The Board of Commissioners for the City of Alamo, Texas met for the Regular Meeting held on Tuesday, September 3rd, 2024 at 6:00 p.m., att the City of Alamo) Municipal Building.  COMMISSION: PRESENT: Mayor. J.R. Garza Okie Salinas, Mayor Pro-Tem Pete Moreles, Commissioner Roel Leon Moreno. Jr, Commissioner AJ Garcia, Commissioner STAFF PRESENT: Robert L. Salinas, City Manager Sergio Zavala, Planning Director Alex Oyoque, Museum Director Jose Tamez, Library Director Arturo. Aguirre, HR Director Adela Perez, Purchasing Agent Nina Chavez, Creative Producer  COMMISSION ABSENT:  Rick Palacios, City Attorney Yvette Mendoza, Finance Director Ronnie Cruz, City Engineer Saul Solis, Alamo Police Chief Sandra Chavez, Parks & Rec. Dir Lya Yllades, Public Information Director Jessica Garcia, Library Supervisor  Julio Villarreal Jr. Public Works Director Ana Garza, Executive Assistant  - C CALL MEETING TO ORDER  Mayor JR. Garza called the regular meeting held on Tuesday September 3rd 2024 to order at 6:00p.m. at the CityofA Alamo Municipal Building. City Manager Robert L.. Salinas ledi the Pledge  ofAllegiance and Pastor Tuttle led the Invocation. Presentation and Announcements  Mayor Pro-Tem Okie Salinas thanked Ricki Cantu as well as the Alamo Police Chief Saul Solis for their ouststanding work and dedication with this new Autism Card initiative. This card allows you to provide vital information that will be linked toj your home address in the Alamo Police system, ensuring that officers are informed and prepared to handle any. situation with the appropriate care and communication. Once the cardis completed andreturned, you'll receive an Autism. Awareness sticker top place onj your door or vehicle, signaling to First Responders that someone with. Autism may Ricky Cantu thanked the City Commission, Alamo Police Chief Saul Solis and City Commissioner Pete Morales congratulated Angel Antonio Guerra for his accomplishments and presented him with a Clyolomo-bromoulle Male Athlete of Commissioner AJ Garcia presented and welcome the new Track Coach, Ernesto Track Coach, Ernesto Cazarez thanked the City Commission and Staff for the Commissioner Pete Morales congratulated the PSJA Memorial Tennis Team for their D. Consideration and Action to Approve the minutes. for a regular meeting on August 20", Commissioner. Roel Leon Moreno. Jri motioned to approve, Commissioner Pete Morales seconded. E. Consideration and. Action to Approve al Proclamation, for the "Pan American Round  be present.  Manager Robert L. Salinas for the opportunity andj for their help.  the Year Award. 2024 State Games.  Cazarez. opportunity.  outstanding work and dedication.  2024. Motion carried.  Table of Alame-San-uan-Pher: Day"for September 27h, 2024.    Par-Director of the Alamo-San. Juan Pan American. Round Table, Maria De Los Angeles Garcia introduced herself andi thanked the City Commission, for their hard work and dedication) for the Commissioner Roel Leon Moreno. Jr: motionedi to approve, Commissioner Pete Morales F. Consideration and Action to Approve the Interlocal. Agreement Renewal between the Cityo ofAlamo and the City of Weslaco for Animal Control Operations and City Manager. Robert L.. Salinas stated that this is an annual agreement with the City of Weslaco for their. Animal Control Operations and Impound Services. It'sas simply renewal with no price Mayor. Pro-Tem Okie Salinas asked how often have they changed prices for their services? City Manager. Robert L. Salinas answeredi that they had changes last year being thej first time in Commissioner, Pete Morales asked ifthe City of Weslaco offered any type ofs spaying, neutering or vaccine services for animals?, Andi ifso, can the CityofA Alamo arrange something to help the City Manager. Robert L. Salinas answered that ifthe City of Weslaco or any other company Mayor Pro-Tem Okie Salinas motioned to approve, Commissioner Pete Morales seconded. G. Consideration and Action to Approve a Resolution to authorize the City Manager to submit an application to the Texas Water Development Board for Financial. Assistance for Planning, Design, and Construction ofl Improvements at the City of Alamo Water City Manager. Robert L. Salinas stated that the City of Alamo is in the process to remodel the CityofAlamo Water Treatment Plant and this resolution is a requirement inc order to submit the application and! potentially have financial assistance through the Texas Water Development Commissioner, AJ Garcia motionedi to approve, Mayor Pro-Tem Okie Salinas seconded. Motion H. Consideration and Possible. Action on a Proposal to remove and replace the weathered carpet, and install new carpet tile flooring at Sgt. Fernando. De La Rosa Memorial Purchasing Agent Adelal Perez and Library Director. Jose Tamez stated that this proposal requests the removal oft the weathered carpet and replace itwith new carpet tile. To include 411 Cove Base, moving ofoffice furniture, removal & disposal ofe existing floor materials, and moving the books shelves. (Note: Staffv will carefully box the. shelved books.) The 3f firms contacted thate examined, assessed & provided their price quotes tot the same carpet specs are as follows:  Cityo ofAlamo Community. seconded. Motion carried.  Impoundment Services.  changes.  about 4J years.  animal control situation?  offers that type ofs service, he will look into it.  Motion carried.  Treatment. Plant.  Board. carried.  Library.  FIRM SKO Elite LLC. Diaz Floors & Interiors  QUOTE $42,000.00 $42,903.00  DATE 8/27/2024 8/28/2024 8/26/2024  Royal Carpets &i Flooring LLC. $28,200.00  All work performed by Royal Carpets & Flooring LLC., come with a I-year warranty. Staffs Recommendation: Awardt to Royal Carpets & Flooring LLC.    Mayor Pro-Tem Okie Salinas asked that ifthese new carpet tiles will facilitate the work in case, Library Director. Jose Tamez. stated that it) will facilitate because iti is carpet tile. Commissioner Roel Leon Moreno Jr. motioned. to approve, Commissioner Pete Morales  they have a certain area toj patch int the carpet?  seconded. Motion carried.  Discussion and Possible. Action on an Ordinance to Amend Title 7 'Public Ways and Property', Chapter 6 'City Parks', Section 7-6-1 "Usage Rates', to Establish and/or Adjust the City's Fee Rates for Baseball Field Use and Concession Stand Usage. City Manager. Robert L. Salinas. stated that at the Aug. 6, 2024 City Commission meeting, some feer rate adjustments to use our baseball fields were approved. However; since the feei rates are found in Section 7-6-1 of four Code of Ordinances, the proper protocol to undertake was to approve an ordinance to officially adjust the new fees. Staffi is recommending approval. Commissioner Pete Morales motioned. to approve, Mayor Pro-Tem Okie Salinas. seconded.  Motion carried.  Consideration and Action regarding a contract renewal with VIDA for training and VIDA Representative. Maria Rodriguez introduced. herself and thanked the Cityo ofi Alamo for Commissioner, Pete. Morales suggested to help the VIDA program by promoting it ini the Cityof Commissioner, Pete Morales motioned to approve, Mayor Pro-Tem Okie Salinas seconded. K. Consideration and Action to replace a water well pump at the City of Alamo Water Public Works Director Julio Villarreal: statedi that the water well pump at the Water Plant broke down and neededi to bei replaced. This welli is used for our water reservoir and to irrigate Cityof Alamo Sports Complex. Park the cost was 818,149.00. Replaced by South Texas Water Well Mayor Pro-Tem Okie Salinas motioned to approve, Commissioner. Pete Morales seconded. L. Consideration and. Action top purchase a 2022 Double. Drum Roller/Diesel. Public Works Director. Julio Villarreal. stated that due to our 15-year-old roller that broke down, the City of4 Alamo Public Works Department will! purchase a. semi-new 2022 Double Drum Roller Commissioner, Pete Morales motioned. to approve, Mayor Pro-Tem Okie. Salinas seconded. Mayor Pro-Tem Okie Salinas asked ift the Double. Drum. Roller comes with warranty? Public Works Director. Julio Villarreal answered: that it does not but it comes with) free M. Consideration and. Action to approve an emergency repair on the wet well at El Gato  skills development) for Alamo residents request) for FY24-25. their support. Shej further explained the VIDA funding proposal.  Alamo social platforms. Motion carried.  Plant.  Service, LLC. Motion carried.  40-44"/Diesel) for the amount $34,900.00 from SITEPRO. RENTALS.  Motion carried. maintenance.  Lift. Station #21.    Public Works Director. Julio Villarreal. stated that El Gato Lif Station #21 equipment broke down int the. 35ft wet well and needed major emergency repairs. Three discharge pipes broke. Brackets and! pump bases hadt to be replaced along with a check valve andg gate value. Before any work could be performed emergency bypass and cleaning of the wet well had to be done. Repairs were Mayor Pro-Tem Okie Salinas motioned to approve, Commissioner. Pete Morales seconded.  performed by Saenz Brothers Construction.  Motion carried.  N. Discussion and Possible Action on an Ordinance. Amending the Zoning Code's Section 10-3-4 'Annexed Territory' to Establish ai Filing Fee to Administratively. Process Planning Director Sergio Zavala. stated that the Planning Department occasionally receives and then processes annexation. requests. There are incidental (2X) publication fees; holding public hearings and generating) minutes ofsuch) hearings; and then, ifapproved, alerting engineering to amend city maps, securing revised maps for the PD, FD, Water Billing, Planning, and others. Fors similar. services, McAllen levies a $500 fee; Edinburg imposes a $100 fee. Planning's Recommendation: $400; should the ownerlagent request that it be 'Tabled' & the request is honored, thent they'd need to pay 8200 before Staffre-activates the publication/hearing, process all over again. Ifthe annexation process has commenced. but then the owner withdraws the request, then the City shall retain. 50% oft the last filing fee paid. P&Z Commission. Management. Mayor Pro-tem Okie Salinas motioned: to approve, Commissioner Pete Morales seconded.  Voluntary Annexation Requests.  ofAug. 21, 2024: Unanimously approved. Staff's recommendation.  Motion carried.  0. Discussion and Possible. Action to Amend the Zoning Regulations by adding Section. 10- Planning Director Sergio Zavala stated that on occasion, Planning has provided. services to consultants, real estate agents, title companies, and others by researching the zoning ofa property and generating. specific correspondence. attesting the zoning district of said property. Also, Planning has completed questionnaires, for consultants that seek staff to answer their  15-3 Zoning erifeammQwatlommaire Service Fees'!.  questions. : at times, such questionnaires are 20 or. 3 pages.  SanJuan Mission Alamo would be:  8100 Zoning Questionnaire $50 (2. sentences letter)  S0  Planning's Recommendation: the filing fee that Planning discerned would be fair ande equitable  $50.  briefzoning verification correspondence.  $200..... completing consultant's questionnaire.  Planning & Zoning Commission Management. Aug. 21, 2024: Unanimously approved Staff's Mayor Pro-Tem Okie Salinas commended. Mr: Zavalaj for bringing these ordinances up to date. He also. suggested to create al budget line item for these updates to see the incoming revenue. Mayor Pro-Tem Okie Salinas motioned to approve, Commissioner, AJ Garcia. seconded. Motion P. Discussion and Possible. Action on an Ordinance. Amending the Zoning Code's. Section 10-4-1 (A) Districts Established' toi include newly named/created. zoning districts. Planning Director Sergio Zavala stated that on August 6, 2024, the Board of Commissioners approved an ordinance separating the Multi-family: use component from the Townhouse  recommendation.  carried.    Residential component, ie., establishing one zoning district for MULTI-FAMILY DISTRICT and ai new: zoning category being the TOWNHOUSE DISTRICT. Thus, 2 differently named: zoning Afier August 6th, Planning observed. Section 10-4-1 (A) that literally displays all zoning categories. The attached ordinance isal bit of housekeeping to simply add the 21 newly named zoning districts into. Section. 10-4-1 (A) to thus be properly reconciled. by. showing ALL: zoning Mayor Pro-Tem Okie Salinas motioned. to approve, Mayor. JR. Garza seconded. Motion carried. Discussion and Possible Action on an Ordinance. Amending the Zoning Code's Section 10-14-5 (A) to reconcile the outdated $25 Appeals Fee to the prevailing $2501 Filing Fee. Planning Director Sergio Zavala. stated that ini Planning's review ofi its fees, we: stumbled on Section 10-14-5 (A) which includes the verbiage onj filing an appeal to the Zoning Code. In review oft this provision's verbiage, it appeared a bit convoluted; andi it stilli included the superseded $25 filling fee set bya 1995 ordinance. The official) fee toj file a variance from the Zoning Code is $250; this is thej fee staff has been imposing, for) years; itis displayed in the Building Regulations' Section 9- 1-3( (0). The enclosed ordinance deletes any reference to the $25, and reconciles it to the correct/prevailing $250 fee. The text of this provision is also adjusted to simply make itl reader-friendly, pursuant to the original intent of the adjusted Commissioner. AJ Garcia motioned: to approve, Commissioner Pete Morales seconded. Motion R. Discussion and Possible Action to Amend the Subdivision Regulation'sSection 11-2-4 (C)) to Update Filing Fees for Subdivision and Re-subdivision Plats. Planning Director Sergio Zavala stated that reviewing subdivision filing fee rate structures for  districts resulted from passing the ordinance.  districts. Staff Recommendation: Approval.  provisions. Staff Recommendation: Approval.  carried.  area cities, they include thej following;  Alamo Edinburg Mission Mercedes Donna  S150plat+s/Oacre, for 19 100 acres + $5 for each acre over 10 acres.  $450 $300 $400  $250j for 150 acres + $300 for plats over. 5 acres  San. Juan $300 +850lacre  Planning' 's7 recommendation:; planning felt that aj fair fee that would remain on the books for quite. some time is to impose as $400/plat of5 acres or less; and ifover 5 acres, then impose $400 + 25/acre thereafter The City of Alamo, nor others, had a specific Re-subdivision, plat filing fee. Whend dre-sub is filed, this normally requires the city to comply with Section. 212.015 where publication ofay public hearing is mandated; as well as mailing notices with a copy of Sect. 212.015 to area owners int the same plat based on a. 200' radius. Planning's Recommendation: Planning pondered and determined: that a fair fee would be to levy a $400 plat filing fee; however; ifther mailout radius includes 50+ notices, then we'di impose a $450 filing fee. Also, since this includes the public hearing process, should the developerlagent request that the hearing ne Tabled' and that request is honored, then they' d needt to pay $200 before staffre- activates the publication/mailed. notice process. P&Z Commission Management. August 21, 2024; Commissioner. AJ Garcia motioned. to approve, Commissioner Pete Morales seconded. Motion  Unanimously approved of Staff's recommendation.  carried.    S. Discussion and Possible Action on an Ordinance Amending the Zoning Code's Section 10-13-1 and Section 10-15-1 to Upgrade thel Filing Fees for Conditional Use Permit and Planning Director Sergio Zavala stated that ini review of fees to administer a CUP or Rezoning,  Rezoning AdminhrathePahleuton. Processing.  area cities levy the following;  CUPs Alamo Mercedes $200 Mission Donna San. Juan  Rezoning Alamo $250 Mercedes $300 Mission $500 Donna $400 San. Juan $500  $250 $250 $400 $300  Planning's Recommendation: CUPs: $300 filing fee; however; ifthe applicantagent request that this public hearing item be Tabled' & the request is) honored, then they'dr needt to pay $150 before Staffr fre-activates the process all over again. REZONINGS: $4001 up to. 5 acres; $500if property/tract is over. 5 acres; However; ifthe applicant/agent: request that this public hearing item be Tabled' & the request is honored, then they'd need toj pay $250 before Siaffre-activates the process all over again. P&Z Management of Aug. 21, 2024: Unanimously approved. Staffs Commissioner, AJ Garcia motioned to approve, Commissioner Pete Morales seconded. Motion T. Discussion and Possible Action on an Ordinance. Amending Section 9-1-3(0)ofthe Building Regulations Code: to Establish al Filing Fee for the City to Administratively process and monitor Requests for Building Permits prior to Plat Recordation. Planning Director Sergio Zavala. stated that the City ofA Alamo's Planning Department has administratively, processed several project proposals requesting al building permit before the correlating subdivision plat is recorded. The condition ofs such permit issuance is that 'No occupancy. shall be permitted without ai recorded plat. Ifsuch ai request is 'Approved, staff must monitor the project. site, ofcourse, but also confer muchi more frequently with the plat's engineering firm to assure that the associated infrastructure and other required administrative processes are completed prior to the. structure being finalized for occupancy. Currently, there is noj feej for processing suchi requests; and the surgical vigilance oft the plat. In assessing staffs extra vigilance oft the building's construction and the correlating plat, Planning, felt that $250 was appropriate. Staff Recommendation: Approval. P&Z Commission Management of Aug. 21, Commissioner. AJ Garcia motioned. to approve, Commissioner Pete Morales seconded. Motion Commissioner Pete Morales askedi ifwhomever submits an application, why are they not given Planning Director Sergio Zavala stated that usually when that situation occurs is usually an incomplete application. Planning Staff notifies applicant as soon as possible so that the Commissioner Pete Morales motioned: to approve, Commissioner. AJ Garcia seconded. Motion U. Request by COLBCAR, LLCto havet the Board of Commissioners authorize the City Manager's Office to Issue a Building Permit prior to Subdivision Recordation on Acreage out ofl Lot 6, Block 32, Alamo Land and. Sugar Company's Subdivision. Planning Director Sergio Zavala stated that) he attached a signed request from Colbcar; LLC, dated August 28, 2024, to have the Commissioners consider authorizing the City Manager to  Recommendation carried.  2024: Unanimously approved the $250fee.  carried.  the permit the next day?  application can be process as soon as possible.  carried.    issue ab building permit) for a new. Dollar Tree retail business. The. site was part of Mr: Hess' property; it's along the west. side of Alamo Road, north of Ridge Road. As citedi ini their correspondence, the Hess-Colbcar conveyance was transacted: ini the Fall of 2023 with ap plat filed in October 2023. In. January. 2024, the commercial corridor ordinance was approved prohibiting Dollar type stores fromi mgjor streets such as Alamo Road- this ordinance is effective from. January 2024 and cannot to be retroactively applied. With an abundance of caution, Planning conferred w/Management & others where it was agreed that the Hess-to-Colbcar transaction & the plat was activated well before this ordinance. As the. Boardof Commissioners may recall, similar requests were approved for the 7-11 Stores (SE Expwy/Tower), Bordertown, McDonald's and Taco Bell. Planning's Recommendation: No objection; subject to the plat meeting all Subdivision Codes; & no occupancy until there is ai recorded plat. Commissioner AJ Garcia thanked Planning Director Sergio Zavala for his hard work and Commissioner. AJ Garcia motioned to approve, Mayor Pro-Tem Okie Salinas seconded. Motion CITIZEN PARTICIPATION: Five minutes per person with no response from the City  dedication. carried.  Commission. Residents must sign up prior to the city meeting.  No citizen participation I.  ADJOURNMENT  Citizens are encouraged to sign the attendance sheet.  There being noj further business, Mayor. J.R. Garza adjourned the meeting at 6:55p.m.  RAz  ATTKST: AléxandRangel, Assistant 7K  Manager City