553  MINUTES BREVARD CITY COUNCIL Regular Meeting October 8, 2024-5:30PM  Thel Brevard City Council met ini regular session on' Tuesday, October 8, 2024,at Present - Mayor Maureen Copelof, Mayor Pro Tem Gary Daniel, and Council  5:30j p.m. in the Council Chambers of City Hall withl Mayor Copelofp presiding.  Members Macl Morrow, Pamela Holder, andl Lauren Wise  Absent - Aaron Baker  Staff Present- - City Attorney Mack McKeller, City Manager Wilson Hooper, City Clerk Denise Hodsdon, Assistant City Manager/Finance) Director Dean Luebbe, Assistant City Manager DavidTodd, Planning Director Paul Ray, Senior Planner Emilyl Brewer, Human Resources Director Kelley Craig, Communications Coordinator Becky McCann, Police ChiefTom Jordan, Fire Chief Bobby Cooper, Public Works Director Wesley Shook, Water' Treatment Plant ORC Dennis Richardson, Wastewater Treatment Plant ORC  Emory Owen, and Community Center Director Tyree Griffin  Press - Jon Rich, Transylvania Times  A. Welcome and Call to Order- - Mayor Copelof called thei meeting to order B. Invocation -Dr. Andrew White, Pastor of Calvary Baptist Church offered an C.Pledge of Allegiance - Mayor Copelof led the pledge of allegiance. D. Certification of Quorum City Clerk Denise Hodsdon certified thata quorum was) present. Mr. Morrow moved, seconded by Ms. Holder to excuse Council E. Approval of Agenda Mr. Daniel requested toa add ani item regardinga Proclamation for Fire Prevention Month as Item H-3 under Certificates/Awards/ Recognition; and to add ani item regarding: a Resolution Authorizing the PRO Housing Grant Application tol New Business as Item M-1 and to re-number the remaining items inl New Business. Mr. Hooper requested to add ani item regarding an amendment to the Council Calendar: as Item M-5 under New Business. Mr. Wise moved, seconded byl Ms. Holder to approve the agenda as amended. The motion carried unanimously.  and welcomed those present.  invocation.  Member Baker. The motion carried unanimously.  F. Approval of Minutes  F-1. September 16, 2024 Regular Meeting Mr. Morrow moved, seconded by Ms. Holder to approve the minutes of the September 16, 2024 Regular Meeting as  presented. The motion carried unanimously.  G. Public Comments  Patricia Wrinkle of 39 Appletree Street said you alll have done really well during this storm and) Iknow you're all very tired. Iwant to thank you all. It's goingt tol bea long! haul fora a lot of people, but all of our City employees stepped up and did what needed to be donea and we arel blessed. Also, Iwant tot thank you for the sidewalk by the mud hole. Iam very grateful for that;I use itf frequently. Something! Iwould like answered ats some pointi is, before Helene, you were talking tol builders for the Presbyterian Church] property and I'm wonderingi ifthat! has happened, when will we as neighbors find out so that we can go on with our lives one way or another.    554  H. Certificates/Awards/Recognition  H-1. Proclamation: No. 2024-20 Domestic' Violence. Awareness Month Mayor Copelofreadi the proclamation aloud andj presented itt to SAFE representatives  Cindy Donaldson and Melissa Smith.  PROCLAMATION NO.: 2024-20 DOMESTICVIOLENCE, AWARENESSI MONTH OCTOBER: 2024  WHEREAS, intimate partner violence alone affectsi more than 121 million people everys year; and WHEREAS, ana average of24 people per minute are victims ofr rape, physical violence ors stalking bya ani intimate partneri int the United States- more than 121 million women andi men over the course ofa WHEREAS, nationally onei int three women and onei inf four men will experience some form of WHEREAS, almost halfo ofa ally women andi meni int the USH have experienced psychological WHEREAS, women ages 18to3 34 generally experience thel highestr rates ofi intimate partner WHEREAS, current or formeri intimate partners accounted fori nearly 33% ofv womenl killedi in US WHEREAS, thej presence ofag guni inc domestic violence situations increases ther risk ofh homicide WHEREAS, the City of Brevard recognizes the significant impact domestic violence has on Transylvania County individuals, families, children, schools, workplaces, andj places ofworship; and WHEREAS, by working together, we can! builda a community wherei intimate partner violencei is nott tolerated anda alli individuals cant bes safe, feel respected, andl live free from abuse; NOW, THEREFORE, I,N Maureen Copelof, Mayoro oft the City ofE Brevard hereby proclaim the month ofOctober 2024a as" Domestic' Violence. Awareness Month"i int the City of Brevard: and urge the citizens ofBrevardt to workt together to eliminate domestic violence from our community, tol keep our community members safe fromt this crime andt tos stand withs survivors and victims of domestic violence. INV WITNESS WHEREOF,I have! hereunto setr my hand and caused the Seal ofthe City of Brevard H-2. Proclamation No. 2024-21 Breast Cancer. Awareness Month Mayor  singley year;a and  sexual: assaulti int their lifetime; and  aggressionl by ani intimate partner Int their lifetime; and  violence; and  workplaces between 2003a and 2008; and for women by! 500%; and  tobea affixed this 8th dayo ofC October, 2024. Attest: Denisel Hodsdon, CMC, City Clerk Copelofread the proclamation aloud.  s/Maureen Copelof, Mayor  PROCLAMATION NO. 2024-21 BREAST CANCER AWARENESS MONTH October 2024  WHEREAS, the City ofE Brevardj joins our nationi inr recognizing October as Breast Cancer WHEREAS, breasto canceri is the most commonly diagnosed cancer among women int the United States, andi ist the second-leading cause ofo cancer deaths among women in! North Carolina and our nation; WHEREAS, early detection can be ane effective tooli inc combatingl breast cancer, with regular screenings preventing 15t to 30 percent ofa allo deaths from breast canceri in women over 40; when diagnosed while: still confined tot thel breast, the! 5-year relatives survival ratei is 991 percent; and WHEREAS, ona average, every 21 minutes a woman is diagnosed withl breast cancer int the United WHEREAS, 1 in8 81 womeni in the United States willl be diagnosed with breast canceri in! her  Awareness Month; and  and  States; and  lifetime and although rare, meng get breast cancert too; and  Minutes- Brevard City Council Meeting- October 8, 2024  Page 2of11    555  WHEREAS, in2 2024 ane estimated! 310,720: new cases ofi invasive breast cancer are expected tol be WHEREAS, in2 2024: ane estimated: 2,800 new cases ofi invasive breast cancer are expected tol be WHEREAS, in 2024 ane estimated 42,250 womena and! 5301 men will die from breast canceri int the WHEREAS, the City of Brevard encourages citizens tot talk with their health care providers about NOW,THEREFORE, I, Mayor Maureen Copelof and Brevard City Council, dol hereby proclaim October 2024, as" "Breast Cancer Awareness Month" int the City ofE Brevard, North Carolina, and call on  diagnosedi inv womeni int the U.S.; and diagnosed inr meni int thel U.S.; and  U.S.;and  regular screenings, examinations and mammograms, and top practices self-examination. allo citizens toj join usi inr recognizing and commendi this observance toa allo citizens. Adopted and approved this the 8th day of October, 2024.  Attest: Denise Hodsdon, CMC, City Clerk  s/Maureen Copelof, Mayor  H-3. Proclamation No. 2024-22 Fire Prevention Month Mayor Copelof read  the proclamation aloud and presented itt tol Fire Chief Bobby Cooper.  PROCLAMATION: NO. 2024-22 FIRE PREVENTION MONTH October 2024  WHEREAS, the City ofE Brevard has been committedi to ensuringt the safety and: security ofall WHEREAS, the 2024 Fire Prevention' Week theme, "Smoke alarms: Make them work for you!"," strives toe educate everyone about thei importance ofhaving working smoke alarms int thel home; WHEREAS, roughly three out off five fire deaths happeni ink homes with either nos smoke alarms or WHEREAS, working smoke alarms cutt thei risk ofc dyingi inr reported home fires almosti in! half; WHEREAS, smoke alarms senses smoke welll beforey you can, alerting, you toc danger int the event of WHEREAS, Brevard residents shouldi installs smoke: alarms ine everys sleeping room, outside each WHEREAS, Brevard residents should make: sure their smokea alarms meet the needs ofa allt their family members, including those with: sensory or physical disabilities; and WHEREAS, Brevard residents should test smoke alarms atl least oncea a month; and WHEREAS, thel Brevard Fire Department is dedicated tor reducing the and homef firei injuries through prevention and protection education; and  thosel livingi ina and visiting Brevard; and  and  with nov workings smoke alarms; and  and  fire inv whichy your may have asl little as2 2r minutes toe escape safely; and separate sleeping: area, and one everyl level oft thel home; and  ofhome fires  NOW,THEREFORE, I, Mayor Maureen Copelof and the Brevard City Council, dol hereby proclaim October 2024a as Fire Prevention! Montht throughout this community. We urge all Brevard citizens to make suret theirl homes have working smoke alarms and tos support the many publics safetya activities and  efforts ofE Brevard's firea and emergency services. Attest: Denise Hodsdon, CMC, City Clerk  ADOPTED: anda approved this the gth dayo of October, 2024.  s/Maureen Copelof, Mayor  I. Special Presentations- None. .Public! Hearing(s)  J-1. Pathways tol Removing Obstacles to Housing (PRO Housing) Federal Grant Application- - Emily Brewer gave an overview of thel PRO Housing grant program. Ac copy ofl her PowerPoint presentation is attached. She explained that the City'svision for this proposal is toj proactively remove infrastructure barriers to  Minutes- Brevard City Council Meeting- October 8,2 2024  Page 3of11    556  housing production: and toi invest in communities through preservation programs. To realize that vision, the City ofBrevard is requesting $4M to complete thef following  activities:  Azalea, / Rhododendron Neighborhood Sewer Extension  Engineering design to extend sewer to the entire neighborhood; and First phase ofc construction, includingt the main trunkline oft the sewer infrastructure along Old Hendersonville Highway and construction oft the pump station that ist necessary to serve the entire neighborhood Extending sewer utilities toa a 7.8-acre parcel on Woodland Terrace owned by Transylvania Habitat for Humanity for an affordable housing development that Housing" Trust Fund Affordable Housing Preservation Programs to enable low- income homeowners to rehabilitate existing affordable! housing units, improve quality and safety oft the housing units, andi remain int their community Ms. Brewer noted that the purpose oft the public hearing ist to receive public comment that will bei incorporatedi into the grant application. Public comment can also be: submitted through the City's website, by email tol her, or by contacting the Planning Ate 6:06 p.m. Mr. Morrow moved, seconded byl Mr. Wise to open the public  willi feature approximately 47 cluster homes  Department by phone toj provide verbal comment. hearing. The motion carried unanimously. Public Participation - None. hearing. The motion carried unanimously.  At 6:07 p.m. Mr. Daniel moved, seconded by Mr. Morrow to close the public J-2. Ordinance - Voluntary Contiguous Annexation - Jason Shepherd, /35 Verdery Avenue - Emily Brewer explained thati inj July, 2024) Jason Shepherd submitted: a request for voluntary continuous annexation for propertyl located at 35 Verdery Avenue, furtheri identified by PIN 8585-28-6101-000. Thej parcel is zoned GR8 andi is partially inside the city's corporate limits already and the petition is to annext the remainder oft the parcel. Thel Planning Board considered this request at their September 24th meeting and unanimously recommended approval.  At6:10p p.m. Mr. Morrow moved, seconded by Ms. Holder to open the public  hearing. The motion carried unanimously. Public Participation - None. Ther motion carried unanimously.  At 6:10j p.m. Mr. Wise moved, seconded by Ms. Holder to close thej public hearing. K. Consent and Information Consent Agenda items are considered routine and are enacted by one motion. Mayor Copelofr read aloud thei items listed and asked for ai motion to approve the consent agenda. Mr. Morrow moved, seconded by Ms. Holder to approve the consent agenda. The motion carried unanimously.  K-1. Budget Amendment- Housing' Trust Fund - Purchase Agreement for  $115,000  ORDINANCE NO.2024-35 AN ORDINANCE AMENDING THEI FY2024-2025 BUDGET. BUDGET AMENDMENTI NUMBER: 25-01  SUBIECT: Budget Amendment for purchase agreement of three properties at Azalea Avenue and Old  Hendersonville Highway AGENDAJ INFORMATION Agendal Location:  New Business  Minutes Brevard City Councill Meeting- October8,2 2024  Page4of11    557  Department: Contact: BRIEFS SUMMARY:  Finance  Deanl Luebbe, Assistant City Manager and Finance Director As detailed] later int this October 8th, 2024 City ofBrevard agenda (Approve  Option toF Purchase Three Properties in Azalea/Rhododendron Neighborhood for Potential Affordable Housing Project), the Cityi isi intendingt toj purchase three properties at Azalea Avenue and Old Hendersonville Highway. The total purchase pricei is$ $1,100,000. Att this time the City wishest to enter intoa aj purchase agreement, with threea additional one-month extensions, int the amount of$115,000. After these expenditures, thel Housing Trust Fund willl have ana available cash balance ofa approximately $250,500: and accounts receivable of$172,500. Additionally, the General Fund willl be contributing an additional $148,500 tot the Housing Trust Fundi int ther next three quarters ofFY25, as! budgeted int the MOTION FOR CONSIDERATION: To approve Budget Amendment 25-01 as submitted, increasing the  FY25 annual City! budget. budgeti ine expenditure account: 76-4900-7400 (Capital Outlay)  $115,000 $115,000 $115,000 $115,000  TOTAL  Andi increasing the budget inr revenue account: 76-3990-0000 (Fund Balance. Appropriated)  TOTAL  ATTACHMENTS: None. MANAGER'SI RECOMMENDATION Attest: Denise Hodsdon, CMC, City Clerk Approved ast to Form: Mack! McKeller, City Attorney K-2. Age-Friendly Survey Results  Adopt as presented.  Approved anda adopted this 8thc day of October, 2024.  s/Maureen Copelof, Mayor  K-3. Council Parks, Trails &1 Recreation Committee Minutes - August 21, K-4. Council Finance, Human Resources & Citizen Appointment Committee K-5. Council Downtown Master Plan Committee Minutes - August 29,2024  2024  Minutes - August 26,2024 L. Unfinished Business - None. M. New Business  M-1. Resolution. Authorizing PROI Housing Grant Application Mr. Wise moved, seconded byl Mr. Daniel to approve the resolution. The motion carried  unanimously.  RESOLUTION: NO.2 2024-45  AF RESOLUTION. AUTHORIZING CITYSTAFF1 TO APPLYI FOR1 THE PATHWAYS7 TOI REMOVING OBSTACLES TOI HOUSING GRANTI FOR SEWERI EXTENSION. ANDI PRESERVATION PROGRAMMING WHEREAS, affordable: and workforce. housingl havel longh been recognized asas substantial: need for WHEREAS, the City of Brevard is committed to the expanding housing opportunities for all WHEREAS, the City hasi identified numerous barriers that hinds the production andj preservation ofaffordablel housing, includingl limited developable: area, significanti infrastructure constraints, high  residents oft the City ofE Brevard and thes surrounding area; and residents andi is pursuing affordablel housingi initiatives ini response; and  construction costs andl limitedl local funding; and  Minutes Brevard City Councill Meeting- October8 8,2 2024  Page5of11    558  WHEREAS, on August 13, 2024, the US Department of Housing and Urban Development (HUD) announced a second round off funding through the Pathways to Removing Obstacles to Housing (PRO WHEREAS, thej programi isi intended tol highlight communities that have shown commitment to addressing thel housing crisis ands support projects that createl long-term affordable housing; and WHEREAS, Transylvania County wasi identified by HUD: as aj priority geography for this funding WHEREAS, sewer extensions and affordable! housing preservation: activities servinga a majority of low tor moderate income residents and affordable. housing preservation activities aree eligible projects of WHEREAS, thel PROI Housing grant applications are due October 15, 2024, with awards expected NOW, THEREFORE, BEI ITE RESOLVED: BY THE CITY COUNCIL OF THE CITY OFI BREVARD, Section 01.1 The City ofB Brevard Planning Department is herebya authorized toa apply for thel PRO Housinge grant for sewer extension projects and affordable. housing preservation programming; Section 02.' The Cityl Manager is hereby authorizedi to acceptt the PROI Housing grant fundingif  Housing) program; and  opportunity; and  thel PROI Housing grant; and tob bea announced: ine early 2025. NORTH CAROLINA' THAT:  and awarded.  Adopted and approved this the gth day of October, 2024.  Attest: Denisel Hodsdon, CMC, City Clerk  s/Maureen Copelof, Mayor  M-2. Approve Option tol Purchase Threel Properties in Azalea/ Rhododendron Neighborhood for Potential. Affordable Housing Project - Mr. Hooper explained that thel PRO Housing grant program is our main housing effort, but thisi isac complementary effort. The Cityl hopes tol buya a nearly 3-acre parcel off of Azalea Avenue toj prepare itf for development OfLMI housing and to do essentially the samet thing for that property that we didi for the Church property and hopefully have better outcomes. The owners of that property have expressed a willingness to sell, but  only ift the City buys their two other properties att thes same time.  Minutes- Brevard City Councill Meeting- October 8,2 2024  Page 6of11    559  Property1 8596-05-5538-000 2.98ac Azalea Ave  Property2 8596-05-8315-000 0.49ac on Old  Property3 8596-05-6391-000 0.35ac 5430ld  Parcel Number Acres Description  Large vacant parcel on Smaller vacant parcel Singe-family House: at  Hendersonville Hwy Hendersonville Hwy  Mr. Hooper explained that we could carve offaj portion of the parcels on Old Hendersonville Highway to support the development we hope will occur on thel larger parcel; and we could sell what portion oft those parcels we don'ti need andi reimburse ourselves the cost ofl buying those properties. As with the Church property we need to investigate it before wel buy it, and the City must have site control via an option in order tos spend public money ont thes site-specific feasibility analysis with DFI. Thet terms have  been negotiated with the property owners as follows:  A6-month option toj purchase: $20,000 fori month 4 $25,000 for month! 5 $30,000 for month 6  $40,000 fort thef first 31 months; andi ifnecessary  Total purchase price is $1,100,000 and option payment willl be deducted  from total price ifc City moves forward with purchase  Mr. Hooper noted that these terms were negotiated before Tropical Storm Helene and att this time we don't! know ifwe willl be able to do the feasibility analysis in 6months and! he: asked Council to authorizel him to renegotiate the terms oft the option agreement with the property owners. Mr. Raya added that thel Housing Committee! has endorsed this] propertyacqustion with funding planned from thel Housing Trust Fund Mr. Morrow moved, seconded by Ms. Holder to approve the Resolution Endorsing' Terms oft the Option to Purchase Properties on Azalea Avenue and Old Hendersonville Highway for Development of Affordable Housing and Authorizing its RESOLUTION ENDORSING TERMS OF THE OPTION' TOI PURCHASE! PROPERTIES ON AZALEA AVENUE AND OLDI HENDERSONVILLEH HIGHWAY FORI DEVELOPMENT OF AFFORDABLEI HOUSING. AND WHEREAS, the City of Brevard is committed to the expanding housing opportunities for all WHEREAS, the City contracted the Development Finance Initiative (DFI) to identify sites fora potential multi-family affordablel housing project andi identified: a 2.98 acre parcel on Azalea Ave; and WHEREAS, the vision for the property is use it for a City-supported multi-family affordable housing project and tol leveraget this development; potential tos secure fundingt to extend sewer to the entire WHEREAS, thes second part ofthe City's agreement with thel Development Finance Initiative calls fora ana assessment oft thes selected site to determine whetheri itis suitable for building low-to-moderate WHEREAS, the Constitution oft the State of! North Carolina prohibits public resources from being WHEREAS, therefore, the City must havel legal control over thej property tol legally conduct its  and the General Fund Reserves.  Execution. The motion carried unanimously.  RESOLUTION: NO. 2024-43 AUTHORIZING ITS EXECUTION  residents andi is pursuing affordablel housingi initiatives ini response; and  Azalea/ / Rhododendron neighborhood; and  incomel housing; and  used for the benefit ofap private party; and  activities; and  Minutes Brevard City CouncilN Meeting- October8,2 2024  Page 7of11    560  WHEREAS, City staff and the property owners ofthree properties on Azalea Avenue: and Old Hendersonville! Highway have negotiated and option toj purchase the property agreement that gives the Cityo control oft the property for upt tos six monthsf for due diligence priort tof fulla acquisition; and WHEREAS, City Councill hearda aj presentation ont the optiont top purchase agreement: and itst terms NOW,THEREFORE, BEITE RESOLVEDI BY' THE CITY COUNCIL OF THE CITY OF BREVARD, Section 01.1 Thet terms oft the draft optiont top purchase agreement presented tot the City Council at Section 02. The City Manageri ish herebya authorized toe execute the optiont to purchase agreement  atits October 8,2 2024, meeting. NORTH CAROLINA' THAT:  itsr meeting on October 8,2024 arel hereby endorsed; and with minor modifications, as necessary. Adopted and approved this the gth day of October, 2024.  Attest: Denise Hodsdon, CMC, City Clerk  s/N Maureen Copelof, Mayor  M-3. Approve Housing Trust Fund (HTF) Allocation and "Mini-Brooks". Act Exemption for Development Finance Initiative Phase II Work - Mr. Hooper explained that thisi is related to thej previous item. The "Mini-Brooks" Acti is as statute that gives municipalities thea ability to waive competitive solicitation procedures for certain professional services such as architecture ifthe costi is less than $50,000. Mr. Morrow moved, seconded by Mr. Wise to approve thei resolution. The motion carried  unanimously.  RESOLUTION! NO. 2024-44  RESOLUTION. APPROVING HOUSING" TRUST FUND APPROPRIATIONI FOR PHASEIFEASIBILITY. ASSESSMENT SERVICES. ANDI EXEMPTING' THE PROJECT FROMI N.C.G.S.: 143-64.31 REQUIREMENTS  WHEREAS, thel Brevard Housing Trust Fund lists professional services procured for thej purpose WHEREAS, the second part oft the City's agreement with thel Development Finance Initiative calls fora an assessment oft thes selected sitet to determine whether itiss suitable for building low-to-moderate WHEREAS, Citys staffp proposes enteringi into one or more contracts for professional services to WHEREAS, N.C.G.S. 143-64.31 requires thei initials solicitation ande evaluation off firms top perform architectural, engineering, surveying, construction management: atr risk services, and design-build services (collectively" "design services")t tol bel based on qualifications and without regard to fee; and WHEREAS, N.C.G.S. 143-64.32: authorizes units ofl local government toe exempt contracts for design services from the qual.fications-based: selection requirements of N.C.G.S. 143-64.311 ifthe WHEREAS, the estimated fee for design services for Phase Ilisl less than! $50,000. NOW, THEREFORE, BEITI RESOLVEDI BY1 THE CITY COUNCIL OF THE CITYOF BREVARD, Section 01. Appropriates nor more than $50,000f from the Housing Trust Fund for Phasel II design Section 02. The: above-described; projecti isl hereby made exempt from the provisions ofN.C.G.S.  ofhousing creation as ane eligible expense; and  income housing; and  assess thef feasibility ofti thes selected: site; and  estimated feei isl less than! $50,000; and  NORTH CAROLINA1 THAT: services. 143-64.31.  Section 03. This resolution shalll bee effective upon adoption. Adopted and approved thist the gth day of October, 2024.  Attest: Denise Hodsdon, CMC, City Clerk  s/Maureen Copelof, Mayor  Minutes- Brevard City Council! Meeting- October 8, 2024  Page 8of11    561  M-4. Planning Board Appointment As Chair oft the Finance, Human Resources: and Citizen Appointment Committee Mr. Wise reported that the Committee reviewed applications for Planning Board and unanimously recommended the appointment of Karen Darity. Ms. Holder moved, seconded by Mr. Daniel to appoint Karen Darity to thel Planning Board. The motion carried unanimously.  RESOLUTION! NO.: 2024-42 RESOLUTION. APPOINTING AN MEMBER' TO THEI BREVARDI PLANNINGI BOARD  WHEREAS, in Fall 2022t the City of Brevard City Council helda a work retreat tor reform its WHEREAS, the Councili initiated ar new system for making appointments that would applyt to WHEREAS, the Finance, Human Resources and Citizen Appointment Committee was charged with reviewing: applicants fort the various oard/ommiteyAtwboy groups and making appointment WHEREAS, the City ofE Brevard Code of Ordinances Chapter 15 was amended by Ordinance No. 2024-14 toi increase the number of Planning! Boardr members residing withint the city from four members tof five members, and decreasing the number of ETJ members from three members tot two members; and WHEREAS, city staff, with the oversight oft thel Finance, Human Resources and Citizen Appointment Committee, conducted and open recruitment for citizens interested ins serving ont the Planning Boardt to fillt two upcoming vacancies and the newly created city-appointed seat; and WHEREAS, thel Finance, Human Resources and Citizen Appointment Committee considered applications att their August 26, 2024 meeting andr recommended reappointment oft two current Planning Board members and agreed toe extend the recruitment period for the newly added city-appointed seat to WHEREAS, the Finance, Human Resources and Citizen Appointment Committee considered additional: applications ati its meeting on September: 17, 2024 and recommended appointment tot the NOW1 THEREFOREI BEITI RESOLVED, BY1 THE CITY COUNCIL OF THE CITY OF BREVARD, 1) Thel Brevard City Council doesl hereby appoint Karen Darityt tot the Brevard Planning Board  board/committee: structure; and  every! bodyt to whicht the Councilr makes appointments; and recommendationsi tot the full Council; and  recruit more candidates; and Planning Board's newly createds seat. NORTH CAROLINA' THAT:  effective October 2024 ande expiringi in September 2024. Adopted and approved this the 8th day of October, 2024.  Attest: Denise! Hodsdon, CMC, City Clerk  s/Maureen Copelof, Mayor  M-5. Amendment to Council Calendar Mr. Hooper explained that the current calendar: includes a special Ecusta Trail Strategic Planning Workshop for October 15th. However, Hurricane Helene has disrupted city operations for the last several weeks, preventing staff from dedicating as much time toj planning the workshop as theyl had wished. Likewise, recovery efforts arel likelyt to occupy much oft the organization's attention for months to come. He asked Council to consider amending its calendar to eithera a.) indefinitely postpone the Ecusta Trail Workshop, or b.) reschedule the workshop to af future date. Ms. Holder moved, seconded by Mr. Morrow toi indefinitely postpone thel Ecusta' Trail Workshop. The motion carried unanimously.  N. Remarks/Future Agenda Considerations.  Mr. Daniel commented that we: are experiencing something pretty unique in our history and thel history of our country as well with this storm. Icommend our staffand all the other organizations that worked tirelessly tol bring us through this and Iam very Mr. Morrow saidI Ireally appreciate the fact that the City actually stood up to communicate what was going on to everybody in the community. What you did on the website ande emails was a stark difference tos some of my friendsi in Asheville and Biltmorel Forest where theyl have noi idea what's going on. Solhave shared your emails and connections to our website. so they could see, as int this case my family own  thankful that we dodged the worst ofit.  Minutes- Brevard City Council Meeting- October8 8,2 2024  Page9of11    562  property! herei int the city too. Thank yout tos staff, and Iagree with Gary that knowing Ms. Holder saidI Iditto what hasl been said, andf for the City and all that you've done, especially tol havei information delivered to us by car when we couldn'tg get on the internet. Your dedication has been above andl beyond. The reliefe efforts continue, especially with regard to Asheville and I'vel had the opportunity tol help there. Ifyou know of anyone here ori in Asheville who needs help or assistance, please let us know. People are calling us from all overt the state and the country SO we appreciate that. I want to thank my colleagues from SAFE, asl Iserve on that board and am very passionate about thei ministry and what we doi in the community. Thank you for being Mr. Wise said it's staggering how much has happened since we last met here publicly on September 16th, Iami really appreciative to see you: all here tonight and thank you for coming. Iknow thisi is maybe nott the easiest meeting tol be ati right now, but we really appreciate: it. Iwant to give a huge shoutout to everyone at the City. There are not words to really express the amount ofe effort you guys are goingt through andl have gone through, and! how much we appreciate it. I'm surel speak for everyone int this room whenIs say that. Therei is still al lot to do. Iwasi in Philadelphia for thej past five days on a business tripa and everyonel Irani into commented with concern and asked howt they could help, sO certainly a lot of people! havet their eyes on us right now. Iagree with Gary that while we dodged al bullet, al lot of people in our community and our region didn't, sol let's keep our thoughts with them, and we continue the effort tol help everyone. My mom was a 30-year breast cancer survivor, sol Iwas very glad to see the Attorney! McKeller said! being: able to see this staff up closei in a crisis has been amazing and Iwant tos say that everybody is oni it. But thel biggest thing that I've seen out of all thea activity though ist that what we really need tol be looking forward to comes next. We've got! businesses that aren'tgoingt tol be able tol have ai normal falls season, which everyone knows isi important here. Wer need tol bel looking at those kinds of activities next. Thankfully we: are in aj position to do that. Asheville can't even start thinking about that; they've still gott to get water on. We never lost water, and we have come out oft this truly blessed, but thel hard parti is going tol be the nexts step. Survival is one thing; recovery is what's nexta and thankfully Brevard has a track record of doing that very well, sollook forward to seeing what we're goingt to do next. Ms. Hodsdon said Iam extremely proudt tol be: aj part oft thet team that brought this city through this historic event. Iwas not on the front line; Idid not puti in thel hours that you: all puti in; you all amaze me and) Iams so] proud of each and every one ofyou. Mr. Hooper informed Council that at the nexti meeting he willl have a further report on our response and our early thoughts on recovery efforts. Hes said asa manager of this staff, andi morei inj particular, as a resident of Brevard,lam grateful to all oft the city employees who were on duty during Helene. The spirit of public service was shining as bright as thes sun in them, even when the skies were gray; and even in some cases while they were experiencing personal hardships oft their own. Iwant to remind people thats some of our employees had trees on their roofs, andi no water or power, and theys still camei int to workt tos serve their community members. StaffandI havel been talking about ways to recognize folks officially, so stay tuned for that, buti in ther meantime Ij just wantt to express publicly how grateful howl Iam to all those city employees that werei involved. Finally, want to share an: anecdote, Iknow we'll have stories tot telli in the months to come, but Iwantt tos share this one. Even during the darkest time when things were: mosts stressful, one oft thet thingst thatl helped me get through it wast thatj just about everywhere I Iwent, there were. kids around. Public servants who were working but who didn'thave water or power att their own home, brought their kidsi in. Ity was joyous to see them around playing board games, doing arts and crafts or watching videos on old VHS tape. That's the story that I'm goingt to carry with mei ini myi memory oft the storm andI wantt to thank allt those youngsters who were around and chatted with me and gave me a few moments ofl levity and peace in the  what's going around us, yes we: are fortunate.  here tonight.  proclamation. Iti means al lott to me.  Minutes- Brevard City Council Meeting- October8 8, 2024  Page 10of11    563  middle of thiss stressful situation. Thanks to city employees; thanks to county  employees; and thanks tot their kids.  Mayor Copelofs saidI Ican only reecho what everyone has already said. Our world changed that day andIcouldr not be prouder oft thes staffo of this city. Theyt truly worked until they were exhausted andt then they kept working. They kept all8 8000 people ini the city safe and we came through this crisis. We came through it withs some damage, with sorrow, and withs some degree oft trauma, but we have come through it, and we are on the road to recovery. As our City Attorney said wel have now passed the survival stage, and we are looking at the rebuilding stage. We are working to make sure that everybody whol hasl been displaced byt thes storm whoi is not: ablei tol bel livingi in their home becausei it was damaged or destroyed, first we have gotten them in an emergency shelter, but now we are trying to workt to get them into temporary housing probably for 6-81 months until their homes are repaired. Iam very proud oft the efforts that have been going on. We: are going tol be working with the Housing Assistance Corporationi in trying to match properties that are available for temporary housing to families that have ar need for that housing here in' Transylvania County. We: are working family by familyt to take care of our neighbors. We: are also looking at what do we do about our businesses. Some businesses gota actual physical damage, but thei real damage is that this is the top month for our businesses to make money and stay inl business, and store owners are worried about the survival of their business. Thati is critical forj jobs and our community. Heart ofl Brevard, the Chamber, TDA, and' TEAI have relaunched Transylvania Tomorrow, the fund wel had during Covid tol help our small businesses. Wel havel been through a trauma, SO wea are making sure that we are putting in place psychological supporta and counseling services. Our faith community, our non-profits, and our county response team working in conjunction with our city staffhave alll been absolutely amazing. Ialso want toj point out how hard our City Manager worked in coordinating that effort. Yes, wel had wonderful teams out there, but he was directing those teams, andI Iknow it was a very long night. Thank you for everything that you did and thel leadership1 that you gave tot this city during this crisis. She announced that on October 21sta at 4:00 pm atl MCJCC we willl be holding another Community Conversation session aboutl how do we] pull everything together to make our community whole again. Sher noted that one oft ther most frequently asked questions over thel last few days is "what do we do with all oft the storm-damaged. stuffi in our house; can we put it out on the curbf for the city toj pick up?" Shei informed everyone that Public' Works crews. have been collecting storm damaged items and: storm debris left att the curb andt they will continue to do: SO withi no additional fees through October 18th, After that datej people  can requesta a waiver untill November: 1st. 0. Closed Session - None.  P. Adjourn - There being no further business, at 6:46 p.m. Mr. Wise moved, seconded by Mr. Morrow, to adjourn the meeting. The motion carried unanimously.  Smialhudan Denise Hodsdon, CMC City Clerk  Maureen Mayor  bg  Minutes Approved: October21.2024  Minutes Brevard City Council Meeting- October 8, 2024  Page 11of11    564  THISPAGEINTENTIONALIYLEFTBLANK    BREVARD NORTHO CAROLA  PRO Housing  Grant Application  City Council Public Hearing October8,2024  PRO Housing Federal Grant  Pathways to Removing Obstacles to Housing (PRO Housing) Round2 remove barriers tol housing production and preservation  $100 million in federal grant funding for communities across the country to identifyand Administered through HUD, as a component of the Community Development Block  Grant (CDBG) program Priority is given to:  Communities that have shown commitment to addressing the housing crisis Communities with an; acute demand for affordable housing * Transylvania County Local matchi is not required, but Staff time /City investment counts asl leverage  Projects that create! long-term affordable housing  Grant awards will range between $1 million and $7 million  BREVARD  PLANNINGI DEPARTMENTI2  PRO Housing Federal Grant What kinds of barriers does PRO Housing seek to remove? Restrictive regulatory, zoning, or land use policies Outdated procedures or permitting processes Inadequate or deteriorating infrastructure Lack of financial resources, capacity, or economic investment Threats from environmental or natural hazards Other impediments to affordable housing  BREVARD  PLAMMINGD:ARTMENTI    Project Proposal Engineering to Extend Sewer to the Entire Azalea / Rhododendron Neighborhood * Construction of the Main Spine and Pump Station to Extend Sewer to the Azalea/ Rhododendron Neighborhood * $1,744,000 Engineering and Construction to Extend Sewer tol Habitat for Humanity's Project on' Woodland Endowing the Housing Trust Fund for Affordable Housing Preservation Programs *  $348,000  Terrace * $687,000 $1,221,000 BREVARD  AxaleaRhododendron Neighborhood Survey Results  Legend BrevardCiyLimits LMIHouseholds Septic System Status Noissues Vacant Faling  (Typ.)    GRAPHIC.SCAL  Cityleadership & Monagement BrevardGryCounci 6Flectedofficidis County Communications Coordinator Infrastructure! Extension DavidTodd WorksUtlities Team  CiyofBrevardstoff ChyefBrevordleoder.hp Outside Partners  CityManager WilsonHooper Planningo Director sistantcityManage PaulRay Sewer Operations Operator EmoryOven TreatmentPlant  County Coordination Communications ProjectA Manager Finance &B Budget Grant  JeffAdoms  Deanluebbe  Woodland TerroceP Project AngieH Hunter  Programs Programs Committee Steering  Humanity Habitat ssistantcitvyManager astructure  SeniorP Plarner/ lousing EmilyBrewer Coordinator Housing Providers& Funding Applicants&  CounciHousing Committee  BREVARD  PLANNINGI DEPARTMENT/8  PRO Housing Review Criteria  NEED (35 Points) Demonstrated Commitment and Previous Efforts (15 points) Priority Geography (8 points) Acute Demand for Housing (2 points) Identification of Key Barriers (10 points) SOUNDNESS OF APPROACH (35 Points) Project Vision (15 points) Geographic Scope (5, points) Stakeholder Engagement (5 points) Affirmatively Furthering Fair Housing (5 pts) Budget and Timeline (5 points)  CAPACITY (10 Points) Staffing Plan Partners (10, points) LEVERAGE (10 Points) Amount of Other Funding or Non-Financial Contributions (10 points) LONG-TERM EFFECT (10 Points) Expected Impact and Outcomes (10 points) TOTAL: = 100 POINTS  BREVARD  PLANNINGI DEPARTMENT/9    Timeline  VAugust 13th-F Funding Opportunity Released by US HUD September! gth. - Application Discussed at Housing Committee VOctober gnd. - City Council Meeting Public Hearing on Grant Application October 15th. - PRO Housing Round 2 Original Application Due Date December/ /January - Anticipated. Award Announcements February 10th. -Anticipated Project. Start Date  October 22nd-F PRO Housing Round 2 Application Duei for Federally Declared Disasters  BREVARD  PLANNING DEPARTMENT 110