Hanover Borough Council Minutes, September 25, 2024  President Reichart convened the public meeting of Hanover Borough Council on Wednesday, September 25, 2024 at 7:00 PM in the Hanover Borough Council Chamber, 44 Frederick Street, Hanover, Community Media was present to conduct a video and audio recording oft the meeting via Zoom presentation  as PA,  advertised.  for all citizens to have access.  PRELIMINARYI MATTERS & OFFICERS' REPORTS recite the Pledge of Allegiance followed by a moment of silence.  President Reichart called the regular business of the meeting to order and asked all those in attendance to On roll call the following answered as present: Mr. Bubb, Mr. Fuentes, Mrs. Funk, Mrs. Greenholt, Mr. Hegberg Mr. Kress, Mr. Lookenbill, Mr. Reichart and Dr. Rupp; Mayor Whitman; Solicitor Shultis; Staff Members Secretary Felix and Borough Manager Lewis. Mr. Roland was not in attendance.  Public Comment: None was presented.  Consent Agenda:  Itwas moved by Mrs. Funk, seconded by Mr. Kress to approve the following items on the consent agenda:  a. Approval of Minutes: b. Finance Reports:  i. August 28, 2024 Council Minutes Approve Bills for Payment ii. Accept Monthly Financial Statement ii. Accept Report of Monthly Investments C. Minimum Municipal Obligation (MMO) . Approve 2025 Pension Contributions d. Revised 2024 Salary Resolution  . Approve amended title and salary for Utilities Director  ii. Approve addition of position and salary for Project Manager for Planning &  Engineering  e. Community Development Block Grants  West Hanover Street Playground:  1. Approve new contract for 2024-2026 in the amount of $4,872.00 2. Approve amendatory contract #45532383 decrease in funding from $145,000 i. CDBG 2024-2026 Grant Funding: Approve CDBG application for 2024-2026 use of grant funds from previous designation of Municipal Lot #1 to Hanover Street for street and sidewalk repairs/restoration between York Street and Baltimore Street at Hanover Street Elementary School with no match up to $300,000 . Approve Lions Club Tag Day, October 19, 2024 (rain date 10/26/24)  to $5,000  . Market House Request g. Police EligibilityList  Direct the Civil Service Commission to certify eligibility list from the September 28,  2024 consortium testing results  Motion carried.  REPORTS OF THE STANDING COMMITTEES Department of Water Resources - Mr. Reichart  It was moved by Mr. Reichart, seconded by Mr. Kress to authorize the advertisement of an ordinance amendment for the revised Environmental Protection Agency (EPA) approved pretreatment limits. Motion Itv was moved by Mr. Reichart, seconded by Dr. Rupp to accept the bid withdrawal request from Derstine Company, LLC for their bid in the amount of $94,000 for the Primary Sludge Pump Replacement at the  carried.  Hanover Regional Wastewater Treatment Facility.    Hanover Borough Council Minutes, September 25, 2024, Page 2  REPORTS OF THE STANDING COMMITTEES Department of Water Resources - Mr. Reichart to acknowledge the bid withdrawal. Motion carried.  Mrs. Funk requested clarification on the bid withdrawal. Utilities Director Brinson explained that Derstine withdrew their bid due to a miscalculation by thel bidder. He stated that it would be appropriate for Council Itw was moved by Mr. Reichart, seconded by Mr. Kress to approve the bid award and issue a notice to proceed for the budgeted primary sludge pump installation at the Hanover Regional Wastewater Treatment Facility to Conewago Enterprises, Inc. 660 Edgegrove Road, Hanover, PA, in the amount of $137,038  according to bid specifications. Motion carried. Finance & Personnel Committee -I Mr. Kress  Itwas moved by Mr. Kress, seconded by! Mrs. Funk to approve Resolution No. 1418 waiving the right of first refusal relating to an Agreement of Sale between Gitt-Moul Historic Properties and the Fraternal Order of Itwas moved by! Mr. Kress, seconded by Mr. Hegberg to approve thes sidel letter agreement for the. American Federation of State, County and Municipal Employees AFSCME" Blue labor contract to clarify payment of Itv was moved by Mr. Kress, seconded by Mr. Hegberg to approve a policy for change order approvals. Itv was moved by Mr. Kress, seconded by Mr. Hegberg to approve Change Order No. 1 for the Public Administration Facility Contract (33 Frederick Street) to approve a zero cost / zero schedule change Mrs. Funk asked for an explanation regarding the Change Order. Mr. Mains clarified that our Public Works Department removed doors in between thet two rooms so the contractor did not have to complete this work, in order to cut costs. The ideai is to reduce the need for change orders as much as possible.  Eagles #14061 for the Ten Commandments parcel at Wirt Park. Motion carried.  shift differential. Motion carried.  Motion carried.  modification to combine the IT rooms.  Motion carried.  MANAGEMENT & OFFICIALS REPORTS  Mr. Reichart asked for any highlights from the reports that were submitted. Finance & Personnel Committee meeting as candidates for Junior Council Members. is in line with discussion at the Budget Presentation meeting on Tuesday.  Dr. Rupp stated that she is pleased to report that two (2) high school students will be present at the October Dr. Rupp reported that the Governance and Policy Committee and Manager Lewis will review the current Council goals to suggest any changes that willt then be distributed to Council for their review. This initiative  OTHER MATTERS Public Comment:  Sandy Moul, General Delivery: The HVAC system is still on hold at the library, awaiting the grant funding.  OCTOBER COUNCIL & COUNCIL COMMITTEE MEETINGS  *Public Safety Gommittee- *Public Works & Facilities Committee Finance & Personnel Committee Hanover Borough Council  Fuesday, Oclober1,20246.391 PM-C cancelled Wednesday, October 9, 2024 6:00F PM Wednesday, October 16, 20247:00PM Wednesday, October 23, 20247:00 PM  *Committee Meetings willb be cancelledi ift therei isr no business. Please adviset the Borough Secretaryi ifyouv willl beu unablet to  suret too checkt thev website meeting calendara at Atips/www.hanoverkoroughp.gov  attend any meetings. Be  Adjournment:  Itv was moved by! Mr. Kress, seconded by Mrs. Funk to adjourn the meeting at 7:11 PM. Motion carried.  Respectfully submitted, 6E IL borothy 6.Felix Borough Secretary