdoor news. Our base rates for publishing legal notices have not changed in over three decades. The current discounted rate we are offering for City of Lamar government legal notices (also known as publicly supported notices) is $0.408 per column line (defined as a line oft text 1.54" wide set in 7-point type). This rate is applied for the first week of publication. Second and subsequent  print edition, and rate sheet for advertising with this letter.  weeks, where applicable, are charged at $0.285 per column line.  These rates are substantially below the maximum allowed by state statute.  The Kiowa County Press does not charge for publishing items such as meeting minutes and Additional rate information for other categories ofa advertising can be found on the enclosed lalso affirm that the Kiowa County Press meets Colorado statutory requirements for legal status as defined in C.R.S. 24-70-* as demonstrated ini the following points:  resolutions since these items are not considered legal notices.  rate. sheet.  As defined in C.R.S. 24-70-102, the Kiowa County Press is a weekly newspaper published ink Kiowa County, with principle business offices located at 1208 Maine Street, Eads, Kiowa County, Colorado. This location has been the principle location for decades and, for over 30 years, has also been the location where the newspaper is printed each week. As further required by C.R.S. 24-70-102, the Kiowa County Press has been admitted to the United States mails with periodicals mailing privileges under permit number USPS    Page 2  2959-4000, and isr mailed each week from the Post Office in Eads. In addition to mailed subscriptions, the newspaper is also sold on news racks at locations in Sheridan Lake and Eads, and continues to be delivered as an electronic subscription for subscribers The Kiowa County Press has been published continuously and uninterruptedly fort the past 52 weeks as required as a minimum in C.R.S. 24-70-103. Further, the newspaper has not missed ani issue in at least the past 30 years, if ever. Per C.R.S. 24-70-103(3), Kiowa County is an adjoining county, qualifying the Kiowa County Press to publish on behalf oft the City of Lamar, and per C.R.S. 24-70-103(5), notices are placed on As further required by C.R.S. 24-70-107(1)(a), our rates do not exceed statutory maximum, and per C.R.S. 24-70-107(3), the Kiowa County Press has opted for lower  anywhere in the world.  publcmotccolcrado.com at no additional charge.  rates for government bodies.  We are committed to continuing the local print edition oft the Kiowa County Press. In 2022, we installed new high-capacity production print equipment, refreshing our on-site print capabilities We believe the Kiowa County Press and its companion, the daily news and information site NOwacounty-ress.net, represent the best value for reaching an audience averaging more than 39,000 verified monthly readers, and provides the level of service the City of Lamar seeks for publishing legal notices to ensure the public remains informed and engaged in their elected  for another decade or more.  government. Sincerely,  Ch S1 Chris Sorensen, Publisher    Kiowa County Press Post Officel Box: 248.1208 Maine! Street Eads, Colorado 81036-0248 Talaphone:719)438-5800 Email: KiowaCountyPressegmail.com KlowaCountyPress.ne:  PRESS Electronic and Print Communications oracustom page at KowaCountyPessnet  Online Banner Ads- $44 per month per1 1,500€ exposures. Link to) your web site, social media page, Online Downloadable Flyer $25.00 per week. Includes banner ad. Most major document/image Online Sponsored Section Pages-s54/month, 6-month minimum commitment. Exclusive Online Sponsored Features- $27/month, 3-month minimum commitment. Non- exclusive sponsorship of special features, such as Upcoming Events, Birthdays & Anniversaries and Pages Classifieds  $12.50/weeki flati fee - no limit on ther number ofv words. Adda a picture for $5. Classi- fieds can be submitted online at tP/Nom.omyPesnecneomenabmdasaned  formats supported. sponsorship of section pages.  from the Past.  Weekly Print Advertising  Print Display Advertising Line Rate, first insertion Line Rate, additional insertions Legal Notices (Kiowa County Government) Line Rate, firsti insertion Line Rate, additional insertions Legal Notices (Privately Supported) Legal Display, firstinsertion Legal Display, additional insertions  $6.00 per columni inch-includes online advertising package  Legall Notices naysepearConemnee  $0.408 per 1.54'column line $0.285 per 1.54"column line $0.350 per 1.54'column line $0.260 per 1.54'column line $0.483 per 1.54'column line $5.016 per column inch $4.14 per column inch  Line Rate  Legal notices must be received in editable electronicformat to avoid typesetting fees.  Political Advertising  Kiowa County Candidates or Ballot Issues Colorado State Candidates or Ballot Issues Candidates for National Office (President, Senator,  $2.75 per column inch $4.25 per column inch $5.50 per column inch  Representative, etc.) Miscellaneous  Obituaries, Cards ofThanks, Memorials, Community Interest Articles  Free  "Upcoming Events"Listing  Kiowa county event location, date and time announcements only- no pricing information (ticket Advertising deadlinel is Tuesday at 2:00 p.m. for print edition, rolling deadline for online advertising.  costs, booth fees, etc.) will bei included int free listing listings  Free    Agenda Item No. Council Date October 28, 2024  4  LAMAR CITY COUNCIL AGENDA ITEM COMMENTARY  ITEMTITLE: Review and Possible Approval ofMobile Food Vender Special Event Permit Application  INITIATOR: Linda Williams. City Clerk ACTION PROPOSED: Input and approval of request STAFF INFORMATION SOURCE: Linda Williams  CITY ADMINISTRATORS REVIEW_ACE  BACKGROUND:  With the creation ofOrdinance 1273 "An Ordinance Amending Chapter 8. Article II Regarding Mobile Food Vendors and Ice Cream Venders" it was the request of Council to create a Special Event Permit Application for There was previous discussion regarding a fee for the application process that will need to be determined along  all Food Truck and Pushcart Venders. with any changes to the application.  RECOMMENDATION: Staffrecommends discussion and possible approval or application or any other  action Council may determine.    City ofLamar Mobile Food Vender  Special Use Permit City yofLamar LMC $8-16  "The City Clerk may grant permission to Mobile Food Venders on publicly owned property for special functions, included but not limited to, athletic events, cultural events, receptions,  street closure events or civic events."  Location & Date of] Event:  Nature of Event: (athletic events, cultural events, receptions, street closure events or civic events):  Event Sponsor:  Name of] Responsible Individual:  Address:  Contact Telephone! Number:  Date ofIssue:  By:  City Clerk  THIS PERMIT MUST BE AVAILABLE FOR INSPECTION BY ANY] LAW ENFORCEMENT OFFICER/ AT ALL7 TIMES DURING *--PLEASE KEEP ALL AREAS CLEAN AND FREE OF LITTER*** 47  THE EVENT.    Agenda Item No. 5 Councill Date: 10/28/2024  LAMAR CITY COUNCIL AGENDA ITEM COMMENTARY  ITEMTITLE: Appointment to the Lamar Utilities Board  INITIATOR: Lamar Utilities Board  CITY ADMINISTRATORS REVIEW:PLE  ACTION PROPOSED: Appoint member to the Lamar Utilities Board STAFF INFORMATION SOURCE: Lamar Utilities Board  BACKGROUND: Mr. Roger Stagner resigned from the Lamar Utilities Board effective 07/23/2024. This created According to Council policy, all vacancies on City boards and commissions are: required tol be advertised int thel local media. A copy oft the position vacancy was advertised with' The Prowers Journal, the Kiowa County Press, and on the Cityo ofLamar's website and social media from 7/26/2024 through 10/14/2024. Oneapplicationt was received for  one (1) unexpired vacancy on the board.  this position. (Please refer to Attachment A).  RECOMMENDATION: TheLamar Utilities Boardi ist recommending the appointment ofMr. Elmer Grett to: finish serving the unexpired term with an expiration date of August 1, 2027. (Please refer to Attachment B).    CITY OF LAMAR, COLORADO PERSONAL INFORMATION FORME FOR CANDIDATE! FOR BOARDS AND COMMISSIONS  RETURNTO: City Administrator's Office  102 East Parmenter Lamar, CO 81052-3299  Board or Commission: I. 2.  Name: EIpre  GAR (Last)  (First)  (Middle) (Street and Number) (State)  Present Address: /7 Scof A  Lonr (City)  74052 (Zip Code)  3.  Telephone Number:  294.5025 (Home)  (Business)  4. E-mail Address pafebehe CE 9mbcor  5. 6. 7. 8.  City Resident: Yes Occupation: Ebehte Education Background: HgShL  No Ifso, how long? 7Ds  Are there any reasons you may have a conflict of interest ifs you were appointed to this Board or  Commission?  Yes No Ifyes please explain?  9  Ist there any information (experience, community activities, organizations, etc.) which you think should be  considered for your appointment to this Board or Commission?  10. Why do you desire to serve on this Board or Commission?  1I: Briefly describe how you might benefit the community if you were selected to serve on this Board or  Commission?  DATE: 9-13.24  SIGNATURE: 5772 ec PRINT NAME: Ehre hm#    Lamar Utilities Board  Memo  To: Mayor Crespin and thel Lamar City Council From: Jay Brooke, LUBVice-Chaiman CC: Houssin Hourieh, Superintendent Date: October 15, 2024 RE: LUB appointment  The Lamar Utilities board would like to recommend that Elmer E. Grett be: appointed to the vacant position  on thel Lamar Utilities Board that expires on. August 1,2027. Thank you for your consideration oft this matter.  Sincerely, Bk Jay Brooke, LUBVice-Chairman    Agenda Item No. 6 Council Date: October 28. 2024  LAMAR CITY COUNCIL AGENDA ITEM COMMENTARY  ITEM TITLE: Approve Letter of Agreement with. JVA for Lamar Water Distribution Improvements  INITIATOR: Patrick Mason  CITY ADMINISTRATORS REVIEW:  RCE  ACTION PROPOSED: Approve Letter Agreement for Engineering ServicesJ JVA Inc. STAFF INFORMATION SOURCE: Patrick Mason, Kristin Schwartz. Tess Camp. Rob Evans  BACKGROUND:  The Water Wastewater Department recently requested design of a waterline replacement project that involves a 70-year-old water main that runs through portions of Willow Valley. The project was also included in the The general project scope involves the design of approximately 2,750 linear feet of new 12-inch PVC C900 waterline along Willow Valley Road and Willow Valley Drive. The proposed waterlines or Project #1 - Willow Valley Looping Project," will replace the existing water mains currently located behind and below the homes in the neighborhood. These existing waterlines are in poor condition and difficult to access, as they are located in backyards, beneath landscaping, or even under homes or structures. The bid documents will include design for installing the new 12-inch pipelines via open trench methods, relocating service meters to the street side near the water mains, and replacing service lines to the current meter locations using pit-launched, mini directional HDD The project will be funded with approximately 1.1 million in ARP-NEU monies. Staff would request to have the  Water/Wastewater Master Plan that was updated in 2022 and is al high priority.  (Horizontal Directional Drilling)  design work complete this year sO the project is shovel ready in 2025  JVA has provided al Letter of Agreement for Engineering and Design oft the project for $126,100  RECOMMENDATION: Approve Letter Agreement and authorize the Mayors signature    JVA, Incorporated 1319 Spruce Street Boulder, CO8 80302 303.444.1951 info@vajva.com www.jvajva.com  CONS SULTING ENGINEERS August 16,2024 Mr. Rob Evans, City Administrator City ofLamar 102 E. Parmenter St Lamar, CO 81052  Reference: Lamar Water Distribution Improvements  Letter Agreement for Engineering Services  Dear Rob,  JVA, Inc. (JVA) is pleased to present this letter agreement to the City of Lamar (City) for engineeringservices: related to the design ofwater distribution: system improvements int the Willow Valley neighborhood. JVA visited the site on July 12th,2 2024, to walk the neighborhood and gain a better understanding of the existing distribution system challenges and project scope. After the site visit, JVA reviewed the City's existing distribution system mapping and developed planning figures to help determine opinions of probable cost (OPCs). After discussing the potential areas for improvement and the OPCs, the improvements have been prioritized with the intent of being completed within the City's available American Rescue Plan Act (ARPA) funds. The goal ofthe project is to provide access to the City's water distribution system and increase looping and fire  flow capabilities. SCOPE OF WORK  The following scope of services is based on our site visit, discussions to date, and our knowledge The general project scope involves the design of approximately 2,750 linear feet of new 12-inch PVC C900 waterline along Willow Valley Road and Willow Valley Drive. The proposed waterlines, as shown in the attached figure labeled "Project #1 - Willow Valley Looping Project," will replace the existing water mains currently located behind and below the homes in the neighborhood. These existing waterlines are inj poor condition and difficult to access, as they are located in backyards, beneath landscaping, or even under homes or structures. The existing water mains willl be abandoned and capped. The bid documents will include design forinstalling the new 12-inch pipelines via open trench methods, relocating service meters to the street side near the water mains, and replacing service lines to the current meter locations using pit-launched, mini  and experience with the City's water distribution system.  directional HDD (Horizontal Directional Drilling).  Task1 1-S Site investigations  1. 2.  JVA will attend a kick-off meeting with the City to discuss the scope of work, schedule, JVA will prepare a survey request and work with the City's surveyor to obtain topographic contours and important spot elevations for relevant features. The City's surveyor will establish aj job site benchmark tied tol NAVD88 vertical datum, and collect topographic site features, trees, surface evidence of utilities, curbs, access and design features to the opposite flowline of adjacent roadways, and as-built finished floor elevation of existing  and. JVA's work plan.  BOULDER  FORT COLLINS  WINTER PARK  GLENWOOD SPRINGS  DENVER    Lamar Water Distribution Improvements  8/16/2024 2of3  CONSULTING ENGINEERS  buildings. In addition to the visible location of utilities, it's assumed the City will help locate existing water, power, fiber, and gas lines within the area ofwork. Thisi information will be combined with other observed evidence of utilities to develop a view of  underground utilities. Task 2- 60 Percent Design  3.  JVA will complete preliminary design drawings showing proposed connections, alignments utilizing City's survey data and mapping. All water services, meter pits, isolation valves, and hydrants will be identified. JVA will produce the 60 percent level design documents to be reviewed with the City. The drawings will include a cover, notes and legends, erosion control plan, plan and profile drawings, and details. The 60-percent level project manual will accompany the drawings and include "front end"  4.  documents and technical specifications.  5. JVA will update the preliminary OPC based on the 60 percent design.  Task 3-1 Final Design and Bid Documents  6.  The City's comments from the 60% design will be addressed and incorporated into the 90 percent design documents. JVA will produce 90 percent level design documents to be reviewed with the City. The City's comments will be addressed and incorporated into the 7. The 90-percent level project manual will accompany the drawings, including "front end" 8. JVA will update the OPC based on the 90 percent design and provide a final OPC based  final bid documents. bid specifications. on thel bid documents.  Task 4- Construction Documents and Bidding Support  9. JVA will incorporate all final edits to plans, specifications, and OPC based on City review and comments. JVA will prepare construction documents and assist with advertisement to 10. Bid phase services include administering and attending a Prebid Conference, addenda  bid.  preparation, response to bidder questions, and bid tabulation.  Task 5- Construction Administration Phase  11. JVA will work with the selected contractor to finalize and execute the construction 12. JVA will review, comment, and approve product and material submittals and shop 13. JVA will respond to contractor questions, requests for information (RFIs), issue and process change orders, and review contractor pay applications for approval by the City.  agreement following Notice of Award by the City.  drawings.    Lamar Water Distribution Improvements  8/16/2024 3of4  CONSULTING ENGINEERS  JVA assumes change orders willl be minor modifications and/or clarifications. Ifsignificant changes are: required by change order, JVA will negotiate a separate fee with the City. 14. JVA will attend weekly site visits and associated construction meetings via telephone orin 15. JVA will perform up to four construction observations of complex construction. 16. The City will be responsible for retaining a qualified third-party laboratory for special inspections, concrete and soils testing as stated in the Specifications. Third party services 17. JVA will conduct a substantial completion walk and issue aj punchlist. Upon completion of punchlist items, JVA will issue Final Completion. We will review and incorporate contractor red-line drawings for completion of record drawings. We will also assist the  person.  will be paid for by the City and coordinated by the Contractor.  City with project closeout.  BASIS OF PAYMENT  The basis of payment for the scope of work described above will be monthly billings on a Time and Material Basis with an estimated fee of$126,100. Standard reimbursable expenses including travel, printing, copying, and shipping will bel billed at direct cost. JVA's standard billing rates will be discounted 10 percent in accordance with our on-call engineering services  agreement. Surveying is assumed to be provided by the City.  Engineering Services:  Task 1- Site Investigations Task 2-6 60 Percent Design Task 3 - Final Design and Bid Documents Task 4 - Construction Documents and Bidding Support Task 5- Construction Administration Phase TOTAL ESTIMATED FEE  S 9,300 33,700 38,200 $ 25,400 $ 19,500 $126,100  Exclusions: Services resulting from significant changes to the project scope, significant bid alternate design, and significant site plan changes and additional design work or plans related to field conditions or contractor issues after plans are complete that could not have been reasonably foreseen may: require extension ofthe time scheduled for our work and additional fees. Additional municipal submittals or public hearings required for planning department review and approval will be considered additional services may require extension of the time scheduled for our work and additional fees. Environmental assessment or design efforts for contamination cleanup measures  are not included at this time. SCHEDULE  We can begin working with your team immediately and plan to meet required project deadlines. To satisfy the requirements of the ARPA funds, we will have a contractor under contract for  construction by December 31, 2024.    Lamar Water Distribution Improvements  8/16/2024 4of4  CONSULTING ENGINEERS  Ifyou are in agreement with the scope in this letter, please indicate by signing below and returning a copy to this office as our authorization to proceed. All of us look forward to working with the City ofLamar on this project and continuing tol build upon our positive past relationships.  Sincerely, JVA, Incorporated By:  Accepted by: CITY OF LAMAR   Andrew Sparn, P.E. Vice President  Title  Date    OGA  177VA MOTTIM  CITY OF LAMAR WILLOW VALLEY DISTRIBUTION PROJECTS PROJECTS #1, #3, AND #4  N    Agenda Item No. 7 Council Date: 10/28/24  LAMAR CITY COUNCIL AGENDA ITEM COMMENTARY  ITEMTITLE: Social Media Archive INITIATOR: Thomas Sanchez, ITJ Director  CIYADMNSTRAIDASRMIN:  Rrb  ACTION PROPOSED: Approve the agreement and allow the mayor to sign  STAFF INFORMATION SOURCE:  BACKGROUND:  Our current social media archivecompanyi isi nol longeradequate. The data structure: for archive has become obsolete and requires multiple logins for each of our social media accounts. Data retrieval is less than optimum as search  requires exact information.  The annual price is negligible and the only difference is the setup fee and data import. Legal has reviewed there is an exception clause therefore does not require an addendum.  RECOMMENDATION:  Approve lease agreements and authorize the Mayor to sign.    ssmarsh  (#Q-79677)  Order Form - City of Lamar, CO  Account Rep Email Company Preparedo on Validu until Start Date Subscriptionl Term 12Months Billing Frequency Annual Order Type Services Smarshs Support Professional Support- Basic Unified Platform- Professional: Archive- SMG Facebook- Professionall Archive Capture Instagram- Professional/ Archive Capture Twitter Professional Archive Capture Onboarding- Professional/ Archive- Standard Annual Recurrings Service Fees Subtotal One-Time! Fees Subtotal Contract Total  Andrea Brandsma mimabandmae-mankom Smarsh Inc 12-Sep-2024 19-5ep-2024 UponE Execution Date Contract  Customer  CityofLamar, CO Lamar, Colorado 81052-3239 homsanhaedlsmarca.s  ServiceAddress 1025 EParmenter: St Billing Contact Thomass Sanchez Contact Phone 719336-1380 Contact Email TechnicalContact Thomass Sanchez  Minimum Quantity 1 1 5 2 1 3  Minimum Commitment  Unit Price  $850.00 $85.00 $85.00 $620.00  $850.00 $425.00 $170.00 $620.00 $630.00 $2,065.00 $630.00 $2,695.00  Alip prices quoteda areb before tax. Applicable taxes will bea added at time ofi invoicing. Ifyoua aret taxe exempt, pleases senda a current copy ofy your  Notes tax-exempt certificate toa accounting@smarihcom  US-1086762-741UK-4090.A88612www.smarsh.com    5smarsh  Terms & Conditions  The Services ares subjectt tot thet terms and conditions oft this Order Form and ()t the Smarsh Service Agreement available at www.marhcom/egalSenviceAgement, (i) the Service Specific Terms referencedi inc or attachedt to this Order Form, and (ii)a any. exhibits ora attachments tot this Order Form that may amend, supersede, ora appendt the terms referenced herein (collectively  "Agreement"): SERVICES SPECIFICTERMS  The Professional, Archive! Service SpecificTerms: available at p/wwwsmashoVeeASPolesonCo.s  Twitter Service! Specific Terms available ath ntps/www.marhcom/egalsSTwter;  The applicable Professional Archive Onboarding package features described in more detail at  itps/www.smarh.omleal/pnbanrdnsenices-PpAr-hve,  TERM  The Term oft the Services shall begin ont the Start Date set fortha above, ori ifr no Start Datei is set forth above, thee execution date of this Order Form, and: shall continue for the Subscription Terms specified above. For Services added during Client's existing Term, the Termof the Services wills synct to and co-terminate upon. Client's Renewal Date: set fortha above. Renewal oft the Services shall be subject tot the  terms of the Agreement. INVOICING  The Recurring! Service Fees and One-Time Fees ("Fees"): shall bei invoiced att the billing frequencys set forth onp page 1 oft this Order Form. For usage overages, Smarsh willi invoice Clientf for any usage over the minimum quantities att the same per unitr rate asi indicated int the first page oft this Order Form ona ar regular basisi ina arrears. Clienta agrees that the Recurring: Services Fees setf forthi int this Order Forma are  Client'sr minimum commitment for the Term. DATAI MANAGEMENTFEES  Ifnot priced above ors set forth on a separate Order Form between! Smarsh and the Clientf for the applicable data management services requested by the Client, the following standard data import, conversion (if applicable), and storage Fees for data imports Client's  Professional Archive shalla applyt to data imports during the Client's term:  Datal Imports One-time Fee (25 GBI Minimum)- $10/GB thereafter Import Data Conversioni fees (25 GBI Minimum)- $3/GB  Data Storage- -Annual  $2.50/GB  US:*1(866762-7741 UK-440,800048-8612 www.smarsh.com    ssmarsh  Amendment to the Smarsh Service Agreement  This Amendment "Amendment) amends the Smarsh Service Agreement located at https/www.smarshcomlegalsenverviceAgreement between Smarsh Inc. ("Smarsh") and City of Lamar, CO Client") ("Agreement). This Amendment is effective as of the datel lasts signed below, or ont the date () the Client signs the Order Form to which this Amendment is attached. Capitalized" terms not definedi int this Amendment WHEREAS, Client has requested certain modifications to the Agreement, and Smarsh has agreed to such  have the meaning provided in the. Agreement. modifications as set forth below; THEREFORE, Client and Smarsh agree as follows:  1) Conflict. In the event of a conflict between this Amendment and the Agreement, the terms of this Amendment shall control with respect tot the clauses and language modified by this Amendment. 2) Section 63ofthe Agreementi is hereby deleted and replaced withi thet following language: 6.3. Renewals & Non-Renewal- L Limited' Term. The Servicesthat: are provided: on a recurring basis will not renew automaticallyt for an additional, successive 12-month Service Term. The Services may be renewed by Client fora an additional, successive 12-month Service Term (each a Renewal Term"). upon the execution of a renewal Order Form prior to the expiration of the then current Service Term. Smarsh may elect not to renew a Service by providing nol less than 30 days written notice toT the Client prior to the end ofthe then current Service Term. 3) Section? 7.7oft the, Agreement isi hereby deleted: and replaced withthet following language: 7.7Taxes.. AIlF Fees payable by Client underi this Agreement: aree exclusive oftaxes ands similar assessments. Smarsh 4) Section 8.2 ofthe Agreementi ish hereby deleted and replaced witht the following language: 8.2. Obligations with Respect to Confidential Information. Each party agrees: (a) that it will not disclose to anyt third party, or use for the! benefit of any third party, any Confidential Information: disclosed toi it byt the other partyexcept: as expressly permitted by this Agreement, and (b) thatity will use reasonable measures tor maintain the confidentiality of Confidential Information oft the other party in its possession or control but no less thanthe measures it uses to protect its own confidential information. Either party may disclose Confidential Information ofthe other party: () pursuant to the order or requirement ofa court, administrative or regulatorya agency, or other governmental. body, provided that the receiving party, iff feasible and legally permitted to do sO, gives reasonable noticet to the disclosing partyt to allowt the disclosing party to contest: such order or requirement; (i) to the parties' agents, representatives, subcontractors or service providers who have ar need to knows such information provided that such party shall be under obligations of confidentiality. at least as restrictive as those contained in this Agreement ("Agents";or (ii) pursuantt toa a public records request under those laws applicable tot the Clientand only to the extent that such confidential information is not subject to an exemption from such public record request, provided that the Client gives notice to Smarsh in a reasonable amount of time to allow Smarsh the opportunity to seek a protective order preventing such disclosure. Each partywill promptly notify the other party in writing upon becoming aware of any unauthorized use or disclosure of the other party's Confidential 5) Section 11.1 of the Agreementi isl hereby deleted and replaced with the following language:  acknowledges that Client ist tax-exempt.  Information.  US-1866782-741UK-41UK-40,8000464612 www.smarsh.com    smarsh  1.1. Client Indemnification. To the extent permitted byt those laws applicable to the Client, and without in any mannerwaiving its rightst tos sovereign immunity ori increasing thel limits ofl liability thereunder, Client will defend. andi indemnify: Smarsh, its officers, directors, employees, and agents, from anda against all third party claims, losses, damages, labilities, demands, and expenses (including fines, penalties, andr reasonable: attorneys' fees), arising from or related to OClient Data and Client's use of Client Data, (): Smarsh's use of Client Datai in accordance with this Agreement, and (in) Client's use oft the Services ins violation of this Agreement or applicable laws, rules, and regulations. Smarsh will (a) provide Client with prompt written notice upon becoming: aware of anys such claim; except that Client will not be relieved of its obligation1 for indemnification ifs Smarsh fails to provide: such notice unless Client is actually prejudiced in defending: a claim duei to Smarsh's failure to provide notice in accordance with this Section; (b) allow Client sole and exclusive control over the defense: and settlement of anys such claim; and (c) ifrequested! by Client, and at Client's expense, reasonably cooperate witht the defense of such claim. 6) Section 13.5oftheA Agreement is hereby deleted and replaced witht the following language: 135.Governing Law. This Agreement will be governed by and construed ina accordance with thel laws oft the State 7) Section 13.1lofthe Agreement ish hereby deleted and replaced witht thef following language: 13.11. Amendments. This Agreement may only be modified, or any rights under it waived, by a written document 8) Thef following language is added tot the Agreement: as Section 14-5 SLED Additional Terms. 14.1Insurance. Smarsh: shall,ona primary basis and ati its sole expense, maintainin fullf force ande effect at all times during the life of this Agreement, insurance coverage and limits, including endorsements, necessary and appropriate to provide the Services under this Agreement. Smarsh agrees to provide, onces every 12monthsand uponwritten request by the Client, a summary of Smarsh's insurance coverage for review byt the Client. In addition, Smarsh agrees to use, commercially reasonable efforts to provide at least 30. days prior written notice of any 9) Except as otherwise: set forthi int this Amendment, the Agreement will remain unchanged. and int fullf force and effect. This Amendment, together with the Agreement is the entire agreement between the parties, and  of Colorado, without regard to conflict/choice ofl law principles.  executed by both parties..  material: adverse. changes to Smarsh's insurance coverage.  supersedes all prior agreements between them, whether written or orali in nature. 10) Thet following paragraph is added tot the Agreement as Section 12.2.4:  12.2.4. Exceptions. The limitations in Section 12.2 shall not apply to losses arising from such party's gross negligence, willful misconduct, fraud, or from personal injury or death/damage to any real or tangible personal property/ personal injury or death or damage to any real or tangible personal property caused by 11) The Parties agree that the following language shall be added to the Agreement and Smash Service HOME RULE. The CityofLamar, Colorado, whichi isa al Home Rule Municipal Charter in the State of Colorado, reserves all rights asa a: statutory entity, including governmental immunity as provided by law. No term or condition. of this Agreement shall be construed or interpreted: as a waiver, express or implied,ofa any oft the immunities, rights, benefits, protections, or other provisions of the Colorado: Governmental: Immunity Act, VENUE. Jurisdiction for any dispute under this Agreement shall be exclusively in the Prowers County, APPROPRIATION. Anyf future monetary obligation oft the City of Lamar ("City") for any renewal of the Term issubject toappropriation: as provided by! law. Natwithstanding: anything inthis Agreementtothes contrary, any payment obligations oft the City for future renewals or multiyeara agreements. are expressly dependent and conditioned upon the continuing availability of funds being appropriated, budgeted, and otherwise made available in accordance with the. rules, regulations, and resolutions of the City of Lamar, and other applicable lawl Upont the failuret to appropriate suchfunds, this Agreements shall not renew for an additional term. Bys signing this Order, or anys subsequent renewal, the City of Lamar agrees that it has appropriated  such party'sr negligent acts or omissions.  Agreement:  CRS.S524-10-101, et seq.  Colorado District or County Courts sitting without) juryi in Lamar, Colorado.  the funds for term covered bys such Order or renewal. S-1860762-7741UK-41UK-400000A88612 www.smarsh.com    ssmarsh  Purchase Order Information  Client to Complete: II DI POI Number: PO Amount:  Isal Purchase Order( (PO) required fort the purchase oft the Services ont this Order Form?  No  Yes-F Please complete below  Upons signature by Clienta and: submission: to Company, this Order Forms shall become legally! binding unless Company rejects this Order Formf for any oft thet following reasons: (i) changes have been madet tot this Order Form( (other than completion of the purchase order information and the signature block); or (ii)t ther requested purchase orderi information ors signaturei is incomplete; or (ii) the signatory  does not have: authority tob bind Clientt tot this Order Form.  Client authorized: signature  By: Date:  Name:  Title:  US:*1866)762-7741 UK"40800.046-612 www.smarsh.com    Agenda Item 9 Council Date] 10/28/2024  LAMAR CITY COUNCIL EXECUTIVE SESSION COMMENTARY  Executive esios-OFwraconteree with the City Attorney fort thej purpose ofreceiving advice on specific  ITEM TITLE: legal questions under CRS.5246-024XD regarding ongoing negotiations foral Public Safety Building  INITIATOR: Rob Evans. City Administrator  CITY ADMINISTRATORS REVIEW: RIE  ACTION PROPOSED: STAFF INFORMATION SOURCE:  BACKGROUND: Executive Sesions-Foraconterence with the City Attorney fori thej purpose ofreceiving: adviceon specific legal questions under C.R.S. 2464024X0)reganing ongoing negotiations for a Public Safety Building  RECOMMENDATION: