TOWN OF DUCK TOWN COUNCIL REGULAR MEETING July 3, 2024  The Town Council for the Town of Duck convened at the Paul F. Keller Meeting Hall at COUNCIL MEMBERS PRESENT: Mayor Don Kingston; Mayor Pro Tempore Monica Thibodeau; Councilor Sandy Whitman; Councilor Brenda Chasen; and Councilor Kevin  1:00 p.m. on Wednesday, July 3, 2024.  Lingard.  COUNCIL MEMBERS ABSENT: None.  OTHERS PRESENT: Town Manager Drew Havens; Director of Community Development Joseph Heard; Police Chief Jeffrey Ackerman; Fire Chief Donna Black; Town Attorney Robert Hobbs; Finance and Human Resources Manager Jessica Barnes; Public Information and Events Director Kristiana Nickens; Deputy Town Clerk Christy  Drumheller; and Town Clerk Lori Ackerman.  OTHERS ABSENT: None  Mayor Kingston called the meeting to order at 1:00 p.m.  Mayor Kingston asked Councilor Brenda Chasen to lead the Pledge of Allegiance. Mayor Kingston led the moment of silence asking everyone to keep former Mayor Neil Morrison's: family in their thoughts as Mayor Morrison had passed away in mid-June.  PUBLIC COMMENTS  Mayor Kingston opened the floor for public comments. He noted that comments will be There being no one wishing to speak, Mayor Kingston closed the time for  limited to three minutes as there was a timer for the time limit.  comments. CONSENT AGENDA  public  Minutes from the June 5, 2024, Regular Meeting; Minutes from the June 19,2024, Mid-Month Meeting; Resolution 24-11, a Resolution of the Town Council of the Town of Duck, North Carolina, Honoring the 150th Anniversary of the Chicamacomico Life-Saving Station in Rodanthe and Declaring October 2024 as  Life-Saving Service Commemoration Month  Councilor Chasen moved to approve the consent agenda as presented.  1    Motion carried 5-0. SPECIALI PRESENTATIONS  Swearing in of Christy Drumheller as Deputy Town Clerk  Town Clerk Lori Ackerman was recognized to speak. Town Clerk Ackerman stated that after Deputy Town Clerk Melissa Felthousen had resigned, there was an opening and Christy Drumheller was recently hired as the Town's newest Deputy Town Clerk. Town Clerk Ackerman went on to swear in Christy Drumheller as the new Deputy Town Mayor Kingston and Council welcomed Deputy Town Clerk Drumheller to the Town. Introduction of the 2024 Town of Duck FLOCK Academy Graduates  Clerk.  Public Information and Events Director Kristiana Nickens was recognized to speak. Director Nickens stated that when the FLOCK Academy graduation was held, she mentioned that one of the unifying principles from the Town of Duck was an active and engaged community, adding that the FLOCK Academy was created with the goal of fostering a sense of community and civic engagement to empower the citizens to have an Director Nickens stated that since March, she had 12 participants who had attended sessions led by department directors and Town staff as well as Public Safety to learn about their respective departments and applied their learning with an interactive activity. Director Nickens stated that she was excited for the project to return in future years. She thanked the participants for their dedication and commitment and went on to introduce Mayor Kingston thanked all of the participants for participating in the Town's first FLOCK Academy. He thought everyone found it a very valuable experience and learned alot about the operations of the Town. He congratulated the participants for completing Mayor Kingston thanked Town staff for their involvement and participation in the FLOCK Academy. He thanked Director Nickens for the idea of the Academy as well as  active participation in shaping the Town and its future.  the participants from the Academy.  the course, adding that he was glad it was sO successful forall.  putting everything together. Introduction of 2024Lifeguards  Mayor Kingston noted that the introduction of the lifeguards would be held at a later date.  2    Presentation by Chris Dewitt of VHB on the West Side Feasibility Study Ricky Wiatt of VHB was recognized to speak. Mr. Wiatt went on to give aj presentation on the Town's west side feasibility study to Council and the audience. He then took  questions from Council.  Mayor Kingston thanked Ricky Wiatt for his presentation. QUASI-JUDICIAL PUBLICI HEARING  There were no Quasi-judicial public hearings at this time. LEGISLATIVE PUBLICI HEARINGS There were no legislative public hearings at this time.  OLDEUSINESS/TEMS DEFERRED FROM PREVIOUS MEETINGS  There was no Old Business to discuss at this time.  NEW: BUSINESS  UsesionConsderation of Resolution 24-10, a Resolution of the Town Council of the Town of Duck, North Carolina, Revising the Personnel Policies of the Town of Town Manager Drew Havens was recognized to speak. Town Manager Havens stated that an additional revision was being recommended to the Town's Personnel Policies. He stated that the proposed revision to be considered was as follows with regard to voluntary 1. 30 days' notice is expected of all employees exempt from the Wage and Hour Town Manager Havens stated that Resolution 24-10 would make this change effective Mayor Pro Tempore Thibodeau clarified that the consequence when an employee does not give 30 days' notice was forfeiture of their vacation time. Town Manager Havens stated she was correct, explaining that the way the policy was structured was if an employee does not provide proper notice, they would forfeit their accumulated vacation leave. Mayor Pro Tempore Thibodeau clarified that "expected" was the correct term in the change versus using "required." Town Manager Havens stated she was correct. He pointed out that there was other language within the policy that states that if an employee gives 30 days' notice, he could tell that employee; "Thank you for your service, we'll pay  Duck  resignations:  Provisions of the Fairl Labor Standards Act.  July 3, 2024.  3    you your vacation and your service ends today." He added that the Town does not have to allow the person to work out a 30-day notice as it was based on the organization. He stated that he expects someone to provide 30 days' notice, which was the expectation. Mayor Kingston wondered if "expected" was the right word. He agreed with Mayor Pro Tempore Thibodeau's comments. Town Manager Havens explained that the language existed in the prior personnel policies, adding that it could be changed but it would not Councilor Chasen asked if there was anything from the League of Municipalities as far as ar recommendation of the wording. Town Manager Havens stated that the policy was  change the interpretation or the application of the policy.  from the League of Municipalities.  Councilor Chasen moved to approve Resolution 24-10 as presented.  Motion carried 5-0. ATTORNEY  ITEMS REFERRED TO AND PRESENTATIONS FROM THE TOWN  Town Attorney Hobbs stated he had nothing to report.  ITEMS REFERRED TO AND PRESENTATIONS FROM THE TOWN  MANAGER Departmental Updates  Director Nickens gave a brief overview of activities to Council and the audience. Police ChiefJeffrey Ackerman was recognized to speak. Police Chief Ackerman gave an update on enforcement and public education regarding eBikes to Council and the audience. He also gave an update on the Town's golf cart ordinance and the feedback he Councilor Lingard asked if there was a date when golf carts changed, further there was a specific range of years that would be easy to retrofit a golf cart. He noted asking that he did not have a problem with grandfathering older golf carts. He thought the Town would need any golf cart manufactured after a certain date to be up to date with the regulations. Police Chief Ackerman stated that it was all over the place. He explained that with certain manufacturers, it could be a certain date while others have have sO many different models, it was impossible to do it. He pointed out changed that North Carolina does define an antique vehicle in their statutes, adding that it does not subject antique vehicles to the same requirements as a 2024 vehicle. He stated that he could do something like that where the definition could be more defined. He didn't think it would be an exact year but thought that defining it from older to modern would be helpful.  received regarding them to Council and the audience.  if  and  4    Mayor Pro Tempore Thibodeau agreed that if Police Chief Ackerman was finding unintended consequences already, it would make sense for him to give Council some recommendations. She stated that she didn't want to create a lot of expense for anyone, Councilor Chasen agreed with Mayor Pro Tempore Thibodeau's comments, adding that Council's intention was not to create a hardship for anyone. She stated that she would  but the safety piece was the key.  like to see some recommendations.  Councilor Whitman agreed with the rest of Council's comments.  Mayor Kingston asked if the people that rent the golf carts have been cooperative. Police Chief Ackerman stated that there have not been any issues adding that the vast majority ofrented golf carts were street legal and up to date with the requirements. Itwas consensus of Council to have Police Chief Ackerman come back with Councilor Whitman asked with regard to the parking ifi it was just state roads or roads. Police Chief Ackerman explained that there was a mix, adding that the private roads that were part of the Town's parking ordinance had opted in. He noted that private it did not cover all of the side streets. He assumed that if the Town were to make some exemptions, it would only be subject to those that have opted in at this point, adding that Councilor Lingard clarified that this would be for parking at the beach. Police Chief Ackerman stated he was correct, adding that the main reason people purchase a versus a street legal vehicle was to get from their home to the beach. He noted that golf more golf carts could be parked at the beach than vehicles and in a few neighborhoods, while the space was there on the right-of-way, the parking ordinance doesn't exempt and treats it the same as a vehicle, which creates a difficult situation at times. He golf there was some hope that there would be some kind of allowance to be able to thought the golf cart there since there was less of an impact on the soil. Councilor Council would be open to suggestions from Police Chief Ackerman on that. Lingard Police thought Chief Ackerman stated that he would work with Town Manager Havens and Director Heard and come back at a future Council meeting with some recommendations. Director of Community Development Joseph Heard was recognized to speak. Director Heard gave a brief overview of the past month's permit activities to Council and the Fire Chief Donna Black was recognized to speak. Fire Chief Black gave al brief overview  recommendations at a future meeting.  they could also choose to opt out.  cart carts park  audience.  oft the past month's fire activities to Council and the audience.  5    May FY 2024 Financial Presentation  Finance and Human Resources Manager Jessica Barnes was recognized to speak. Manager Barnes gave a short presentation on the May Fiscal Year 2024 financials and overview of the Town's conversion to Black Mountain Software to Council and the an  audience.  MAYOR'SAGENDA  Mayor Kingston stated that the mayors/chairmen meeting will be on. July 16, 2024 hosted by Dare County. He stated that on July 16, 2024, he would be attending the Blue Zone Ignite OBX with Community Planner Jim Gould. He thought the intent was to address the aging population in Dare County. He thought afterward, they would be asking for people to participate in the endeavor. He stated that he was looking forward to the 4th of July parade as well as recognizing former Councilor Nancy Caviness, who was the second longest serving Council member beyond Mayor Pro' Tempore Thibodeau.  COUNCILI MEMBERSAGENDA  Mayor Pro Tempore Thibodeau stated that she had attended a storm preparation called Hurrex through Dare County Emergency Management and found meeting it interesting. She gave a Visitors Bureau meeting update as well as the Dare Community very  Housing Taskforce meeting update to Council and the audience. Councilor Lingard stated he was. looking forward to the 4th of. July parade. Community Planner Jim Gould for holding Duck Sweep every Friday.  Councilor Whitman thanked everyone for the events held in Town. He thanked Councilor Chasen stated that she has been working on the Duck horse project and will be working with Director Nickens and Community Engagement Coordinator Betsy Trimble to get some communication out about it. She stated that she had created some that were paintings of pictures of things that have been the history of Duck. She vignettes stated that she was. looking forward to seeing people come out to help paint the horse.  OTHER BUSINESS Additional Public Comments  Mayor Kingston opened the floor for public comments. There being no one wishing to Mayor Kingston noted that the next meeting would be the Mid-Month meeting on  comment, Mayor Kingston closed the time for public comments.  Wednesday, July 17, 2024 at 1:00 p.m.  6    ADJOURNMENT  Councilor Whitman moved to adjourn the meeting.  Motion carried 5-0. The time was 2:48 p.m.  Lori A. Ackerman, Town Clerk  de  Approved:  ss  NORTICAROLINA BUCK  7