Son Co Madison, Virginia 22727  Madison County Planning Commission Workshop Meeting Minutes  September 18th, 2024  The Madison County Planning Commission Workshop meeting was held in the Madison County Administrative Auditorium at4 414N. Main Street int the Town of Madison, Virginia it was called to order by Chairman Steve Carpenter at 6:29PM. Chairman Carpenter determined there was a quorum and the first order of business was to adopt the agenda and approve the minutes from the September 4th Joint Planning Commission Meeting. Asa quorum was established the following members were present, Chairman Steve Carpenter, Vice-Chairman Pete Elliott, Commissioners Nathan Cowan, Zack Whitman, and Mike Snider. Commissioner's James Graves III and. Jim Smith were absent. Also, present were Hannon Wright; County Attorney, Jonathon Weakley, County Administrator (acting Zoning Administrator), Secretary of the Planning Commission Janet Henshaw and Allen Nichols New Zoning Administrator. Assistant County Administrator Brian Gordon was absent. Chairman Clay Jackson and Vice-Chairman  Carty Yowell for the BoS were also present.  Adoption of Agenda  Commissioner Mike Snider moved to adopt the agenda and Nathan Cowan seconded. This motion was carried by  all members saying "Aye", none opposed.  New Business  A. Adoption of Minutes- September 4th, 2024  Commissioner Mike Snider moved to adopt the minutes and Commissioner Zach Whitman seconded. This motion B. (Case No. RZ-08-21-24) Madison Wood Preservers, Inc. - Rezone Application Madison' Wood Preservers, Inc has applied tor rezone ar roughly 3.7lacre parcelfrom R-2 (Residential): tol M-2 (General Industrial). The subject parcel is currently vacant land. Ifrezoned the applicants intend to expand their receiving department. The County Administrator (Acting Zoning Administrator) Jonathon Weakley started off the meeting byi introducing the  was carried by all members saying "Aye", Nathan Cowan-Abstain, none opposed.  parceli isi identified on Madison County's Tax Maps as 39-95.  newZ Zoning Administrator Allen Nichols.    New Zoning Administrator Allen Nichols stated that he was excited for his new role/position and eager to work Jonathon Weakley stated that this was the second workshop session for the Madwood Rezoning. Rezoning from R2 to M2. Many M2 lots are owned by the applicant already. Allowed By-Rite in M2 zoning. No new entrance. Initial phase. The applicant is now the same owner on the application as listed and to match who owns the parcel ofl land. Thej joint hearingi is seti for October 2nd The expansion would help with logistics ands safety once itis rezoned. Zoning is adequate for what they are applying for, staff sees no issues with rezoning.  with everyone.  Commissioner Mike Snider questioned why page! 5 of5i isn't filled out? Jonathon Weakley responded that normally letters are included in the packet.  Mike Snider asked ift the Planning Commission could get the dates of when' VDH and VDOT are notified?  Jonathon Weakley responded with yes. There were no public comments.  Chairman Steve Carpenter: stated that they are well informed on the purpose of rezoning.  C. (Case No. SP-05-08-24) Yates Properties of Madison LC- Site Plan Application Yates Properties of Madison, LC has filed a site plan application for property located at4 4956 S Seminole Trail, Madison, VA, and further identified by tax map number 55-14.The: site location isf further described as beingl located on the west side of Route 29, Seminole Trail, just north of the intersection with Route 662, Shelby Road. The property contains a total of 10.684 acres andi isz zoned as Industrial, Limited (M-1). The project, known as Self-Storage of Madison- Addition, is proposingt to constructar new: 12,000 square foot self-storage building andt travel aisles. Pursuant to Appendix 1 (Zoning), Article 9-1-25: storage facilities are al by-right use int the M-1 zoning district. The total project site areai is 8.758 acres. At total of approximately 1.38 acres will be disturbed during construction. Jonathon Weakley: stated that at the time oft the original workshop meeting session back in May there were concerns of the power lines and the Drainfield. The: site plan checklist was prior and has beens satisfied. REC has a requirement of 7.5 feet. A deed ofe easement has been provided byt the owners. All items will be resolved by the  October. Joint meeting.  Mike Snider questioned..has the ROW for Bell Atlantic been abandoned? affect us during the construction. We reduced the width of the building.  Marvin Hinchey commented.there is an existing easement. My understanding is that nothing is there. Shouldn't Applicant Greg) Vates commented.hasn't been recorded until approved. Once construction starts, we will move  the Drainfield.  Mike Snider questioned..does itr need tol be signed before itisn recorded? Mike Snider: stated that there is no lights checked off on the checklist.  Jonathon Weakley commented..our office would like tol have a signed copy of the easement. Chairman for the BoS Clay Jackson stated that downward facing lights is in our ordinance. Commissioner Nathan Cowan commented.asuming the 12.5 vertical clearance will also come into play.    Marvin Hinchey replied yes. There were no public comments.  D. (Case No. SUP-09-18-24) Meander Inn LLC Special Use Permit. Application (Introduction) Meander Inn LLC. has fileda as special use permit (SUP) application to operate an event venue located 2333 North. James Madison Highway, Locust Dale, VA 22948, andi further identified by tax map parcel 52-1D. The property is zoned as Agriculture (A-1) and contains 77.067 acres. The property isi improved by an existing historic manor house, outbuilding cottages, and barn. The applicant proposes to operate an event venue consisting of the existing building, convertingal horse stable into av wedding façility, and adding 10 separate 200 square feet cabins Jonathon Weakley stated that their plan is to renovate: al horse stable to use for weddings and events. VDOT and  (shortt term rentals) on the existing property.  VDH are pending comments. Recommended event venue which is allowable under A1.  Nathan Cowan questioned ift the 1 acre included the road, etc.? Joanthon Weakley stated..all disturbed land. ther road. Adding tiny! homes/tiny cabins.  Applicant Mr. Seek stated that finances are not cutting it for a1 12 room Bed and Breakfast, almost full every weekend. Would allow for more jobs and tax revenue for the county. Won't be able to see the new rooms from  Steve Carpenter questioned..can yout talk about the center section on1 the stable? Mr. Seek stated..originally planned more but nows something simpler.  Steve Carpenter questioned..the tiny homes will be on gravel pads? They willl be fixed, not mobile?  Mr. Seek stated...yes. Steve Carpenter..the parkinga area?  Mr.Seek stated...on the way down towards the river out of the flood plain. Mike Snider questioned..onlyl: acre of land disturbance?  Mr. Seeks stated...yes, was told to keepi itu under 1 acre or less and itv would be easier.  Mike Snider questioned..have yous spoken to the neighbors>  Mr. Seek stated...yes, we are having a reception to explain our plan specifically for the neighbors.  Commissioner Zach Whitman questioned his plans for development. Mr. Seek commented..doubling capacity, doubling revenue andr more. jobs. Mike Snider questioned ift there was already and SUP for thisl location. Jonathon Weakleys stated...yes, this would be a new SUP. Mr. Seek stated..yes. 21 for the B&B and the restaurant.    Steve Carpenter commented that thisi is the purpose of the Event Venue Ordinance. Pute everything under the  larger umbrella.  Nathan Cowan commented that he likes the idea. There were no public comments. ntemstonlerssemdense  E. Upcoming Public Hearings on: 10/4220241 for thet following:  F. (Case No. RZ-08-21-24) Madison Wood Preservers, Inc. - Rezone Application Page 2 of2 Madison Wood Preservers, Inc has applied tor rezone a roughly 3.7lacre parcel from R-2 (Residential) to M-2 (General Industrial). The subject parcelis currently vacant land. Ifrezoned the applicants intend to expand their receiving department. G. (Case No. SP-05-08-24) Yates Properties of Madison LC- Sitel Plan Application Yates Properties of Madison, LC has filed as site plan application for property located at 4956 SS Seminole Trail, Madison, VA, andi further identified by tax map number 55-14. The site location ist further described as being located ont the wests side of Route 29, Seminole Trail, just north of the intersection with Route 662, Shelby Road. The property contains a total of10.684 acres andi is zoned as Industrial, Limited (M-1). The project, known as Self- Storage of Madison- Addition, is proposing to constructa a new 12,000 square foots self-storage building andi travela aisles. Pursuant to Appendix: 1 (Zoning), Article 9-1-25 storage facilities are ab by-right use int the M-1 zoning district. The total project site areai is  The parcel isi identified on Madison County's Tax Maps as 39-95.  8.758 acres. At total of approximately 1.38 acres will be disturbed during construction.  Other Items from the Planning Commission or Public  Joanthon Weakley stated that Madison was awarded: a grant for Broadband. Currently, it: seems there will be on  provider. Madison ist further alongi than some of our larger neighboringcounties.  There were no public comments.  There being no other business, Commissioner Nathan Cowan made ar motion to adjourn, andi it was seconded by Commissioner Mike Snider. This motion was carried by all members saying "Aye", none opposed. The meeting  ended: at7:23 PM. Adiournment End of Minutes: Attest:  BAGAE Stephghc Carpenter, Chairman ofPlanning Commission Janet Henshaw, Secretary of Planning Commission Aapayl  192/z4 Date: (002134 Date: