CITY OF ZAVALLA AGENDA FOR THE REGULAR: SCHEDULED MEETING JANUARY 8, 2024  scheduled meeting on Monday, January 8, 2024 at 6:00 p.m. at  The Zavalla City Council will conduct its regular the Zavalla City Hall at 242 E. Main! Street, Zavalla, Texas 75980.  ORDER OFE BUSINESS  Call meeting to order. Establish a quorum. Welcome Guest. Invocation. Public Comment Session. 1. Discuss and possibly approve December: 11, 2023 mirutes. 2. Discuss and possibly approve Bob Thurber with KSAto present ther request. 4. Discuss and possibly approve 6. Discuss and possiblyapprove: appointment 7. Discuss and possibly approve replacement. 8. Discuss and possibly approve December bills. 9. Department Head Updates EXECUTIVES SESSION The City Council reserves the rightt to adjourn  Road Construction Project.  KSA construction changé order request for the GLO  3. Discuss and possibly approve scheduling a datei fort the budget review workshop. 5. Discuss and possibly approve paying hourlye employees 1.5 per hour for  implementing sewer charges based on water usage. (*Same rate as water)  overtime instead of Comp Time.  ofl Mayor Pro Tem fort the next three months.  fora  accepting the resignation oft the City Secretaryand opening applications  into executive session at any time during the meeting to discuss any of  Government Code! 551.01  matters listed below undert the authorized article of the meeting act. Texas a. 551.71 Private consultation with the City's Attorney b. 551.75 Deliberate about Real Property ore employee. d. 551.82 Economic Development  or dismissal of a public officer  551.074 Deliberate the appointment, evaluation; reassignment, duties, discipline  Icertify that the above notice was posted to thel bulletin board on the! 5th day ofJ January 2024, at 3:30pm  Buendabu Brenda Cox Mayor    MINUTES OF THE GOVERNING BODY OF THE CITY OF ZAVALLA, TX REGULAR SESSION MEETING ON: JANUARY 08, 2024, AT 6:00 PM., IN" THE CITY HALL  COUNCIL PRESENT: Mayor Brenda Cox, Jeff Mann, Nigel Boyles, Richard Brunk, Cindy Bailey and Angie  Thompson.  COUNCIL: ABSENT: Everyone present.  STAFF PRESENT: Tom Bailey, Cody Day, Joy) Varbrougr,ames Denby, Larry Castellow and Leslie Wills GUESTS PRESENT: Debbie Denby, Sue Morrell, KristieBailey, JPI Hopkins, Jeremy Chaney, Loyce Lawrence, CALLTO ORDER: Mayor Brenda Cox called the meeting to order at 6:00 p.m. on Monday. January 08, 2024, at the New City! Hall located at 242 E. Main! Street, Zavalla, Texas 75980. Mayor Brenda Cox established: a  Carolyn Guzman, Mark Bailey, Loretta, Brunk, Sharon Çagle and Charlotte Boyles.  quorum and welcomed the guests. JPI Hopkins gaye the invocation.  OPEN FORUM: Charlotte Boyles addressed the council about her concerns for raising the sewer rates and the financial strain it would have on many residents. Sue Morrell wanted thank the City Secretary for her FIRST ITEM ON' THE AGENDA: Consideration and possible approval of December 11, 2023, meeting minutes. Council members reviewed the minutes. Jeff Mann. made the motion to approve the meeting minutes for December 11, 2023, Angela Thompson seçond the motion, unanimous approval and the motion SECOND ITEM ON THE AGENDA: Consideration and possible approval of KSA construction change order request for the GLO Road Construction Project. Mayor Coxi introduced Bob Thurber, Engineeri for KSA and asked him to explain the change order request. Bob explained that theyl have encountered more replacement of culverts than originally quoted and some oft the infrastructure as well. They are reducing the construction oft Barge Road by 1000 ft to offset the difference while maintaining $115,000 in their contingency fund for any other unforeseen expenses. He feels they are normal discoveries with construction and they are still on track. Nigel made the motion to approve change order request #2, Jeff THIRD ITEM ONT THE AGENDA: Consideration and possible approval of scheduling a date for the budget review workshop. Mayor Cox: shared that wel have three months of data and are able to review the budget. After offering several date options for the workshop, itwas decided to be on Thursday, January 18. Angie made a motion to approve. January 18, 2024 with. Jeff seconding the motion. The motion passed FOURTH ITEM ON" THE AGENDA: 4. Consideration and possible approval ofi implementing sewer charges based on water usage. (*Same rate as water) Mayor Cox explained that the 3% water rate increase that was passed two years ago has just went into effect with 3 more increases for the five. year plan to come. Tom explained with the rising costs of all parts and goods that we will be losing money ift the rates aren't increased. Tom also explained. the many: failing tanks and infrastructure thati is in need ofi immediate repair.  serviçe toi the city and that she will be missed.  passed.  second the motion. The motion was unanimously approved.  unanimously.  Without: additional funds, he is unable to do any repairs.    Nigel made the motion to table the motion to allow more time fori the last increase to show resuits before implementing anotheri increase. Angie second the motion.. Jeff and Richard opposed with Mayor Cox  the tie and voting to table the motion. The motion was tabled.  breaking  FIFTH ITEM ON THE AGENDA: Consideration, and possible. approval of paying hourly employees 1.5 hour for overtime instead of comp time. Mayor Cox shared that comp time fori the water department continues per to accumulate. She suggested paying the hourly workers time and a half each pay period versus comp time. Richard made the point that the city's funds are already suffering and could not withstand this added expense. Jeff asked if all overtime was being approved beforehand by the Mayor. In some cases they were not. Chief Denby made the point ifLt. Castellow's shift were to end ati midnight and he makes an arrest at 11:55pm that he as an officer would need to complete the arrest that could take upi to 3 additional hours for transport and booking. A phone call at this hour is not possible. The council agreed there are circumstances like this that would be exempt from approval. Richard made the motion to leave ita at comp time and let the motion die,  Cindy second the motion. Unanimous votes to let the motion die.  SIXTH ITEM ON THE AGENDA: Consideration and possible approval of the appointment of Mayor Pro Tem for the next three months.Mayor Cox shared that Angie Thompson' requested a turn with her term ending soon, she would not. have a chance to serve. Nigel made a motion for Angie to serve as Mayor Pro Tem with Cindy secondng the motionJeff and Angie. voted yes with Richard voting no. The motion passed. SEVENTH ITEM ON: THE AGENDA: Consideration and possible approval of accepting the resignation oft the City Secretary and opening applications for a replacement. Mayor Cox called for an executive session under code 551.074 to discuss. Time 7:15pm. The council returned at 7:33pm. Cindy made the motion to accept the City Secretary's resignation with. Jeff seconding the motion. Unanimous approval the motion passed. In executive session it was discussed to keep Sharon Cagle ont to assist with quarterly reviews to assure the accounting portion stays on track with annual audits. Mayor Cox asked for a votei to keep Sharon Cagle for quarterly audit reviews. Nigel made the motion to approve having Sharon perform quarterly reviews asa contract laborer with Cindy seconding the motion. Unanimous approval, the motion passed. EIGHTH. ITEM ON THE AGENDA: Consideration and possible approval of December bills. Jeff made the motion to pay December bills with Angie seconding the motion. Unanimous approval, the motion passed.  STAFF UPDATES:  Chief Denby shared that the old Tahoe is in the shop needing ai few repairs so they are down to one unit at the moment. 50 citations issued, 49 warnings, Oaccidents, 2 disorderly conduct citations, 2 criminal trespass warnings issued, 22 calls for domestic: service with 3 alcohol & drug offenses fort the month of December. The new CopSync software has been purchased withi the private donation and the car mounts came in today. Policies and data are beingi installed in the program to Custom fit the city. Training willl begin oncei this is  completed and DPS: submits approval. This could take 2-3 weeks.  Leslie shared that the books for 2020, 2021 & 2022 were taken to the CPA today and thei financial information thatTLLTemple grant required was also sent. Sharon will assist the CPA with any needs moving forward.    Tom shared that he and Cody have met all meter reading and flush requirements for the month of December. They patched holes on N&SF First St, Pickard, George Sta and Ball Park Loop. They completed winterizing all wells. He: said: they: also repaired the merry go round att the city park. There were: 23 work orders issued for the month of December, of which 27 were resolved. They resolved four previous months work orders with Cody Day requested an executive session with. the council to discuss his comp time according to. code Tom Bailey requested an executive meeting to discusshisicomp time according to code! 551.074. Time 8:09  Decembers.  551.074. Time 7:33 resumed meeting at 8:09. pm.  resumed meeting at 8:40 pm.  ADJOURNMENT: Mayor Brenda Cox called the meeting adjourned at 8:41 p.m.  Minutes approved this PLwrefhuatysa  diendh Poy Brenda Cox, Mayor ATTEST Leslie Wills, City Secretary Spnnt STATE OF TEXAS ANGELINACOUNIY CITY OF ZAVALLA  WY  ZA!    CITY OF ZAVALLA AGENDA FOR THE REGULAR SCHEDULED MEETING Wednesday, February21, 2024  The Zavalla City Council will conduct its regular scheduled meeting on Wednesday, February 21, 2024, at6:00p.m.: at  the ZavallaSub-Courthouse: at 135 Warren! Street, Zavalla, Texas 75980.  ORDER OF BUSINESS  Callmeeting to order. Establish a quorum. Welcome Guest. Invocation. Public Comment Session.  1. Discuss and possibly approve January 8, 2024, meeting minutes. 2. Discuss and possiblyapprove. January 30, 2024, special called meeting minutes. 3. Discuss and possibly approve February 5, 2024, special called meeting minutes. 4. Discuss and possibly approve Resolution to call for May 2024 Election. 5. Discuss and possibly approve Racial Profiling Report. 6. Discuss and possibly approve Resolution to Appoint Judge. 7. Discuss and possibly approve to pay bills for. January 2024.  8. Discuss and possibly approve Everitt Griffith & Associates Inc (Engineer) To provide engineering: service for the Purpose of TCEQ 'Violations, Replacing Tanks @ Marshall. RFQ= = rèquest for qualifications from engineers.  9. Department Head Updates. EXECUTIVE SESSION  The City Council reserves the right to adjourn into executive session at any time during the meeting to discuss any of matters listed below under the authorized article ofthe meeting act. Texas Government Code! 551.01  a. 551.71 Private consultation with the City's Attorney b. 551.75 Deliberate about Real Property ore employee. d. 551.82 Economic Development  551.074 Deliberate the appointment, evaluation, reassignment, duties, discipline or dismissal ofa public officer  Icertify that the above notice was posted to the bulletin board on the 17th day of February 2024, at  _1:00P.M.  Buenda Coy Brenda Cox Mayor    MINUTES OF THE GOVERNING BODY OF THE CITY OF ZAVALLA, TX. REGULAR SESSION MEETING ON February 21, 2024, AT 6:00 PM., ATTHE  ZAVALLA Sub Courthouse  COUNCIL PRESENT: Mayor Brenda Cox, Richard Brunk, Jeff Mann, Nigel Boyles and Angie Thompson.  COUNCIL ABSENT: Cindy Bailey  STAFF PRESENT: Shannon Massey, Robert Denby, Larry Castellow  GUESTS PRESENT: Marjorie Mann, Eddie Aguilar, Sue Morrell, J.P. Hopkins, Charlene Walker, Kristy  Bailey, Adrian Gonzalez, Jermey Cheney  CALL TO ORDER: Mayor Brenda Cox called the meeting to order at 6:00 p.m. on Wednesday 21st, 2024 at the Zavalla Sub Courthouse at 135 Warren Street Zavalla, Texas 75980. Mayor Brenda Cox established a quorum  and welcomed the guests. JP Hopkins gave the invocation. OPEN FORUM: None requested.  FIRSTI ITEM ON THE AGENDA: Discuss and possibly approve January 8th,2024 meeting minutes. Richard Brunk made a motion to accept, and. Jeff Mann seconded the motion. The motion passed.  SECOND ITEM ON THE AGENDA: Discuss and possibly approve January 30, 2024 special called meeting minutes. Nigel Boyles made the motion to accept, and Richard Brunk second the motion. The motion passed. THIRD ITEM ON THE AGENDA: Discuss and possibly approve February 5th,2024 special called meeting minutes. Jeff Mann made the motion to accept and Richard Brunk second the motion. The motion passed. FOURTH ITEM ON AGENDA: Discuss and possibly approve Resolution to call for May 4th Election. The meeting had been rescheduled due to. Zavalla basketball playoffs and the accident that occurred on February 14th,2024. Richard Brunk made the motion to approve and. Jeff Mann second the motion. The motion passed (lalsor mentioned that Iwould ask Cindy Bailey to come by and sign the form for changes made due to the deadline.) FIFTH ITEM ON AGENDA: Discuss and possibly approve Racial Profiling. Richard Brunk made the motion to  accept and Jeff Mann second the motion. The motion passed.    SIXTH ITEM ON THE. AGENDA: Discuss and possibly approve Rèsolution to Appoint a Judge. Richard Brunk made the motion to approve appointing Judge Bruce Green as the continuing Judge and Jeff Mann second the SEVENTH ITEM ON AGENDA: Discuss and possibly approve possibly paying the bills for. January. Richard Brunk made the motion to accept paying January bills and Jeff Mann second the motion. The motion passed. EIGHTH ITEM ON THE AGENDA: Discuss and possibly approve Everett Griffith & Associates Inc. for (Engineer) Any project through the city will require an Engineer on site, discussing the project and budget etc. Mr. Eddie Aguilar introduced himself and Mr Brunk asked about the wells being replaced. Ms. Cox mentioned we are still working on audits to get caught up and Mr. Aguilar mentioned that there is a forgiveness program that we could submit too. Due to the fact that any project the city has going on they must have an engineer on site. Also, for the TCEQ "violation" letter on replacing tanks at Marshall. Richard Brunk made the motion to accept the engineer and Jeff Mann second  motion. The motion passed.  the motion. The motion passed. Chief Denby gave his police report.  Adjournment- Mayor Brenda Cox adjourned the meeting at 6:25 p.m.  minutes approved 15'ayo of Apil 2024  biendal'sy Brenda Cox, Mayor Attest By:  Qoyclauugh JdyL. Yarbrough Water Compliar foordinator  N/  State Angelingonwz City of Zava  o.      CITY OFZ ZAVALLA AGENDA FOR THE REGULAR SCHEDULED MEETING Monday, March 11, 2024  The Zavalla City Council will conduct its regular scheduled meeting on Monday, March 11, 2024, at 6:00 p.m. at the  Zavalla Sub-courthouse at 135 Warren Street, Zavalla, Texas 75980.  ORDER OF BUSINESS  Call meeting to order. Establish a quorum. Welcome Guest. Invocation. Public Comment: Session.  1. Discuss and possibly approve February 21, 2024, meeting minutes. 2. Discuss and possibly approve hiring a Chief of Police.  3. Discuss and possibly approve action to bei taken on insurance claim on Police Station/Old City Hall located at Discuss and possibly approve accepting Shannon Massey's resignation and posting the jobi for City Secretary. Discuss and possibly approve job restructuring Public Works Director position to include contract labor.  838 E. Main St., Zavalla, Texas.  4. Discuss and possibly approve accepting Tom Bailey's resignation. 7. Discuss and possibly approve appointing an Election Judge. 8. Discuss and possibly approve to payl bills for February 2024.  9. Department Head Updates. EXECUTIVE SESSION  The City Council reserves the right to adjourn into executive session at any time during the meeting to discuss any of the matters listed below under the authorized article oft the meeting act. Texas Government Code 551.01.  a. 551.71 Private consultation with the City's Attorney. b. 551.75 Deliberate about Real Property. d. 551.82 Economic Development.  551.074 Deliberate the appointment, evaluation, reassignment, duties, discipline or dismissal ofa public officer  ore employee.  Icertify that the above notice was posted to the bulletin board on the! 5th day of March 2024 at 9300m.  Amoa ahompan -Angie Thompson Mayor Pro-Tem    MINUTES OF THE GOVERNING BODY OF THE CITY OF ZAVALLA, TX. REGULAR SESSION MEETING ON March 11, 2024, AT 6:00 PM., AT THE  ZAVALLA SUB-COURTHOUSE  COUNCIL PRESENT: Mayor Brenda Cox, Richard Brunk, Jeff Mann, Nigel Boyles, Cindy Bailey and Angie  Thompson.  COUNCIL ABSENT: None  STAFF PRESENT: Joy Yarbrough, Jennifer Moore, Cody Day, Robert Denby, Larry Castellow, Brandon GUESTS PRESENT: Marjorie Mann, Shannon Yarbrough, Lloyd Cox, J.P. Hopkins, Sue Morrell, Denise  Rainwater  Rhames, Angel Day and many other guests that did not sign the sign-in sheet.  CALL TO ORDER: Mayor Brenda Cox called the meeting to order at 6:00 p.m. on Monday, March 11th, 2024 at the Zavalla Sub-Courthouse at 135 Warren Street Zavalla, Texas 75980, Mayor Brenda Cox established a  quorum and welcomed the guests. JP Hopkins gave the invocation. OPEN FORUM:  Alan Durham stated he was here for the resignation ofl Tom Bailey. Mr. Durham wanted to know when the Becky Husband stated she had hopes for the new council. The council shouid have the heart of a servant. Should bet transparent and there is no room for a power struggle. She stated she knew he did not quit and was as slanderous accusation. Hei is a man ofi integrity and al hard worker. He had a right to be angry. She has the mayor's verbal resignation in a council meeting recording. Need to keep leaders from abusing power. Charlene Walker stated that there needs to be a positive work environment. The mayor is making baseless accusations and forcing Tom from his job. Mrs. Walker stated she wants the Mayor's verbal resignation immediately. She stated Tomi is salary and forcing him to resign. There has been al loss of four department heads. The Council should be aware going into executive session that Tom cannot go into is morally wrong. The Mayor interrupted Mrs. Walker and Mrs. Walker stated she is going to talk whether the Mayor likes it or Sue Morrell stated that there have been only five or six people that come tot the council meetings on a regular basis. The people that do not attend the meetings only see what Richard Brunk posts on Facebook.  Mayor will be resigning. The Mayor said she could not respond.  not.    FIRST ITEM ON THE AGENDA: Discuss and possibly approve February 21, 2024 meeting minutes. Mr. Brunk stated that the meeting minutes are not a legal document because Shannon Massey cannot sign the minutes. Mr. Mann made a motion tot table the meeting minutes, Mr. Brunk second the motion and all approved to table  the approval of the February 21, 2024 meeting minutes.  SECOND ITEM ON THE AGENDA; Discuss and possibly approve hiring a Chief of Police. Mayor Cox stated there were two applicants and their references were checked. Mayor Cox stated that Robert Denby has been thei interim Chief fort the last month and recommends Robert Denby for Chief of Police. Ms. Bailey stated she had concerns because Mr. Dénby was employed with the City previously and that he filed al lawsuit with the City and sued for unemployment. Mayor Cox stated she spoke with the Judge and Ms. Bailey continued with her concerns. Mr. Brunk asked which Judge and Mayor Cox replied Judge Green. Mr. Denby stated that he wanted to clear up thei issues and that he never: sewed the City of Zavalla. Ms. Bailey asked who was on the hiring committee and Mayor Cox stated Shannon Massey, Angie Thompson and herself. Mayor Cox stated she had Mr. Denby's letter ofr reference and his book of certificates. Ms. Boyles stated there were two applicants and the lone and final applicant is Robert Denby. Ms. Thompson asked Mr. Denby if he had ai notebook with his credentials and Mr. Denby replied yes. Ms. Boyles stated that Mr. Denby would do an excellent job. Mr. Mann asked if the hearing was an unemployment hearing and Mayor Cox replied yes. Ms. Boyles made the motion to hire Robert Denby as the Chief of Police and Mr. Mann second. All approved. Ms. Bailey abstained. The motion passed to hire Robert Denby as Chief of Police.  THIRD ITEM ON THE AGENDA: Discuss and possibly approve action to be taken on the insurance ciaim on Police Station/Old City Hall located at 838 E. Main St., Zavalla, Texas. Mayor Cox stated she talked to TML and because the claim is not over $50,000 the City does not have to go out for bids. Mr. Brunk stated that he votes to sell it because the building is in a shambles and questions ifit is even worth making repairs. Mayor Cox stated the City might get more money for the building when the City is ready to sell. Mr. Mann made the motion to reach out to contractors to FOURTH ITEM ON THE AGENDA: Discuss and possibly approve accepting Tom Bailey's resignation. Council went into Executive Session under 551.074 at 6:20 p.m. The Council returned from Executive Session at 7:45 p.m. Mr. Mann made the motion to accept Tom Bailey's resignation and Ms. Boyles second. Mr. Brunk opposed. All FIFTH ITEM ON THE AGENDA: Discuss and possibly approve accepting Shannon Massey's resignation and posting thej job for City Secretary. Mayor Cox: stated she received a text from Mrs. Massey on February 29, 2024 stating that March 1, 2024 would be her last day. However, Mrs. Massey turned her keys in on February 29, 2024 stating she was quitting. Ms. Thompson made the motion to accept Shannon Massey's resignation and Mr. Brunk SIXTH ITEM ON THE AGENDA: Discuss and possibly approve. job restructuring Public Works Director position toi include contract labor. Mayor Cox stated she hired Clayton Clowers as contract labor as needed. Ms. Bailey asked what restructure and who would be the boss with working knowledge. Mayor Cox stated that Joy Yarbrough was asked and said she did not want to be a department head. Mr. Brunk stated there is no legal requirement to have al Public Works Director. Ms. Boyles stated there is not a need to restructure and the City could use contract labor and post the) job description for Public Works Director as is, Mr. Brunk stated thati in the constitution it says that council or mayor can not be a department head. Mr. Brunk said to post thej job immediately for at least 14 days accepting applications. Ms. Boyles made the motion to use contract labor at $11  repair the Police Station/Old City Hall and Mr. Brunk second. All approved. The motion passed.  approved. Ms. Bailey abstained. The motion passed.  second. All approved. The motion passed.  and Mr. Mann second the motion. All approve. The motion passed.    SEVENTH ITEM ON THE AGENDA: Discuss and possibly approve appointing an Election Judge. Mayor Cox stated Milly Martin is the Election Judge. Mayor Cox stated that Jennifer Moore has taken over the election duties. Ms. Boyles made the motion to approve Milly Martin as the Election Judge and Mr. Mann second.. All approve. The EIGHTH ITEM ON THE AGENDA: Discuss and possibly approve to pay bills for February 2024. Ms. Boyles made  motion passed.  the motion to approve the bills and Ms. Thompson second. All approve. The motion passed.  Chief Denby gave his police report.  Cody Day stated three sewer taps and two water taps have been installed. Adjournment- Mayor Brenda Cox adjourned the meeting at 8:04 p.m.  minutes approved  day of  2024.  Brenda Cox, Mayor Attest By:  Joy L. Yarbrough Water Compliance Coordinator  State OfTexas Angelina County City of Zavalla    MINUTES OF THE GOVERNING BODY OF THE CITY OF ZAVALLA, TX. SPECIAL CALLED MEETING ON March 21, 2024, AT 6:00 PM., AT THE ZAVALLA  SUB-COURTHOUSE  COUNCIL PRESENT: Mayor Brenda Cox, Richard Brunk, Jeff Mann, Nigel Boyles, Cindy Bailey and Angie  Thompson.  COUNCIL ABSENT: None.  STAFF PRESENT: Joy Yarbrough, Cody Day, Robert Denby, Larry Castellow.  GUESTS PRESENT: Shannon Yarbrough, J.P. Hopkins, Charlene Walker and. Jeremy Cheney.  CALL TO ORDER: Mayor Brenda Cox called the meeting to order at 6:00 p.m. on Tuesday, March 21st, 2024 the Zavalla Sub-Courthouse at 135 Warren Street Zavaila, Texas 75980. Mayor Brenda Cox established at a  quorum and welcomed the guests. Mr. J.P. Hopkins gave the invocation.  OPEN FORUM:  Charlene. Walker stated that she has the right tos speak without being interrupted, The is One individual should not hold all the power. Employees should not feel fear to Zavalla is in financial trouble, Iti is going to cost the city in the future due to letting approach the Public Works seems Director to be. The mayor shouid turn in her resignation. Mayor Cox thanked her. FIRST ITEM ON THE AGENDA: Discuss and possibly approve the proposed Change Order No. Senior Project Manager Robert Thurber. Mr. Thurber went overt the Change Order. There were additional 3 presented by meters added and a reduction in manholes. Mr. Thurber handed out an email fromi the contractor who left water job. The GLO is not paying them. Mayor Cox stated she has been in touch with Ray Vann and Vann he itis up the line and not the City. Ms. Bailey was shocked that this has been going on for four months Ray has not received an email. Ms. Thompson asked what we would have done? Mr. Brunk and Ms. and she stated it would have been nice to know about it. Mr. Thurber talked about the timeline stating is Bailey both Mr. Brunk asked if we should convey issues to our Representatives. Mr. Thurber stated that it could representative. be a two- the budget from four years ago. Iti is alli in the GLO's hands. The contractor is halfway through They the and of been paid $900,000 (2/3 of total job paid). Mr. Brunk asked if because of the way the roads have been job left has going to cost more due to damage and Mr. Thurber stated no. Mr. Brunk made a motion to approve the itis proposed Change Order No. 3, Ms. Bailey second the motion and all approved. The motion passed. SECOND ITEM ON THE AGENDA: Discuss and possibly approve appointing Jennifer Moore as the Secretary for election purposes ONLY. Mayor Cox contacted TML and the City has to have someone acting acting City as Secretary for the election. Mr. Brunk made the motion to appoint Jennifer Moore as the election only and Ms. Thompson second. All approved. The motion  torn  City but being apart.  go.  stated  edged sword if doing sO. Mr. Thurber stated that he is not sure if anything can be done.  are within 7%  City  acting City Secretary fort the  passed.    THIRD ITEM ON THE AGENDA: Discuss and possibly approve to appoint a new Election  that Millie Martin cannot be the Election Judge because she lives outside the city limits. The Judge. Mayor Cox stated be Kayden Jordy. Mr. Brunk asked ift there is going to be electronic ballots. Mayor Cox said there new Election Judge will because the City cannot afford the electronic ones. Mayor Cox stated that. Julie with the of will be paper ballots paper route would be the best. Mr. Brunk stated he will get poli watchers and wanted to City know who Huntington will stated the paper ballots. Ms. Thompson made the motion to have Kayden Jordy as the Election Judge and Mr. Mann be taking the  approved. The motion passed.  second. All  Adjournment- Mayor Brenda Cox adjourned the meeting ate 6:25 p.m.  minutes approved  day of  2024.  Brenda Cox, Mayor Attest By:  Joy L. Yarbrough Water Compliance Coordinator  State OfTexas Angelina County City of Zavalla    CITY OF ZAVALLA AGENDA FOR THE REGULAR: SCHEDULED MEETING Monday, April 15, 2024  The Zavalla City Council will conduct its regular scheduled meeting onj Monday, April 15, 2024, at7:00 p.m. at the Zavalla ATTENTION: Due to construction, there will be limited seating. Please- enter through the door on the east side oft the  City Hall at 242 East Main Street, Zavalla, Texas 75980. building (the door facing the empty lot).  ORDER OF BUSINESS  Call meeting to order. Establish a quorum. Welcome Guest. Invocation.  Mayor comments on Open Forum rules. Public Comment: Session.  1. Discuss and possibly approve February: 21, 2024, meeting minutes. 2. Discuss and possibly approve March: 11, 2024, meeting minutes. 3. Discuss and possibly approve March 21, 2024, meeting minutes. 5. Discuss and possibly approve a new Election Judge. 7. Discuss and possibly approve hiring a City Secretary. 8. Discuss and possibly approve hiring a Public' Works Director. 9. Discuss and possibly approve revising the fine amounts for citations.  4. Discuss and possibly approve Richard Brunk as Mayor ProTem for the next three months.  Discuss and possibly approve a bonus for the city employees that have temporarily: performed department head  duties.  10. Discuss and. possibly approve a contractor for repairs to the Police Station/Old City Hall located at 838 E. Main St., 11. Discuss and possibly approve a contractor for repairs to the City Hall located at 242 E. Main St., Zavalla, Texas. 12. Discuss and possibly approve to officially execute Resolution No. 11.23 for Municipal Maintenance 13. Discuss and possibly approve purchasing four tires for the black Chevrolet truck (Water/Sewer). Agreement.  Zavalla, Texas.  14. Discuss and possibly approve to pay bills for March 2024.  15. Mayor report. 16. Department Head Updates. EXECUTIVE SESSION matters    The City Council reserves the right to adjourn into executive session at any.time during the  to  listed below under the authorized article of the a. 551.71 Private consultation with the City'sAttorney. b. 551.75 Deliberate about Real Property. d. 551.82 Economic Development.  meeting discuss any oft the  meeting act. Texas Government Code 551.01.  551.074 Deliberate the appointment, evaluation, reassignment, duties, discipline or dismissal ofar  officer or public  employee.  Icertify thati the above notice was posted to the bulletin board ont the 10th day of April 2024 at I00am  Onga Shomphonn  Angie Thompson Mayor ProTem    MINUTES OF THE GOVERNING BODY OF THE CITY OF ZAVALLA, TX REGULAR SESSION MEETING ON APRIL: 15, 2024, AT7:00P PM., IN1 THE CITY HALL  COUNCIL PRESENT: Mayor Brenda Cox, Richard Brunk, Jeff Mann, Cindy Bailey, Angie Thompson, Nigel  Boyles.  COUNCIL ABSENT: All Present  STAFF PRESENT:Joy' Yarbrough, Robert Denby, Cody Day, Larry Castello Shannon Yarbrough, Robert Denby, Kristy Bailey, Delois Richardson,  GUEST PRESENT: Loretta Brunk, Beck Husband, Stewart Husband, Margie Mann, Sue Morrell, Wanda Creamer, Charlotte Boyles, Patricia Galloway, Charlene Walker, J. P. Hopkins CALLTO ORDER: Mayor Brenda Co9x' called the meeting to ordera at 7:00 p.m.on  Monday April 15, 2024, at the New City Hall located at 242 E. Main. Street, Zavalla, Texas 75980. Mayor  Brenda Cox established a quorum and welçomed the guests. INVOCATION:J. P. Hopkins gave the invocation.  MAYOR BRENDA COX COMMENTS ON OPEN FORUM RULES: Mayor Cox read code 551.005 where it states that any person speaking in "open forum" has three minutes each to speak. Richard Brunk: stated that any speaker speaking in "open forum" can only speak regarding items that are  on the agenda. OPEN FORUM:  #1. Angel Day: Had many concerns on agenda. Mrs. Day stated that she comes before the council with integrity and concern. The council works fori the people. She would like to see things are run the way it should. Mrs. Day asked the council that before voting on each agenda items, answer the following questions. (1) Does it follow City and State Constitution (2) What doi the citizens want (3) Does it benefit #2. Kristy Bailey: Tom Bailey had high hopes ofi improving water. He was excited and loves the city. Mrs. Bailey addressed how he was terminated through an email sent by the mayor where she stated that he "quit" twice, and this was on the video. Mrs. Bailey believes justice has not been: served. Mrs. Bailey ask the city officials called a special meeting to view the tape and decide? Cindy Bailey and Richard Brunk were the only ones that had anything to say. Tom Bailey was micromanaged and had al lot of duties and al lot oft things out of compliance. Tom: searched for grants, lost sleep worrying how to get things fixed.  or harm the citizens.  An injustice has been done to her husband.    #3. Delois Richardson: Mrs. Richardson has an issue with contractor "Chuck" saying he lied. Bpat was already leaking before, he left water on, and water was running down driveway. She called Bpat tech again. Bill should be adjusted for $347.50. This should be on the city or the contractor. Water bill would have been higher. Mrs. Richardson concerned about getting her money back. Mayor Cox assured Mrs. FIRST ITEM ON AGENDA: Discuss and possibly approve February 21, 2024, meeting minutes. Mayor Cox-J Joy called TML and was told she could sign the minutes. City council reviewed the minutes. Cindy Bailey made a motion to approve the meeting minutes for February 21, 2024, with. Joy) Yarbrough's  Richardson that the bill would be sent to the Contractor, Mr. Thurber.  signature.  Richard Brunk second the motion, all approved, motions passed.  Angel Day raised had for permission to speak. She wanted to know if going forward, would the minutes be more thorough? She also requested that packets to be uploads stating another city's do the same. SECOND ITEM ON AGENDA: Discuss and possibly approve March 11, 2024, meeting minutes. Second item to be tabled to make changes on the minutes. Cindy Bailey made a motion to table item number 2. Richard Brunk: seconded the motion. All approved, motion passed. THIRD ITEM ON AGENDA: Discuss and possibly approve March 21, 2024, meeting minutes. City council reviewed the minutes. Richard Brunk made a motion to approve the minutes. Jeff Mann FOURTH ITEM ON AGENDA: Discuss and possibly approve Richard Brunk as Mayor ProTem for the nexti three months. Richard passed due to him being a candidate for Mayor in upcoming election. Angie Thompson made a motion for. Jeff Mann to fill the position as Mayor ProTem. Richard Brunk: Second, all FIFTH ITEM ON AGENDA: Discuss and possibly approve an Election Judge. Approval for Election. Judge- = Breanna Jordy with Alternate Marjorie Mann. Richard Brunk wanted to. know how many applied and who made the decision. Jennifer Moore made the decisions on the Election. Judge and Alternate would be as she is acting City Secretary until position is filled. Nigel Boyles made ai motion to accept, Cindy Bailey second motion, Richard Brunk opposed, Jeff Mann could not vote duei to Alternate Judge is his SIXTH ITEM ON AGENDA: Discuss and possibly approve al bonus for the city employees that have temporarily performed department head duties. Mayor Cox would like approval to give al bonus to Jennifer Moore, Cody Day, and Joy' Yarbrough for stepping up and performing duties to help cover positions of Public Works Director and City Secretary while taking care of their regular job duties. Angel Day stated she hoped they vote no. Where is the money coming from? Mayor Cox- - salary of PWD and City Secretary. Jeff Mann - the money is there. Charlene Walker - Where is the money coming from? Citizens are paying this. Understand they have taken on extra duties but let go one employee had no purpose. Nigel Boyles -1 those are separate issues-1 the money is ini the budget-and everyone deserves al bonus. Charlene Waiker -1 thank you for your answer. Richard Brunk- - how much ofal bonus? Would rather see a raise given. Nigel Boyles-ar raise would fall under al budget review. Nigel made a motion to give $500.00one-time bonus. Angie - second motion, Richard Brunk- abstained, feels that it should be a  second the motion, all approved, the motion passed.  approved, the motion passed.  wife.    raise and not a bonus. Cindy Bailey opposed saying need to conserve money all the way around. Jeff SEVENTH ITEM ON AGENDA: Discuss and possibly approve hiring a City Secretary. Richard Brunk made the motion to table hiring a City Secretary until background checks were completed. Angie Thompson EIGHTH ITEM ON AGENDA: Discuss and possibly approve hiring a Public' Works Director. Jeff Mann made motion to hire Doug Stutts as PWD, Cindy Baily second the motion, Richard Brunk voted no - illegal agenda, interim public works director. All int favor except for Richard Brunk. NINETH ITEM ON AGENDA: Discuss and possibly approve revising the fine amounts for citations. Jennifer Moore prepared information comparing citation fees between Zavalla and other cities.  Mann approved bonus. Motion carried.  second the motion, all approved, and motion carried.  New prices for citations are as follows: Speeding 16-20 $300.00 Speeding 21-over $335.00 School Zone 1-20 $345.00 School Zone 21-overs385.00 Fail to Stop No DL/Expired DL $190.00 Public Intox POPD  $275.00 $374.00 $581.00  Cindy Bailey made motion to accept price changes on citations, Richard Brunk second, all approved TENTH ITEM ON AGENDA: Discuss and possibly approve a contractor for repairs to the Police Station/Old City Hall located at 838 E. Main St. Zavalla, Texas. Richard Brunk made a motion to Travis Allen Construction for repairs to the Police Station, Nigel Boyles second, all approved, motion ELEVENTH ITEM ON AGENDA: Discuss and possibly approve a contractor for repairs to the Cityl Hall located at: 242 E. Main St. Zavalla, Texas. Item number 11 to be tabled until all bids are completed and TWELFTH ITEM ON AGENDA: Discuss and possibly approve to officially execute Resolution No. 11.23 for Municipal Maintenance Agreement. Angel Day said we have a resplution backdated to November 11,2023. Richard Brunk- Can't enter, or terminate a contract, it'sa violation of law. Nigel Boyles, we just need a resolution to today's date, TXDOT needs this. Need to pass with today's date. Cindy Bailey, just need to re-type with today's date, Nigel Boyles motion to make corrections on date, Cindy Bailey THIRTEENTH ITEM ON AGENDA: Discuss and possibly approve purchasing four tires for black Chevrolet ruckwater/sewer). Beards Tires- 10 ply, 50,000 mile tire for approx. $824.00. Nigel Boyles made  motion carried.  approve. carried.  turned in for approval.  second, all approved, motions carried.  motion to purchase tires, Angie Thompson second, alli in favor, motion carried.    FOURTEENTH ITEM ON AGENDA: Discuss and possibly approve to pay bills for March 2024. Cindy Bailey made motion to accept and pay bills for March 2024. Angie Thompson second. All approved and FIFTEENTH ITEM ON AGENDA: Mayor Report. Richard Brunk, according to TML-Just saying Mayor Report is not enough information on agenda. This does not give the citizens enough time and isa violation on open meetings act. Mayor Cox- = said: she already stated that she had nothing else to say.  motions carried.  SIXTEENTH ITEM ON AGENDA: Department Head Updates.  Chief Robert Denby - Things are looking better, had one high speed chase into Jasper. Officer Castello apprehended a repeat offender for drugs and firearms. Richard Brunk is obtaining turnakits for Officers  to use in case of emergencies.  ADIOURNMENT: MAYOR BRENDA COX CALLED THE MEETING ADJOURNED ATS 9:23 PM  Minutesapproved this  day of  2024.  Richard Brunk, Mayor ATTEST BY  Jennifer Moore, City Secretary  STATE OF TEXAS ANGELINA COUNTY CITY OFZAVALLA    CITY OFZAVALLA AGENDA FOR THE REGULAR SCHEDULED MEETING Monday, May 13, 2024  The Zavalla City Council will conduct its reguiar scheduied meeting on Monday, May 13, 2024, at 6:00 p.m. at the Zavalla ATTENTION: Due to construction, there will be limited seating. Please enter through the door ont the east side ofthe  City Hall at: 242 East Main Street, Zavalla, Texas 75980. building (the door facing the empty lot).  ORDER OF BUSINESS  Call meeting to order, Establish a quorum. Welcome Guest. Invocation. Public Comment Session.  1. Discussion with possible action approving the official canvass of votes and declaring the results oft the General  Municipal Election held May 4, 2024. 2. issue Certificate of Election to newly elected officers. 3. Statement of office is to be completed by newly elected officers. 4. Newly elected officers will be given the oath of office. 5. Discuss and approve Brenda Cox's resignation for mayor. 6. Discuss and possibly approve April 15, 2024, meeting minutes. 7. Discuss and possibly approve March 11, 2024, meeting minutes. 3. Discuss and possibly approve hiring a City Secretary. 9. Discuss and possibly take action on Cody Day'stermination. 10. Presentation by Honey Casey on proposed improvement to the city park. 11. Discuss and possibly approve using a temporary agency for a water clerk. 13. Discuss and possibly approve removal of City Attorney. 14. Discuss and possibly approve hiring a city attorney. 15. Discuss and possibly approve to pay bills fori May 2024.  12. Discuss and possibly approve a contractor for repairs to the City Hall located at 242 E. Main. St., Zavalla, Texas.  16. Department Head Updates. 17. Meetingadjourned EXECUTIVE SESSION  The City Council reserves the right to adjourn into executive session at any time during the meeting to discuss any oft the matters listed below under the authorized article of the meeting act. Texas Government Code 551.01:  a. 551.71 Private consultation with the City's Attorney. b. 551.75 Deliberate about Reai Property. d. 551.82 Economic Development.  551.074 Deliberate the appointment, evaluation, reassignment, duties, discipline or dismissal of a public officer or Icertify thati the above notice was posted to the bulletin board on the 10th day of May 2024 at 1:13 PM.  employee.  eff Mann Mayor ProTem AR    MINUTES OF THE GOVERNING BODY OF THE CITY OF ZAVALLA, TX REGULAR SESSION MEETING ON MAY 13,2024, AT 6:00 PM., IN THE CITY HALL  COUNCIL PRESENT: Jeff Mann, Angie Thompson, Cindy Baily, Richard Brunk  COUNCIL ABSENT: Nigel Boyles.  STAFF PRESENT: Jennifer Moore, Robert Denby,Adam: Renfroe GUEST PRESENT: Eurnice Ditterline, Richard Gill, Lasonya Trolan  CALL TO ORDER:  INVOCATION: Jeff Mann  1. FIRST ITEM ON AGENDA: Cindy made the motion to canvas the election - 2. SECONDITEM ON AGENDA: Richard; Cindy and Angie were, given certificate 3. THIRD ITEM ON AGENDA: Statement of office was completed by Richard, 4. FOURTH ITEM ON AGENDA: Richard, Cindy and Angie were given the oath 5. FIFTH ITEM ON AGENDA: Cindy made the motion to accept Breda Coxs resignation for mayor., Jeff seconds the motion all in favor. Motion carried. 6. SIXTH ITEM ON AGENDA: Cindy made the motion to approve meeting 7. SEVENTH ITEM ON AGENDA: Cindy made the motion to approve. Angie 8. EIGHTHITEM ON AGENDA: Cindy made the motion to hire Jennifer Moore as 9. NINTH ITEM ON AGENDA: Jeff made a motion to bring Cody back. Cindy TO.TENTHITEM ON AGENDA: Presentation of the park needs upkeep. Reached out to people in town about installing toddlera activities. Permission is needed to install them. Activities will include sensory skills, cause and effect, nothing for toddlers to climb onto. Requested 1 or 2 of the rubber matting  Angie seconds the motion. All in favor. Motion Passed  of election. Cindy and Angie. of office.  minutes., Jeff Second. Motion carried. Second. Motion approved  City Secretary. Angie seconded the motion. All approved.  seconds the motion. Motion passed.  for toddlers to play on.    CITYOFZAVALLA AGENDAI FORT THE REGULAR: SCHEDULED MEETING Monday, June: 10",2024  The Zavaila City Council will conducti its regular scheduled meeting on Monday, June: 10th 2024 at 6:00 pm att thez Zavalla City Hall  located at: 242 East Main Street, Zavalla, TX75980.  ORDER OF BUISNESS  Call thei meeting to order. Establish ac quorum Weicome Guests Pledge of Alegiance/nvocation Public Comment Session Discussion  1. 2. 3. 4. 5. 6. 7. 8. 9. 10 11. 13.  Discussion and possible action on Mr. Sonnier's request to bei recognized byt the council as a person who resides  within the Zavalla City limits. 2fr o0uing  Cundn  and possible action on: appointment tot fill the city council: seat left vacant by Councilman Richard Brunk.  Statement of Office tol be completed by the newly appointed council member. Newly appointed council member to be given the oath of office.  Presentation by Mis. Irma Shultz and Mr. Tom Fulton from Communities Unlimited ont the Draft Water Rate Analysis as Discuss and possibly approve the resignation of Doug Stutts, former Public Works Director. - Discuss and; possibly approve setting a date to hold a workshop for the purpose of reviewing and modifying Discuss and possibly approve the additions to the city park as presented by Mrs. Honey Casey ati the! May: 13th City Council Discuss andi possibly approve the renewal oft the contract between the City of Zavalla and HACH,, Discussion: and possible action on1 the: appointment ofa a Councii member to serve as the Mayor Pro Tem for next 90  completed by Communities Unlimited. job descriptions: for the city employees.  meeting days. Ws  Discussion and possible action on adopting ai feei for open records request.  12. --Discussion and possibleaction.onrepseingerendrcoxwith-Richard Brunk.on-thet-Bankccounts. Discussion and possible action on repairing the air conditioning system at the Police Station.  14. Discuss and possibly approve the minutes fromi the May 13, 2024 meeting. 15. Discuss and possibly approve to pay thel bills for June: 2024.  16. Department head updates. 17. Meeting adjoumed. EXECUTIVE SESSION  The City Council reserves the right to adjourn into executive session at any time during ther meeting to discuss any of ther matters  listed below under the authorized. article of the open meeting act and Texas Government Code! 551.01  a. b. C. d.  551.71 Private consultation with the City's attorney. 551.75 Deliberation about Real Property. Economic development.  Deliberate the appointment, reassignment, duties, discipline or dismissal ofa a public office or employee.  Icertify that thea above notice was posted to the bulletin board on the 7th day of May: 2024 aoT:00AP  Richard Brunk,  2    MINUTES OF THE GOVERNING BODY OF THE CITY OF ZAVALLA, TX REGULAR SESSION MEETING ON June 10, 2024, AT 6:00 PM., IN THE CITY HALL  COUNCIL PRESENT:, Jeff Mann, Angie Thompson, Cindy Baily, Richard Brunk  COUNCIL ABSENT: Nigel Boyles  STAFF PRESENT:Jennifer Moore, Robert Denby, Adam Renfroe  GUEST PRESENT:Winston Rainwater, Angel Day, Pam Hooks, Danny Sonier, Clint Wade, Rhonda Ward, Billy Barrick, Sue Morrell, Jeremy Cheney, Loyce Todd, Margie Mann  CALL TO ORDER:  INVOCATION:, Jp Hopkins  1. FIRSTITEM ON AGENDA:Jeff made the motion not to accept Daniel Sonnier as ar resident inside the city limits. Angie seconded the motion. Cindy 2. SECONDITEM ON AGENDA: Jeff made the motion to accept Billy Barrick as new council member. Cindy seconded the motion. Angie opposed. Motion 3. THIRD ITEM ON AGENDA: Statement of office was completed by Billy 4. FOURTH ITEM ON AGENDA: Billy Barrick. was given the oath of office. 5. FIFTH ITEM ON AGENDA: Communities unlimited offered help with 6. SIXTH ITEM ON AGENDA: Cindy made the motion to approve Doug's 7. SEVENTHITEM ON AGENDA:: Set a date forworkshop.une 17to discuss job 8. EIGHTHITEM ON AGENDA: Cindy made the motion to approve additions to 9. NINTH ITEM ON AGENDA: Cindy makes the motion to continue contract 10.TENTH ITEM ON AGENDA: ELEVENTH ITEM ON AGENDA: Angie makes motion to appoint Cindy as mayor pro tem. Jeff seconded. Motion carried. 11.ELEVENTH ITEM ON AGENDA: L Cindy makes the motion to adopting a fee for  opposed the motion. Motion carried.  passed. Barrick. presentation.  resignation., Jeff Second. Motion carried.  descriptions.  the park. Angie seconded the motion. All approved. with Hach. Jeff seconded. Motion carried.  open records requests.Jeff seconded. Motion carried.    CITY OFZAVALLA AGENDAFORT THE REGULAR: SCHEDULED MEETING Monday, July: 15th,2 2024  its  scheduled meeting on Monday, July 15thth 2024 at 6:00 pm at the Zavalla City Hall  The Zavalla City Council will conduct regular located at: 2421 East Main! Street, Zavalla, TX7 75980.  ORDER OF BUISNESS  Callt the meeting to order. Establish a quorum Welcome Guests Pledge of Allegiance/lnvocation Public Comment session Discussion and possible  Presentation Dakodas Sherrer from Pest Perts on providing pest control services for city hall.  1. 2. 3. 4. 5. 6. 7. 8.  by  action to authorize the mayor to enter into an agreement with Pest Perts for the purpose of  providing pest controi services fort the city hall. Presentation by Bridgett Briley from Blue Collar Mutt Rescues Discussion and possible approval ofar Discussion and Possible action on establishing Discussion and possible action Communities Unlimited.  resolution between the City of Zavalla and The Water Finance exchange. requirements for the use of the vacant lot next toi the cityl hall. on establishing a committee to review the water/sewer rates survey completed by  and facilities.  Discussion and possible action on requiring a cleanup deposit when using city property  Discussion and possible action on adopting a credit card usage policy. Discussion and possible action on adopting at fuel card usage policy 11. Discussion and possible action on authorizing the mayor permission 12.. Discussion and possible approval of the minutes fromi the May 13" 2024 meeting. 13. Discussion: and possible approval oft the minutes from the. June: 10th 2024 meeting. Discussion and possible approval of the minutes from the. June 17h 2024 works shop. 15. Discussion and possible action on setting a date for al budget workshop. 16. Discuss and possibly approve to pay the bills for. June 2024. 18. Discussion and possible action on appointment  action on  personal property that belongs to the city as surplus.  0. Discussion and possible online auction site.  declaring  to post the city surplus property on an on! Renee! Bates  14.  17. Department head updates.  to fill the council seat left vacant by Council Woman Nigel Boyles.  city  19. Statement of Office to be completed byt the newly appointed council member. 20. Newly appointed council member tol be given the oath of office.  21. Meeting adjourned. EXECUTIVE! SESSION  into executive session at anyt time during the meeting to discuss any of the matters  The City Council reservès the right to adjourn  Texas Government Code! 551.01  listed below under the authorized article of the open meeting act and' 551.71 Private consultation with the City's attorney. 551.75 Deliberation about Real Property. Deliberate the appointment,' reassignment, duties, discipline Economicd development.  a. b. C. d.  or dismissal ofa a public office or employee.  wasposted to the bulletin board on the gth day of. July 2024a at 30 Pg  ngtice  Richard Brunk,1 Mayor      MINUTES OF THE GOVERNING BODY OF THE CITY OF ZAVALLA, TX REGULAR SESSION MEETING ON July 15, 2024, AT 6:00 PM., IN THE CITY HALL  COUNCIL PRESENT:Jeff Mann, Angie Thompson, Cindy Bailey, Richard Brunk, Billy  COUNCIL ABSENT:  STAFF PRESENT:Jennifer Moore, Salinas  GUEST PRESENT: Loretta Brunk, Rhonda Ward, Daniel Sonnier, Angel Day,Jeremey  Cheney,Jp Hopkins, Denise Rhames  CALL TO ORDER:  INVOCATION:JP Hopkins  OPEN FORUM: Daniel Sonnier wants the council to reconsider putting outside residents  on the council.  1. FIRST ITEM ON AGENDA: Dakota was not present for the presentation for 2. SECOND ITEM ON AGENDA: Brunk states that he doesn't want to move forward with the proposal. Cindy suggests we make a motion to table it. Jeff makes the motion to table agenda item, Billy seconds. All in favor. Motion 3. THIRD ITEM ON AGENDA: Bridget Briley did not show for the presentation 4. FOURTH ITEM ON AGENDA: Brunk states that the water board development is a grant agent. They can help with help with a resolution. Billy doesn't like the wording. Cindy makes a motion to authorize the mayor to make a 5. FIFTH ITEM ON AGENDA: Discuss using the vacant lot. Brunk wants to set policy. Calendar is set to reserve the lot. Policy needs to be addressed. Angie thinks fundraisers don't need to pay. Cindy the city can't be reliable accident. Billy makes motion for adopting a policy. Angie seconds. All in  providing pest control services.  tabled.  for Blue Collar Rescue.  resolution. Jeff Seconds. All in favor. Motion passed.  favor. Motion carried.    6. SIXTH ITEM ON AGENDA: Brunk wants to set a refundable deposit for clean up fee for city facilities being used. People have left trash after events. Council bickers back and forth. Jeff states lets make this simple and forget it. Angie states we should vote on this after policy is made. Brunk there is a policy for the park. Cindy states it needs to be enforced. Billy makes a motion not to take action at this time. Angie seconds. Motion denied. 7. SEVENTH ITEM ON AGENDA: Cindy volunteers to be a part of the community to set water rates. Billy volunteers to be on committee. Jeff makes a motion for Cindy and Billy to form committee for the water rates. 8. EIGHTH ITEM ON AGENDA: Brunk cannot find a current credit card policy. Credit card receipts have not been turned in. Billy concerns 1&4. Brunk has to have some accountability. Billy states they need to set a limit for each purchase. Each purchase over $200 has to be approved., Jeff makes a motion to accept changes to credit card policy. Cindy seconds. All in favor motion 9. NINTH ITEM ON AGENDA: City has 3 fuel cards. Police have 2 water has 1. Fuel log will be implemented in all city vehicles and one at the sewer plant for the mowers and tractor.. Jeff makes the motion to accept the changes to TO.TENTH ITEM ON AGENDA: ELEVENTH ITEM ON AGENDA: two types of property in municipality, personal property and real estate. Brunks wants to sell surplus property on Renee Bate auction. Brunk has removed hard drives to be shredded. A fee will be added. Cindy makes motion, Jeff second. All in 11.ELEVENTH ITEM ON AGENDA: Cindy makes the motion for the mayor to put surplus on Renee bates auction. Angie seconds. All in favor. Motion passed 12.TWELTH ITEM ON AGENDA: approve minutes for Cindy wants minutes to be more detailed. Angie maybe everything everyone says cant be determined by one person. Jeff states that he was here while trying to type minutes. The minutes look good to him. Angie makes the motion to accept the minutes. 13.THIRTEENTH ITEM ON AGENDA: Approved minutes Cindy made motion 14. FOURTEENTH ITEM ON AGENDA: Cindy made motion to table jeff 15.FIFTEENTH ITEM ON AGENDA: Set budgetworkshop for Aug. 8 @6pmJeff makes a motion to set workshop. Angie seconded. All in favor. Motion 16.SIXTEENTH ITEM ON AGENDA: Approve the bills forJuly. Cindy asks why the charger note was still on the bills to be paid. Brunk stated the charger was paid off. Secretary admits it was a mistake and needs to be taken off. We are still getting a bill from motorolla. Brunk we are gonna see a decrease in phone bill. A&B body shop is for when chief hit otter. Texas Documents charges $55 to shed. Another company can do it per pound. 84 pounds of paper for $10. Seth was here for labor board and for bank. Billy lee locksmith  Angie seconds. All in favor. Motion passed.  passed.  fuel policy Billy seconded. All in favor. Motion passed.  favor. Motion passed.  Jeff seconds. Motion carried  Angie seconded motion all in favor motion carried seconded. All in favor Motion passed  passed.    had to change locks on the door. Wright Buick when the coil wires were cut on the black truck. Iberra Inc charge for blow out leak in front of Boles makes the motion to pay bills. Billy seconded. All in favor. Motion passed. 17.SEVENTEENTH ITEM ON AGENDA: Department head update: Ricky has a plan to keep up with inventory and schedules for flushing and other duties. Denby has a few citations chief and lieutenant are in school. Shocks on charger are bad. Rickys new office will be at the police department. 18. EIGHTEENTH ITEM ON AGENDA: Filling vacant alderman seat. Executive session at 7:28 - 7:38 Billy makes a motion to accept Rhonda Ward. Angie Seconds. Cindy.and, Jeff oppose., Jeff makes the motion to accept Pam Hooks. 19.Meeting Adjourned: Cindy makes motionJeff seconded Motion carried.  Brunk breaks tie choosing Pam Hooks.  Adjourned @7:42PM  -ghae  Approved_  Richard Brunk    (Mayor)    CITY OF ZAVALLA AGENDA FORT THE  July 22"'2 2024 SPECIAL CALLED MEETING  The; Zavalla City Council will conduct a: special called meeling on Monday, July 22", 2024 at 6:00 pm at the Zavalla City Halll located al  242 East Main Street, Zavalla, TX: 75980.  ORDER OF BUISNESS  Call the meeting to order. Establish a quorum, Welcome Guesls. Pledge of Aleglance/lnvocation. Public Comment Session.  1. 2. 3. 4. 5. 3.  Statement of Office to be completed by newly appointed council momber Pam: Hooks. Discussion and possible action on the findings of thel Labor Board Invastigation. Discussion and possible action on the investigation completed by" TECQ on May 13, 2024, Discussion and possible action on the repairing of the police Tahoe.  Oath of Office is to be given to Pam Hooks.  Meeling adjourned. EXECUTIVE SISSION  The CiLy Council reserves the righl to adjourn into executive session at any Lime during the meeting to discuss any of the malters  listed bolow under the authorized article of the open moeting act and Texas Government Code. 551.01  d. b. C. d.  551.71 Private consultation wilh the City'sattorney. 551.75 Deliberation about Rcal Proparty, comomicdievelopment.  Deliberate the appointment, reassignment, duties, discipline or dismissul of a public oflice or employec.  Icerlify thal the above notice was posted on thet front door of the Zavalla City Halll localed at 242 E. Main St Zavalla TX 75980 on  the: 19" day of July2024 at155  Richard  E    Minutes Of The Governing Body OfThe City Of Zavalla, TX Special Call Meeting on July 22, 2024, at 6:00p.m., in the City Hall  Council Present: Richard Brunk, Angie Thompson, Cindy Baily, Jeff Mann, Billy  Barrick, Pam Hooks Council Absent:  Staff Present: Rickard Gill, Jennifer Moore, Denby Guest Present: Jeremy Cheney, Honey and Terry Casey Call to  Order: 6:00p.m. Invocation: Jeff Mann Open Forum:  First Item on Agenda: Statement of office by Pam Hooks Second Item on Agenda: Oath of office Pam Hooks  Third Item on Agenda: Executive session 6:03 - 6:15 Jeff makes motion to comply with the labor board. Billy seconded it. All in favor. Motion carried Fourth Item on Agenda: Cindy makes the motion to pay $3767 to TCEQ for monitoring violation. Angie seconded the motion. All in favor. Motion carried. Fifth Item on Agenda: Repairs of the Tahoe -Denby says the problem with the Tahoe is due to mechanical error from previous work done. Denby received email stating it was $871.00 for oil line and $504.75 for transmission. But the While at school wright motor loaned the city of Zavalla a rental vehicle and the windshield was cracked and it would cost to fix it. City as a whole is $11000 over budget for repair vehicles. Cindy made the motion. Billy seconded. All in favor Motion carried  Executive session 6:30-6:54  Meeting Adjourned at 6:54 Attested By  Approved  ghme  Mayor R. Brunk  Date    CITY OFZAVALLA AGENDA FOR THE REGULAR SCHEDULED MEETING Monday, August 12th, 2024  The Zavalla City Council will conduct its regular scheduled meeting on Monday August 12, 2024, at 6:00 pm at the Zavalla City Hall  located at 242 East Main Street, Zavalla, TX75980.  ORDER OF BUISNESS  Call ther meeting to order. Establish a quorum Welcome Guests Pledge of Aleglance/invocation Public Comment Session Update on thes status of the audits upgrades/mprovements to the city playground.  1. 2. 3. 4 5. 6. 7. 8. 9.  Discussion and approval for the cityt to apply for a grant from the Texas Parks and Wildlife Commission for Presentation by Eddie Aguilar with Everett Griffith. Jr & Associates on thes submission of ag grant to the Texas Water Discussion and possible approval ofar resolution authorizing application for financial assistance from the Texas Water Discussion and possible approval ofa a resolution for the: submission of a grant, by the City, to the Texas Water Development Discussion and possible approval tos solicit for al Financial Counselor, Bond Counsel and an Engineer to assist with Presentation by Michelle Bobo with grant works on the upcoming Community Development Block Grants Discuss and possible action to authorize thes solicitation of proposals from grant administrators usingt the Request for Proposals (RFP) process for applicalion and administration: services fort the 2025-2026 Tx CDBG program Discussion and possible action on changing the employee probation period from 180 days to 90 days. 10. Discussion and possible approval oft the new employee job description as discussed int the. June 17"workshop. 11. Discuss and possibly approve the minutes from the July 151h, 2024: Special called meeting. 12. Discussion and possible action on appointing a newi mayor Pro-Tem for ther next 90 days.  Development Board.  Development Board for water improvements.  Board.  the application preparation for ofa a grant tot the Texas' Water Development Board.  13. Discussion and possible action on setting the day for trick or treat.  14. 15.  Discussion and possible action on loaning a Tazer for Zavalla ISD Chief Jamie Denby to use on at temporary basis Discussion and possible action on granting Chief Robert Denby permission to work a second job.  16. Discussion and possible action on requiring a city police presence in thes school zone. 17. Discussion and possible action on paying the City's master card balance off 18. Discuss and possibly approve paying the bills for. July 2024.  19. Department head updates. 20. Meeling adjourned.    EXECUTIVE SESSION  The City Council reserves ther right to adjourn into executive. session at any time during the meeting to discuss any of ther matters  listed below under the authorized article oft the open meeting act and" Texas Government Code! 551.01  a. b. C. d.  551.71 Private consultation with the City'sa attorney. 551.75 Deliberation about Real Property. Economic deveiopment.  Deliberate the pontmemtreasgnment, duties, discipline or dismissal of a public office or employee.  Icertify that the above notice Was posted to the front door of cityl hall at 242 East Main St. Zavalla TX7 75980 on the gth day of August,  2024a at AAR A Richard Brunk, Mayor    MINUTES OF THE GOVERNING BODY OF THE CITY OF ZAVALLA, TX REGULAR SESSION MEETING ON MONDAY AUGUST 12, 2024, AT 6:00 PM., IN THE CITY HALL COUNCIL PRESENT:Jeff Mann, Angie Thompson, Richard Brunk, Pam Hooks, Billy  Barrick  COUNCIL ABSENT: Cindy Bailey  STAFF PRESENT:Jennifer Moore, Robert Denby, Ricky Gill  GUEST PRESENT: Michelle Bobo, Loretta Brunk, Loyce Lawrence, Margie Mann, Anna  Denby, Angel Day, Dakota Sherier  OPEN FORUM: Dakota Shierer owns pet spurts. Offer free pest control in return of sign  iny yard. Some stipulations apply. CALL TO ORDER: 6 pm INVOCATION: Jeff Mann  1. FIRST ITEM ON AGENDA: Communities unlimited and COZ signed a contract where communities unlimited will pay for our audits. Sharon is going to continue to work with Mrs. Johnson and COZ to continue audits. Zavalla must 2. SECOND ITEM ON AGENDA: Mayor Brunk went online to apply for a Texas Park's and wildlife grant needs a resolution. Pam makes a motion to apply for the Texas Parks and wildlife grant. Billy seconds the motion. All in favor. 3. THIRD ITEM ON AGENDA: Eddie Aguilar did not show up to present his presentation on submission on $4.6 million grant from the Texas water 4. FOURTH ITEM ON AGENDA: Council must make a motion to accept a resolution to say yes to accept the money.. Jeff states, "What's with the front money". Mayor Brunk states it's a 75/25 split but since we applied for the green program it's going to come up to 85% as COZ will be responsible for 15% Communities unlimited is committed to covering that 15%. Good chance Zavalla will walk away paying $0. Mayor Brunk states we should see this  sign a contract with Sharon Cagle  Motion carried development board.    money after the first of next yr. This grant is supposed to replace the elevated water tower to a million-gallon tank and to replace all the asbestos pipes. Angie states we don't qualify if we don't have our audits. When will our audit be ready. The audit will have the audits before this. Mayor Brunk states we can start the process it could take four to six months before audits are done. Jeff makes a motion to adopt a resolution for application for financial assistant from water labor board. Pam seconds the motion. All in 5. FIFTH ITEM ON AGENDA: Submission for the grant financial counselor. Eddie Aguilar was supposed to be here to present that. COZ must solicit the position. Pam made a motion to approve a resolution for submission of a grant by the city to the Texas Water development board., Jeff seconded the 6. SIXTH ITEM ON AGENDA: City needs to solicit for the financial counselors to assist with the Texas Water Development Board Grant in the paper. Pam made a motion to solicit for financial counselors in the paper. Angie 7. SEVENTH ITEM ON AGENDA: Michelle Bobo wanted to talk Texas department agriculture Community development funding opportunity for 2025-26. Tda Has 2 phase process. Short application to start then full application later. TDA doesn't charge to submit the application No commitment up front 750,000 your match would be 2%. The way the state handles ranking by point system. Deep east Texas decided we will not have priority rate. The phase 1 applications are due in. We need to be contracted 8. EIGHTH ITEM ON AGENDA: COZ must authorize to solicit for proposal grant administration. Jeff makes motion for COZ solicitation of proposals from grant administrators. Billy seconded. All in favor. Motion carried 9. NINTH ITEM ON AGENDA: Authorize to move probation period for 180 days to 90-day probation period. Pam made motion to except the 90-day probation. Jeff seconded. All in favor. Motion carried. 10.TENTH ITEM ON AGENDA: Discuss and approve job descriptions. Pam states have the department heads seen this job descriptions. Denby asks to see the description. Denby states that this job description is not what he gave to council. Pam made a motion to table the job descriptions. Angie seconded. 11.ELEVENTH ITEM ON AGENDA:, Jeff makes motion to approve the minutes 12.TWELTH ITEM ON AGENDA: Billy made motion to appoint Pam to be pro- 13.THIRTEENTH ITEM ON AGENDA: Council will vote on when to celebrate Halloween. Jeff as long as I get to go trick or treating it doesn't matter. Pam makes motion for Oct 31 6-9 pm Billy seconded. Motion carried 14. FOURTEENTH ITEM ON AGENDA: School officer doesn't need Taser  favor. Motion carried  motion. All in favor Motion carried.  seconded. Motion passed.  by Sept 1,24. Anything you do will benefit the 51%  Motion tabled.  from. July 15th Billy seconded. Motion carried tem, Jeff seconded. Motion carried  anymore.    15.FIFTEENTH ITEM ON AGENDA: Can Denby work different jobs. City will be held liable. Billy says that it will not interfere with his current job. Put a policy in place that follows tcole. Brunk states it is just formality.Jeff makes a motion to allow officers to work side. job. Angie seconded. All in favor. 16.SIXTEENTH ITEM ON AGENDA: Having a police officer in the presents of a school zone. Brunk has some issues with it. Broken down on the time sheet. I think we need to have police there in the morning. School police car does not have a radar. Chief comes in between 8-9. Main concern is getting the buses safe. Brunk says based on time sheet the cops are here at 8am. We need police presents after school. Billy states the school cop states that he needs to be present in the afternoon. Denby states the superintendent is not requesting police presents. Jeff states we are not talking about all day. just a few hrs. We are all grown if you can there then be there. Dendy states the only time he is not there is when he is busy. Billy makes a motion to not take action on requiring Zavalla PD to patrol school zone., Jeff seconded. Motion 17.SEVENTEENTH ITEMS ON AGENDA: Council needs to make the motion to pay off card. Since we put the credit card policy in place things are working great. We should pay off the credit card. We should have used the contingency funds for water emergencies. Brunk states the contingency fund iss supposed to cover some expenses. No standard procedure is in place to determine what the contingency fund is used for. Angie wants to seeon paper how much we owe and how the funds will be appropriated., Jeff wants to know where the money will come from. Angie makes motion to table. 18.EIGHTEENTH ITEM ON AGENDA: One check was left off need to be revised. Billy made a motion to pay bills, Jeff seconded the motion. Motion carried Department head update: Ricky Fall work will pick up due to cooler weather. We need to maintain ditches. I was asking for the dump truck for Denby 94 citations for the month, 10 warnings 5 incidents. Tahoe is in the Angie makes the motion to adjournJeff seconded. Meeting adjourned  Motion carried.  carried.  Billy seconded. Motion tabled.  taking care of the roads shop charger is doing great  7:20pm  09-6-24  Moore  DATE 9.20-34 DATE  -AL  APPOVED: Gam Woeko  Mayor    CITY OFZAVALLA AGENDA FOR1 THE SPECIAL CALLED MEETING MONDAY SEPTEMBER23,2024  The Zavalla City Council will conduct a special called meeting on Monday September 23, 2024 at6:30 p.m. at the Zavalla City Hall at 242 E. Main Street, Zavalla, Texas 75980.  ORDER OF BUSINESS  Call meeting to order. Establish a quorum. Welcome Guest. Invocation. Public Comment Session.  1. Discuss and possibly approve the resignation of Richard Brunk. 2. Discuss and possibly approve appointing the newi Mayor. 3. Discuss and possibly approve appointing Mayor Pro Tem. 4. Discuss and possibly approve to pay bills for September.  5. Discuss and possibly approve to pay Simply Aquatics to install the well pumps ati the GUI.  6. Discuss and possibly approve the: selection of RFP/SOQs fore engineering, bond counsel andi financial advisor services and award Professional services contracts for the Texas' Water Development Board (TWDB)funded  projects. EXECUTIVE SESSION  The City Council reserves the right to adjourn into executive session at any time during the meeting to discuss any of matters listed below under the authorized: article oft the meeting act. Texas Government Code 551.01  a. 551.71 Private consultation with the City's Attorney b. 551.75 Deliberate about Real Property ore employee. d. 551.82 Economic Development MVEES Icertify  551.074 Deliberate the appointment, evaluation, reassignment, duties, discipline or dismissal ofap public officer  above notice was posted to the bulletin board on the 19th day of September 2024, at  Pam Hooks Mayor Pro Tem    MINUTES OF THE GOVERNING BODY OF THE CITY OF ZAVALLA, TX SPECIAL CALLED MEETING ON MONDAY September 23, 2024, AT 6:30 PM., IN THE CITY  HALL  COUNCIL PRESENT: Jeff Mann, Angie Thompson, Pam Hooks, Billy Barrick, Cindy Bailey  COUNCIL ABSENT:  STAFF PRESENT:, Jennifer Moore, Robert Denby, Ricky Gill  GUEST PRESENT: Eddie Aguilar,Jp Hopkins, Ricky Gill, Charlene Walker, Donna Hough  Celeste Ross, Marjorie Mann, Angel Day  OPEN FORUM: Jennifer and I have been working to get water to the citezens we  need several issues to take care of the water  CALL TO ORDER: 6 pm INVOCATION: Jp Hokins  1. FIRST ITEM ON AGENDA: Cindy makes motion to except Richard Brunk's resignation. Jeff seconded the motion. All in favor. Motion carried. 2. SECOND ITEM ON AGENDA: 6:33pm-6:40pm Council went into executive session to discuss appointing the new mayor. Cindy makes the motion to appoint Pam Hooks as Mayor. Billy seconded it. All in favor. Motion carried. 3. THIRD ITEM ON AGENDA: Jeff makes the motion to appoint Billy Barrick as mayor pro tem - Cindy seconded the motion. All in favor. Motion carried. 4. FOURTH ITEM ON AGENDA: Pam states we need to go into executive session to discuss paying the September bills, Audience member yells out under which statute. Cindy then makes the motion to pay the bills. Some discussion took place out of turn between the audience and council. Cindy asks the secretary to explain the financial spread sheet to the council. Cindy makes the motion again to pay the September bills. Jeff seconded the  motion. All in favor Motion carried.    5. FIFTH ITEM ON AGENDA: Angie makes the motion to approve to pay Simply Aquatics to install the well pumps at the GUI. Cindy seconded the motion. All 6. SIXTH ITEM ON AGENDA: 636 in executive session740 Council went into executive session to approve the selection of RFP/SOQs for engineering, bond counsel and financial advisor services and award professional service contracts for the Texas Water development board funded project. Cindy makes the motion to appoint Edward Griffith and associates as the engineer. Billy seconded the motion. All in favor. Motion carried. Cindy makes motion to accept Hilltop Securities as bond counsel. Billy seconded. All in favor motion carried. Cindy makes the motion to appoint Maccall as the financial advisor. Billy seconded the motion. All in favor. Motion carried.  in favor. Motion carried.  Angie makes the motion to adjourn the meetingJeff seconded. Meeting adjourned  7:20pm  ATTEST:  10-21-24 DATE 10-21-24 DATE  Moore  Bhde  AomflantHasbn  Mayor    CITY OF ZAVALLA AGENDA FOR THE SPECIAL CALLED MEETING MONDAY SEPTEMBER 30,2024  The Zavalla City Council will conduct as special çalled meeting on Monday September 30,2024at7:00  p.m. at the Zavalla City Hall at 242 E. Main! Street, Zavalla, Texas 75980.  ORDER OF BUSINESS  Call meeting to order. Establisha a quorum. Welcome Guest. Invocation. Public Comment Session. 3. Meetingadjourned. EXECUTIVE: SESSION Code 551.01  1. Discuss and possiblyapprove the proposed FY2024/2025 Budgeti fort the City ofZavalla.  2. Discuss and possibly approve 2024/2025 taxi rate.  The City Council reserves the right to adjourn into executive session at anyt time during the meeting to discuss any of matters listed below underi the authorized article oft the meeting act. Texas Government  a. 551.71 Private consultation with the City's Attorney b. 551.75 Deliberate about Real Property a public officer or employee, d. 551.82 Economic Development 02:00PM.ana HBAR  551.074 Deliberate the appointment, evaluation, reassignment, duties, discipline or dismissal of  Icertify thatphe above notiçe was posted tot the bulletin board on the 26th day of SEPTEMBER2024,: at  Pam Hooks Mayor    MINUTES OF THE GOVERNING BODY OF THE CITY OF ZAVALLA, TX SPECIAL CALLED MEETING ON MONDAY September 30, 2024, AT 7:00 PM., IN THE CITY  HALL  COUNCIL PRESENT:Jeff Mann, Angie Thompson, Pam Hooks, Billy Barrick, Cindy Bailey  COUNCIL ABSENT:  STAFF PRESENT:Jennifer Moore, Robert Denby, Ricky Gill GUEST PRESENT: Marjorie Mann, Angel Day, Charlene Walker  CALL TO ORDER: 7:00 pm INVOCATION:, Jeff Mann  1. FIRST ITEM ON AGENDA: Cindy makes the motion to approve the FY 2024/2025 Budget for the city of Zavalla., Jeff seconded the motion. All in 2. SECOND ITEM ON AGENDA: Cindy makes the motion to approve the 2024/2025 tax rate. Jeff seconded. All in favor. Motion carried  favor. Motion carried.  Angie makes the motion to adjourn the meeting. Jeff seconded. Meeting adjourned  7:05pm  ATTEST  W  10-15-C4 DATE 10-15-24 DATE  Ter Vioore  Amhmytabn  Mayor