TOWW BUENA VISTA CO  MINUTES OF THE BUENA VISTA BOARD OF TRUSTEES  REGULAR MEETING Tuesday, October 8, 2024  MINUTES OF THE MEETINGS OF THE BOARD OF TRUSTEES ARE A TRANSCRIPT OF THE GOVERNING BODY'S ACTIONS RATHER THAN A VERBATIM RECORD OF DELIBERATIONS. Ani in-person/Virtual regular meeting of the Board of Trustees was called to order by Mayor Libby Fay at 6:03 PM, Tuesday, October 8, 2024, at the Buena Vista Community Center, Pinon Room, 715 E. Main Street, Buena Vista, Colorado, having been previously noticed in  accordance with the Colorado Open Meetings Law.  ROLL CALL  Attendee Name Libby Fay Maggie Huyck Gina Lucrezi Andrew Rice Micha Rosenoer Devin Rowe Cindie Swisher  Title Mayor Trustee Trustee Trustee Trustee Trustee Trustee  Status Present Present Present Present Absent Present via Zoom Present  Town Staff Present: Town Administrator Brian Berger Police Chief Dean Morgan Planning Tech. Jamie Graves via Zoom PLEDGE OF ALLEGIANCE Mayor Fay led the pledge of allegiance. AGENDA ADOPTION MOTION NO. 01:  Town Attorney. Jeff Parker via Zoom Town Clerk Paula Barnett  MOVE TO APPROVE THE AGENDA.  RESULTS MOVER SECONDER: AYES:  CARRIED Trustee Lucrezi Trustee Rice  Huyck, Lucrezi, Rice, Rowe, Swisher  BOARD OF1 TRUSTEES OFT THET TOWN OF BUENAY VISTA  Page 1of8 October 8, 2024  Regular Meeting    EXECUTIVE SESSION  An executive session tol hold a conference with the Town's attorney to receive legal advice on specific legal questions, pursuant to C.R.S. S 24-6-402(4)b), concerning Athanas V. Orth,  Brown, et al., Case No. 030010, Chaffee County District Court.  MOTION NO.02:  MOVETOGO INTO EXECUTIVE SESSION.  RESULTS MOVER: SECONDER: AYES:  CARRIED Trustee Swisher Trustee Huyck  Huyck, Lucrezi, Rice, Rowe, Swisher  The Board went into Executive. Session at 6:06 PM. Present fori the Executive Session were Mayor Libby! Fay, Trustees Maggie Hyuck, Gina Lucrezi, Andrew Rice, Devin Rowe, Cindie Swisher, Police Chief Dean Morgan, Town Attorney. Jeff Parker, Bethany Ross (with CIRSA), Nicholas Poppe, and  Town. Administrator Brian Berger.  The Board left the Executive Session at 6:57 PM. Police Chief Dean Morgan left the meeting at 6:57 PM. The regular meeting resumed at 7:06 PM.  CONSENT AGENDA  Approval ofmatters that are routine in nature that require review and/or approval, i.e., minutes and reports. (Professional Service Agreements [P.S.A.] that exceed $25,000.00 require the  Consent Agenda to be approved by a Roll Call vote).  A. Minutes  1. Board of Trustees Regular Meeting - September 24, 2024 2. Trails Advisory Board Meeting - August 6, 2024  B. Police Chief Report . - Planning Director Report D. Public Works Director Report E. Town Clerk Report  F. Adoption of Resolution No. 66, Series 2024, entitled, "AI RESOLUTION OF THE BOARD OF TRUSTEES FOR" THE TOWN OF BUENA VISTA, COLORADO, APPROVING THE RENEWAL OF THE RETAIL MARIJUANA STORE LICENSE  FOR PCG ONE LLC DBA FORAGE BUENA VISTA."  BOARD OFT TRUSTEES OF THE TOWN OFE BUENA VISTA  Page 2of8 October 8, 2024  Regular Meeting    MOTION NO.03:  MOVE TO APPROVE THE CONSENT AGENDA.  RESULTS MOVER: SECONDER: AYES:  CARRIED Trustee Huyck Trustee Lucrezi  Huyck, Lucrezi, Rice, Rowe, Swisher  PUBLIC COMMENT  Liz Morgan, Executive Director of the Buena Vista Chamber of Commerce, 120S S. San Juan Ave, Buena Vista, stated her comments are a follow-up to those made at the September 24, 2024, meeting and the request for $45,000.00 to fund a Welcome Center. Morgan gave al brief update on the challenges the Chamber has faced and continues to encounter due to the change in executive directors and staff, as well as its contribution to businesses, nonprofits, and the broader community. Morgan stated she asked for funding for the welcome center, but funds could be utilized for the civics bee or to improve the events calendar: and become the go-to! place with a built-in application programming interface (API). Morgan stated she will be making requests to the county, state, and members of the Chamber of Commerce for larger sponsorships but needs the backing ofthe Town to create trust and stability. Morgan stated that iff funding is received from the town, she will do whatever kind of required reporting and meet throughout the year to provide updates to the Board. Morgan stated she is available to schedule Lenny Eckstein, 119 Meadow Lane, Buena Vista, thanked the Board for adopting Ordinance No. 14, allowing temporary camping in the highway commercial zones, which he feels will benefit his and other businesses. Eckstein stated that due to the lengthy duration of the Planning & Zoning Commission and Board of Trustees public hearings and approval process of the ordinance, he submitted a rezoning application to have his warehouse property at 105 Barnwood Drive rezoned from Highway Commerical to Light Industrial, which would allow an employee to reside on the property. Eckstein said that during the ordinance adoption process, he was targeted with a noncompliance citation for allowing an employee to reside in a travel trailer on the property. He was assessed a fine of $1,285.00 plus $1,000.00 in attorney fees. Eckstein reviewed that in a previous meeting when this subject was discussed, Mayor Fay mentioned the possibility of refunding the rezoning application fee of $1,000.00. Eckstein requested the Board to approve the refund and the reimbursement be made directly to the Buena Vista Courts for payment on the fine and would like to know their decision in a week. Eckstein stated that there was poor communication and procedures between staff and the applicant throughout the application and code violation process, and he would like a work  a work session if the Trustees have additional questions or concerns.  session with the Board to discuss improvements. BOARD OF1 TRUSTEES OF1 THET TOWNO OFE BUENAY VISTA  Page 3of8 October 8, 2024  Regular Meeting    Paul Andrews, 27999 County Road 301, Buena Vista, provided the Board with an update on The Crossing. Andrews stated they arei int the process ofs securing funding from the Colorado Housing and Finance Authority(CHFA), Colorado Department ofLocal Affairs (DOLA), and Colorado Office of Economic Development and International Trade (OEDIT) and requested the Board approve a letter of support at the October 22, 2024 meeting to include with their submittals fori funding.  PRESENTATION  Chaffee County Fire Protection District  Chaffee County Fire Protection District Chief Blain Schumacher gave the Trustees an in-depth update on the department's ongoing involvement in events, training, and staff recruiting and retention. Fire Marshall Kira Jones shared with the Board that she isi involved in the Community Risk Reduction Plan that impacts the ISO Rating of the fire protection district. Jones stated that the ISO Rating determines homeowner and business insurance rates. Public Hearing = An Ordinance Amending Unified Development Code Sections 16.04.5.3 and Should the Board of Trustees approve the adoption of Ordinance No. 19, Series 2024, entitled, "AN ORDINANCE OF THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA, AMENDING Mayor Fay opened the Public Hearing, and Planning Director Joel Benson thanked members of the Historic Preservation Commission (HPC) for their assistance in drafting the document and ongoing efforts to preserve the history and culture of downtown. Benson stated that, as an owner of a business on Main Street, he had not been involved in the project, and staff member Jamie Graves worked directly with HPC on the code changes. Benson stated that the Planning &Z Zoning Commission unanimously recommended that the Board of Trustees approve the Historic Preservation Commission members Mary Therese Anstey, Suzy Kelly, Nancy Locke, Melanie Roth, Jo Reese, John O'Brien, and Bill Bryans were present for the discussion. O'Brien reviewed the Architectural Design Guidelines for Historic East Main are guidelines, not requirements. The goals of proposed amendments to the MU-MS building design standards Protect and enhance the character and quality of residential, commercial, and mixed- To mitigate the negative visual impacts of the scale, bulk, and mass ofl large buildings  BUSINESS ITEMS  16.2.3 Related to MU-MS Building Design Guidelines  BUILDING DESIGN STANDARDS FOR THE MU-MS ZONE DISTRICT."  proposed amendments.  are to:  use areas in Buena Vista  Balance Buena Vista's economic and aesthetic concerns  BOARD OF TRUSTEES OF1 THE TOWN OFE BUENA VISTA  Page 4of8 October 8, 2024  Regular Meeting    The proposed amendments to meet these goals include:  Groupings of three or more buildings on adjacent lots shall vary in size and shape. No single building façade shall exceed 301 feet measured horizontally without being broken Buildings shall incorporate four or more architectural elements or materials. These elements shall include kickplates, display windows with transoms, recessed entry, belt course, upper story windows, and cornices. Sixty percent of the ground floor has transparent windows, and thirty percent of the upper floor has a minimum oft three Building siding can be brick, natural stone, or cast stone; horizontal bevel siding comprised of composite or rot-resistant wood, steel may be used as an accent material only; or comparable material as approved by the Town Administrator. The mass and scale oft the building(s) must be considered. Ifab building will have a third floor, the façade of the third floor shall be set back a minimum of fifteen feet from the front façade. The exterior building materials on the third floor shall be designed to minimize the visual impact of the third floor. Benson reviewed the proposed code sections to be amended and stated that the changes meet the criteria required for amending the Unified Development Code (UDC). Mayor Fay opened the Public Comments, and no comments were received.  up or distinguished from another.  vertically oriented windows.  MOTION NO. 04: MU-MS ZONE DISTRICT.  MOVE TO APPROVE ORDINANCE NO. 19 AMENDING BUILDING DESIGN STANDARDS FOR THE  RESULTS MOVER: SECONDER: AYES:  CARRIED Trustee Swisher Trustee Huyck  Huyck, Lucrezi, Rice, Rowe, Swisher  Public Hearing Local Landmark Dedication of 420 West Main Street  Should the Board of Trustees approve the adoption of Resolution No. 67,Series 2024, entitled "A RESOLUTION DESIGNATING THE PRIMARY RESIDENTIAL BUILDING LOCATED AT 420WEST Benson reviewed that according to Chapter 19 oft the Municipal Code, a property can petition and receive local landmark designation. Such a designation not only honors the historic nature ofa particular structure but can also be used to help secure funds for rehabilitation and other needs. The local designation is independent of any State or National Registry. After a petition  MAIN STREET AS A HISTORIC: STRUCTURE."  BOARD OFT TRUSTEES OF7 THET TOWN OFE BUENA VISTA  Pages 5of8 October8 8,2 2024  Regular Meeting    is filed with the Town, the Historic Preservation Commission holds a public hearing to determine historical significance and provides a recommendation to the Board of Trustees on September 5, 2024, the Historic Preservation Commission unanimously voted to recommend the Board of Trustees designate 420' West Main Street as al local landmark. Susan Ramsdell, owner oft the property, stated that her daughter and son-in-law will operate the restaurant. Ramsdell stated not many changes will be made to the outside of the house except fori the color, and it will take time to remodel the house into a restaurant.  MOTION NO. 05:  MOVE TO APPROVE RESOLUTION NO. 67 DESIGNATING THE PRIMARY RESIDENTIAL BUILDING  LOCATED AT 420' WEST MAIN STREET AS A HISTORIC STRUCTURE.  RESULTS MOVER: SECONDER: AYES:  CARRIED Trustee Lucrezi Trustee Swisher  Huyck, Lucrezi, Rice, Rowe, Swisher  2025 Budget Presentation  Town Treasurer Phillip Puckett reviewed this is the first draft oft the 2025 preliminary budget  and confirmed it complies with the state-required timelines. Puckett reviewed the current summary of each fund. General Fund: structurally balanced as presented  o Transfers of $150,000 to the Airport and $360,000 to the Capital Improvement Fund o Chaffee Fire Protection IGA payment is $526,193, a 4% increase from 2024 o Sales Tax revenue from Town & County is down 1.2% from the 2024 budget o Employee pay plan: 2.6% COLA + 1% Merit. Board of Trustees compensation increase o Changes to employee health insurance provider to help offset cost increases  for four members  o No additional staff positions are proposed  Capital Improvement Fund (General Fund): Total funds requested (excluding carryover Fund balance, Grants, and CTF/MJ Transfers) is $422,320, which is $62,320 over the $360,000 Water Fund: structurally balanced, including the proposal to spend $843,500 from fund  transfer  balance to cover:  0C Cottonwood Lake Spillway construction $231,000 Water Rights - Extra payment Upper Ark Aug Certs 15. Acre Feet  Purchase 20 Acre Feet total in 2025-$577,500 ($903,536 in Water Dedication Fees  collected YTD 2024) BOARD OF1 TRUSTEES OFT THET TOWN OFE BUENA' VISTA  Page 6of8 October 8, 2024  Regular Meeting    o Carryover projects $10,000 Conservation plan and $25,000 Dryfield Ditch Headgate - Airport Fund: Not structurally balanced with a $19,245 deficit. If the HVACO capital project is approved, thei transfer from the General Fund will bei increased to cover the $19,245 gap.  replacement  : Street Fund: structurally balanced as presented  Stormwater Fund: structurally balanced, including Stormwater Master Plan update I Conservation Trust Fund: structurally balanced, including a $35,450 transfer to the Capital Marijuana Special Revenue Fund: structurally balanced as presented with a $100,000  Improvement Fund  transfer to the Capital Improvement Fund  Puckett and the Board discussed multiple proposed capital projects, specific line items, and the costs and options of the July 4 fireworks display, seeking partners to defray the expenses and the certification required to set off the mortars. Members oft the American Legion have stated they will provide guidance and assistance and have space to store the tubes. Chaffee County Fire Protection District Fire Marshall Kira Jones provided details on the fire department's  involvement ini the fireworks display.  MOTION NO. 06:  MOVE TO SET THE 2025 BUDGET PUBLIC HEARING DATES TO OCTOBER 22, 2024, NOVEMBER  12, 2024, NOVEMBER 26, 2024, AND DECEMBER 10, 2024.  RESULTS MOVER: SECONDER: AYES:  CARRIED Trustee Rice Trustee Huyck  Huyck, Lucrezi, Rice, Rowe, Swisher  Banking Request for Proposal Consideration  Should the Board of Trustees approve Resolution No. 68, Series 2024, entitled, "A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, TO RETAIN COLLEGIATE PEAKS BANKI FOR BANKING AND TREASURY SERVICES." Puckett reviewed in. June that the Board authorized the Staff to proceed with Ehlers on a Request for Proposal (RFP) process for banking/treasury management services. Ehlers has worked with staff to facilitate the RFP and has concluded that process with a recommendation to maintain our relationship with Collegiate Peaks Bank under their newly proposed terms.  BOARD OF TRUSTEES OF THE TOWNO OFE BUENA VISTA  Page7of8 October 8, 2024  Regular Meeting    MOTION NO.07: PROPOSED TERMS.  MOVE TO RETAIN COLLEGIATE PEAKS BANK FOR BANKING SERVICES UNDER THEIR NEW  RESULTS MOVER: SECONDER: AYES:  CARRIED Trustee Rice Trustee Swisher  Huyck, Lucrezi, Rice, Rowe, Swisher  TRUSTEE INTERACTION  Trustees reported on or commented about recent and upcoming events, activities, and topics. Mayor Fay stated she would like the Chaffee County Fire Protection District Community Risk The Board, Staff, and Town Attorney Jeff Parker had a lengthy discussion regarding Lenny Eckstein's request to refund the $1,000.00 rezoning application fee and apply it toward the fine  Reduction Plan topic to be a future business item.  he was assessed. The Board agreed not to refund the application fee.  MOTION NO. 08: ADJOURNED AT 9:16 PM.  THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, THE MEETING BE  RESULTS MOVER: SECONDER: AYES:  CARRIED Trustee Rice Trustee Rowe  Huyck, Lucrezi, Rice, Swisher, Rowe  Respectfully submitted:  %hlg Libby Fay, Mayor  VISTA Coi TTED WES  S. A-f Paula Barnett, Town Clerk  *SEAL* VER TED  BOARD OF TRUSTEES OF1 THET TOWN OFE BUENA VISTA  Page 8of8 October 8, 2024  Regular Meeting