Agenda Board of Supervisors   Q  Tuesday, October 8, 2024, at 4:00 PM Administration Building Auditorium  C 414 North Main Street, Madison, Virginia 22727  Call to Order, Pledge of Allegiance & Moment of Silence Determine Presence of a Quorum/Adoption of Agenda  Public Comment  Constitutional Officers, County Departments, Committees & Organizations  1. Monthly Reports Consent Agenda Special Appearances Public Hearing Old Business New Business  2. Approve Minutes: 09/24/2024 & 10/02/2024  3. Elly Road Speed Reduction Request - County Administrator 4. Christmas Luncheon Date - County Administrator  Discussion  ntormation/Correspondence  5. Radio Coverage Testing Update-I Deputy County Administrator 6. DEQ Water Supply Plan Update - County Administrator  Public Comment Closed Session Adjourn    MADISON COUNTY BOARD OF SUPERVISORS MEETING  Date: Location:  4:00 PM - Tuesday, October 8, 2024 Admin. Building Auditorium, 414N. Main Street  MEETING #35. - October 8th  Ata ai regular meeting of the Board of Supervisors on Tuesday, October 8th at 4:001 PM in the  Admin. Building Auditorium:  PRESENT:  R. Clay. Jackson, Chairman Carty Yowell, Vice-Chairman Jud Buchanan, Member Dustin Dawson, Member James Jewett, Member Jonathon Weakley, County Administrator Hannon Wright, County Attorney Kimberly Turner, Deputy Clerk  ABSENT:  None.  CALL TO ORDER, PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE Chairman Jackson called the Board to order. Chairman Jackson stated he would like to start with  the Pledge of Allegiance and follow with ai moment of silence. Chairman Jackson advised that a quorum was present.  DETERMINE PRESENCE OF A QUORUMIADOPTION OF AGENDA  Supervisor Dawson made ai motion to approve the agenda as presented, seconded by Supervisor Buchanan.. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0). Absent:  (0).  PUBLIC COMMENT  Chairman Jackson opened the floor for public comment. With there being no public comment CONSTITUTIONAL OFFICERS, COUNTY DEPARTMENTS, COMMITTEES &  being brought forward, the public comment opportunity was closed.  ORGANIZATIONS 1. Monthly Reports  Facilities & Maintenance: Moonie Frazier, Facilities & Maintenance Manager, gave ai monthly  report and highlighted the following items:  Cowan Roofing finished the columns at the Courthouse and are waiting for the lift for the  bell tower.  Leak is fixed at the Sheriff's Office.    Riddleberger is scheduled toi install new thermostats at the Sheriff's Office Had a leak at the Courthouse and is working to get it repaired.  Parks & Recreation: Jerry Carpenter, Parks & Recreations Director, gave ai monthly report and  highlighted the following items:  Currently in thel Fall sports season Winter sports registration just opened. Busy with mowing Haunted Woods are on October 26th. October 19 is the Halloween Fest  Bids for the Hoover Ridge Outdoor Recreation Center are due by October 31St. Economic Development & Tourism: Tracey Gardner, Economic Development & Tourism  Director gave ai monthly report and highlighted the following items:  October is Virginia Wine Month  GO Virginia Wine Cluster Growth draft report was received and should receive final draft this month and are applying for an implementation grant. Attended Town CDBG Grant meeting on September 19th. Met with Candace Spence and Katy regarding entrepreneurial opportunities. Conference for VRTI and VADMO 9/23-26 in South Boston Tourism Committee meeting 9/17/24 and planning Parade and Merry Madison Wel hosted GO Virginia Tourism Directors, Virginia Tourism and Shenandoah National Will go to the High School tomorrow to speak with the Hospitality and Tourism class.  Park folks at Prinçe Michel on September 30th.  November 13th going to the VA1 the States Tourism Summit The Central Virginia Partnership meeting was on Friday. Supervisor Jewett inquired about the traffic for breweries.  The Economic Development & Tourism Director responded it is strong.  There was further discussion regarding the impact the rain and storms havel had on the breweries Building & Zoning Department: Jamie Wilks, Director of] Building & Zoning, gave ai monthly  and wineries.  report and highlighted the following items:  Fully staffed.  Issued one hundred three new permits and five new land disturbance permits last month.  The E & S Administrator has been busy since the rainstorms. Attended the Virginia Building Code Officials' Conference  Thisi is Fire Prevention Week. certification.  Janet Henshaw, Building Permit Technician, just received her Permit Technician Karl Bracqbien, Combination Residential Inspector & Residential Building Plan  Examiner, started his Commercial Inspection classes.    Joe Sexton, E & S Administrator, will be going to a Residential Plumbing class. Allen Nicholls, Planning & Zoning Administrator, has signed up for his VAZO courses.  Supervisor Jewett inquired about single family home buildings. Thel Director ofBuilding & Zoning responded that they are steady.  Emergency Medical Services (EMS): Noah Hillstrom, EMS Chief, gave a monthly report and  highlighted the following items:  168 calls with a 10-minute average: response time.  Continuing mutual-aid support Two full-time vacancies Youth Rally  NUA (no units available) time decreased with ai total of8 times.  Provided stand-by events for football games, Woodberry Forest, and thel Hoover Ridge Jeremy Holland, part-time Paramedic, revamped the Patient Care Guidelines. Gave an update on the Virginia Office of] EMS and reviewed the audit that is now  Continuing to work on the new. Pharmacy procedures. Applied for a Rescue Squad Assistance Grant Applied for the Gary Sinise Foundation Grant  available.  Discussed how the Virginia Office ofl EMS (OEMS) issue has impacted Madison Mr. Peppy Winchel from the Thomas Jefferson EMS Council was present for  EMS. Board questions.  Vice-Chairman Jackson requested ChiefHillstrom to send his report to the Board sO they could  view the audit. ChiefHillstrom agreed. Madison EMS.  Supervisor Buchanan mentioned he spoke to al business owner who spoke positively about the The County Administrator mentioned the local EMS is feeling some impacts with the transition oft the pharmacy. The County Administrator stated he is soliciting department heads' responses  to legislative issues and would bring this feedback back at the next: meeting.  Chairman Jackson inquired about the hiring at OEMS.  Mr. Peppy Winchel from the Thomas Jefferson EMS Council was present and gave the Board an update on the interviewing process for the new. Director ofOEMS and they are. hopeful ofhaving someone identified by. January. Mr. Peppy Winchel informed the Board that the Thomas Jefferson EMS Council is operating a feasible study for rural agencies in Madison, Nelson, Fluvanna, Louisa, and Greene County to enhance Telehealth and Community Paramedicine    Programs. Mr. Peppy Winchel mentioned he expects the council to change and mentioned ai few options for those changes. Mr. Peppy Winchel stated OEMS has a lack of communication, and the Thomas Jefferson EMS Council is trying to ensure the correct information is shared. Emergency Management (EM): Gavin Helme, EMS Assistant Chief/ Emergency Management  Coordinator, gave ai monthly: report and highlighted the: following items: Working on the emergency shelter and generator  Inj process on the 2024 EOP (Emergency Operation Plan) update and will bring it back to Hoping to have everything submitted for the Quaker Run Fire in the next couple of Flu Shot Clinic this Thursday at the Firehouse from 4:00 pm to 7:00 pm in one oft the  the Board next month. weeks. bays.  Emergency Communications: Sean Ferguson, Director of Emergency Communications, gavea  monthly: report and highlighted the following items: 911 calls received from homes: 82 911 calls received from cellphones: 349 Administrative calls into the center: 1,912 Administrative calls made: 961 Calls for service this month: 1,136 Calls for year to date: 10,678  Total call volume through the Center for the month: 3,304 Radio Project: Completed Radio System Coverage Testing  Staffing in the Center: one dispatcher is in the academy, implemented the second supervisor position, and has extended offers to two applicants and both accepted and plan  to start on October 15th.  Mentioned they lost an employee to another County.  Chairman Jackson inquired if the new hires have any dispatcher experience. already and the other will need to go through the entire process.  The Director of] Emergency Communications responded that one has been through the academy Supervisor Buchanan inquired about the reasoning for the staff1 leaving for another County. The Director of Emergency Communications stated the staffrecently moved and it was: for both Animal Control: Greg Cave, Chief. Animal Control Officer, gave a monthly report and  compensation and location. highlighted the: following items: Calls handled inj person: 68 Calls handled by phone: 54 After hours emergency calls: 16    Personnel: Introduced Ian Collier as the new. Deputy Animal Control Officer and Training: Attended two online training sessions through Justice Clearing House.  discussed his training plan.  Monthly Narrative: Had two seizure Court hearings. The dangerous dog case hasl been finalized.  Information Technology: Bruce Livingston, Information Technology Manager, gave ai monthly Announced their new hire Federico Tripicchio and reviewed his training plan. The overview oft their ticketing system was on the projector screen for review. Discussed the realigning of duties and responsibilities nowi that they have three  report and highlighted the following items:  employees.  Animal Shelter: Annette Dodson, Animal Shelter Manager, gave a monthly report and  highlighted the following items:  Actively hiring for a third Shelter position  On September 2nd, Decade. Arcade hosted an event, and all proceeds benefited the  Shelter. September Numbers:  Took in seventeen strays. Three bite quarantines Fifteen owner surrenders Seven dogs reclaimed. Twenty-one adoptions Eleven transferred to: rescues. Currently they have: Seven cats Seven dogs  Several adoption events happening this month.  Chairman Jackson inquired ift the. Animal Shelter had an influx from kitten season. The. Animal Shelter Manager stated they have been] helping MAD Cats.  Supervisor Buchanan inquired ift there has been an influx from the areas affected by the  hurricane.  The. Animal Shelter Manager stated they had a lot ofowner surrenders in the County and were  not ablei tol help this time.    CONSENT AGENDA  2. Approve Minutes: 09/24/2024 & 10/02/2024  Vice-Chairman Yowell made ai motion to approve the consent agenda as presented, seconded by Supervisor Jewett. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0)  Absent: (0). SPECIAL APPEARANCES None. OLD BUSINESS None. NEW: BUSINESS  3. Elly Road Speed Reduction Request - County Administrator  The County Administrator informed the Board that ai resident requested a speed reduction on Elly Road to 35/45 MPH. The resident did not specify a section of] Elly Road. The County Administrator mentioned a speed reduction request must be an action by the Board. Chairman Jackson advised therel be aj procedure for speed reduction request and inquired lifthey  had done one for Elly Road.  The County Administrator stated they have: not done a speed study on Elly Road. Chairman Jackson recommended doing that first before requesting a speed reduction request. The County Administrator stated staff will first reach out to law enforcement and bring it back. The Deputy County Administrator mentioned the Sheriff's Office has done a speed study on1 the There was further discussion regarding the procedure in requesting speed reductions and speed Vice-Chairman Yowell made a motion to direct stafft to request a speed study from VDOT on Elly Road, seconded by Supervisor Jewett.. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett.  section from Tom Johnson to Oak Park.  study requests.  Nay: (0). Abstain: (0). Absent: (0).  Chairman Jackson advised having VDOT give them ai recommendation. The County Administrator agreed and stated that it would be aj part oft the full report.  4. Christmas Luncheon Date - County Administrator    The County Administrator informed the Board that aj previous Board member, Mrs. Hoffman, would bei interested in continuing coordinating the Annual Christmas Luncheon this year. The Fire House is tentatively reserved for Friday, December 13th should the Board set that date. The Board agreed to set the date as. Friday, December 13th for the Annual Christmas Luncheon.  DISCUSSION None.  INFORMATION/CORRESPONDENCE  5.1 Radio Coverage Testing Update - Deputy County Administrator  The Deputy County Administrator gave an overview of the radio project coverage testing process and the coverage maps that werei included in the agenda packet. With the new system, the total radio coverage for "on street" was 99.78% and the current system was estimated at 60% coverage. The Deputy County Administrator discussed the locations that did: not test well for radio coverage inside buildings and one oft those was the Woodberry Forest School. The Deputy County. Administrator recognized the: folks involved in the: radio coverage testing process. Vice-Chairman Yowell inquired ifthey could put the units that were awarded by a grant, that they planned to put in the public schools, into the Woodberry Forest School instead. Thel Deputy County Administrator responded that they could notl because it was written under Federal law and passed by Congress, and they must use them for what they said they would. Madison County Schools tested very well overall, but they will put the BDA's/bi-directional  amplifiers) in the school as ai method ofinsurance.  Chairman Jackson thanked all who participated in the Coverage Testing. 6. DEQ Water Supply Plan Update - County. Administrator  The County Administrator mentioned that DEQ regulations required a water supply plan and informed the Board that they now would like to see one plan for the Region. The County Administrator informed the Board that the letter in the agenda packet is a notice that this regulation has been published and they are asking for localities toj provide DEQ with contact information for ai representative and an alternate. The County Administrator recommended the Board appoint himself as the primary representative and the Deputy County Administrator as the Supervisor Dawson made a motion to approve the County Administrator to bei the Madison representative and the Deputy County Administrator as the alternate, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0). Absent:  alternate.  (0).  Chairman Jackson advised staffbring this back to a meeting to share the plans.    The County Administrator agreed and mentioned the annual kickoffn meeting date.  PUBLIC COMMENT  Chairman Jackson opened the floor for public comment. With there being no public comment,  the public comment section was closed.  CLOSED SESSION None. ADJOURN  With there being no further business to conduct, Supervisor Jewett made ai motion to adjourn, seconded by Vice-Chairman Yowell Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay:  (0). Abstain: (0). Absent: (0)  R. Clay Jackson, Chairman  Madison County Board of Supervisors  - JenathorWeakley, Clerk Adopted on: October 22, 2024.