Minutes ofJ July 6,2 2021 Pagel 1  The Board of Commissioners for the City of Alamo, Texas met for the Regular Meeting on  Tuesday, July 6, 2021 at 6:00j p.m., at the City of Alamo Municipal Building.  COMMISSION: PRESENT: Mayor Dianal Martinez Okie Salinas, Mayor Pro-Tem Petel Morales, Commissioner Robert Del La Garza, Commissioner Pilar Garza, Commissioner STAFF PRESENT: Rick] Palacios, City Attorney Richard Ozuna, Police Chief Roy Contreras, Fire Chief Rafael Tapia, AEDC. Director  COMMISSION ABSENT:  Robert] L. Salinas, City Manager Alicia Cano, HRI Director Alexandra Rangel, City Secretary Ronnie Cruz, City Engineer  Adela Perez, Purchasing  Melisa Gonzales, Special Projects Director  I.  CALL: MEETINGTO ORDER and Melisa Gonzales led the Invocation. Presentations and Announcements Alamo Youth Center duet to inclement weather.  Mayor Diana Martinez calledt the regular meeting held on Tuesday. July 06, 2021 to order at 6:00 p.m. at the City ofAlamo Municipal Building. Mayor Diana Martinez led the Pledge ofAllegiance  Special Projects Director. Melisa Gonzales announced. Movies at the Park will be moved to the Commissioner Pete Morales announced on Thursday, Operation Finding Home for Mr. Jake D. Consideration and Action to approve the minutes for the second regular meeting of] June Commissioner Robert De La Garza motioned to approve, and Commissioner Pilar Garza E. Consideration and Action regarding an ordinance calling a city election for Tuesday, November: 2, 2021, to bej participated in and by the qualified voters oft the City of Alamo, Texas, for the purpose of electing: a Commissioner Place 1, Commissioner Place 3and Municipal Judge; designating election precincts, designating polling places, method of voting: and providing for early voting and election notice. (Ordinance: 34-07- Commissioner Robert De La Garza motioned to approve, and Commissioner Pete Morales F. Consideration and Action to award the bid for Hot Mix Asphalt for various City City Manager. Robert Salinas. stated a bid opening was held on. June 30, 2021, 21 Bids were  Sanchez at 9:45am. 15,2021. seconded. Motion carried.  21 A (English); Ordinance. 34-07-21 B (Spanish).  seconded. Motion carried. projects received;  Terra Firma Materials, LLCS.62.90. Ton at $47,175.00 Synolo Materials, LLCS 70.25/Ton $52,687.50  Itiss staff's recommendation: that the Bid be awardedi to Terra Firma Materials LLC.    Minutes ofJ July 6,2 2021 Page2 2  Commissioner Robert De La Garza motioned to approve, and Commissioner Pete Morales G. Consideration and Action to approve: a contract between the City of Alamo and the Texas Department of Housing and Community Affairs for the Texas Emergency City Manager Robert Salinas stated this contract will now allow us to have this program for the Commissioner Pilar Garza motioned to approve, and Commissioner, Pete Morales seconded. H. Consideration and Action to approve an agreement with Hollis Rutledge and Associates Inc. to provide grant administration services for the Texas Emergency Mortgage City Manager. Robert Salinas stated they went out for 3 quotes regarding the Texas Emergency Mortgage Assistance Program with Hollis Rutledge and Associates Inc, they came in at thei lowest Commissioner Pilar Garza motioned: to approve, and Commissioner Pete. Morales seconded. Mayor Diana Martinez thanked Mr., Francisco Briones for submitting the grant to help our Consideration and Action to authorize the City Manager to request for proposals for Residential and Commercial Solid Waste Collection and Disposal Services. City Manager Robert Salinas. stated. Section 10.00oft the original contract states that ai notice must bes sent within 180days priort to the expiration ofthed contract, ifthei intent ofthe Cityi is tot terminate the contract. This notice is being sent to alert Republic Services that the City of Alamo intends to terminate our contract; thus, in compliance with the 180-day pre-termination, period. The City of Alamo has noticed a significant decline in the services provided. by Republic Services and fees increasing every, year on a consistent basis. Wej feel iti is time to seek new proposals to see what others may) havet to offer. Please bei informed that our contract will not bei renewed.. However, since the Cityo of Alamo has had a long relationship with. Republic Services, ato aj future point, we may be receptive ini re-negotiating terms prior to the actual expiration date of January 3, 2022. Commissioner Pete Morales motioned to approve, and Mayor Pro-Tem Okie Salinas seconded. J. Consideration and Action on an agreement between Vanguard Academy and the City of City Manager. Robert Salinas stated this agreement is similar to what we did with PSJA ISD, he spoke with Chief Ozuna and stated this can bes arranged. The City will be reimbursed by Vanguard Commissioner Robert De La Garza motioned to approve, and Commissioner Pete Morales Public Hearing on: a Conditional Use Permit for the construction ofas single family residence ina' 'C' Commercial Zoning District, being on] Lot 33, Block 2, Cabana South Subdivision,  seconded.. Motion carried.  Mortgage Assistance Program.  citizens. Motion carried.  Assistance Program. and the only who applied. Motion carried. citizens.  Motion carried.  Alamo to provide a School Resource Officer.  Academy  seconded.. Motion carried. PUBLIC. HEARING No Citizen Participation  located at 802 W. Frontagel Road, Alamo, Texas    Minutes ofJ July 6, 2021 Page3  K. Consideration and action on Ordinance to grant a Conditional Usel Permit to constructa single family residence in a 'C' Commercial Zoning District, being on Lot 33, Block 2, Cabana South Subdivision, located at 802 W. Frontage Road, Alamo, Texas Planning Director Sergio Zavala stated the subject site is at the NW corner of the Expressway's Frontage Road and 7 Y Street. The property's dimensions are 60.30'x 135' for a total 8140.50 square foot lot. The surrounding land uses are single family residential to the north, east, and west. The Fire Marshal did recommend. 1) certain walls bej fire-rated, 2) thatj fire extinguishers,3) smoke detectors & 4) carbon monoxide sensors be installed, too; and recommended that 5) a Guardian hood system be installed. Since the hydrant will be protective of other residents and business areas, the applicant has agreed to) payj for % the City will pay the other Y. The applicant was receptive in complying to safeguard his family even more. The L-shaped paved driveway will be onto the northern portion of7 1/2 Street, but will also have a paved driveway accessing the alley. Thel L-shaped driveway willd affordi the occupants a drive-through effect. The 20's garage door setback is being complied with. As part oft the paving mprovements, since this is at a corner and fronts the Frontage Road, perimeter. 5's sidewalk is needed along the south, anda 4'sidewalk along the site's perimeter east (along 7 Y Street): is also recommended to maximize pedestrian safety.  Thel Planning and Zoning Commission approved on 6/16/21.  No Citizen Participation  Commissioner Pete Morales asked Mr. Zavala is the area residential?  Planning Director Sergio Zavala. statedi it's on a commercial which is why we are doing a CUP, we are requiring to do a recording and we are int the preliminary. steps, for just in casej for future City Attorney asked is this approval based on the city's recommendation oft paying 50% oft thej fire  use. hydrant.  Planning Director Sergio Zavala responded) yes Commissioner Pete Morales seconded. Motion carried.  Commissioner Robert. De La Garza motioned to approve based on staff recommendations, and  PUBLIC HEARING Road, Alamo, Texas No Citizen Participation  Public Hearing on a Conditional Use] Permit to move-in and operate a mobile food trailer on property zoned' 'C' Commercial being) Lots 11-12, Rio Subdivision, located at 127 N. Alamo  L. Consideration and action on Ordinance to grant a Conditional Use Permit to move-in and operate a mobile food trailer on property zoned 'C' Commercial being Lots 11-12, Planning Director Sergio Zavala stated the subject site is at the SW corner of Alamo Road and Acacia Street. As can be seen in the recent photos, the 2020 trailer has already been moved in (though, as far as Staffknows, they have not operated). The 2-lots are accessible by an aproned- drive onto as semi-paved areaj from Acacia Street. The. specific CUP site is adjacent to the Alamo Law Center property. The sitep planj filed by the applicant shows thej yellow) food trailer tot the south ofthel law office building & east ofo an open carport. The 'P1- P6' reflects their proposed parking. Thei issue) here ist that P1, P2&F P3 are thep parking spaces for the law office business; and P4, PS & PG is not paved (it's on grass). As aj final note on parking in the area, there are 6 apartments (south of the Alamo Law Center) where I1 parking spaces accommodate them. The Planning and Commissioner Robert De La Garza motioned to approve, and Commissioner Pete Morales  Rio Subdivision, located at 1271 N. Alamo Road, Alamo, Texas  Zoning Commission approved on 6/16/21.  seconded.. Motion carried.    Minutes ofJ July6 6,2 2021 Page4 4 PUBLIC: HEARING No Citizen. Participation  Public Hearing on a Conditional Use Permit to establish a Mobile Food Court on Lots 1-4, M. Consideration and action on Ordinance to grant a Conditional Use Permit to establisha Mobile Food Court on Lots 1-4, Stensbo Subdivision, located at 1101 W. Citrus Street, Planning Director Sergio Zavala stated the site is at the SW corner of Alamo Road/Citrus Street. The overall area is 110'x 100' or 11,000 square. feet. It has a 6' wooden. fence to the west side only. There is an existing sidewalk along Alamo Road, too. However, after the neighbors' comments from the lastl P&Zi meeting these hours are too lengthy, especially when considering the neighboring resident to the west and residents to the north. IF approved, hours during Sunday through Thursday should perhaps ber no later than 9:45 pm (shutting down completely at 101 pm); and on Friday and. Saturday, shutting down at midnightseems more reasonable. near ai residential  Stensbo Subdivision, located at 1101 W. Citrus Street, Alamo, Texas  Alamo, Texas  area than 2a.m.  Safrecommendations, for approval: 1. Approved for 1j yearj may renew thereqfier. 2. Abide by Noise Ordinance. 3. Cease operations no later than 10 pmj from Thurs-Sun. Cease operations no later than midnight on Fri. & Sat. Provide uniformed. security for operations qfter 10p pm. Provide landscape & engineered detention plan(s). 7. Pave 4' sidewalk along Citrus Street. Restrooms to meet ADA, Fire, & Bldg. Codes. 9. Secure a City business license. 10. Provide min. 6'wood fence to the perimeter south. The Planning and Zoning Commission approved on 6/16/21. Commissioner Pete Morales. seconded.. Motion carried.  11. Comply wlapplicable terms of the City of Alamo' 's Mobile Food Court Ordinance  Commissioner Robert De La Garza motioned to approve based on staff recommendations, and N. Consideration and Possible Action to Approve the Bylaws of the Zoning Board of Planning Director Sergio Zavala stated Attached please find the Bylaws drqfed for the Zoning Board of Adjustments (ZBA). Considering that several regular members were not present yesterday, the attending members approved the Bylaws but deferred discussion on the day/time ZBA would regularly meet until other (absent) members could attendt toj further discuss it. This has worked well in other cities and it is customizable for the City of Alamo. We did hold a meeting Commissioner Pete Morales motioned to approve, and Commissioner Robert De La Garza  Adjustments  with the ZBA on. June 23d andi it was unanimously, supported.  seconded.. Motion carried.  Mayor Diana Martinez asked has all the board members come to the meetings?  Planning Director Sergio Zavala stated the first meeting only 4-5 members attended, we are Mayor Diana Martinez please let us know if they aren' ' coming in to the meetings so they can  scheduled to have a meeting on the 21" ofJuly.  appoint new members.    Minutes ofJ July 6, 2021 Page5  O.) Consideration and Action on Ordinance to Amend Title 10 Zoning Regulations, Chapter 7to conditionally 'Permit, under certain threshold conditions, a Single Family Residential Dwelling in the RI MH Zoning District; and adjusting the] RMH Conditional Planning Director Sergio Zavala stated after the approval of several single family residential dwellings on properties zoned R MHI Mobile Home and Modular. Home District, al healthy trend isc clearly evident. Planning has heard recent expressions from other property owners who desire toz uset their own RI MH lotj forad desired. single family, residential. dwelling. Toj favorably compound this point, Planning has already accepted another CUP application to have a SF Residence on the owners' R MH lot. Please consider the following thoughts on conditionally permitting single family residences on ai RI MH: zoned lot (threshold of conditions on attached ordinance): this trendi is an upward spike toward a. safer housing inventory.  Uses to correlate said amendment  sensitive to RI MH owners who arej just trying toi improve their housing/living situation. saves weeks oft time & money ($250 per CUP app) to R MH owners; speeds-p process. single family dwellings consistently. have an increased tax value (as opposed to mobile the City of Alamo has consistently approved. similar requests to have SF Residences on R MH zoned properties with no negative repercussions which one may reasonably infer that the Inc assessing the above criteria, itl may bei wise to adjust our codes toj facilitate the 'permit issuance' The attached ordinance proposes that, on a RI MH lot, a SF Residence may be permitted if a. in the RI MH subdivision, there is a min. 20% of lots used for SF Res dwellings; or b. a min. 20% of lots are used w/SF Res. dwellings on the same street as the applicants' R MH lot said measurable distance being 200' on either direction oft the lot; or C. there is a SF Res dwelling on at least 1 side adjoining the applicant's RI MH lot. Mayor Diana Martinez motioned to approve, and Mayor Pro-Tem Okie Salinas seconded. Motion CITIZEN PARTICIPATION: Five minutes per person with noi response from the City  homes that likely have a depreciative efect to city tax base). influxed neighborhoods have NOT been negatively impacted. process - such will reflect sensitivity and empathy to RI MH owners.  Staffis is inj favor of this amendment.  carried.  No citizen participation I. - ADJOURNMENT  Citizens are encouraged to sign the attendance sheet.  There being noj further business, Mayor Diana Martinez adjourned the meeting at 6:21 pm  Ay  ATTEST:  111I1  034  ALAMO,