Minutes ofOctober 04, 2022 Pagel  The Board of Commissioners for the City of Alamo, Texas met for the Special Meeting on Tuesday, October 04, 2022 at 5:00 p.m., att the City of Alamo) Municipal Building.  COMMISSION: PRESENT: Mayor Diana Martinez Petel Morales, Mayor Pro-Tem Okie Salinas, Commissioner J.R. Garza, Commissioner Pilar Garza, Commissioner STAFF PRESENT: Robert L. Salinas, City Manager Cris Palacios, City Attorney Richard Ozuna, Police Chief Roy Contreras, Fire Chief Rafael Tapia, AEDCI Director Lori Solis, Library Director Michael Torres, ITI Director  COMMISSION ABSENT:  Sergio Zavala, Planning Director Alex Oyoque, Museum Director Ronnie Cruz, City Engineer Julio Villareal, Public Works] Director Yvette Mendoza, Finance Director Melissa Leal, Water Billing Supervisor  Alexandral Rangel, Assistant City Manager Adelal Perez, Purchasing Agent  1. CALL MEETINGTO ORDER Allegiance and Robert. Salinas led the Invocation.  Mayor Diana Martinez called the Special meeting held on Tuesday October 4, 2022 to order at 5:00 p.m. at the City of Alamo Municipal Building. Mayor Diana Martinez led the Pledge of C. Consideration and Action to approve the minutes for the first regular meeting of Commissioner JR. Garza motioned to approve, and Commissioner Oscar Salinas seconded. D. Consideration and Action to amend ani interlocal agreement with the County ofl Hidalgo City Manager. Robert Salinas stated this interlocal is to amend the previous agreement done in Mayor Pro-Tem Pete Morales motioned to approve, and Commissioner J.R. Garza seconded. E. Request by Adriana Garza to have the City of Alamo waive all nuisance abatement Mayor. Diana Martinez motioned to table this item, and Mayor. Pro-Tem Pete Morales seconded. F. Consideration and Action on Ordinance to Amend all zoning districts' Permitted Uses' inTITLE 10' 'Zoning Regulations' to correlate with TITLE 9's Chapter 4 'Signs' as such Planning Director Sergio Zavala stated in Title 9, Chapter 4, the city's sign regulations are outlined as per type of land use zone. When viewing the various zoning districts in Titlel 10, as markedattached. herein, you will see that there is a lack of organized correlation regarding adopted sign regulations. In fact,) in some zoning districts, 'signs' are not even shown as permitted, though they are allowable thru Title 9, Ch. 4. Planning is proposing to reconcile the matter by indicating in each zoning districts 'Permitted" uses that signs are permitted through referencing the correlating section ofTitle 9, There are some other minor adjustments in numbering and allowing in senior mobile home settings, signs that may be helpful for them to market their events in their rec halls. Staff Recommendation: Approval to reconcile thru correlation with Title 9, Chapter 4on' Signs!. P&ZA Meeting of9/21/22: Approved via 7-Ovote. Mayor Pro-Tem Pete Morales motioned to approve, and Commissioner Okie Salinas  September 06, 2022. Motion carried.  Tax Assessor Collector Office.  2014. Motion carried.  (weedy lot) liens on] Lot 34, La Casa Real #1 Subdivision  Motion carried.  signs are regulated already per zoning district  seconded. Motion carried.    Minutes ofOctober 04, 2022 Page2  Consideration and Action on Ordinance to resolve conflict between Section 10-11-1 (A) and Section 10-14-4 (B)() on delegated authority, via Texas Statute Section 211.009, to act on variances to Title 10 'Zoning Regulations'; and Amending Section 10-11-1 (B) Planning Director. Sergio Zavalas stated this agenda item is an attempt by Planning to reconcile conflicting provisions to match the TX zoning statute. TX. STATUTE SEC. 211.009 declares that variance authority is bestowed unto the Zoning Board ofA Adjustments. Current Section 10- 11-1 (A). says that variance authority is unto the City Commission. However, Section 10-14-4 (B)() states that variance authority is bestowed unto the Zoning Board of Adjustments (ZBA). To solve the conflict within the existing city's provisions, one should go to the prevailing statute, ie., it states that variance authority is delegated to the duly appointed ZBA. Essentially, the City of Alamo needs to amend Section 10-11-1-(A) to match the TX. Statute. Also, Sect. 10-11-1 (B): should be amended to provide increased clarity on the protocol toj file variance applications. Staff Recommendation: Approval. Planning & Zoning Commission; Mayor Pro-Tem Pete Morales motioned to approve, and Commissioner Okie Salinas H. Consideration and] Possible. Action on Ordinance to Amend' Title 10' 'Zoning Regulations', Chapter r3'General Zoning Provisions', by adding Section 10-3-6 (J); and to amend' Title 11 Subdivision Regulations', Chapter 3 'Design Standards and Required Land Improvements', by adding Section 11-3-4( (S) to establish: al Median island Standard when proposed. within a Private Parking Lot or with a Paved Street section (public/private Planning Director Sergio Zavala stated at present, Alamo does not have any median island regulation within its zoning regulations (where off-street parking standards are. shown); nor within the City's subdivision regulations. Within the past) year, Staff has seen af few gated entry proposals. In these concepts, the ranges ofthee entry and exiting lanes have ranged from 16'to 20'; though some have even proposed 12' to 14' lanes. In conferring with our consulting engineer and the Fire Marshal, the enclosed template reflects what will comfortably work for large emergency responding vehicles. The template has been approved by the Fire Marshal, Engineering, Planning and Public Works (to access for any emergency utility repairs). If approved, the template will be used for any new development where staff will merely provide itt to the developer and his/her agent toj factor into their concept. The amendment will be part of the Subdivision (Title 11) and Zoning (Title 10), regulations as such median islands may be used within private parking lots; or within a paved. street section. Staff's Recommendation: Mayor Pro-Tem Pete Morales motioned to approve, and Commissioner Okie Salinas Consideration and Possible Action on Ordinance to Amend Title 11 'Subdivision Regulations', Chapter 3 'Design Standards and Required Land Improvements', Section 11-3-11 (B)(I)(m) regarding Drainage policy on Residential Post-development Slope Planning Director Sergio Zavala stated in January 2021, the City adopted its drainage policies. Recently, various storm sewer templates were approved as an amendment to the original. Jan2021 templates. Planning observed that there was room for refined improvement ont thep post-construction: slope regulation ofac completed) home, ie., to verifyt that the contractor grades the lot around the home to slope storm water from the rear to the front street (& to its storm system). The current code says: "Residential. Lots shall be graded to provide positive drainage toward the front of the lot at a minimum slope of 2%." In conferring with. Alamo's consulting engineer, Ronnie Cruz, he concurred. that thej following, proposed language would be more effective: Residential. lots shall be graded) have ay posl-development, finished grade of 0.25% prior to a certificate of occupancy being issued; said 0.25% grade intended to provide perpetual positive drainage toward thej front of the lot at-a minimum slope of 2% and toward the street's storm system. The general contractor shall be responsible for such compliance.  regarding enhanced clarity on filling variance applications.  Meeting. 9/21/22; Approved via 7-01 vote. seconded. Motion carried.  streets).  Approval.  seconded. Motion carried.    Minutes ofOctober 04, 2022 Page3  The 0.25% slope is in accord to the Hidalgo County's development policies (3.1.4.1)."This amendment is designed to improve our drainage policies by specifying that the contractor slope the property (from rear-to-front at 0.25% grade). Staffs Recommendation: Approval. Commissioner Okie Salinas motioned to approve, and Mayor Pro-Tem Pete Morales J. Consideration and Possible Action to Approve 2022-updated Job Description for the Planning Director. Sergio Zavala. stated management has transferred. Mr. Ernesto Solis to the Community Planning & Development (CPD) Department as of Oct. 1, 2022. Yesterday, I reviewed his currentj job description knowing that itl hadi to be amended to correctly reflect the hierarchal connection. It was at this time that Ic observed: room to simplify it. Attached please find the current job description; as well as the 'DRAFT" new. job description which. is substantially the same, except condensed.. Staff1 Recommendation: Approval. CommissionerJ.R Garza motioned to approve, and Mayor Pro-Tem. Pete Morales seconded. K. Consideration and Action on Proposed Ordinance amending Title 4 'Public Health and Safety', Chapter 1 'Firel Marshal', Section 4-1-4 (O) of the City's Burn Permit Policies Planning. Director. Sergio Zavala. stated please fnda a proposed ordinance that will specify the primary intent of such burn permit policies is for dedopmemthednelopment purposes. The standing permit fee is $50 (though additional costs are levied based on the number ofp piles/2 burned forf future development). However, the same. $50! permit feei isi imposed shouldas school desire ab burn! permit to ignite their 'Letter' to uplift & unify theirs school spirit during af football season. This was not anticipated during the ordinance's initial consideration. Due to this school purpose by a non-profit institution, the attached amendment will have the $50 permit fee waived. Also, on number 4 of the ordinances, any fees that may've been waived prior to Commissioner Okie Salinas motioned to approve, and Commissioner J.R. Garza seconded. L. Consideration and Action on Ordinance to Amend Title 1 'Administration', Chapter 6 'City Officers and] Employees', Section 1-6-4 'Personnel Policy Guidelines', Section 6.01 Planning Director Sergio Zavala stated the attached ordinance proposes to have the City of Alamo's policies include Columbus Day as an official holiday. The neighboring cities of San Juan to our west; Donna and Mercedes to our east, Edcouch to the NE, have long recognized Columbus. Dayasa asign ofsolidarity tot thej founding of our nation; ands suchi is even recognized by our Hidalgo County leaders. Iffavorably considered, this will reflect honoring the wisdom in the founding ofa preserved land, to later evolve into these United States. Such favorable action will show our citizens that Alamo stands in unison with Donna, San. Juan, and others in recognizing the importance of living in ai nation of inherent rights & privileges. Finally, by recognizing such a holiday, we hope that the youth of today will follow our example of respecting that which should bei honored; and to become the civic minded leaders of tomorrow leaders that will) have an instilled. sense of loyalty to our country, and whose allegiance is pledged not only in words, but by their actions; as should be our loyal duty to do SO, as well. Commissioner J.R. Garza motioned to approve, and Commissioner Okie Salinas seconded.  seconded. Motion carried. Storm Water Specialist.  Motion carried.  this amendment. being approved, will be rerocheyrataepont  Staff Recommendation:. Approval.  Motion carried.  ofs said policies to recognize Columbus Day' as al holiday  Planning's recommendation: Approval.  Motion carried.  M. Consideration and Action to: approve MedCare EMS Service contract    Minutes ofOctober 04, 2022 Page4 4  City Manager. Robert Salinas explained the reason for thisi item was to ask for approval of the Mayor Pro-Tem Pete Morales asked how many calls coming in, we were to hoping to see that Mr. Gilbert responded that cost is based off a formula we use to calculate the cost and that Commissioner Okie Salinas asked Fire Chiefl Roy Contreras ifhe) has those numbers Fire Chief Roy Contreras responded around. 1500 calls but 2000 a month  $8Ks subsidy while we negotiate a new contract, for EMS Services. number withi in the) packet, SO1 we can understand the cost. number of calls is usually given ifit is included in the contract  Mayor. Pro-Tem. Pete Morales asked for this amount how many trucks will the city have? Commissioner Okie Salinas stated at all times? Because there was an individual who waited Mayor Diana Martinez stated she has passed by and she has not seen any ambulances Mr. Gilbert responded because our trucks go to neighboring cities that was a reason for the Mayor Pro-Tem Pete. Morales asked how much will it cost to have one. stationed.  Mr. Gilbert responded two about 40 minutes? stationed within the city.  delay.  Mr. Gilbert responded. $55,000 each ambulance per month Mayor Diana Martinez asked in the past the cost was S0, correct?  Mr. Gilbert responded yes we are still negotiating the contract. Martinez secondedi motioned carried. ADJOURNMENT Citizens are encouraged to sign the attendance sheet.  City Manager Robert Salinas stated at this moment we are only approving the subsidy while Commissioner Okie Salinas motioned to approve the $8,000 subsidy and Mayor Diana  There being noj further business, Mayor Diana Martinez adjourned the meeting at 5:45PM  aomza Mayor Diana Martinez  Eity Secretary  aE4