City Council Meeting Bowman City) Hall August 26t,2024 7:00 p.m. Bowman City Hall  MEMBERS PRESNET Mayor, Scott Harpold Council Woman Mary Clark Council Member. Jeff Spratlin Council Member, Henrietta Williams Council Member, Leah Carey Council Member, Betty. Jol Maxwell Attorney, Adam Nelson Attorney, Simon Williams MEDIA PRESENT Ashley, 105.3 Radio station Julie Weeks, Elberton Star STAFF PRESENT: City Clerk, Tifany Verdell Assistant City Clerk, Kendra Jones  The meeting was called to order at 7:00pm. A prayer was said by Council Woman Mary Clark.  The Pledge of Allegiance was said after our prayer. Mayor Scott Harpold called meeting to order. APPROVAL OF MIINUTES 0.C.6.AS0-14-Ie.0)  Mayor Harpold asked for ai motion to approve the minutes from the. June 17th council meeting minutes. Council Woman Henrietta Williams made the motion. Councilman Jeff Spratlin seconded. Motion carried. Mayor Harpold asked for a motion to approve the minutes from July 10th council meeting. Executive session. Council Woman Leah Carey asked ifE Executive Sessions minutes can be amended, Attorney Nelson stated that Executive Session minutes are not super detailed. Councilman Jeff Spratlin made a motion to accept the minutes. Council Woman Henrietta Williams seconded the motion. Council Woman Mayor Harpold asked: for ai motion to approve the minutes from the August gth called council meeting minutes. Councilman Jeff Spratlin made motion to approve minutes. Council Woman Henrietta Williams Mayor Scott Harpold asks for a motion to approve the Zoning request for the West Hendrick Street proposal. Council Woman Henrietta Williams made ai motion to approve the Zoning Request for West Hendrick Street. Councilman Jeff Spratlin seconded the motion. Motion carried.  Motion carried. Leah Carey opposed the motion. seconded the motion. Motion carried.  HEARING- WEST HENDRICKS STREET FINAL READING:    CHANGING OF MONTHILY COUNCIL MEETING DATE:  Mayor asked the council about changing the monthly meeting being held on the 2nd Monday oft the month instead oft the 4th Monday. Council Woman Leah Carey also asked to change thei time of the monthly meeting to 6:00pm instead of7:00pm. Council Woman Leah Carey made the motion to change council meeting time from 7:00pm to 6:00pm. Council Woman Betty. Jo Maxwell seconded the motion. Motion  carried. No vote on: monthly meeting change.  ELEMENTARY BUILDING-GYM INSPECTION, AND SHADOW BOX:  Council Woman Mary Clark spoke about moving forward on inspection oft the old] Bowman! Elementary forr mold and asbestos. Council Woman Mary Clark made ai motion to get the old Bowman Elementary school inspected by Enviro Health Services to complete aj preliminary inspection, oft the gym, for the presence or absence ofr mold and mildew, at the cost of $784.16. Council Woman Leah Carey seconded the motion. Audience attendee David Harper recommended that there is al budget to look at the concrete under the gym floor for standing water. The motion carried. Mayor Scott) Harpold asked that council to look at long term plans for the building. Council Woman Mary Clark spoke with the central office of Elbert Co. School systems about the shadow box at the old Bowman Elementary School. Council woman Mary Clark made ai motion to donate the shadow box to the Elbert Co School to hangi in the central school office. Council Woman Betty Jol Maxwell seconded thei motion. Councilman Jeff Spratlin suggested that the shadow box bei moved to city hall for display. Council Woman Mary Clark amended her motion to have the shadow box move to Bowman City Hall to bel hung. Betty. Jo Maxwell amended the second to  have the shadow box moved to Bowman City Hall tol bel hung. Motion carried.  CITY STREETS AND TSPLOST:  Councilman Jeff Spratlin talked about the work being done on the city roads. Councilman Jeff Spratlin stated that the road work would be done inj phases, beginning with the ones that need the major work first. There willl be eight (8) phases to the city road project. Councilman Jeff Spratlin made a motion fort the first phase ofi road work will start on (1). Adams Street, then (2). Jackson Street, and (3) Roosevelt Circle and the bid isi from Stratten and Soni for1 this first road project to begin with Mayor Scott Harpold to sign  off on thel bid. Council Woman Mary Clark second the motion. Motion carried.  ROAD' TO THE CITY PARK:  Mayor Scott Harpold spoke about the LMGI grant that was gained by the city back in 2020 for ai road to thej park. Mayor Scott Harpold spoke with someone from the DOT about the grant to be able tol keep the grant since the monies was: not spent int thet time limit. The city had to do something quickly, Mayor Scott Harpold made the decision to thej project toi fix road to the city park. Council Woman Leah Carey had concerns about how the monies had been spent and want clarification on what the council as a whole should do next because she stated she was not informed about the road project. Attorney Nelson made the recommendation that the council as a whole decided ift the this is a project that they want to move forward ons since it was mistakes done int thej process. Audience member Heather Thompson state that the council should come back to this at a different meeting with a date that the grant needs tol be spent before what time.. Audience member Teri Lunsford asked several questions about the contractor that was used to do the work on the park road.. Audience member Tammy Dalton stated that there was a vote years ago to: fix the current road and pay ground equipment and will: it bel look at to do the things that was voted on in the    past. Mayor Scott Harpold asked for a motion to use the 20201 LMIG grant money to finish the road to the park. Councilman Jeff Spratlin made ai motion to accept the 2020 LMIG monies to pay for gravel on the park road. Council Woman Henrietta Williams seconded. Council Woman Mary Clark stated that mistakeslerror had been made, moving forward to get the work done, Council Woman Mary Clark state that things needed to be transparent and do thing properly. Council Woman Betty Jo Maxwell opposed.  Council Woman Leah Carey opposed. Motion passes,  EMPLOYEE RAISES:  Council Jeff Spratlin went over the total amounts with all the raises given to the employees at the cityit would be ai total of $8.95 per hourly basis a $358 a week $18,616 annually. Personal committee came up the recommendation for each employee as for each raise given. Councilman Jeff Spratlin made a motion to give city employees raises based on what was discussed in executive session. Council Woman Leah  Carey second the motion. Vote is unanimous. Motion passes.  COMMUNITY CENTER A/C:  Council Woman Henrietta Williams inform the council about two a/c units at the community center need replacing and repair. One unit was commercial under warranty and the older unit was not. Healthy Climate will replace the condenser on the new a/c unit under warranty for $1286.00 (labor) and the older unit will need to be replace at thej price of $8796.00, this monies can come from the 2017 SLPOST, the  total cost is $10,082.00.  GAS VALVE REPLACEMENT ON WEST: HENDRICK STREET:  Councilman Jeff Spratlin talked about the gas valve on W. Hendricks St. that was worked on last year, this year it needed work again. Councilman Jeff Spratlin recommends that ift the valve could not be shut off manually thati it need tol be replace for safety hazards. Councilman Spratlin had several quotes and three ways it could be fixed, Southern was lowest bid at doing ai two-inch bypass. The process for the gas line willl be to neck down from ai twoi in half-inch valve to a two-inch valve do a bypass to ai three-inch valve that cityl has on hand then cap everything off andi take that valve totally out ofs service. It was insured by public work superintendent a gas authority personal that the gas pressure would not be effect. Councilman Jeff Spratlin made ai motion to approve the gas valve replace on W. Hendrick Street up to $14,000. Council Woman Henrietta Williams second. Vote is unanimous. Motion passes.  MAYOR REPORT:  Mayor Scott Harplod state that with ai resent open record request, there were several missing pages from past minute report. That is an on-going investigation to see what has accrued. Mayor Scott Harpold asked council about an upgrade for new computers that was voted on and approved inj past years but never was done. Thej public works department is ini need ofi new computer tol bei incompliance with the new gas systems and have report done by mid-October. Mayor Scott Harpold as for a motion to upgrade city and public works with new computer systems. Council Woman Henrietta Williams made ai motion to upgrade computer systems with Best Buy quote. Councilman Jeff Spratlin second. Vote is unanimous. Motion passes. Mayor Scott Harpold thanked the new. Attorney Adam Nelson and Simon Williams for come out the meeting. Mayor Scott Harpold looked at the SLPOST: money for 2023 for the sidewalks, roads and the    square. Mayor Scott Harpold would like to look into ordering cameras for the recording of council  meeting, sO the city would have video recording ofmeetings.  COUNCIL REPORT: Council Woman Leah Carey nothing.  Council Woman Henrietta Williams - working on the Bowman Fall Festival. Sept 215t and 22nd. Friday night vendors/music on square. Bingo and the community center from 6to 9. Saturday vendors on square, cake walk and different activities, also band from 6t to9. Council Woman Henrietta Williams talked to a young lady to come clean the community center on ai regular basis. Council Woman Henrietta Williams made ai motion to hire Harmony Rucker as a contract worker to clean the community center as needed. Council Woman Mary Clark second. Vote is unanimous. Motion passes. The discussion was made that thej pay would be $150.00: ai month. Council Woman Henrietta Williams amended her motion to hire Harmony. Rucker on ai month to month basis at $150.00 ai month. Council Woman Mary Clark amended thes second. Votei is unanimous. Motion passes. Council Woman Henrietta Williams and Randy Noles Councilman Jeff Spratlin - Councilman Jeff Spratlin asked the citizens ift they see anything that need to be done in thej park please let him or Council Woman Leah Careyl know ift they see anything that need fixing. Mayor Scott Harpold stated he would like to get donations to be restroom int the park. Mayor Scott Harpold ask for motion to buy materials from donations and build ai restroom ini the park. Mayor Scott Harpold stated that he would be the restroom in the park, and ask for donations fori materials or using 2017SPLOST. Council Woman Mary Clark asked could therel be an estimation on the cost. Council Woman Leah Carey stated that the project should be bided out, Councilman Jeff Spratlin stated that the project shouldn't cost more than $2500.00. Councilman Jeff Spratlin made ai motion tol build the restroom with a $5000.00 budget at cost. Council Woman Henrietta Williams second. Vote is unanimous. Motion Council Woman Mary Clark - Two citizens were concerned that there were several business was closed, and she wanted to have the company Bureau Veritas to give reports about building permits that Council Woman Betty Jol Maxwell Thinks that the right person was hired fort thej job, they are thinking ofmaking ai movie of the grocery storel here in Bowman. Council Woman Betty. Jol Maxwell stated she had bids to cut the grass at the cemetery. Council Woman Betty Jol Maxwell would like for some tree to HOSPTIAL REPORT: Tammy Dalton let the citizens know that Elbert Memorial Hospital contacted with North Star Emergency transport on. August 17h, 2024: for 241 hour services. For the Foundation they arel having the. Jimmy Johnson 19th annual memorial classic golftournament on October 4th at Arrow  talked about bring the senior citizens luncheon back.  passes.  was passed and or denied.  bej planted in the cemetery as well.  Head Point. SPEAKERS:  Teri Lunsford asked about the donation oft the mini fridge for thel Fall Festival, she was concerned about Tammy Dalton let everyone know that Advantage Mental Health and the. Anchor club in Madison Co.i is doing a mental health walk on Sunday September 9, 2024 at Madison Co. track field.  the building oft the restroom in thej park.    Christopher Royster asked ift the citizens had an issue about the ice machine on the side walk. He also asked ift there was any issues about having al U-Haul business in town. Mayor Scott Harpold asked about parking oft the U-Haul and Christopher stated that they had private parking for the service. He also asked about the alley that is adjacent to thel Beer and Wine Store. He also asked al laundry service here in  Bowman.  ADJOURMENT: adjourned.  Mayor Scott Harpold made a motion to adjourn the meeting. Council Woman Mary Clark made the motion for meeting to be adjourned. Council Woman Betty Jol Maxwell seconded. All in favor. Meeting  Approved: 10-09-2024   Prdel  shy City Clerk  Mayof