10/25/24, 3:47 PM  Agenda  NOTICE OF SPECIAL WORK SESSION AND REGULAR MEETING  Lancaster All-America City 2019  AGENDA  LANCASTER CITY COUNCIL  MUNICIPAL CENTER CITY COUNCIL CHAMBERS 211 N. HENRY STREET, LANCASTER, TEXAS Monday, October 28, 2024-7:00 PM  Lancaster The.s Shining. Star ef Tevas  While one or more City Council Members may be present via video or audio link, a quorum of the City Council will be at the Municipal Center-City Council Chambers, as required by the  Texas Open Meetings Act. Please click the link below for forms:  itps/www.ancaster-x.com/1413NotIce-Regarding.PuDlic-Participation The meeting will be broadcast live via video at the following address:  ntp/www.ancaster-ix.com574Match-Meetings 7:00 P.M. SPECIAL WORK SESSION:  CALL TO ORDER  1. Discuss the travel and education budget for District 3.  ADJOURN SPECIAL WORK SESSION 7:05 P.M. REGULAR MEETING: CALL TO ORDER  INVOCATION: Lancaster Interdenominational Ministerial Alliance PLEDGE OF ALLEGIANCE: Councilmember Marco Mejia PROCLAMATION: National Down Syndrome Month PUBLIC TESTIMONYICIIZENS COMMENTS:  Municipal Court Week  At this time, citizens who have pre-registered before the call to order will be allowed to speak on any matter for a length of time not to exceed three minutes. No Council action or discussion may take place on a matter until such matter has been placed on an agenda and posted in accordance with law. Anyone desiring to speak on an item scheduled for a public hearing is requested to hold their  comments until the public hearing on that item.  CONSENT AGENDA:  Items listed under the consent agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be  removed from the consent agenda for separate discussion and action.  htps/Idestinyhostedcomiprintalicimseg2180éreloaded-true8id-52622  1/15    10/25/24, 3:47F PM  Agenda  1. Consider a resolution approving the terms and conditions of the third amendment of an Interlocal Agreement between the City of Lancaster and the Dallas County Hospital District doing business as Parkland Health & Hospital System to provide certain biomedical 2. Consider a resolution approving the terms and conditions of the Texas Department of Transportation (TxDOT) Grant for the Routine Airport Maintenance Program.  on-line services.  PUBLIC HEARING:  3. Z25-01 Conduct a public hearing and consider an ordinance to change the zoning from Agricultural Open (AO) to Single-Family Estate (SF-E) on a 1.135 acre tract of land out of the M.L. Swing Survey Abstract No. 1633, located south of the intersection of Wilderness Pass and Sandalwood Trail addressed as 1253 Sandalwood Trail, City of Lancaster, Dallas 4. Conduct a public hearing and consider a resolution establishing the Wellington Park North Phase III Public Improvement District (PID) and taking certain other actions concerning the  County, Texas.  district.  EXECUTIVE SESSION:  5.  In accordance with the Texas Open Meetings Act, the City Council will convene in Executive 1. Section 551.074 (a)(1) of the Texas Government Code to deliberate the appointment, employment, evaluation, duties or dismissal of a public officer, to wit: the City Attorney. 2. Section 551.074 (a)(1) of the Texas Government Code to deliberate the appointment, employment, evaluation, duties or dismissal of a public officer, to wit: the City Secretary. 3. Section 551.087 to deliberate the offer of a financial or other incentive to a business  Session to consider the following matters:  prospect.  4. Section 551.071 Pending, threatened, contemplated, or potential related litigation in a) Real Property located at 1508 Dewberry Boulevard (Bel-Air Place Apartments).  regard to:  b) Real Property located at 632 E. Reindeer Road. c) Real Property located at 3410 Sherwood Drive. e) DeltaVictor LLC V. City of Lancaster.  d) Future Infrastructure (Houston School Road water main damage). f)F Pleasant Run Road Improvements (Dallas County MCIP 31403).  g) Sales Tax Audit. h) Rockett CCN. j) CSHV 20/35 LLC.  I)CCGMG Contractor (Donlee Road).  k) Real estate development Municipal Utility District.  htps/Idestinyhostedcomprinlalidimseg2180éreloaded-true8id-52622  2/15    10/25/24, 3:47F PM  Agenda  6. Reconvene into open session. Consider and take appropriate action(s), ifa any, on  closed/executive session matters.  ADJOURNMENT  EXECUTIVE SESSION: The City Council reserves the rightt to convene into executive session ona any posted agenda item pursuant to Section 551.071(2) of the ACCESSIBILITY STATEMENT Meetings oft the City Council are! heldi inr municipal facilities that are wneechair-accessibe. For signi interpretive services, call the City Secretary's office, 972-218-1311, or TDD 1-800-735-2989, atl least 721 hours prior tot the meeting. Reasonable accommodation will be made to assist your PURSUANT TO SECTION: 30.06F PENAL CODE (TRESPASS BYH HOLDERY WITH/ A CONCEALED HANDGUN),. APERSON LICENSEDI UNDER: SUBCHAPTER H, CHAPTER411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ENTERT THIS PROPERTY WITHAG CONCEALED HANDGUN. CONFORME. ALAS SECCION: 30.06 DEL CODIGO PENAL (TRASPASAR PORTANDO/ ARMAS DEF FUEGO CONL LICENCIA) PERSONAS CON LICENCIA BAJO DEL SUB-CAPITULO411, CODIGOI DEL GOBIERNO (LEY DE PORTARA ARMAS), NOI DEBEN ENTRARAE ESTAI PROPIEDAD PORTANDO! UNA ARMADE PURSUANT TO SECTION 30.07F PENAL CODE (TRESPASS BYH HOLDERI WITHA AN OPENLY CARRIED HANDGUN), APERSON LICENSED UNDER SUBCHAPTERI H, CHAPTER. 411, GOVERNMENT CODE HANDGUNLICENSING: LAW), MAY NOT ENTER THIS PROPERTY WITHAH HANDGUN THATI IS CONFORME. ALAS SECCION: 30.07 DEL CODIGO PENAL (TRASPASAR PORTANDOARMAS DE FUEGOALA AIRE LIBRE CONLICENCIA)I PERSONAS CON LICENCIA BAJOI DEL: SUB-CAPITULO H, CAPITULO411, CODIGO DE GOBIERNO (LEY DE PORTAR ARMAS), NOI DEBEN ENTRARA AESTAI PROPIEDAD  Texas Government Code tos seekl legal advice concerning: such subject.  needs.  FUEGO OCULTADA. CARRIED OPENLY.  PORTANDO UNA ARMAD DE FUEGOALAIRE LIBRE.  Certificate  Ihereby certify the above Notice of Meeting was posted at Lancaster City Hall on October 25, 2024, @ 3:50 p.m. and copies thereof were provided to the Mayor, Mayor Pro-Tempore, Deputy  Mayor Pro-Tempore and Council members.  Coubli Carey DVNeal, Jr. Deputy City Manager  htps/Idestinyhostedcomprinlalidimseg2180éreloaded-true8id-52622  3/15    10/25/24, 3:47F PM  Agenda  CITY OF LANCASTER CITY COUNCIL  City Council Special Work Session and Regular Meeting  Item 1.  Meeting Date: Goal(s):  10/28/2024  Policy Statement: This request supports the City Council 2024-2025 Policy Agenda  Financially Sound Government Professional and Committed City Workforce  Submitted by: Opal Mauldin-Jones, City Manager Discuss the travel and education budget for District 3.  Agenda Caption: Background:  As prescribed in the City Council Rules and Procedures, amended on September 9 2024, Section D. City Council Agenda Process, Subsection 1.b., Councimember Marco Meija requested that an item be included on a Work Session Agenda for the purpose of discussing the City Council travel and In! November 2017, City Council adopted a travel policy regulating out-of-town travel, local meetings, entertainment, personal car mileage, and/or other expenses incurred by councimembers while representing the City at various conferences, meetings, conventions, seminars. Each City Councilmember has $7,000 budgeted for travel and education and the Mayor has $7,500. Councimember Mejia requested this item to be placed on a work session agenda for discussion.  education budget for District 3.  Attachments Memorandum  htps/Idestinyhostedcomprinlalidimseg2180éreloaded-true8id-52622  4/15    10/25/24, 3:47F PM  Agenda  CITY OF LANCASTER CITY COUNCIL  City Council Special Work Session and Regular Meeting  Item 1.  Meeting. Date: Goal(s):  10/28/2024  Policy Statement: This request supports the City Council 2024-2025 Policy Agenda  Healthy, Safe & Engaged Community  Submitted by: Kenneth Johnson, Fire Chief  Agenda Caption:  Consider a resolution approving the terms and conditions of the third amendment of an Interlocal Agreement between the City of Lancaster and the Dallas County Hospital District doing business as Parkland Health & Hospital System to provide certain biomedical on-line services.  Background:  Texas law requires each Advanced Life Support (ALS)ambulance provider to have a qualified medical control system. This medical control agency provides day-to-day on-line medical direction for paramedics in the field. The City of Lancaster has used the Dallas Biomedical On-Line Supervision system for these services since the inception of our paramedic program in 1986. This agreement with the Parkland Health and Hospital System has been in place since 2016 and has continued since that time. Other cities that participate in the system are Dallas, DeSoto, Duncanville, Highland Park, Garland, Irving, Mesquite, Richardson, Sunnyvale, University Park, and Wills Point.  All cities share the cost of running the system. Operational Considerations: to the Citizens of Lancaster. Legal Considerations:  The On-Line Supervision system is required for the City of Lancaster to provide Ambulance Services  The City Attorney has reviewed and approved the agreement and resolution as to form.  Public Information Considerations: with the Texas Open Meeting Act.  This item is being considered at a Regular Meeting of the City Council and noticed in accordance  Fiscal Impact:  The cost to the City of Lancaster is calculated on a per capita basis for an amount not to exceed $69,143.55 for FY2024-2025. This expenditure is included in the FY2024/2025 budget. This is the  third amendment to the 2016 agreement that renews annually.  OPtons/Alernatiyes:  1. City Council may approve the resolution, as presented.  2. City Council may deny the resolution.  Recommendation: Attachments Resolution  Staff recommends that City Council approve the resolution as presented.  htps/Idestinyhostedcomiprintalicimseg2180éreloaded-true8id-52622  5/15    10/25/24, 3:47 PM Exhibit A  Agenda  htps/Idestinyhostedcomprinlalidimseg2180éreloaded-true8id-52622  6/15    10/25/24, 3:47F PM  Agenda  CITY OF LANCASTER CITY COUNCIL  City Council Special Work Session and Regular Meeting  Item 2.  Meeting Date: Goal(s):  10/28/2024  Policy Statement: This request supports the City Council 2024-2025 Policy Agenda  Financially Sound Government Sound Infrastructure  Submitted by: Kellen Benbrook, Airport Manager  Agenda Caption:  Consider a resolution approving the terms and conditions of the Texas Department of Transportation  (TxDOT) Grant for the Routine Airport Maintenance Program.  Background:  Texas Department of Transportation, Aviation Division historically has made available the Routine Airport Maintenance Program (RAMP), which was a 50/50 match grant program designed by TxDOT for general aviation airports to assist with routine airport maintenance requirements. Lancaster Regional Airport has fully participated in and benefited from this program. This grant program supplemented airport expenditures by defraying 50% of the cost. TxDOTAviation modified the RAMP Grant for the 2024 fiscal year to become a 90/10 match program where 90% of costs are absorbed by the grant with no additional grant assurances levied on grant recipients. This  modification will continue for the 2025 fiscal year.  Operational Considerations:  The utilization of the RAMP grant has assisted with the routine maintenance and general upkeep of the city-owned hangars, airfield lighting, pavement, and other airfield infrastructure. The fiscal year 2025 RAMP grant is planned to be used for routine maintenance, lighting maintenance for the taxiway and runway, and calibration of the fuel meters, airport signage, facility repairs, and renovation of the old terminal building restaurant area for future leasing to increase airport revenue. The resolution has been reviewed and approved as to form by the City Attorney.  LegalConsiderations:  Public Information Considerations: Texas Open Meetings Act. Fiscal Impact: year budget. Options/Alernatives:  This item is being considered at a Regular Meeting of the City Council noticed in accordance with the  Based on the 90/10 match of expenditures, the City would need to spend $100,000 to receive the desired $90,000 reimbursement for a net expense of$10,000. This item is included in the 2025 fiscal  1. City Council may approve the resolution, as presented.  2. City Council may deny the resolution.  htps/Idestinyhostedcomprinlalidimseg2180éreloaded-true8id-52622  7/15    10/25124,3:47PM Recommendation: Attachments Resolution Exhibit/ A  Agenda  Staff recommends approval of the resolution as presented.  htps/Idestinyhostedcomprinlalidimseg2180éreloaded-true8id-52622  8/15    10/25/24, 3:47F PM  Agenda  CITY OF LANCASTER BOARDS AND COMMISSIONS City Council Special Work Session and Regular Meeting  Item 3.  Meeting Date: Goal(s):  10/28/2024  Policy Statement: This request supports the City Council 2024-2025 Policy Agenda  Sound Infrastructure Quality Development  Submitted by: Kim Haynie, Senior Planner  Agenda Caption:  Z25-01 Conduct a public hearing and consider an ordinance to change the zoning from Agricultural Open (AO) to Single-Family Estate (SF-E) on a 1.135 acre tract of land out of the M.L. Swing Survey Abstract No. 1633, located south of the intersection of Wilderness Pass and Sandalwood Trail addressed as 1253 Sandalwood Trail, City of Lancaster, Dallas County, Texas.  Background:  1. Location and Size: The property is located south of the intersection of Wilderness Pass and Sandalwood Trail, addressed as 1253 Sandalwood Trail. The property is 1.135 acres in size.  2. Current Zoning: The subject site is currently zoned Agricultural Open (AO).  3. Adjacent Properties:  North: Single-Family Residential (SF-5)-S Single-Family Dwellings South: Agricultural Open (A-0), Single-Family Residential (SF-5) - underdeveloped Land East: Agricultural Open (A-O) - Single Family Dwelling, Undeveloped Land  West: Agricultural Open A-0)-Single-Famly Dwelling  4. Comprehensive Plan Compatibility: The Future Land Use Map of the Comprehensive Plan designates this site as Rural Living. The proposed single-family dwelling is consistent with the  land use designation.  5. Case History: Date  Body Action  10/01/2024 P&Z Recommended approval of zoning change from AO to SF-E  10/16/1989 CC Zoning Map Adopted  Operational Considerations:  htps./destinyhosted.compintalicimisg:2180éreboaded-true8id-52622  9/15    10/25/24, 3:47F PM  Agenda  The applicant proposes to build a single family home on the site. No plans have been submitted for development. In the Single Family (SF-E): zoning district, a minimum of 2,100 square feet for a dwelling unit is required. The applicant will be required to meet all development standards at the time Pursuant to Section 14.1101 of the Lancaster Development Code (LDC), when reviewing a zoning change application, there are five (5) considerations that must be made when deciding on a zoning  permits are submitted.  application. The following is an analysis of these considerations:  Consistency with the Comprehensive Plan:  The Comprehensive Plan Future Land Use Map designates this area as Rural Living. Rural Living is focused on areas of the community that have the ability to preserve a rural character. The high-end character of this housing is primarily focused on serving the needs of executives with densities of less than 2 dwelling units per acre. The zoning change request is therefore consistent with the Future  Land Use Map of the Comprenensive Plan. Potential Impact on Adjacent Development:  Adjacent properties are all single-family dwellings. Should the rezoning request to SF-E be approved by City Council, the zone change is consistent with the current pattern of development in the area. The subject property is currently undeveloped. Upon construction of this site, factors such as vegetation, topography and flood plain issues will be addressed through the building permit process.  Site conditions such as vegetation, topography and floodplain:  Availability of utilities and access:  The property is served by the City of Lancaster water and wastewater service. Timing of Development as it relates to the Capital Improvement Plan (CIP): There are currently no capital improvements planned for the area.  Based upon an analysis of the five (5) criteria that must be taken into consideration when reviewing a change in zoning application, the proposed change request will integrate appropriately as the area is envisioned for single-family home development and is consistent with the Future Land Use Map of the Comprehensive Plan. On October 1, 2024, the Planning and Zoning Commission recommended approval of the zoning change from Agricultural Open (AO) to Single Family Estate (SF-E).  LegalConsiderations: Texas Open Meetings Act. Public Information Considerations:  This item is being considered at a Regular Meeting of the City Council noticed in accordance with the  On October 6, 2024, a notice for this public hearing appeared in the Focus Daily Newspaper. Staff also mailed notifications of this public hearing to property owners within 200 feet of the subject site. Five letters of support and no letters of opposition have been received for the zoning change.  Options/Alernatives:  1. The City Council may approve the ordinance, as presented.  2. The City Council may approve the ordinances with changes, and state those changes.  3. The City Council may deny the request.  Recommendation:  htps./destinyhosted.compintalicimisg:2180éreboaded-true8id-52622  10/15    10/25/24, 3:47F PM  Agenda  On October 1, 2024, at their regular meeting, the Planning & Zoning Commission recommended  approval as presented. Staff concurs.  Attachments Ordinance Survey Location Map Letter of Intent Letters of Support  October 1, 2024 P&Z Draft Minutes  htps/Idestinyhostedcomprinlalidimseg2180éreloaded-true8id-52622  11/15    10/25/24, 3:47F PM  Agenda  CITY OF LANCASTER CITY COUNCIL  City Council Special Work Session and Regular Meeting  Item 4.  Meeting Date: Goal(s):  10/28/2024  Policy Statement: This request supports the City Council 2024-2025 Policy Agenda  Healthy, Safe & Engaged Community Quality Development  Submitted by: Carey D. Neal, Jr. Deputy City Manager  Agenda Caption:  Conduct a public hearing and consider a resolution establishing the Wellington Park North Phase III Public Improvement District (PID) and taking certain other actions concerning the district.  Background:  Wellington Park North Phase III is a subdivision consisting of approximately 30.50 acres generally located on the east side of West Wintergreen Road and Chapman Drive. The subdivision currently APID is an assessment district that only affects the properties within the established PID boundary. Itis an equitable means of collecting an assessment fee from each property owner in lieu of homeowners association dues to cover the maintenance cost and/or capital improvements of the common areas and open spaces. All property owners will be required to pay their assessments as it APID advisory board shall be established in accordance with with Chapter 372 of the Texas Local Government Code. Annually, the Advisory Board will be required to prepare and submit a five year service plan and submit for City Council approval during the fiscal year budget process. The taxable assessed value within the district is used to determine the assessment rate per $100 of assessed value necessary to meet the maintenance budget. The County Tax Collector will then collect the district's fees and remit them to the City with our property taxes. The City will disperse the income on Following the adoption of the FY 2025/2026 assessment plan, The Wellington Park North Phase III PID is proposing an annual assessment of $0.00 per $100. The FY 2025/2026 assessment will be  does not have improvements.  isb billed by the County on the property tax bill.  are reimbursement basis according to the approved service plan.  considered during the month of August 2025. Operational Considerations:  All PID's require the Finance Department to maintain a separate account where the funds will be dispersed following invoice submittals. The PID should also help ensure that common areas will be maintained without assistance or code enforcement action and all residents of the subdivision are  paying their annual assessment.  htps/Idestinyhostedcomprinlalidimseg2180éreloaded-true8id-52622  12/15    10/25124,3:47PM  Agenda  LegalConsiderations:  The petition was reviewed by the City Attorney. The resolution and public notices have all been coordinated in accordance with the provisions of Chapter 372 in the Texas Local Government Code. As required by Local Government Code Chapter 372, a public notice regarding the establishment of the PID and the public hearing was published in the official publication of record, Focus Daily News on Sunday, October 13, 2024; and all property owners within the defined subdivision were mailed a  Public Information Considerations:  notice. Fiscal Impact:  The PID is not expected to have any direct financial impact on the City. The Finance Department will be required to create a separate account for the district and invoices and reimbursements will be processed in accordance with Public Improvement Distrcit policy. APID is a mechanism to assure financial sustainability for maintenance of a neighborhood's common area and is considered to be a  more equitable means of collecting assessments.  Options/Alternatives:  1. Conduct the Public Hearing and consider approval of the resolution as presented.  2. Conduct the Public Hearing and reject the resolution.  Recommendation: Improvement District. Attachments Resolution Petition Exhibit. A Exhibit B  Staff recommends Council approve the resolution creating the Wellington Park North Phase III Public  htps/Idestinyhostedcomprinlalidimseg2180éreloaded-true8id-52622  13/15    10/25/24, 3:47F PM  Agenda  CITY OF LANCASTER CITY COUNCIL  City Council Special Work Session and Regular Meeting  Item 5.  Meeting Date: Goal(s):  10/28/2024  Policy Statement: This request supports the City Council 2024-2025 Policy Agenda  Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure Quality Development Professional and Committed City Workforce  Submitted by: Opal Mauldin-Jones, City Manager  Agenda Caption:  Ina accordance with the Texas Open Meetings Act, the City Council will convene in Executive Session 1. Section 551.074 (a)(1) of the Texas Government Code to deliberate the appointment, employment,  to consider the following matters:  evaluation, duties or dismissal of a public officer, to wit: the City Attorney.  2. Section 551.074 (a)(1) of the Texas Government Code to deliberate the appointment, employment,  evaluation, duties or dismissal of a public officer, to wit: the City Secretary.  3. Section 551.087 to deliberate the offer of a financial or other incentive to a business prospect.  4. Section 551.071 Pending, threatened, contemplated, or potential related litigation in regard to: a) Real Property located at 1508 Dewberry Boulevard (Bel-Air Place Apartments).  b) Real Property located at 632 E. Reindeer Road. c) Real Property located at 3410 Sherwood Drive. e) DeltaVictor LLC V. City of Lancaster.  d) Future Infrastructure (Houston School Road water main damage). f)F Pleasant Run Road Improvements (Dallas County MCIP 31403).  g) Sales Tax Audit. h) Rockett CCN. j) CSHV2 20/35 LLC.  )CCGMG Contractor (Donlee Road).  k) Real estate development Municipal Utility District.  htps/Idestinyhostedcomprinlalidimseg2180éreloaded-true8id-52622  14/15    10/25/24, 3:47F PM  Agenda  LANCASTER CITY COUNCIL  City Council Special Work Session and Regular Meeting  Item 6.  Meeting. Date: Goal(s):  10/28/2024  Policy Statement: This request supports the City Council 2024-2025 Policy Agenda  Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure Quality Development Professional and Committed City Workforce  Submitted by: Opal Mauldin-Jones, City Manager  Agenda Caption: session matters. Background: Executive Session.  Reconvene into open session. Consider and take appropriate action(s), if any, on closed/executive  This agenda item allows City Council to take action necessary, if any, on item(s) discussed in  htps/Idestinyhostedcomprinlalidimseg2180éreloaded-true8id-52622  15/15