YLOA Board of Directors Meeting Minutes  Meeting Type: Date/Time: Location:  Board of Directors Meeting Tuesday, September 24, 2024, at 6 p.m. Clubhouse and Zoom Virtual Meeting  1. CALLTOORDER. & ROLL CALL  President Rajecki called the meeting to order at 6:03 p.m.  Roll call was conducted. Director Sartain and' Treasurer Britt were absent*.  DIRECTOR ROLL CALL & ESTABLISHMENT OFQUORUM  Richard Rajecki, President Rose Mackey, Vice President Steve Brannon, Secretary Ken Sartain, Director* Cheryl Bluhm, Director Beate Olivas, Director Pam McDaniel, Director Dennis Britt, Treasurer*  Additional Attendees: Executive Director. Jeremy Mayes and CAM Beth Hatch  2. OPEN FORUM: One member addressed the board.  3. APPROVAL OFMINUTES: The board reviewed and approved the August. 27, 2024, regular board meeting minutes with changes. Director Bluhm motions to approve with changes,  seconded by Secretary Brannon. The motion passes 6-0.  4. REPORTS  4.1 Manager Report: Executive Director Mayes provided an update on recent activities 4.2Treasurer Report: 103 accounts with Fiore for collections. 48 active CAN plans. Five accounts on payment plans with Fiore. The total outstanding amount is $1.2MM. 4.2.1 Liens: Vicel President Mackey read thet following: Int the executive session meeting which took place on September. 20, 2024, the board of directors authorized its attorneys to initiate an action for1 the judicial foreclosure oft the Association's lien against the following  and repairs across the community. No staffing updates.  properties: 093-150-004.  4.3Director Bluhm motions that' YSPUC provide monthly financials to the YLOAI board, including a statement of activity, statement off financial position, statement of cash flows, bank statements, and an accounts receivable report from RVS that includes agingf financials. Director Olivas seconds the motion. Discussion. The motion does not pass 3-3( (with Directors Bluhm, Olivas, and McDaniel votingyes).  YLOAI Board Meeting  9/24/2024  1    4.4Department Head & Committee Reports: Reports provided to the directors.  5. EXISTING BUSINESS  5.1Leadership Policy--Directorl Bluhm motions to table the leadership policy, which President Rajecki seconds. The motion passed 6-0. 5.2Short-Term Rentals-President Rajecki motioned that the short-term rental policy be sent to the Environmental Control Committee for review. Director McDaniel seconded the motion, which passed 6-0. 5.3N Motion for Officer's Online Banking Actions 5.41 Motion for Minute Recordings  5.4.1 Director Olivas motions to remove 5.3 & 5.41 from the agenda. Seconded by Director McDaniel. The motion passed 6-0.  6. NEW/BUSINESS  6.1 Payment Plan Policy--Director Bluhm motions to approve the payment plan policy if legal approves it. Director McDaniel seconded the motion, which 6.2Committee Policy--President Rajecki motions to move the committee policy to the Governing Documents Committee, seconded by Director Bluhm. The 6.3Committee Reports-p provided to the directors and members present at the  passed 6-0.  motion passed 6-0. meeting.  7. Executive Sessions: August 30, 2024, treasurer appointment. September 12 and 20, 2024,  attorneyinterviews, legal, funding, contracts, and collections.  8. Director's Comments. 9. Adjournment at 8:25 p.m. Sa Baemmn YLOA Secretary Signature  Ocr.25,2024 Date  YLOAI Board Meeting  9/24/2024  2