Minutes of] June 02,2020 Page 1  The] Board of Commissioners: for the City of Alamo, Texas met for the First Regular Meeting on  Tuesday, June 02, 2020 at 7:00 p.m, att the City of Alamol Municipal Building.  COMMISSION: PRESENT: Mayor Dianal Martinez Robert Del La Garza, Mayor Pro-Tem Okie Salinas, Commissioner via video conference Pilar Garza, Commissioner Petel Morales, Commissioner STAFF PRESENT: Robert L. Salinas, City Manager Rick Palacios, City Attorney Alexandra Rangel, City Secretary Richard Ozuna, Police Chief Roy Contreras, Fire Chief Rafael Tapia, AEDC Director  COMMISSION, ABSENT:  I.  CALL: MEETING TO ORDER and Rick Palacios ledi the Invocation. C.Presentation: and Announcements  Mayor Dianal Martinez calledt the regular meeting held on Tuesday, June 02, 20201 to order at 7:00 p.m. at the City ofAlamo Municipal Building. Mayor. Diana Martinez ledt the Pledge ofAllegiance  Mayor Diana Martinez asked where is the City Engineer  City Manager Robert Salinas stated directors are advised not to come unless they have an item Mayor Diana. Martinez announced. she wanted to thank Melden and Hunt for helping out over last night with the flooding. The engineer stated they will work with the district to help alleviate the Commissioner Pete Morales thanked Coach Colunga for organizing the 2020 Spirit Parade line Mayor Diana Martinez stated PSJA Memorial had the most attendance and participation Commissioner Pete Morales asked Chief Ozuna the individuals with the horses, where they part  flooding and Saenz Brothers for helping witht the water pumps.  up and out city staffwho participated. comparedi to any other school. oft the parade?  Chief Ozuna statedi no they are just) from El Gato area.  D. Consideration and action to approve the minutes for the second regular meeting of May Mayor Pro-Tem Robert De la Garza motioned. to approve and Mayor Diana Martinez seconded. E.U Updated Mayoral Declaration ofl Local State of Disaster Due to Public Health City Manager Robert Salinas stated we have not heard any changes, the only thing we have  19,2020. Motion carried. Emergency.  heard is restaurants will be opening to. 50%  Mayor Diana Martinez stated are we ready fors garage sales Mayor. Diana Martinez asked Chief Ozuna what are out mumbers  City Manager. Robert Salinas responded ultimately iti is up to the city to provide guidelines    Minutes ofJ June 02, 2020 Page2 2  Chief Ozuna responded on average 9ac day  Commissioner Pete Morales stated as people come tol purchase a permit they need to know the City Manager. Robert Salinas responded we can create aflyer explaining the CDC guidelines  requirements. with the permit  Mayor Diana Martinez asked ifthe library is open already Commissioner Pete Morales asked how about the parks Mayor Diana Martinez asked about the poker centers  City Manager. Robert Salinas responded no we are pending the glass installment City Manager. Robert Salinas responded) youth sports programs will start on. June 151h City Manager Robert Salinas responded he spoke with Eddie Olivares from the Health Department and as long as they follow CDC guidelines they can open. Ourj fire chief inspected the areaj for thez max capacity, they will only be operating at a 25% capacity ands seating is Mayor Diana Martinez stated for theg garage sales, the main complaint is from people are stating  spaced out.  ifthe pulgai is open how come garage. sales cannot operate.  City Manager. Robert Salinas responded we can create af flyer with the permit  Mayor Pro-Tem Robert De la Garza motioned to approve with the usage of garage sales and Commissioner Pete Morales seconded. Motion carried. Vote 4-lwith Mayor Diana Martinez in F.P Presentation regarding the use of forfeiture funds by the Alamo Police Department. Chief Ozuna presented on the use offorfeiture funds by the Alamo Police Department, he stated he reduced from training to $5,000, police equipment is $20,000 and for donation is $2,000. The reasonj for the change is because to increase SO we do not use tax payer's money, for equipment.  dissent.  Commissioner Pete Morales asked) how much is there inj forfeiture funds.  Chief Ozuna responded a little over 854,000  G.Consideration and action on ani interlocal agreement between the City of Pharr, City of San Juan, City of Alamo and PSJA ISD concerning the development of thel PSJA" Tri- City Manager Robert Salinas stated this is for as sidewalk project from Rancho Blanco Rd. along Alamo Rd all the way to Moore Rd. and on El Gato Rd, from Alamo to Marcia Garza Elementary. Once we have this portion installed it will get) youj from El Gato to Earling (Nolana). This is through Transportation. Alternative Program (TAP) funding, for the construction cost of the Project through the Hidalgo County. Metropolitan Planning Organization (HCMPO), we are required to match aj funding ofs $34,971.99. that includes the lab testing, engineering, design and Mayor Diana Martinez stated this project has been in the works for two years, do we have a City Manager Robert Salinas responded no, first) we have to enter an interlocal then afer that  City Pedestrian Safety Improvements Project-Phase I.  the construction. The next one will be phase I, which is much larger.  completion date  we willg go out for bids sometime inJune and/or. July.    Minutes of] June 02, 2020 Page3  Mayor Diana. Martinez who will do the bids City Manager Robert Salinas responded the City of Pharr  Commissioner Pete Morales motioned: to approve, and Mayor Pro-Tem. seconded. Motion H.Consideration: and action on a second and final reading on a resolution authorizing the Alamo Economic Development Corporation toj provide Type Bi incentives to A3H Foods  carried.  II,LP.  City Manager Robert Salinas this is the second reading from the last meeting.  Mayor Diana Martinez motioned. to approve, and Mayor. Pro-Tem. seconded. Motion carried. I. Consideration and action on a variance request to allow an 8' rear setback instead of the code minimum 15' rear setback, physically located at 1301 W.) Frontage Rd., legally described as Alamo Land & Sugar Company Subdivision, N223.92' -$718.92-W199.9 City Manager Robert Salinas stated the site is located on the southwest comer of Frontage Rd. and 13th St. The applicant applied for a building permit to allow for the construction ofa 24'X 40' office building. In speaking to the applicant, they are in need ofa additional office space and storage spacej for their employees. In looking at their existing site, they are proposing the new building along the south side oft the lot leaving an 8'7 rear setback. In reviewing other rear variances for commercial, sites, the City Commission approved a rear: setback of5'for EZ Mart located on the southwest comer of Frontage Rd. and Tower Rd. back in 2013. The site is located just north of the City's Nature, Park which is an open ared. There are currently no plans tol have any structures built within the area that) would needa aj fire separation. Staff also researched the setback requirements ins some ofo our neighboring cities and found that many oft them currently have a. 5'rear setback requirement for commercial uses. We are not object to the proposed Mayor Pro-Tem. Robert De La Garza motioned to approve, and Commissioner Pete Morales J. Consideration and action on a variance to allow for a 3' front setbacki instead of the code minimum! 25' front setback, physically located at 703 Green Valley Lane, legally described as Lot 49, Green Valley" Terrace Subdivision for Juan Hernandez. City Manager. Robert Salinas stated the. site is located 425'north from Hackberry. Ave. on the souths side ofGreen Valley. Lane, Mr. Hernandez applied for al building permit for the construction ofan 18'X24' open carport. Staff informed the applicant of the 25' front setback requirement. On May 1, 2020 the applicant decided to apply for a variance. From 2008 to now there have been approximately 50 carport variances forj front setbacks that have been approved throughout the City. Oft those 50 carports 8 are within this same subdivision. Based on previous approvals by the Boardo lofCommissioners, Staff does not object to the variance to the front setback, subject to the carport remaining perpetually open. It was approved unanimously by the Mayor Pro-Tem Robert De La Garza motioned to approve, and Commissioner Pete Morales K.C Consideration and action on a single lot variance on property physically located at 739 Moore. Rd., legally describes as a 3.90-acre tract of land being the West 180' if thel North 944.25' ofLot 1, Block 29 Alamo Land & Sugar Company Subdivision forl Luis R.  Lot 7, Block 36, LOACI Net for Texas Federal Inspection Service.  variance as requested. seconded. Motion carried.  Planning and Zoning Board on May 20h. seconded. Motion carried.  Aguilera & Yadira Solis.    Minutes of] June 02, 2020 Page 4  City Manager Robert Salinas stated This property is located 1,420' east of Alamo Rd. along the south side of Moore Rd. The property measures. 180'X944.25' for at total square footage of169,965 sq. f. (3.90acres total). This property is currently open acreage. here is an existing 2"and 8" waterline located on Moore Rd. to serve the property.. After review oft the site, the Fire Marshal is not currently requesting the installation ofar new. fire hydrant however we do request that there be no structures beyond. 500' from aj fire hydrant. There is an existing 8" sewer line approximately 750' west oft this acreage available to serve this property. The owner will need to see ifthe site can be connected: to sewer using that line. Ifthe elevation does not allow for connection into the line, the applicant may provide sewer services through the use of an OSSF (septic tank). This tract) fronts Moore Rd. which is ane existing 80' collector as per the MPO's thoroughfare map. The applicant will need to dedicate a minimum of20' to equal the required 40' from centerline to comply with the MPO's Thoroughfare. Plan. The applicant will also be responsible for the escrow oft the widening oft their 1/3 of Moore Rd. at $66. 68/L.F. which equates to $12,002.40. Storm drainage will be accomplished through on-site detention and the  use oft the existing road side swale. He states as for comments: Must provide proof ofe exclusion from the Water District Must provide escrow or install a 5'sidewalk along Moore Rd. Must provide a parkj fee int the amount of$300.00 Must provide parkj feei in the amount of$300.00 tank) system to be approved by the city engineer. Must regrade roadside. swale to ensure positive flow.  Andj for recommendations  1. 2. 3. 4. 5. 6.  Dedication of additional right of way to equal 40' from centerline of Moore Rd. Must provide escrow for 5's sidewalks ands street widening along Moore Rd. Must connect to existing sewer ifelevation permits, ifnot must provide an OSSF (septic Must provide proofofexclusion) from the water district (water rights conversion)  It was approvedumanimousl by the Planning and Zoning Board on May 20th Commissioner Pete Morales asked what are they doing on property  City Manager. Robert Salinas responded they are building a house, for them to go through all this  process its seems they are constructing a) home.  Commissioner Pete Morales askedi is this area within city limits  City Manager. Robert Salinas respondedyes, i'sasingle-family residential zone Mayor Pro-Tem Robert De La Garza askedi is the city going to get the water rights City Manager. Robert Salinas respondedifthis, property is in our CCNtheny yes, we1 will geti it. That Commissioner Pete Morales stated Ijust want tor make sure a home is been built since it's a quiet City Manager Robert Salinas responded yes, since it's a single-family residential zone nothing Mayor Pro-Tem Robert De La Garza motioned: to approve, and Commissioner Pete Morales CITIZEN PARTICIPATION: The city will be accepting public comments from 8am-5pm on the day of the meeting to be announced during the meeting. Email comments to rangel@alamotesasorg Five minutes per person with no response from the City Commission.  is part oft the requirement. neighborhood. else is allowed. seconded. Motion carried.  Residents must sign up prior to the city meeting.  No citizen participation    Minutes ofJ June 02, 2020 Page5 I. ADJOURNMENT  Citizens are encouraged to sign the attendance sheet.  There being noj further business, Mayor Diana Martinez adjourned the meeting at 7:21 pm  ABDs  ATTEST:  eg  fo.