Town of Bayfield Regular Town Board Meeting October 1, 2024 1199 Bayfield Parkway Bayfield, CO81122  Mayor Au called the meeting to order at: 6:30 pm. Town Board Members Attendance: Trustee Nyberg - Present Trustee Hartz - Present Trustee Katsos - Present Trustee Morlan = Present Trustee MacLaurin - Present Mayor Au - Present  Staff Present: Katie Sickles (Town Manager), Nicol Killian (Community Development Director), (Public Works Director), Michael Hoguet (Police Chief), Michael Goldman (Town. Attorney), Mark Robinson Jeremy (Parks and Trails Director), Dustin Hayden (Town Clerk), Kathy Cathcart (Finance Director), Kristin Dallison Town Clerk), Marie Kehm (Human Resource Director) Josh Kellinger (Facilities and Grounds).  Schulz (Deputy  Agenda Item #1 D: Conflict of Interest Agenda Item #1E: General Public Input  None given.  Jeannie Gillette 1606 S. Taylor Circle would like to request the Town to clean up sheep droppings on the bike path along 501 from Heritage Days. Julie Abril 822 Burnham Lane in Fox Farm thanks the Town and citizens of Bayfield for such a beautiful place to live. Wants to present herself for the Board of Trustees vacancy. Heather Hawk 172 Riverview Dr. in Durango. Here to ask the Board of Trustees to support La Plata County Bond Issue 1A. To re-allocate lodger tax funds to affordable housing and child care. Lucy Stewart 128 N. Appaloosa is saddened that this Board has destroyed most of what has been put together for the citizens of the Town. She hates to see Katie leave. She has lots of Works more than most. It is sad what you have brought to the Town, lots of destruction. knowledge. Brian Blanchard 627 Louisiana Dr. word of the night is disappointed in some of you maybe all of you. Looked at the packet and saw guiding principals. Asks if the Board has read this. It requires certain things of you, just like the oath of office. Is designed to describe the manner in how you Board of Trustee members treat each other, Town staff and constituents. The constant and consistent thing that see isr respect. Iti is a simple thing and you got to doi it. The other things that stood out is be honest. you Be prepared. Sometimes Iwonder will we be prepared for the meetings by reading the packet. Give the staff good solid direction and support. It seems sincelhave been coming the staff gives you have to take responsibility. You are here for us the citizens. Ifyou cannot do this you direction, ask you to step down. Do not accept her resignation. Lori Zazzaro 607 Hickory Ridge joblrespectfully all Town Staff to hang in there. The Town supports you and the work that you do. You do great begs work. Katie do great work. We are here for you. The Board might not be here for you, but the Town and the citizens you are here for you. Hang in there we want all of you to be here. And Katie we will miss you.  Agenda Item #1F: General Public Input on Agenda Items  None given. Second motion: Trustee MacLaurin Vote: Trustee Nyberg -Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Morlan - Yes Trustee MacLaurin -Yes Mayor Au - Yes  Agenda Item #1 G: Approve Agenda  Motion to approve. Agenda with adding Town Manager Sickles resignation to 1H: Trustee Morlan  Agenda Item #1 H: Trustee Snooks resignation - Board of Trustees direction on filling vacancy  1    Town of Bayfield Regular Town Board Meeting October 1, 2024 1199 Bayfield Parkway Bayfield, CO 81122  Trustee Morlan states the options are we put it out there and get letters of interest and vote on them or we go to avote. Mayor Au states he would like letters ofi interest. Ms. Sickles states what would like on the letter interest. Trustee Morlan states the same as last time. Ms. Sickles clarifies al letter ofi interest, you and acknowledgment oft the commitment to meetings. Trustee Morlan states an election background would be expensive and a drain on the staff. Trustee MacLaurin asks about vacancy procedure and ifi iti is the next highest vote getter. Ms. Sickles states we are a statutory town and this is procedure. Motion to direct staff to advertise the vacancy for the first review of letters and interview  or of  resume  candidates  attendance Second motion: Trustee Morlan Vote: Trustee Nyberg - Yes Trustee Hartz- - Yes Trustee Katsos - Yes Trustee Morlan-Y Yes Trustee MacLaurin = Yes Mayor Au - Yes  potential  in  at the October 15th meeting: Trustee Katsos  Agenda Item #1 H: Town Manager Sickles Resignation  Mayor Au states he saw the resignation in his email. Trustee MacLaurin asks ify we cannot accept her resignation. Trustee Morlan states she wants that option but unfortunately we are an at will state. Trustee Katsos states after our last meeting had hoped that when a majority of this Board pledged their support for the Town Manager and staff that we might be able to turn a corner. But there are things that continue to happen by Trustees where do noti follow protocol, they do not stay int their lane and they do not respect staff. Ido not blame Katie and would they not want to have been in hers shoes through this. lam deeply disturbed because I know the staff shows to do their best. l'am of little faith in this Board. The Board continues to show they are not here fort the Town. up do not show up for meetings or do surveys; they disregard the lane that they need to stay in to be a Trustee Morlan agrees. Trustee MacLaurin states she agrees but doesn't feel all the Board is at good fault. Trustee Nyberg states he thought we had cleared the air. Felt we were genuine in that. Sorry to hear it. You cannot judge the whole Board all at once. Feels its should be as an individual. Trustee Morlan states there are this Board that need to think about something other than their agenda. Has served on this Board for people six years and has never seen this happen. Wish Katie would not go but understands why. Attorney Goldman states no action is needed that youl have received her letter of resignation. Ms. Sickles has been gracious through November and his advice is to take her up on iti for the town's benefit. Trustee Katsos states enough there to help is a lot on the line and big things coming we need her expertise. Town Manager Sickles states some resources to find a replacement. Such as KRW. Town Attorney Goldman states that he suggests a motion to direct a search Motion to have Town Manager Sickles to engage KRW to see if we could get a quote: Trustee Morlan  They Trustee.  on  for a replacement.  Second: Trustee Katsos Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Morlan - Yes Trustee MacLaurin -Yes Mayor Au- Yes  Brian Blanchard 627 Louisiana Dr. so however we got here we are here. You have lost two staff people. You need to regroup and embrace the challenge work together. You took this job now key it is  chance to show us you are strong enough to pull this off. So let's doi it.  your  2    Town of Bayfield Regular Town Board Meeting October 1, 2024 1199 Bayfield Parkway Bayfield, CO 81122  Agenda Item #2: Public Hearing  Agenda Item #2 A: Be Frank Frank 'n' Stein event October 19 Special Event Liquor License Town Clerk Hayden states no negative input given by staff. Danielle Thurber President and Daniel Jones Vice President with Be Frank. Trustee Morlan asks about the segregation oft the beer garden. Applicants answer they will use temporary fencing and id bracelets. Town Clerk Hayden states we have al lot going on in the  that day and are excited to use the park for the event.  park  Agenda Item #3 Action Agenda for Public Hearing or ContinuedTabled Items Agenda Item #3 A: Be Frank - Frank 'n' Stein event October 19 Special Event Liquor License  Motion to Approve Special Event Liquor License: Trustee MacLaurin  Second: Trustee Nyberg Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Morlan - Yes Trustee MacLaurin-Yes Mayor Au- Yes  Agenda Item #3B: Cinnamon Heights Developer Partner Contract Silver Mountain  Nicol Killian (Community Development Director) gives report and updates. She revised motion A to contingent upon the Town receiving the final State Division of Housing grant contract. Town Attorney Goldman asks Ms. Killian if there is a time that it will be done with the state. Ms. Killian states end of October or Town Attorney Goldman states the contract with Silver Mountain is ready to go, all parties have Early reviewed, and once we receive the State contract we are ready to go. Trustee Katsos asks about what would be defined as a catastrophic event. Town Attorney Goldman references the events in Asheville North Carolina and hurricane Helene as an example. Acts of God. Mayor Au asks if Silver Mountain is good. Silver Mountain representative Andrew Klotz states well we have no choice. Gives timeline and states it is running out of time but Motion to Approve the Cinnamon Heights developer contract with Silver Mountain Group LLC and direct the Town Manager to sign the contract contingent on receiving the final State Division of Housing grant contract: Trustee  November.  extension is granted. But they are ok with it.  hopefully an  Morlan Second: Trustee Katsos Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Morlan - Yes Trustee MacLaurin -Yes Mayor Au- Yes  Agenda Item #3 C: Community Wildfire Protection Plan  Town Manger Sickles states she got a revised signature sheet with the Mayor on itand forwarded itt to Town Clerk  Hayden. Paul Valdez with UPRFPD here for questions.  Motion to Authorize Mayor Au to sign the updated CWPP: Trustee Katsos  Second: Trustee MacLaurin Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Morlan - Yes  3    Town of Bayfield Regular Town Board Meeting October 1, 2024 1199 Bayfield Parkway Bayfield, CO81122  Trustee MacLaurin- -Yes Mayor Au- Yes Attendance verified. Motion to Approve Minutes: Trustee Morlan Second: Trustee Katsos Vote: Trustee Nyberg_Yes Trustee Hartz-Abstain Trustee Katsos - Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au- Yes  Agenda Item #4 Approval of Minutes and Department Reports Agenda Item #4A: Attendance September 23, Work Session Agenda Item #4 B: Approval of Minutes - September 17,2024  Agenda Item #4 C: Town Manager Report  Katie Sickles (Town Manager) gives report. Sends emails to communicate best with everyone. Would like Trustees to reach out if they feel things are missed. Call her. Set up a meeting with her. Wants to keep communication open. Trustee Morlan states if you do not understand something meet with her and ask. Ms. Sickles states we have a zoom link if you miss a meeting and YouTube. Bechtolt willl be charging us more due to KLJ. Utilities were not sufficiently located. Will provide a morei formal explanation of the extra cost. Mosquito spraying nights are chrysanthemum derivative. Bayfield School District meetings have been very interesting, been having regular meetings with the superintendent. Trustee Katsos asks about the SUP are we holding an amount back. Ms. Sickles states every payment application we pay the full amount and goes through a very stringent process. Mayor Au asks about Jaynes payout. Seems high and wants to know ifi iti is that much. Ms. Sickles states they have had a payment and the process for that is very stringent as well. Dustin Hayden (Town Clerk) gives report. Goes over youth sports in progress and OMS Gym rentals are really picking up with some new additions to the normal rentals like a dance class and movie night. Mark Robinson (Parks and Trails Director) gives report. Grass is fertilized and aerated. Compressor to blow out irrigation and bathroom lines. Only a couple weeks of city water to be used. Tree trimming quotes out. Only one vendor sO far. Ongoing issue with trees drying out and the old trees will continue to die in Little Pine area. Library water leak. Ms. Sickles made a suggestion to move the drinking fountain. Not in our  Agenda Item #4 D: Town Clerk Culture R&RI Director Report  Agenda Item #4 E: Parks and Trails Director Report  and ready  reserved  contract to take care of drinking fountain water lines.  Agenda Item #5 Financial Action Agenda Agenda Item #5 A: September 2024 Disbursements  Motion to Accept September 2024 Disbursements: Trustee Morlan  Second: Trustee Katsos Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Morlan- - Yes Trustee MacLaurin -Yes Mayor Au- Yes  Agenda Item #5 B: Timecardsystem  Marie Kehm (Human Resource Director) and Kristin Dallison (Deputy Town Clerk). Ms. Kehm gives the two companies and explain their services and quotes in their bids. Forty employees per pay period is the quote. Show the quotes and the standard and discounted quotes. Dominion has ai free year-end reports and two-year  4    Town of Bayfield Regular Town Board Meeting October 1, 2024 1199 Bayfield Parkway Bayfield, CO81122  Mayor Au called the meeting to order at: 6:30 pm. Town Board Members Attendance: Trustee Nyberg - Present Trustee Hartz - Present Trustee Katsos - Present Trustee Morlan = Present Trustee MacLaurin - Present Mayor Au - Present  Staff Present: Katie Sickles (Town Manager), Nicol Killian (Community Development Director), (Public Works Director), Michael Hoguet (Police Chief), Michael Goldman (Town. Attorney), Mark Robinson Jeremy (Parks and Trails Director), Dustin Hayden (Town Clerk), Kathy Cathcart (Finance Director), Kristin Dallison Town Clerk), Marie Kehm (Human Resource Director) Josh Kellinger (Facilities and Grounds).  Schulz (Deputy  Agenda Item #1 D: Conflict of Interest Agenda Item #1E: General Public Input  None given.  Jeannie Gillette 1606 S. Taylor Circle would like to request the Town to clean up sheep droppings on the bike path along 501 from Heritage Days. Julie Abril 822 Burnham Lane in Fox Farm thanks the Town and citizens of Bayfield for such a beautiful place to live. Wants to present herself for the Board of Trustees vacancy. Heather Hawk 172 Riverview Dr. in Durango. Here to ask the Board of Trustees to support La Plata County Bond Issue 1A. To re-allocate lodger tax funds to affordable housing and child care. Lucy Stewart 128 N. Appaloosa is saddened that this Board has destroyed most of what has been put together for the citizens of the Town. She hates to see Katie leave. She has lots of Works more than most. It is sad what you have brought to the Town, lots of destruction. knowledge. Brian Blanchard 627 Louisiana Dr. word of the night is disappointed in some of you maybe all of you. Looked at the packet and saw guiding principals. Asks if the Board has read this. It requires certain things of you, just like the oath of office. Is designed to describe the manner in how you Board of Trustee members treat each other, Town staff and constituents. The constant and consistent thing that see isr respect. Iti is a simple thing and you got to doi it. The other things that stood out is be honest. you Be prepared. Sometimes Iwonder will we be prepared for the meetings by reading the packet. Give the staff good solid direction and support. It seems sincelhave been coming the staff gives you have to take responsibility. You are here for us the citizens. Ifyou cannot do this you direction, ask you to step down. Do not accept her resignation. Lori Zazzaro 607 Hickory Ridge joblrespectfully all Town Staff to hang in there. The Town supports you and the work that you do. You do great begs work. Katie do great work. We are here for you. The Board might not be here for you, but the Town and the citizens you are here for you. Hang in there we want all of you to be here. And Katie we will miss you.  Agenda Item #1F: General Public Input on Agenda Items  None given. Second motion: Trustee MacLaurin Vote: Trustee Nyberg -Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Morlan - Yes Trustee MacLaurin -Yes Mayor Au - Yes  Agenda Item #1 G: Approve Agenda  Motion to approve. Agenda with adding Town Manager Sickles resignation to 1H: Trustee Morlan  Agenda Item #1 H: Trustee Snooks resignation - Board of Trustees direction on filling vacancy  1    Town of Bayfield Regular Town Board Meeting October 1, 2024 1199 Bayfield Parkway Bayfield, CO 81122  Trustee Morlan states the options are we put it out there and get letters of interest and vote on them or we go to avote. Mayor Au states he would like letters ofi interest. Ms. Sickles states what would like on the letter interest. Trustee Morlan states the same as last time. Ms. Sickles clarifies al letter ofi interest, you and acknowledgment oft the commitment to meetings. Trustee Morlan states an election background would be expensive and a drain on the staff. Trustee MacLaurin asks about vacancy procedure and ifi iti is the next highest vote getter. Ms. Sickles states we are a statutory town and this is procedure. Motion to direct staff to advertise the vacancy for the first review of letters and interview  or of  resume  candidates  attendance Second motion: Trustee Morlan Vote: Trustee Nyberg - Yes Trustee Hartz- - Yes Trustee Katsos - Yes Trustee Morlan-Y Yes Trustee MacLaurin = Yes Mayor Au - Yes  potential  in  at the October 15th meeting: Trustee Katsos  Agenda Item #1 H: Town Manager Sickles Resignation  Mayor Au states he saw the resignation in his email. Trustee MacLaurin asks ify we cannot accept her resignation. Trustee Morlan states she wants that option but unfortunately we are an at will state. Trustee Katsos states after our last meeting had hoped that when a majority of this Board pledged their support for the Town Manager and staff that we might be able to turn a corner. But there are things that continue to happen by Trustees where do noti follow protocol, they do not stay int their lane and they do not respect staff. Ido not blame Katie and would they not want to have been in hers shoes through this. lam deeply disturbed because I know the staff shows to do their best. l'am of little faith in this Board. The Board continues to show they are not here fort the Town. up do not show up for meetings or do surveys; they disregard the lane that they need to stay in to be a Trustee Morlan agrees. Trustee MacLaurin states she agrees but doesn't feel all the Board is at good fault. Trustee Nyberg states he thought we had cleared the air. Felt we were genuine in that. Sorry to hear it. You cannot judge the whole Board all at once. Feels its should be as an individual. Trustee Morlan states there are this Board that need to think about something other than their agenda. Has served on this Board for people six years and has never seen this happen. Wish Katie would not go but understands why. Attorney Goldman states no action is needed that youl have received her letter of resignation. Ms. Sickles has been gracious through November and his advice is to take her up on iti for the town's benefit. Trustee Katsos states enough there to help is a lot on the line and big things coming we need her expertise. Town Manager Sickles states some resources to find a replacement. Such as KRW. Town Attorney Goldman states that he suggests a motion to direct a search Motion to have Town Manager Sickles to engage KRW to see if we could get a quote: Trustee Morlan  They Trustee.  on  for a replacement.  Second: Trustee Katsos Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Morlan - Yes Trustee MacLaurin -Yes Mayor Au- Yes  Brian Blanchard 627 Louisiana Dr. so however we got here we are here. You have lost two staff people. You need to regroup and embrace the challenge work together. You took this job now key it is  chance to show us you are strong enough to pull this off. So let's doi it.  your  2    Town of Bayfield Regular Town Board Meeting October 1, 2024 1199 Bayfield Parkway Bayfield, CO 81122  Agenda Item #2: Public Hearing  Agenda Item #2 A: Be Frank Frank 'n' Stein event October 19 Special Event Liquor License Town Clerk Hayden states no negative input given by staff. Danielle Thurber President and Daniel Jones Vice President with Be Frank. Trustee Morlan asks about the segregation oft the beer garden. Applicants answer they will use temporary fencing and id bracelets. Town Clerk Hayden states we have al lot going on in the  that day and are excited to use the park for the event.  park  Agenda Item #3 Action Agenda for Public Hearing or ContinuedTabled Items Agenda Item #3 A: Be Frank - Frank 'n' Stein event October 19 Special Event Liquor License  Motion to Approve Special Event Liquor License: Trustee MacLaurin  Second: Trustee Nyberg Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Morlan - Yes Trustee MacLaurin-Yes Mayor Au- Yes  Agenda Item #3B: Cinnamon Heights Developer Partner Contract Silver Mountain  Nicol Killian (Community Development Director) gives report and updates. She revised motion A to contingent upon the Town receiving the final State Division of Housing grant contract. Town Attorney Goldman asks Ms. Killian if there is a time that it will be done with the state. Ms. Killian states end of October or Town Attorney Goldman states the contract with Silver Mountain is ready to go, all parties have Early reviewed, and once we receive the State contract we are ready to go. Trustee Katsos asks about what would be defined as a catastrophic event. Town Attorney Goldman references the events in Asheville North Carolina and hurricane Helene as an example. Acts of God. Mayor Au asks if Silver Mountain is good. Silver Mountain representative Andrew Klotz states well we have no choice. Gives timeline and states it is running out of time but Motion to Approve the Cinnamon Heights developer contract with Silver Mountain Group LLC and direct the Town Manager to sign the contract contingent on receiving the final State Division of Housing grant contract: Trustee  November.  extension is granted. But they are ok with it.  hopefully an  Morlan Second: Trustee Katsos Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Morlan - Yes Trustee MacLaurin -Yes Mayor Au- Yes  Agenda Item #3 C: Community Wildfire Protection Plan  Town Manger Sickles states she got a revised signature sheet with the Mayor on itand forwarded itt to Town Clerk  Hayden. Paul Valdez with UPRFPD here for questions.  Motion to Authorize Mayor Au to sign the updated CWPP: Trustee Katsos  Second: Trustee MacLaurin Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Morlan - Yes  3    Town of Bayfield Regular Town Board Meeting October 1, 2024 1199 Bayfield Parkway Bayfield, CO81122  Trustee MacLaurin- -Yes Mayor Au- Yes Attendance verified. Motion to Approve Minutes: Trustee Morlan Second: Trustee Katsos Vote: Trustee Nyberg_Yes Trustee Hartz-Abstain Trustee Katsos - Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au- Yes  Agenda Item #4 Approval of Minutes and Department Reports Agenda Item #4A: Attendance September 23, Work Session Agenda Item #4 B: Approval of Minutes - September 17,2024  Agenda Item #4 C: Town Manager Report  Katie Sickles (Town Manager) gives report. Sends emails to communicate best with everyone. Would like Trustees to reach out if they feel things are missed. Call her. Set up a meeting with her. Wants to keep communication open. Trustee Morlan states if you do not understand something meet with her and ask. Ms. Sickles states we have a zoom link if you miss a meeting and YouTube. Bechtolt willl be charging us more due to KLJ. Utilities were not sufficiently located. Will provide a morei formal explanation of the extra cost. Mosquito spraying nights are chrysanthemum derivative. Bayfield School District meetings have been very interesting, been having regular meetings with the superintendent. Trustee Katsos asks about the SUP are we holding an amount back. Ms. Sickles states every payment application we pay the full amount and goes through a very stringent process. Mayor Au asks about Jaynes payout. Seems high and wants to know ifi iti is that much. Ms. Sickles states they have had a payment and the process for that is very stringent as well. Dustin Hayden (Town Clerk) gives report. Goes over youth sports in progress and OMS Gym rentals are really picking up with some new additions to the normal rentals like a dance class and movie night. Mark Robinson (Parks and Trails Director) gives report. Grass is fertilized and aerated. Compressor to blow out irrigation and bathroom lines. Only a couple weeks of city water to be used. Tree trimming quotes out. Only one vendor sO far. Ongoing issue with trees drying out and the old trees will continue to die in Little Pine area. Library water leak. Ms. Sickles made a suggestion to move the drinking fountain. Not in our  Agenda Item #4 D: Town Clerk Culture R&RI Director Report  Agenda Item #4 E: Parks and Trails Director Report  and ready  reserved  contract to take care of drinking fountain water lines.  Agenda Item #5 Financial Action Agenda Agenda Item #5 A: September 2024 Disbursements  Motion to Accept September 2024 Disbursements: Trustee Morlan  Second: Trustee Katsos Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Morlan- - Yes Trustee MacLaurin -Yes Mayor Au- Yes  Agenda Item #5 B: Timecardsystem  Marie Kehm (Human Resource Director) and Kristin Dallison (Deputy Town Clerk). Ms. Kehm gives the two companies and explain their services and quotes in their bids. Forty employees per pay period is the quote. Show the quotes and the standard and discounted quotes. Dominion has ai free year-end reports and two-year  4    Town of Bayfield Regular Town Board Meeting October 1, 2024 1199 Bayfield Parkway Bayfield, CO 81122  price lock guarantee. Payroll Department is al local company and has given us a few demos. They are familiar with the Town of Bayfield. In addition, do work with other municipalities. Ms. Dallison states upward of $13,000 is spent on payroll currently. Caselle does not house the documents like ISolve does. Goes over the cumbersome aspects of Caselle. Got ai few letters from the IRS due to things that have been missed. Have a very antiquated way that we have PTO with pens and papers. Ms. Dallison cannot help all oft the other people in Town Hall that need her. Her time was going well until wel lost our utility billing clerk. She hitt the wall and cannot take on more tasks. Dominion representative Dominic states there are no start up fees. And gives specifics of Dominions capabilities. Michael with Payroll Dept. states you are picking two great local companies. Has local people in Bayfield that can be here in thirty minutes. They do not compete with price they compete with service. Trustee Morlan asks Chief Hoguet his thoughts since his department has the hardest time keeping system. Chief states Caselle is very hard to get it right and understand. Trustee Katsos has clients that use the Payroll Department: and iti is responsive and easy. Trustee Morlan echoes Trustee Katsos says and likes to go with what is known. Mayor Au asks Ms. Dallison and Ms. Kehm who they recommend. Ms. Kehm states we  need them to come here with the situation we: are in. Ms. Dallison concurs. Motion to Select The Payroll Department to start right away: Trustee Katsos  Second: Trustee Morlan Vote: Trustee Nyberg_ Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Morlan - Yes Trustee MacLaurin- -Yes Mayor Au- Yes  Agenda Item #5 C: Roll-off Quotes and Consideration of Award  Jeremy Schulz (Public Works Director). Can use any roll off container and be waste manifest compliant. Also included is quotes for thirty-yard roll offs for spring cleanup. Trustee Katsos asks about fuel fees. Mr. Schulz is not sure. Trustee Morlan states she would like to see how the cost tracks compared to the old service.  Motion to Award Roll off contracts to Waste Management Trustee Morlan  Second: Trustee Katsos Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Morlan-) Yes Trustee MacLaurin - Yes Mayor Au- Yes  Agenda Item #5 D: Caselle Server  Ms. Sickles gives report. Goes over the savings from Datasafe and the costs for the Caselle cloud. Had a few months of updates missed with Caselle and when we updated we had major issues. Ms. Dallison states the learning curve with Caselle is steep. Trustee Morlan states she has concerns with Caselle after we just got out from under them for payroll. Feels we need more information. Ms. Sickles states her concerns with staying with the Datasafe hard server versus the cloud based Caselle such as remote access. Ms. Sickles states shei is shocked how antiquated Caselle can be. Trustee Morlan asks if Caselle cloud has any references. Trustee Katsos concurs. Ms. Sickles states we have to spend money to save money in the long term.  Motion to Table until 10/15 meeting: Trustee Morlan  Second: Trustee Katsos  5    Town of Bayfield Regular Town Board Meeting October 1, 2024 1199 Bayfield Parkway Bayfield, CO 81122  Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos-Yes Trustee Morlan-Yes Trustee MacLaurin-) Yes Mayor Au- Yes  Agenda Item #6 Action Agenda  Agenda Item #6 A: Wright Water Engineers - Reservoir  Mr. Schulz gives report. Contract with Wright Water Engineers. Seeing this is a multiyear project. Money is Motion to Authorize Town Manager to sign contract with Wright Water Engineers: Trustee Katsos  available in the Water Fund. Starts the conversation for Pete and DWR.  Second: Trustee Nyberg Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au- Yes  Agenda Item #6 B: Resolution 629 - Board of Trustees Guiding Principles  Ms. Sickles gives report. Took some points out for the Board to consider. Trustee Katsos states she feels she understands this after many trainings with CIRSA and likes the spirit ofit. Is concerned that it will not stick with the Board and the last six months have not gone as she has hoped. Trustee Morlan states every employer has always had a handbook. Sees these guiding principles as a handbook. Town Attorney Goldman states this protocol still exists even ifiti not adopted. Becomes a reference for the future. Trustee Morlan states iti is good to show what it means to sit on the Board. Trustee MacLaurin states she is in support. As does Mayor Au.  Motion to Accept Resolution 629: Trustee  Second: Trustee Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Morlan - Yes Trustee MacLaurin -) Yes Mayor Au- Yes  Agenda Item #6 C: Resolution 630- Reduce Town Hall Open Hours November 1-February 28, 2025 Ms. Sickles wants to give the staff more time to deal with their duties. Tuesdays and Thursdays are busy with the DMV open. We are limited and help get us through the wintertime. Mary Benson 723 Lupine agrees except that can we maybe stay later for people that work later. Ms. Sickles states ift they contact us we can take care of them, they just need to let us know. Trustee Morlan states this is a valid question. Ifsomeone is disgruntled, we can change. Lucy Stewart it is ok to cut hours. But have you asked the community. Had someone cutting at trench and did not locate lines. Mr. Schulz answers Public) Works has an emergency line. Ms. Sickles states that they can always call the police as well. Ms. Stewart states she hears all the time that it is hard to get to Town Hall already. Trustee Katsos is concerned that the public availability is a concern. Trustee Morlan feels we do not have a more tech savvy community and know your customer. Chief Hoguet states giving Amber Friday off improved her morale especially with kids not in schools. Mr. Robinson states the training piece plays a part oft this. Trustee Morlan states we can put numbers out on the doors in case there is a problem. Mayor Au states the phone numbers is a good idea. Trustee Morlan wants to see the time period shortened. Mayor Au  6    Town of Bayfield Regular Town Board Meeting October 1, 2024 1199 Bayfield Parkway Bayfield, CO 81122  states maybe end it with the year. Trustee Katsos states we should keep the timeline the same and monitor the  complaints. Second: Trustee MacLaurin Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos-Y Yes Trustee Morlan- - Yes Trustee MacLaurin - Yes Mayor Au- Yes  Motion to Approve Resolution 630: Trustee Katsos  Agenda Item #6 D: Resolution 631 - Penalty and Shut-Off Holiday  Ms. Sickles gives report. States we need to get the water meter thing figured out. We need al breath to catch up, get training. Get the water meter issues fixed. We had a customer get an $11,000 bill and that could be bad if you have an auto bill pay. Trustee Morlan asks how we will get this word out. Ms. Sickles states she can use  many avenues like a mail out or newsletter and a cheat sheet. Motion to Approve Resolution 631: Trustee Morlan  Second: Trustee Katsos Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au- Yes  Agenda Item #6 E: Citizen Committee Requirements  Ms. Sickles gives report. Goes over CORA request for requirements of a citizens committee. Itis citizen driven and the PARC committee is doing great at this. Trustee Morlan states she has had no complaints. Mayor Au concurs. Trustee MacLaurin asks ifwe can get a quarterly report. Trustee Katsos is aware oft the harassment by Ms. Spady and hopei itstops. They are volunteers and are doing great work. Mayor Au clarifies that we give them free reign. Brian Blanchard states he would like to see a fine for citizens who do not volunteer for the committee. Mary Benson goes over the survey sO far and will get data. Made a video as an FAQ. Hopes to continue this in Agenda Item #7 Board of Trustees Reports, Requests for Future Agenda Items and Committees  tor next July. Has the best interests at heart for the community.  Agenda Item #7 A: Mayor Au Agenda Item #7 B: Trustee Hartz Agenda Item #7 C:Trustee Katsos Agenda Item #7 D: Trustee MacLaurin Agenda Item #7 E: Trustee Morlan  CIRSA meeting last week. CML meeting last Tuesday. Good event.  Alliance Board meeting is tomorrow.  Nothing to report. Will attend the next School district meeting. Wants to know if she can join a citizens committee.  RHA meeting on the 10th.  7    Town of Bayfield Regular Town Board Meeting October 1, 2024 1199 Bayfield Parkway Bayfield, CO81122 Agenda Item #7 F:Trustee Nyberg  Southwest TPR on the 10th.  Agenda Item #8: Board of Trustees Reports and Upcoming Dates of Interest a. October 7 - Town Offices Closed for Indigenous Peoples/Cabrini Day  b. October 8, 6:30pm Planning Commission C. October 11 - Draft 2025 Budget distributed d. October 15, 6:30pm Board ofTrustees Regular Meeting  12.Adiourned at 8:40 pm  Approved as presented on 10/01/2024:  Dustin DPA Hayden, Clerk Tbwn  Shch Thomas E. Au, Mayor  8