CHIY OR  CITY OF  KEMPNER  KEMPNER, EST. 1991  REGULAR MEETING AGENDA TUESDAY, February 28, 2023, AT 6:00 PM Notice is hereby given:  THE CITY COUNCIL WILL CONVENE IN A REGULAR MEETING IN COUNCIL CHAMBERS, LOCATED AT 12288 E. Hwy 190 Kempner, Texas 76539. 1. CALLIOORDER. INVOCATION.AND PLEDGESTO FLAGS  2. NON-ACTION ITEMS  Citizen Comments: Any person with business before the Council not scheduled ont the agenda may speak to the Council. Noi formal action can be taken on these items at this meeting. This is an opportunity) for members of the public to: suggest the addition oft topics for the discussion or to address topics ofi interest, with the presentation limited tot three (3) minutes. Alls speakers will conduct themselves in an orderly and lawful manner. No profane or threatening language will be tolerated.. All speakers will be recognized prior to speaking and will announce their name. for the  minutes' purpose. Reports  CityManager/ Police Report- Presented byt the City! Manager or designee. Mayor's Report - Presented by the Mayor or designee.  3. CONSENT AGENDA  (Alli items ont the Consenta agendaa are considered routine and may! be: approved! byas singler motion." Thei items listed below needi notb bea approvedi independently, howevera anyo oft thei items may ber removed ando consideredi ina ani independent motion A. Approvald ofi meeting minutesi fromi ther meeting held on February: 14, 2023. B. Approval of Resolution No. 2023-02-28-001, Al RESOLUTION OF THE CITY OFI KEMPNER, TEXAS, FOR THE AXON FLEET3 3 CAMERA SYSTEMS GRANT Approval of Resolution No. 2023-02-28-003, Al RESOLUTION OF1 THE CITY OFI KEMPNER, TEXAS, FOR THE HANDHELD RADIOS GRANT. D. Approval of the Policy and Procedure Manual Title 2, Chapter: 1- Hiring E. Approval of the Policy and Procedure Manual Title 3, Chapter 1- Hours of Operation relating tot the Isenhour/ Clark Municipal Building  upon request ofa anyr member oft the City Council)  1Page  REGULAR CALLED MEETING FEBRUARY 28, 2023    4. ACTION ITEMS  The Council may discuss and/or take action ont thei following:  A. Approval of Resolution No. 2023-02-28-006, AI RESOLUTION OF THE CITY OFI KEMPNER, TEXAS, AUTHORIZING THE. AWARD OF PROFESSIONAL SERVICE PROVIDER(S) CONTRACTS FOR THE 2023-2024 COMMUNITY DEVELOPMENT BLOCK GRANT, TEXAS COMMUNITY B. Approval of Resolution No. 2023-02-28-007, Al RESOLUTION OF THE CITY COUNCIL OF KEMPNER, TEXAS, AUTHORIZING THE SUBMISSION OF A 2023/2024 TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION TO1 THE TEXAS DEPARTMENT OF Approval of Resolution No. 2023-02-28-008, Al RESOLUTION OFTHE CITY COUNCIL OF KEMPNER, TEXAS AUTHORIZING CITY REPRESENTATIVES IN MATTERS PERTAINING TO THE CITYSPARTICIPATION IN THE TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT D. Approval of Resolution No. 2023-02-28-002, Al RESOLUTION OF THE CITY OF KEMPNER, E. Approval of Resolution No. 2023-02-28-004, AI RESOLUTION OF THE CITY OF KEMPNER, F. Approval of Resolution No. 2023-02-28-005, AF RESOLUTION OF THE CITY OF KEMPNER, G. Discuss and approve thet following drafted section of the personnel and policy manual: Title 2, Chapter 2- Hours worked and Personal Time Off (council to make final determination of use or lose vacation hours feither 120 or 160hrs)) H. Approval of revisions to Mr. French's City Maintenance. Agreement. Approve the Certification of Unopposed Candidates. Approve the Order of Cancellation of the General Election for May 6, 2023. . - Replacement of printer/scanner/opier for administrative department.  DEVELOPMENT BLOCK GRANT (TXCDBG) FUND.  AGRICULTURE FOR THE COMMUNITY DEVELOPMENT FUND.  PROGRAM.  TEXAS, FOR THE DRONES GRANT.  TEXAS, FOR THE MENTAL HEALTH PEACE OFFICER GRANT. TEXAS, FOR THE CRIME VICTIMS ADVOCATE GRANT.  5. WORKSHOP  A. Discussion on a possible zoning ordinance.  6. NON-ACTION ITEMS A. Staff Comments B. Mayor/Counci Comments  N Next Regularly Scheduled! Meeting- -Tuesday, March 14'H, 2023  7. ADJOURNMENT  Alli items on the agenda are for discussion and/or action. The City Council reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any oft the matters listed above, as authorized by7 Texas Government Code Sections 551.071 (Consultation withAttorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about. Security Devices,) and! 551.086 (Economic  2/Page  REGULAR CALLED MEETING FEBRUARY 28, 2023    Development).  The City of Kempneri is committedi to compliance with the Americans with Disabilities. Act (ADA). Reasonable accommodations. ande equal access to communications will be provided tot those who provide notice tot the City Secretary at 512)932-2180 at least 48 hours in advance. Agenda Posted by Friday, February 24, 2022, on or before 5:00 pm. Posted by: Tracie Martin, Assistant City Secretary  3Page  REGULAR CALLED MEETING FEBRUARY 28, 2023    CITYOF  CITY OF  KEMPNER  KEMPNER, ESTIDDT  REGULAR MEETING MINUTES TUESDAY, February 28"h, 2023, AT 6:00 PM  THE CITY COUNCIL CONVENED IN A REGULAR CALLED MEETING IN COUNCIL CHAMBERS, LOCATED AT 12288 E. Hwy 190 Kempner, Texas 76539. 1. CALLTOORDER. INVOCATION.AND PIEDGESIOFIAGS  The quorum consisted of Place 1, David Richardson Place 2Tom Combs, Place 3, Rob Green, Place 4 Dan Long, and Place 5, Debbie Hernandez (arrived at 6:12pm).  Gene Isenhour led the invocation.  2. NON-ACTION ITEMS  Citizen Comments. Any person with business before the Council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this  meeting. No Citizens Comments CONSENT AGENDA  3.  Alli items ont the Consent agendaz are considered routine: andi may! bea approved byas singler motion." The items listed! below needr not bea approvedi independently, however any oft thei items mayb ber removed ando consideredi ina ani independent motion A. Approval of meeting minutes fromi the meeting held on February: 14, 2023. B. Approval of Resolution No. 2023-02-28-001, A RESOLUTION OF THE CITY OF KEMPNER, TEXAS, FOR THE AXON FLEET3 CAMERA SYSTEMS GRANT Approval of Resolution No. 2023-02-28-003, Al RESOLUTION OF THE CITY OF KEMPNER, TEXAS, FOR THE HANDHELD RADIOS GRANT. . Approval of the Policy and Procedure Manual Title 3, Chapter 1- Hours of Operation relating to the Isenhour/ Clark Municipal Building  upon request ofa any member oft the City Council)  D. Approval of the Policy and Procedure Manual Title 2, Chapter 1- Hiring  Discussion: Mayor informed the council all the grants listed in the consent agenda were grant opportunities brought to them by the city manager during the previous meeting, and this was the formal acceptance by the council to move forward with obtaining thej funding, if awarded. Mayor also advised the council the two policy manual sections listed were presented to the council at the last meeting and the  1IPage  REGULAR CALLED MEETING    recommended changes to them were made.  Council member Green (place 3) made the following motion:a approval oft the  consent agenda.  Second by: Council member Combs (Place 2) Motion passed by all present.  4.  ACTION ITEMS  The Council will discuss, and MAY take actions on the following:  A. Approval of Resolution No. 2023-02-28-006, Al RESOLUTION OF1 THE CITY OF KEMPNER, TEXAS, AUTHORIZING THE AWARD OF PROFESSIONAL SERVICE PROVIDER(S) CONTRACTS FOR THE 2023-2024 COMMUNITY DEVELOPMENT BLOCK GRANT, TEXAS COMMUNITY B. Approval of Resolution No. 2023-02-28-007, Al RESOLUTION OF THE CITY COUNCIL OF KEMPNER, TEXAS, AUTHORIZING THE SUBMISSION OF A 2023/2024 TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION TO1 THE TEXAS DEPARTMENT OF Approval of Resolution No. 2023-02-28-008, A RESOLUTION OF THE CITY COUNCIL OF KEMPNER, TEXAS AUTHORIZING CITY REPRESENTATIVES IN MATTERS PERTAINING TO THE CITY'S PARTICIPATION IN THE TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT Discussion: The Mayor advised a public hearing was required before the resolutions were adopted, however the public hearing was not properly posted and that he nor any of the Council knew of the public hearing. The Mayor informed the council that corrective action was taken to ensure this would not occur again and further advised the council would need to attend as special called meeting during the next week to meet the deadlines of the grant. The Mayor recommended all three of these resolutions be postponed, and to: set the gth of March for the public hearing during a special called meeting and the council unanimously Motion Made: To table action items 4 A1 through C until the special called meeting on  DEVELOPMENT BLOCK GRANT (TXCDBG) FUND.  AGRICULTURE FOR THE COMMUNITY DEVELOPMENT FUND.  PROGRAM.  agreed to this date. March gth 2023.  By: council member Green (Place 3) Second by: council member Combs (place 2) Motion passed by all present. TEXAS, FOR THE DRONES GRANT.  D.A Approval of Resolution No. 2023-02-28-002, ARESOLUTION OF THE CITY OF KEMPNER, Discussion: City Manager advised the Council this grant would permit the police department to purchase a drone that could be used for law enforcement, purposes. Mayor  2/Page  REGULAR CALLED MEETING    advised the council that should the city be awarded thej funds, there verystrict statutory guidelines on when and how it could be used, and the police department would have an Council member Richardson (place 1) made thet following motion:approval of Resolution No.  adopted policy on such. 2023-02-28-002.  Second by: Council member Long(place 4) Result: Place 1,2,3 and 5 approved, Place 2 Abstained. TEXAS, FOR THE MENTAL HEALTH PEACE OFFICER GRANT.  E. Approval of Resolution No. 2023-02-28-004, Al RESOLUTION OF1 THE CITY OF KEMPNER,  Discussion: City Manager advised the council this position would be specific to addressing the mental health related calls for service the police department receives. Council member Tom Combs expressed concerns and asked questions about how the position would be properly funded, at what cost to the city and whether a vehicle would be needed. City Manager advised all costs would be included in the grant, with no cost to the city. Council member Combs (place 2) made the following motion: approval of Resolution No.  2023-02-28-004. Second by: council member Richardson (place 1) Motion passed by all present.  Approval of Resolution No. 2023-02-28-005, AF RESOLUTION OF THE CITY OF KEMPNER, Discussion: Council member Tom Combs expressed concerns regarding how this position would be utilized in the City and he did not want to task our employees with more work. City Manager advised this would be an additional position. Council member Tom Combs inquired into what happens ift the grant is not renewed, what would the schedule be like, what the pay level would be etc. Mayor informed the council that the approval oft the resolution would be tor move forward with the application of the grant. Ift the City was awarded the money, the City Manager would bring a detailed plan to the council so the council could approve such before the grant funds were accepted by the City. The City could inj fact turn down the grant funds, if awarded, if the plan does not work) for the City Council. Council member Combs (place 2) made the following motion: approval of Resolution No.  TEXAS, FOR THE CRIME VICTIMS ADVOCATE GRANT.  2023-02-28-005. Second By: Council member Long (place 4) Motion passed by all present.  G. Discuss and approve the following drafted section of the personnel and policy manual: Title 2, Chapter 2- Hours worked and Personal Time Off (council to make final determination of use or lose vacation hours (either 120 or 160hrs!)  3IPage  REGULAR CALLED MEETING    Discussion: Mayor advised the council that the policy manual. section had the changes recommended by the councilj from the February 14th 2023 workshop, with the exception of the number of hours an employee could have in their vacation time before the time was considered use or lose. Mayor conducted a straw poll of the council to determine the will of the majority of the council. The poll of the council determined a unanimous decision for the maximum number of hours would be 120. Council member Green (place 3) made the following motion: To approve Title 2, Chapter2 oft the personnel and policy manual with 120 as the maximum number of vacation hours.  Second by: Council member Long (place 4) Motion passed by all present.  H. Approval of revisions to Mr. French's City Maintenance Agreement. revisions to Mr. French's City Maintenance Agreement. Second by: Council member Combs (place 2) Motion passed by all present. Approve the Certification of Unopposed Candidates.  Council Member Green (place3) made the following motion: approval of the  Discussion: Mayor advised the City Secretary is the person responsible for collecting applications for a place on the ballot. Mayorj further informed the council no applications were turned in other than those currently occupying the seats, however the council needs to approve the receipt of the Certification. Council Member Combs (place 2) made the following motion: approval oft the Certification  ofUnopposed Candidates. Second by: Council member Richardson (place 1) Motion passed by all present.  Approve the Order of Cancellation oft the General Election for May 6, 2023. Discussion: Mayor advised the Council may order the general elections cancelled due to there not being any opposed candidates under: state law. The city would still Council member Green (place3) made the following motion: approval of the  have the special election on the. special tax issue. cancellation of the General Election for May 6, 2023. Second by: Council member Hernandez (place 5)  Place 1, David Richardson- For Place 2, Tom Combs- For Place 3, Rob Green- For Place 4, Dan Long- For  4IPage  REGULAR CALLED MEETING    Place 5, Debbie Hernandez- For  K. Replacement of printer/scanner/copler for administrative department.  Discussion: City Manager advised the council that the copy/ fax/scanner used by city staff in the admin department. has been mafunctioning. The machine is owned by the city and no longer on a service agreement, plan. The City Manager advised the council of the efforts he took to look at different options, and the most cost- effective option is to renew a lease agreement) for 60 months on a new printer and the council can decide later what they wanted done with the old printer. Council member Green (place 3) made thei following motion: to replace the printer/scanner/copie. for administrative department on a 60 month lease  program with Ricoh. Second by: Council member Combs (place 2) Motion passed by all present.  5. WORKSHOP  A. Discussion on a possible zoning ordinance.  Discussion: Tom Combs (place 2) gave a presentation to the council on the benefits of a zoning ordinance. Some examples being property value, safety, protecting residential areas from commercial areas. The city council directed the City Manager to research potential grants to  help alleviate costs for city projects such as zoning.  6. NON-ACTION ITEMS  A. Staff Comments-none B. Mayor/Counci Comments- none  Next Regularly Scheduled Meeting-Tuesday, March 14th, 2023, at 6PM Special called meeting Thursday, March 9th, 2023,at6PM  7.  ADJOURNMENT Second by: Place 3, Rob Green Motion passes by all present.  Mayor Pro Tem Long made the following motion: to adjourn the meeting.  Mayor declared the meeting is adjourned at 7:44pmh  APPROVED: MIN John (JW) Wilkerson- Mayor  ATTEST: Heriberto  City Manager  7  5IPage  REGULAR CALLED MEETING