PARKS AND RECREATION BOARD MEETING (CITY HALL)  September 26, 2024; 5:30 PM Woodcreek, Texas  MINUTES  CALL TO ORDER at 5:32pm ROLL CALL and ESTABLISH QUORUM  Present: Chair Ruth Ann Gilbert Vice Chair Cody Abney Member Justin Camp Member Becky Denton Member Elizabeth Maurer Alternate Member Monica Rasco Alternate Member Russell Scott Board Liaison Bob Hamrick Mayor Jeff Rasco PUBLIC COMMENTS None CONSENT AGENDA  1. Approval of Minutes From Regular Parks and Recreation Board Meeting August 22, 2024. 2. Approval of Minutes From Special Parks and Recreation Board Meeting September 12, 2024. Approval of Consent Agenda moved by Member Denton and seconded by Member Maurer,  passed unanimously. 3. Report by Chairperson. gazebo at the Triangle.  REPORTS  Results of communication with Fifth Room regarding the creation of a second opening in the 4. Report on Eagle Scout Rainwater Collection Project at Augusta Park (Member Justin Camp) Began July 13, August 13 rafters and donated tank installed. Additional items have been delivered and completion will be soon. Possible delivery of water to fill tank with no rain in the  forecast. REGULAR AGENDA  5. Workshop To Clarify Role As An Advisory Board, Including Liaison 411 Policy. (Denton) Specific questions posed regarding proper, procedures, especially communication between Board, Council Liaison, and City Staff. Mayor Rasco provided thoughts on best practices.  Workshop opened at 5:42pm  Parks and Recreation Board Meeting (City Hally Minutes Pagelof2  September 26, 2024    Discussed walking quorums, reporting to Council, directions from Council, creating agendas. 6. Workshop to Discuss A More Simplified Accounting of Parks and Recreation Board Expenditures Throughout the Year, To Be Included In Packet. (Scott)  Workshop closed at 5:53pm Workshop opened at 5:53pm to create sample Excel spreadsheet. Workshop closed at 6:10pm  After discussion of process, including FundView reporting, Board is requesting Staff and contracted accountant to provide monthly expenditures against project budgets. Member Scott 7. Discuss and Take Possible Action On Workshopped Item Related To Discussion of Simplified Accounting of Parks and Recreation Board Expenditures Throughout the Year. 8. Discuss and Take Possible Action To Make A Recommendation To City Council To Request Authorization To Use Monies From The Parks Board Expense Account, Not To Exceed $6,000, For The Completion of The "Loose Parts", Natural Educational Play Area at August Park. (Item Tabled During September 12, 2024, Parks Meeting and Brought Back. For Reviewed expenditures to date, need additional information from POSAC report (-$9,000 remaining). Because available funds were not able to be expended before the fiscal year ends, and the budget has been approved for the next fiscal year, Parks Board is requesting reserve Motion by Vice Chair Abney to recommend to City Council to set aside from City reserves monies in the amount of $6,000 for the Completion of the "Loose Parts-"natural educational play area at August Park. Seconded by Russell Scott and passed unanimously. 9. Discuss and Take Possible action to make a recommendation to the City Council to request authorization to use the monies from the POSAC account, not to exceed $8500.00. 10. Discuss 2024 Spooktacular plans and respond to the opportunities list. Broad discussions and assignments on marketing, staffing, and other logistics  Motion to table until next meeting passedunanimously  Discussion)  funds to replace the unspent funds and carry the work forward.  Motion to table until next meeting passed unanimously  Announcements  1. Augusta Park' Work Weekend September 27th & 28th for 1 1/2 hours Saturday at 8:30 AM and Sunday at 9:00 AM. Bring any yard tools for weeding, gloves, weedeating & bags for weed  trash.  Needs to be rescheduled  2. Reminder of Tree Board Tree Giveaway in November 9, 2024.  ADJOURN at 7:05pm  S 92  RuAnn Gilbert, Chair  BobHamrick Beard-tiaieen Sim PuRTaw,Ciry Aomip  Parks and Recreation Board Meeting (City Hall) Minutes Page2of2  September 26, 2024