Minutes of September 15,2020  Page 1  Thel Board of Commissioners for the City of Alamo, Texas met for the Second Regular Meeting on' Tuesday, September 15, 2020 at 7:00 p.m, at the City of Alamo Municipal Building.  COMMISSION: PRESENT: Mayor Dianal Martinez Robert Del La Garza, Mayor Pro-Tem Okie Salinas, Commissioner Pilar Garza, Commissioner STAFF PRESENT: Robert L. Salinas, City Manager Cris Palacios, City Attorney Alexandra Rangel, City Secretary Richard Ozuna, Police Chief Roy Contreras, Fire Chief Rafael Tapia, AEDCI Director  COMMISSION ABSENT:  Pete Morales, Commissioner via video conference  Yvette Mendoza, Finance Director  I.  CALL MEETING TO ORDER Allegiance and Cris Palacios ledi the Invocation. C.P Presentation and Announcements officers are. still not cleared. September 01,2020. carried.  Mayor Diana Martinez called the regular meeting held on Tuesday, September 15, 2020 to order at 7:00 p.m. at the City of Alamo Municipal Building. Mayor Diana Martinez led the Pledge of  Mayor Diana Martinez asked Chief Ozunaj for an update ofthe COVID-19 numbers, Chief Ozuna stated as oft this morning there are 5 individuals within the city limits, and the two D.C Consideration and action to approve the minutes for the first regular meeting of Commissioner Pete Morales motioned to table, Commissioner Okie Salinas seconded. Motion  Mayor Diana. Martinez and Mayor Pro-Tem Robert De La Garza dissent.  E. Updated Mayoral Declaration ofLocal State ofl Disaster Due tol Public Health Emergency. City Manager Robert Salinas stated the changes made in to this declaration is the removal of Mayor Pro-Tem Robert De La Garza motioned. to approve, and Commissioner Okie Salinas F. Consideration and action regarding a contract for media & consulting services for City Manager Robert Salinas stated) he was asked to go out for bids, since each bidder submitted various pricing, he. statedi that he submitteda cost based on the production of one month worth of 1. Arena Analytics at $12,990 includes costs of production and radio and tv time with 40 2. Cultura Marketing at $1,2,000 plus costs ofi production and radio and tv time, plus $3,000 Maverick. Media at $13,000 includes costs ofproduction andi radio and tv time only  the shelter at home as statedi ini the county's order.  seconded. Motion carried.  television and radio marketing for the City of Alamo. commercials. before youi is the total ofe each submission:  radio adds for 17 month of TVt time  3. iHeart Media at $10,788 for 3301 radio adds    Minutes of September 15, 2020  Page2 2  Mayor Pro-Tem motioned. to approve iheart media Mayor Diana Martinez statedi the lowest for radio is iheart? City Manager Robert Salinas respondedy yes Mayor Diana Martinez askedj for TV?  City Manager Robert Salinas responded Arena Analytics with an annual contract of810,000 and Mayor Diana Martinez asked how much the $495 cover for graphic design? Will they charge $45  then with the production price of $495 and $2,495 per month.  per hour?  City Manager Robert Salinas responded yes  Mayor. Diana Martinez asked so ity will not be the $12,000 dollars it could be more Commissioner Okie Salinas statedi it will depend on us ifwe want the graphic design  City Manager. Robert Salinas responded) yes  Commissioner Okie Salinas motioned to approve arena analytics, and Commissioner Pilar Garza  seconded.  Commissioner Okie Salinas stated will Mayor Pro-Tem vote for radio City Manager. Robert Salinas asked are we voting one for radio and onej for tv?  Mayor Diana Martinez stated that is how we had it the last time, she asked if we approve arena City Manager Robert Salinas stated this is) for one month, the original Maverick Media contract was for $19,000 and the Arena Analytics had different costs. They had $495 for spots, they are providing all services. Itook ai monthly cost of $2,495 and added the cost ofproduction of $495is the annual cost of812,990. It may be more ifwe decide to additional spots, basically the same Commissioner Okie Salinas statedj just like thes summer we cand do al budget amendment) foracensus  and cost is greater thant the $12,990.  amount. commercial.  City Manager. Robert Salinas responded yes that is correct Commissioner Okie Salinas stated this was part of the agenda ai month ago City Manager Robert Salinas responded yes that is correct  Commissioner Okie Salinas stated he is interested in iHeart, for radio and. Arena) for media, can City Manager Robert Salinas responded we can motion separately and then we can put them Mayor Diana Martinez motioned to approve iHeart for radio, and Commissioner Okie Salinas and Commissioner Okie Salinas motioned to approve Arena. Analytics, and Commissioner Pilar  we put this together? together.  seconded. Motion carried. Garza seconded. Motion carried. Mayor. Diana Martinez in dissent Public Hearing    Minutes of September 15, 2020  Page 3  Public Hearing on Proposed Tax Rate $0.5817S100.00 Valuation for the City of Alamo for G.Consideration and action on an Ordinance to Adopt the City of Alamo Fiscal Year 2020- 2021 City Budgets for the General Fund, Debt Service Fund, Water and Sewer Fund City Manager Robert Salinas stated ini the previous workshop budget meeting to discuss the inclusion oft the additional. dollar increase for the Fire Marshal position, which adds up to a little Commissioner Okie Salinas motioned to approve, and Commissioner Pilar Garza seconded. H.Consideration and action on an Ordinance Adopting the' Tax Rate and Levy for the City of Alamo for the Tax Year 2020 and Fiscal Year beginning October 1, 2020 through City Manager. Robert Salinas stated this is referred to the tax rate we held a public hearing for to Commissioner Okie Salinas motioned. to approve, and Commissioner Pilar Garza seconded. L. Consideration and action to: approve thej purchases to improve safety in response to the City Manager Robert Salinas stated this is to have access controls for City Hall, Police Mayor Pro-Tem. Robert De La Garza motioned to approve, and Commissioner Okie Salinas J. Consideration and action to extend the' TML-IRP Insurance for Property, Liability and City Manager. Robert Salinas stated this is our general and liability insurance, there was a slight increase of 4.78%, they gave us a 2% discount. Instead of $275,061 now its $288,253.28. we  Fiscal Year] Beginning October 1, 2020 through September 30, 2021.  No Citizen Participation  and Hotel/Motel Tax) Fund. over $2,0001 to the deficit. Motion carried.  September 30, 2021. keep it the same which. $0.5817. Motion carried.  mitigation of thes spread of COVID-19.  Department, & Municipal Court at at total cost of$25,561.72  seconded. Motion carried.  Workers Comp. Insurance forl FY2 2020-2021. normally anticipate for this andi increase of 5% in our budget. Mayor Diana Martinez stated last) year the city received. some money back City Manager Robert Salinas yes, for the health insurance  Mayor Pro-Tem. Robert. De La Garza motioned. to approve, and Commissioner Pilar Garza K.C Consideration and action to approve the First Amendment to the Cares Act Interlocal Cooperation Agreement between the County of Hidalgo, Texas and the City of Alamo. City Manager Robert Salinas stated we received this amendment last Thursday, this will allow us Commissioner Pilar Garza motioned to approve, and Commissioner Okie Salinas seconded. L. Consideration and Action for direction on a proposal for the dedication of city property City Manager Robert Salinas stated On July 9, 2020, we received a request from Spoor Engineering ini regards to a proposed single family residential subdivision. In order to make the drainage for this subdivision work, the engineer is proposing to drain into an existing irrigation ditch locatedi within a city owned property located within the County near the old landfill..  seconded. Motion carried.  to ask for an additional 20% from the CARESAct.  Motion carried.  tol Hidalgo County Drainage District #1.    Minutes of September 15,2020  Page4 4  The developer has spoken to the irrigation district andi has receivedas verbal agreement subject to their board approving it. The developer will then enter talks with Hidalgo County Drainage District No. labout taking ownership of the ditch and maintaining it thereafter. Iam looking for direction on whether the City is interested: in dedicating the property where the ditch is locatedt to the HCDD#!. A developer is asking ift this idea is possible, gfter checking with our City Attorney the city can donate property to other entities such as the drainage district it will be up to us ifwe City.Attorney Cris Palacios. statedthe other option beside donating is selling itl less than the market value and to keep using it as a public propose and that has to be written in the contract. For example, the drainage, that is considered as a public propose. If they are not using it for that  decide.  purpose then its should bei reverted back to the city. Commissioner Okie Salinas asked willi itl be used for drainage? City Manager Robert Salinas responded yes. Commissioner Okie Salinas asked have wei maintained: it City Manager. Robert Salinas responded no we have not Mayor. Diana Martinez asked Mr. Salinas for his recommendation using it at as ac ditch. Also, we want to control the width  City Manager. Robert Salinas responded because it's currently a ditch and used for irrigation and going to go to another public entity, Ido not have an issue dedicating it to the drainage district  Mayor Pro-Tem Robert De La Garza asked what is the width at the moment  City Manager. Robert Salinas responded there is an existing 44-foot ditch, this. state it'sa75-foot  center line.  Mayor Pro-Tem. Robert De La Garza stated cani it be placed underground City Manager Robert Salinas responded like a storm drainage pipe, could be  Commissioner Okie Salinas asked the City Attorney everything approved must be added to the City Attorney Cris Palacios responded) yes, for the transfer conveyance documents. We will adda provision. stating they have toz use itfor that! particular purpose and ifiti is ever ceasediti willrevert back toi the CityofAlamo. This items still hast to comeback with an ordinance authorizing the Mayor Mayor Pro-Tem Robert De La Garza motioned to approve, and Commissioner Okie Salinas M.Consideration and Action for CDBG-MIT Grant Administration Services  documents?  or City Manager ands stating what was agreed among the commission.  seconded. Motion carried.  City Manager Robert Salinas stated we had a public hearing regarding Grant Administration Services, we didi receive one application and that was, from. Mr. Francisco Briones. Since he was Mayor Diana Martinez motioned to approve, and Commissioner Pilar Garza seconded. Motion N.J Discussion regarding the review oft the mgneeringarehitectural professional services for  the only one that applied he is automatically awarded.  carried.  the CDBG-MIT    Minutes of September 15,2020  Pages 5  City Manager Robert Salinas stated a public notice was published to hire an ngnerngarehiectra. professional services for the CDBG-MIT and packets are before you. This item is for discussion on how the decision is made, will the commission like to make the decision or a committee. He did ask Mr. Briones on how this is handled, he stated however the  commission chooses.  Mayor Diana Martinez stated. she rather have a committee do it Mayor Pro-Tem. Robert De La Garza: stated he rather have a committee do it Commissioner Pete Morales stated) he rather have the commission decide  Mayor Diana Martinez. stated) he does have the majority and will decide, ifwe get a committee Commissioner Pete Morales statedi in the past the commission have always reviewed the RFQ. City Manager Robert Salinas statedas scoring sheet will be handed out to decide on the 0.Consideration and action to: approve the AEDC FY2021 proposed budget City Manager Robert Salinas stated this budget has been approved already by the AEDC.  they can decide what is best for the community.  nghneeringarehiectura, professional services.  AEDC. Director Rafael Tapia stated:  Overall the FY2 2021 budget reflects a decrease of857,480 $20i increase to Overtime 528-1007 $2,000 increase to Promotional T-shirt 528-5167 $3,000 increase to Machine Equipment. 528-8701 $62,500 decrease to STHS ER528-5163 $102, 236 for payroll $86,235) for operating expenses $9,200 for maintenance $48,300) for contract services $92,500 for program expenses $30,847 for debt. service $3,000 for fixed assets $520,969 fort transfers  Commissioner Okie. Salinas asked is the $62,500 payment for $125,000  AEDC Director Rafael Tapia responded no, the way the STHS structure was, for thej first payment of $125,000 from the AEDC, $125,000 from the city this upcoming. year the city will be paying $62,500 and the AEDC will be paying $62,500 ini the total of8125,000. Commissioner Okie Salinas motioned to approve, and Commissioner Pilar Garza seconded. Mayor Diana Martinez stated this question has nothing to do with the budget but with. AEDC and AEDC Director Rafael Tapia responded no, we are just welcoming them to the city P.I Presentation regarding the AEDC progress report for ACAP  Motion carried.  ifthey were part oft the express carwash  AEDC Director Rafael Tapia this is our last round and the deadline is on September 11 and the  final approval on September 23rd. Program Stats: As of the date ofthis report:  140 applications have been submitted    Minutes of September 15, 2020  Page6  140 applications have been reviewed bys staff 60 applications are currently ready to be presented to committee 13 applications pending completion or final staffreview 300 applications int total have been declined by afcommitehwihdrew: 9applications have been denied by staff due to being outside city limits 7application has been denied bys staff due to applicant not being affected by COVID-19 7applications have been denied bys staffa as incomplete 3applications disqualified! by committee oversight 102 applications have been reviewed by committee 95 applications. have been approved totaling $343,859.74 45 business applications totaling 8204,442.32 501 mortgage and rent applications totaling $139,417.42  4applications were withdrawn  CITIZEN PARTICIPATION: The city will be accepting public comments from 8am-5pm on the day of the meeting to be announced during the meeting. Email comments to rangel@almotexasorg Five minutes per person with no response from the City Commission.  Residents must: sign up prior tot the city meeting.  No Citizen) participation I.A ADJOURNMENT  Citizens are encouraged to sign the attendance sheet.  There being noj further business, Mayor Diana Martinez adjourned. the meeting at 7:33 pm  Mayor  Afs  11 ALAMO  g  ALAMO. II