185  MINUTES  REGULAR MEETING OF THE CITY COUNCIL NEEDLES PUBLIC UTILITY AUTHORITY HOUSING AUTHORITY CITY OF NEEDLES CITY OF NEEDLES, CALIFORNIA ELGARCES- 950 FRONT STREET, NEEDLES  CALIFORNIA  TUESDAY, OCTOBER 8, 2024 - COUNCIL EXECUTIVE SESSION - 5PM - CITY COUNCIL MEETING- 6PM  CALLTO ORDER-) Mayor Jernigan called the meeting to order at 5:36 PM  ROLL CALL PRESENT  Council Member Jamie McCorkle Mayor Janet Jernigan Council Member JoAnne Pogue Council Member Tona Belt Council Member Henry Longbrake Council Member Ellen Campbell Vice Mayor Kirsten Merritt  ABSENT - Mayor Jernigan announced an excused absence for:  Also Present: Deputy City Attorney Lena Wade, City Manager Patrick Martinez, Utility Manager RECESSED THE CITY COUNCIL MEETING AND CONVENED A JOINT CITY COUNCIL /NPUA/HACN  Rainie Torrance, and Assistant City Clerk Candace Clark.  MEETING at 5:37 PM  PUBLIC COMMENTS PERTAINING TO THE EXECUTIVE SESSION ITEMS - None  RECESSED TO EXECUTIVE SESSION at 5:37 PM  EXECUTIVE SESSION  a. Public Employee Performance Evaluation Pursuant to Govt Code Section 54957.  Title: City Manager No Reportable Action  EXECUTIVE SESSION REPORT - given by Deputy City Attorney Wade as indicated above.  CALL TO ORDER - Meeting called to order at 6:13 PM  ROLL CALL PRESENT  Council Member Jamie McCorkle Mayor Janet Jernigan Council Member JoAnne Pogue Council Member Tona Belt Council Member Henry Longbrake Council Member Ellen Campbell Vice Mayor Kirsten Merritt APPROVAL OF AGENDA  ABSENT  PLEDGE OF ALLEGIANCE - Led by Mayor Jernigan INVOCATION - Given by Mayor Jernigan  Council Member Belt made a motion, second by Council Member Pogue to approve the  agenda. Motion carried by the following roll call vote:    186  Ayes: Council Members McCorkle, Pogue, Belt, and Longbrake Absent: Council Member Campbell and Vice Mayor Merritt  Noes: None Abstain: None CONFLICT OF INTEREST - None CORRESPONDENCE: - None Zachery Longacre in attendance. PUBLIC APPEARANCE  INTRODUCTIONS - Mayor Jernigan acknowledged Former Council Members Tim Terral and CITY ATTORNEY - Parliamentary Procedures given by Deputy City Attorney Wade  Jared Johnston reported Caltrans used 10 gallons of paint to clean up graffiti and urged the  community tor report any graffiti to Caltrans.  PRESENTATION  1. PowerPoint Presentation given by Erin Fox, Disaster Program Manager for American Red  Cross San Bernardino Chapter.  PUBLIC HEARINGS  2. Adopt Housing Authority of the City of Needles (HACN) Resolution No. 2024-7-HACN, Amending Housing Authority of the City of Needles (HACN) Resolution 2024-6-HACN and Removing and Replacing the Admissions and Continued Occupancy Plan (ACOP), Staff Report given by City Manager Martinez and Housing Manager Deermer  Public Housing Pet Policy, and Public Housing Lease Agreement  Council had minimal questions of staff Mayor opened the public hearing at 6:44 PM Public Comment None Mayor closed the public hearing at 6:44 PM  Motion made by Member / Council Member McCorkle, Second by Member / Council Member Pogue, to Adopt Housing Authority of the City of Needles (HACN) Resolution 10-08-24-HACN, Amending Housing Authority of the City of Needles (HACN) Resolution 2024-6-HACN and Removing and Replacing the Admissions and Confinued Occupancy Plan (ACOP), Public Housing Pet Policy, and Public  Housing Lease Agreement.  Motion carried by the following roll call vote:  Ayes: Members / Council Members McCorkle, Pogue, Member / Mayor Jernigan, Members/ / Council Members Belt, and Longbrake Absent: Member / Council Member Campbell and Member / Vice Mayor Merritt  Noes: None Abstain: None  3. Public hearing noticed to consider all evidence and testimony for or against adopting an Amended Appendix to the Conflict of Interest Code pursuant to the Political reform Act  of 1974 has been continued to October 22, 2024.  COUNCIL / NPUA CONSENT CALENDAR  Member /C Council Member Pogue made a motion, second by Member / Council Member Belt,  to approve Council / NPUA Consent Items 4 through 8. Motion carried by the following roll call vote:  Ayes: Members /Council Members McCorkle, Pogue, Member / Mayor Jernigan,  Members Council Members Belt, and Longbrake    187  Noes: None Abstain: None  Absent: Member /Council Member Campbell and Member /Vice Mayor Merritt 4. Authorized the City Manager to execute the California Colorado River Contractors Forbearance Agreement for 2024-2026 with Coachella Valley Water District, Imperial Irrigation District, Palo Verde Irrigation District and the Metropolitan Water District of Southern California to allow water to be conserved under the U.S. Bureau of Reclamation's conservation program to be added to Lake Mead 5. Authorized the purchase from Brax for two pumps for Bazoobuth Lift Station not to exceed $35,000 from Wastewater Asset Replacement 6. Adopted the Needles Solar Energy Sites Evaluation dated August 12, 2024 7. Authorized the Cify Manager to execute the Physical Security Exemption Letter dated October 1, 2024 and submitted it to the California Public Utility Commission (CPUC) 8. Adopted the 2024 Needles Public Utility Authority Wildfire Mitigation Plan Version 5.0. ADJOURNED THE. JOINT COUNCIL, /NPUA / HACN MEETING AND CONVENED A JOINT COUNCIL  END OF COUNCIL / NPUA CONSENT CALENDAR  /HACN MEETING at 6:46 PM HACN, /COUNCIL REGULAR ITEMS  PUBLIC COMMENTS PERTAINING TO THE COUNCIL / HACN ITEMS - None  9. Housing Authority of the City of Needles Update  Introduced by City Manager Martinez and given by Housing Manager Deermer 10. Waive the bid process and retain Smith Marion & Co., for the Housing Authority Audit for Fiscal Year ending June 30, 2024 in an amount not to exceed $20,778. Motion made by Member /Council Member McCorkle, Second by Member /Council Member Pogue, to waive the bid process and retain Smith Marion & Co., for the Housing Authority Audit for Fiscal Year ending June 30, 2024 in an amount not to exceed $20,778.  Motion carried by the following roll call vote:  Ayes: Member / Council Member McCorkle, Member / Mayor Jernigan, Members / Council Members Pogue, Belt, and Longbrake Absent: Member/Council Member Campbell and Member /Vice Mayor Merritt  Noes: None Abstain: None  ADJOURNED THE HOUSING AUTHORITY OFT THE CITY OF NEEDLES MEETING AND RECONVENED THE  CITY COUNCIL MEETING at 6:58 PM COUNCIL CONSENT CALENDAR  PUBLIC COMMENTS PERTAINING TO THE CITY COUNCIL ITEMS - None Council Member Longbrake pulled item 21 for discussion.  21. Accept Change Order No. 1 for the Phase IV-A Street Improvements Project increasing the contract with Vance Corporation by $167,707.09 for a new total contract amount of  $1,501,026.20.  City Manager Martinez gave staff report.  Council Member McCorkle made a motion, second by Council Member Belt to accept Change Order No. 1 for the Phase IV-A Street Improvements Project increasing the contract with Vance Corporation by $167,707.09 for a new total contract amount of $1,501,026.20.    188  Motion carried by the following roll call vote:  Ayes: Council Members McCorkle, Pogue, Belt, and Longbrake Absent: Council Member Campbell and Vice Mayor Merritt  Noes: None Abstain: None  Council Member McCorkle made a motion, second by Council Member Pogue to approve  consent calendar items 11-20.  Motion carried by the following roll call vote:  Ayes: Council Members McCorkle, Pogue, Belt, and Longbrake Absent: Council Member Campbell and Vice Mayor Merritt 11. Approved the Warrants Registers through October 8, 2024. 12. Approved the Minutes of September 10, 2024  Noes: None Abstain: None  13. Waived the reading and adopted Ordinance 667-AC Adopting the California Building Standards Code 2022 Edition; Rescinding Ordinance No. 635-AC adopting the Califoria Building Stands Code 2019. Edition; Amending Municipal Code Article IV' "Uniform Administrative Code" and Chapter 2 "Administration" Section 2-10"Adopled by Reference Where Filed" and Amending Sections of Chapter 6 "Building 14. Approved the removal of Commissioner Renfro from the Parks and Recreation 15. Accepted the Best Friends Animal Society Grant Agreement dated September 24, 2024 16. Authorized the purchase of 1 used. John Deere 2500B to Storz Equipment not to exceed 17. Reviewed and approved new ules/reguiations for Duke Watkins Parks Pump Track, Art  Regulations." (2nd Read Adopt)  Commission due to excessive unexcused absences. and adopted an FY 25 budget adjustment of $8,000. $24,243.75 utilizing the adopted FY 25 Golf Course Budget  Wall and Splash Pad.  18. Approved recommended changes to the Youth Sports Handbook.  19. Accepted the work completed by Superb Engineering, Inc. for the Golf Course Irrigation and Efficiency Project, Phase 1: and authorized a NOTICE OF COMPLETION to record with 20. Accepted Amendment No. 21 to the Professional Services Agreement with TKE Engineering, Inc. to Provide On-Call Supplemental Engineering Consulting Support  the San Bernardino County Recorder's Office.  Services and authorized staff to issue a Notice to Proceed.  END OF COUNCIL CONSENT CALENDAR REGULAR COUNCIL ITEMS  22. Form a Route 66 100th Anniversary Ad-Hoc Committee City Manager Martinez gave staff report. Anniversary Ad-Hoc Committee. Motion carried by the following roll call vote:  Council Member Pogue made a motion, second by Council Member Belt to appoint Mayor Jernigan, Council Members Campbell and McCorkle to the Route 66 100th  Ayes: Council Members McCorkle, Pogue, Belt, and Longbrake    189  Noes: None Abstain: None  Absent: Council Member Campbell and Vice Mayor Merritt  23. Cancel the November 26 and December 24, 2024, regular City Council/ NPUA/HACN  meetings due to the holidays. City Manager Martinez gave staff report.  Council Member Pogue made a motion, second by Council Member Longbrake to cancel the November 26 and December 24, 2024, regular City Council/ NPUA/HACN  meetings due to the holidays.  Motion carried by the following roll call vote:  Ayes: Council Members McCorkle, Pogue, Belt, and Longbrake Absent: Council Member Campbell and Vice Mayor Merritt  Noes: None Abstain: None  24. Employee Appreciation Event  City Manager Martinez gave staff report.  Council discussion ensued. Staff will look at available dates.  CITY ATTORNEY REPORT  Deputy City Attorney Wade had nothing to report. CITY MANAGER REPORT - given by City Manager Martinez  City Manager's Report for the weeks of September 20 and September 27, 2024.  COUNCIL REQUESTS  Council Member McCorkle - asked about the speed limit in Rio Buena Vista, Colorado Shores, and Verde Shores; reported on tagging around town and asked if the city could write a letter recommending community service to offenders; reported on her attendance at ICSC Western  inF Palm Springs.  Council Member Pogue - Reported on the State of the City  Council Member Belt Asked about putting up No Smoking signs in the parks.  Council Member Longbrake - Reported on ICSC Western in Palm Springs; requested the city clean up the trash behind Lilly Hill Apartments; stated that there are 3 drinking fountains at Jack Mayor Jernigan - Reported on the State of the City, her attendance at Mobility 21 Summit, State of the County, and ICSC Western; announced Homecoming nights for the parade, bonfire, football game, and dance; announced the Fall Festival on November 2, the Veteran's Pancake  Smith Park but only one works.  Breakfast on November 9, and the 10-10 Event on October 10. ADJOURNMENT - Mayor Jernigan adjourned the meeting at 7:22PM  Ccundawe COGwL  MayorJ Jônet lpa  Assistant  Candace  Agnage  City Clerk  Clark    190