The Board of Commissioners for the City of Alamo, Texas met for the Regular Meeting held on' Tuesday, April 16, 2024 at 6:00 p.m., att the City of Alamo Municipal Building.  COMMISSION: PRESENT: Mayor J.R. Garza Okie Salinas, Mayor Pro-Tem Pete Moreles, Commissioner Roel Leon) Moreno Jr., Commissioner Arturo "AJ" Garcia, Commissioner STAFF PRESENT: Robert L. Salinas, City Manager Criss Palacios, City Attorney Michael Torres, ITI Director Alex Oyoque, Museum Director Ana Garza, Executive Assistant Roy Contreras, Alamo Fire Chief Sandra Chavez, Parks & Rec. Dir Adela] Perez, Purchasing Agent Melissa Leal, Water Billing Supervisor CALLI MEETING TO ORDER  COMMISSION ABSENT:  Alexandra Rangel, Assistant City Manager Sergio Zavala, Planning Director Isauro Trevino, AEDC Consultant Ronnie Cruz, City Engineer Rodolfo Garza, Alamo Police Captain Julio Villarreal Jr. Public Works Director Arturo. Aguirre, HR Director Lya Yllades, Public Information Director  Mayor. J.R. Garza called the regular meeting held on Tuesday. April 16, 2024 to order at 6:00p.m. at the City of Alamo Municipal Building. City Manager. Robert L. Salinas ledt the  Pledge of Allegiance and Pastor Tuttle led the Invocation. 1 Presentation and Announcements  Mayor Pro-Tem Okie Salinas invited everyone to the Alamo Centennial Celebration this upcoming Saturday April 27, 2024 from 4 to 9 in the Alamo Downtown Central. Park. This is a free event, we will have live music, car show, Commissioner AJ Garcia invited everyone to participate in the Time Capsule. Whom ever would like toj participate can visit the Alamo Museum before April 24h to write your message for the future. The city will provide you with a paper. Your message will be introduced inside the time capsule that will be buried during the City Manager Robert L. Salinas introduced Ms. Rebecca Regalado from Girl Girl Scout Troop Leader, Rebecca Regalado presented the City of Alamo with a Guava Tree. This week the girl scouts are learning about Earth. Day and how to take care of plants, animals and anything in the ecosystem. One ofthe projects was top plant at tree andi they decidedi to donate the tree to the Cityo ofAlamo so that along with them everyone can go and visit the tree as well as help maintain it. Alamo City Commission thanked everyone for such ai nice gesture. Commissioner. Pete. Morales thanked our Public Works Director. Julio VillarealJr. and his staff for all the paving improvements through out the City of Alamo.  vendors, food, rides and. So1 much more.  Centennial Celebration. Scouts Troop 1104    Commissioner Roel Leon Moreno Jr:. thanked Parks and Recreation Director Sandra Chavez for her amazing jobs in the park fields as well as the Commission D. Consideration and Action to Approve the minutes fora regular meeting on Commissioner Roel Leon Moreno. J: motioned to approve, Commissioner AJGarcia E. Consideration and Action to authorize the transfer of city property, Police k9 Alamo Police Captain Rodolfo Garza stated that The City of Alamo Police Department is in the process of retiring the Police K9, "Roni" who has served with the Alamo Police Department as ai narcotics detection canine. since. 2018. Roni's work performance was evaluated which resulted in Roni having difficuilty jith his mobility. A recommendation was made for the retirement ofl Roni. The Alamo Police Department would like to transfer "Roni"to) his handler and current employee, Imvestigator Joe Montemayor: Roni was taken into. Joe Montemayor's home when he was assignedas the K9 Handler and. Roni currently lives with. Joe Montemayor: A proposed agreement for the transfer has been Alamo Police Captain. Rodolfo Garza stated that this is as standard procedure, K9s are Alamo Police Chief Rodolfo Garza stated that the standard services for a K9 is about Commissioner Pete Morales thanked. K9 Roni for his services and dedication to the City Alamo. Police Captain Rodolfo Garza stated that they will be having ai retirement ceremony, for K9 Roni as well as formally introduced. K9 Onyx. Everyone will be invited Mayor Pro-Tem Okie Salinas motioned to approve. Commissioner. AJ Garcia seconded. F. Consideration and Action to. Selecta Contractor for the Morningside South City Manager. Robert L. Salinas stated that he City of Alamo went out for bids for the installation of sewer lines ands sewer lift. station at Morningside South Subdivision, located at the SE corner ofCesar Chavez Rd. and Ridge Rd. The City ofAlamo advertised on both March 6th and March 20th and opened bids on March 26h. The city  for their hardi work and dedication.  April2 2, 2024. seconded. Motion carried.  "Roni" and release of liability.  created and. submitted.  Mayor Pro-Tem Okie Salinas asked ifthis was a normal procedure? Commissioner Roel. Ieon Moreno. Jr: asked how oldi is Roni?  usually donated to their handlers.  seven to eight) years ofAlamo  for this ceremony, Motion carried.  Subdivision Sewer Installation Project.  received and opened 61 bids submitted as follows: 1. Jimmy Closner & Sons Mor-Wil 3. Saenz Brothers Saenz Utility The 5125 Company GO Underground  $1,341,319.00 $1,133,627.23 $1,194,408.42 $1,687,698.65 S944.444.00 $1,049,224.00  2. 4. 5. 6.    After evaluation of the bids TRIMAD) found The 5125 Company was the lowest responsible bidder: The City had placed a construction cost estimate of $761,800 aside from its ARPA funds leaving a deficiency of8182,644. We. should have enoughARPA funds in surplus from the Alamo/Duranta Drainage Project and the 13th St. Drainage Project toi handle this deficiency. Recommendation: Slafrecommends approval oft the 5125 Company, for the Morningside South Subdivision Sewer Project. Commissioner Pete Morales asked why was there a big diffèrence between the bids City Manager Robert L. Salinas stated that each contractor has its own cost ofs service Trimad. Engineer. Ricardo Salazar stated that the estimate that was provided to the city from his office after the design was done came in as $1,048,009.00. This estimate is an average bide estimate. This time they got a total of66 estimates from very repeatable construction companies that he has work with in. 21 years ofe engineering experience. All the bidders listed above are within the 20% average. 5125 did come in at $944k which is less than 10% ofwhat they hade estimated. Through his 21 years of experience, he has heard positive feedback from this company. Having collaborated with them previously, he is confident int their potential as as great company to work with. Furthermore, they requested letters ofreferences, receiving six letters filled with goodfeedbacks. Mayor Pro-Tem Okie Salinas asked if5125 comply with all the requirements Trimad Engineer. Ricardo Salazar stated the 5125 has been in business for over. 30) years. He concluded with sqying that as per SPECS everything must meet requirements. He added that a project like this usually takes from 10-121 months weather permitting. Trimad. Engineer. Ricardo Salazar stated that as soon as this item gets approve, itwill probably take about 3 to 4w weeks to get the contract and should be mobilized to the area. Mayor Pro-Tem Okie Salinas stated that we. should informed the residential area ofsuch project coming in and the procedures that will come inj place after the project is Commissioner. AJ Garcia asked TRIMAD, Engineer. Ricardo Salazar to further explain the Trimad. Engineer Ricardo Salazar stated that there is aj portion of the city along Ridge Rd. between. Alamo Rd. (FM907) and Cesar Chavez that does not have sewer: Hej further City Manager. Robert L. Salinas stated the issues and circumstances that have arisen with the septic tanks within the Morning Side Subdivision. He further explains the benefits Mayor Pro-Tem Okie Salinas asked, upon project completion, what percentage of the city City Manager. Robert L. Salinas answer about 95%0 oft the city would be connected: to the Mayor Pro-Tem Okie Salinas motioned. to approve 5125 as the lowest bidder for this G. Discussion and Possible Action on renewing postage meter rental agreement Purchasing Agent Adela Perez stated that The Pitney Bowes rental agreement was approved on April 30, 2019. That term ofservice was for 60 months. The 60 months will expire on April. 30, 2024; and it is now time for considering renewal of agreement with Pitney Bowes) for postage meter rental. Pitney. Bowes has been vetted with. Buy Board  provided.  ande engineer from TRIMAD, Ricardo Salazar; canj further explain.  Mayor. J.R. Garza asked how soon can this project get started.  completed.  purpose. for this upcoming project.  explained thei issues and circumstance ini regards to this project.  once this project is completed. will be connected to the sewer. system?  sewer:  project, Commissioner Pete Morales seconded. Motioned carried.  with Pitney Bowes.    authority, whose pricing is under Buy Board Contract #656-21. Since the Buy Board protocol is used, there is no need to activate a competitive process. Please be informedof  thej following. yearly cost analysis:  Current Yearly Cost $3443.16 Newly Yearly Cost $3961.56 Difference in Cost $518.40  Mayor Pro-Tem Okie Salinas asked what is Pimey Bowes? Purchasing Agent Adela Perez stated that Pitney Bowes is our postage machine. Commissioner. AJ Garcia asked what the machine looked like? Purchasing Agent Adela Perez. showed the commission what the postage machine looked Mayor Pro-Tem Okie Salinas motioned t0 approve. Commissioner Pete. Morales  like.  seconded. Motion carried.  H. Consideration and Action on Approval on an Ordinance. Amending the Code of Ordinance Title 1, Chapter 6 'City Officers and Employees", Section 4.04 Assistant City Manager. Alexandra Rangel stated that as the city begins to grow and become more diverse, the City ofAlamo believes in accommodating and keeping up with the times. Only aj few changes have been made. since 1995, Management met with staff late of2023 and received feedback. After meeting with HR, Management made the  Appearance  following changes.  Thej following manual includes updates in red regarding:  Business Casual/ Office Attire Field/Umiform. Attire Inappropriate. Attire Casual. Attire Accessories Grooming and. Hygiene Enforcement  Employees will have an opportunity to appeal any injustice decisions made by department. heads to management. Staffis recommending approval. Commissioner Pete Morales asked ifc city employees have the option to wear shirts with Assistant City. Manager Alexandra Rangel answered that the staff usually wears "spirit shirts or shirts with the CityofAlamo logo on Fridays. Employees are allowedi to wear Polo shirts with the City Logo) for example our Code Enforcement Officer; she wears polo shirts on a regular basis because she spends more ofl her time outside on thej field, Mayor Pro-Tem Okie Salinas. stated that the Directors should inform the employees of Commissioner Roel Leon Moreno. Jr: motioned to approve, Commissioner Pete Morales . C Consideration and. Action. Regarding the Designation of1 Discretionary Funds  the Cityo ofAlamo logo?  such changes so that everyone is in the same understanding  seconded. Motion carried.  for the 2023-2024. Budget    City Manager Robert L. Salinas. stated that this item was discussed. ini the workshop prior tot this meeting and staffi is recommending the allocations of funds as mentioned. in the Mayor. JR. Garza motioned to approve, Commissioner Roel Leon Moreno Jr: seconded. J. Discussion and Action to Appoimt/Re-appoint members to the Parks and Commissioner. Pete. Morales motioned to Appoint Trisha Salazar due to Mr Calderon stepping down, Commissioner Roel Leoni Moreno Jr: seconded. Motion carried.  workshop meeting. Motion carried.  Recreation Board.  K. Consideration and. Action Regarding Allocation of1 Funds for the Watermelon Public Information Director. Lya Flades stated that The City of Alamo' 's Watermelon Festival is a cherished event in our community, requires careful planning and allocation ofresources to ensure its success. As part of the preparations for the upcoming, festival, I present the following agenda itemj for) your consideration. In our endeavor to host a memorable Watermelon Festival, we have obtained. quotes from two vendors: Cool Breeze Rental and. Rental World.. After thorough evaluation, Rental World emerges as the 1.1 Reliability: Rental World) has aj proven track record ofreliability, having provided services for our community events in the past. Their consistent performance instills confidence ini their ability to deliver quality. service for the Watermelon. Festival. 2. Cost-effectiveness: Despite offering a comprehensive range of services, Rental World has provideda a competitive quote that aligns with our budgetary constraints. Their pricing is not only favorable but also inclusive, covering a wide array ofnecessities for 3.1 Hub Vendor. Status: Rental Worldis a Hub vendor, accredited under contract, number 1742961774300. The. Hub program promotes equitable procurement opportunities for small and minority owned businesses. Leveraging their. Hub status streamlines the procurement, process, eliminating the needj for additional competitive bids. Rental World's proposed. services encompass essential festival components, including rides, attractions, infrastructure, and logistical support. Their comprehensive offering ensures all aspects of the festival are adequately addressed, from entertainment to crowd management. Furthermore, Rental World's commitment to excellence extends beyond their offerings to encompass superior customer service ands support throughout the planning ande execution phases of the festival. RECOMMENDATION: Irecommend the allocation of funds to engage Rental World for the provision offestival services, as outlined in their quote. Their proven reliability, cosl-effectiveness, and Hub vendor status make them the optimal choice for ensuring the. success ofthe) Watermelon Festival 2024. Thank) youj for your attention to this matter. This item is now before you. Mayor Pro-Tem Okie Salinas asked that ifl Rental World is giving us aj fare price due to making business with them afier having 26 events back-to-back Public Information. Director Lya Mlades answered that she believes that Rental Worldis giving them aj fair price because when. she askedj for quotes in other places the amount Mayor Pro-Tem Okie Salinas motioned: to approve, Commissioner Pete Morales Commissioner. AJ Garcia congratulated. Lya Fllades for doing an excellent job.  Festival. 2024.  preferred choice for several reasons:  the festival.  exceeded. 20k.  seconded. Motioned carried.    L. Consideration and Possible. Action to Renew the CITY OFALAMO Water Conservation Plan/Ordinance and Drought Contingency Plan/Ordinance City Manager Robert L.. Salinas stated that the renewal of both the City of Alamo Water Conservation. Plan andi the City of Alamo Drought Contingency. Plan is necessary every 5 years. These plans are to ensure the efficient zse oft the citys existing water supply and conserve iti int times ofextreme depletion. The state of Tèxas has developed guidelines and requirements governing the development andi implementation ofl Drought Contingency and Water Conservation, plans, in order t0 insure proper use andi monitoring of the water supply. The renewal ofthese plans will keep to Ciry ofAlamo in compliance with the regulating bodies of the state of Texas andi insure there is a plan of action ine extreme circumstances. Staff Recommendation: Approval. He would like for this renewal to include that, ifnecessary, the City of Alamo Managers office should be able to submit Commissioner. AJ Garcia asked ifiwe) have ever experienced a drought situation? City Manager Robert L. Salinas stated that the most the city has experience is a Phase 2 Mayor Pro-Tem Okie Salinas stated that we as part of this region, should look into this City Manager Robert L. Salinas stated that he had a talk with our Chief Water Plant Operator ini regards to using ground water in different areas. According to him ground water in a way is already treated for instance you do not have to use any other chemicals other than chlorine. He. says that withj just one water well we are getting close to a million gallons ofwater on its own. We have one water well at Lion's Park that we are looking to be using. He's an expert on water rells. and their conversation was very fascinating as he detailed the distinctions betreen well water and irrigation water. Ifthe drought worsens, we' I, need to take action and be prepared. He also further explains the Mayor. JR. Garza stated for the record that hes been regularly convening with Precinct 1 and other mayors every other month to address crucial matters such as drought contingency, planning and! preparedness for potential occurrences. Mayor Pro-Tem Okie Salinas motioned. to approve. Commissioner Pete Morales  plans ifrequired bys state.  drought.  drought contingency, plan  advantages of having digital water meters  seconded. Motion carried,  M. Consideration and Action on an Emergency manhole repair along Rebecca Public Works Director Julio Villareal J: stated that on April 9, 20241 we had a manhole collapse at. 303 Rebecca Alamo, Tèxas inside Alamo Country Club. The manhole is located on the customer: s driveway. Saenz Brother: s was called to come in and do Mayor Pro-Tem Okie Salinas asked Public Works Director. Julio Villarreal. Jr: ifwe are Public Works Director Julio Villareal J: answered. that they are bringing the new manhole covers and further explain the advantages of using such manhole covers. Mayor Pro-Tem Okie Salinas motioned to approve. Commissioner Pete Morales N. Presentation and update on Project Management of FY2023-2024 AEDC Consultant. Isauro Trevino, presented the following updates;  Avenue within Alamo Country Club.  emergency repairs. The cost was $17,800.00.  bringing ini new technology when it comes to the manhole covers,  seconded. Motion carried.    Community Grants FY2025 Federal Grants Update Spring 2024 FY2025 CPF 15 Construcction of new police/court! project cost $7,000,000.00 FY2025 CPF 34 storm drainage project (from 13th St. to Alamo Expwy drain)  Safer Grant Submission Fire Prevention and Safety Grant EPA Project (Water Plant Renovations) All capital Projects status report Funding pending  Commissioner. AJ Garcia stated our emphasis on the fire department, police department, parks, and more, but also inquired about grants or assistance for the library department, AEDC Consultant Isauro Trevino. stated thate each department should articulate their requirements within a comprehensive, five-year plan, enabling targeted fulfillment for everyone's needs. The mayor and city council will provide recommendations on how to allocate resources effectively. He also stated) his awareness of two library grants, which  aiming for equitable distribution of support across the city.  he intends to explore further:  0. Presentation of Departamental Reports  Reports were included in their packets, no questions from City Commission City Commission. Residents must sign up prior to the city meeting.  CITIZEN PARTICIPATION: Five minutes per person with no response from the  No Citizen participation  I.  ADJOURNMENT  Citizens are encouraged to signt the attendance sheet.  There being noj further business, MayorJR. Garza adjourned the meeting at 6:46p.m.  PAA  ATTEST:  Rangel, Assistânt City Manager  ME