Thursday, June 20, 2024, 6:30 PM Regular Meeting  The City Council ofthe City ofRobert Lee, Texas, met in Regular Session at the City Hall at 6:30  p.m. Present: Absent:  Mayor Steven Arens, Council Members: Josh Tennison, Mike Stephens, Skyler  Rainwater, Brantly Robertson Jonathan Torres  Presentations and Proclamations Citizen Comments  Bart Grimes-Citizen at large that has al Lawn Care business. He wanted to inform the council that there is not, nor will there ever be, a conflict ofi interest with his service and his wife's employment with the City of] Robert Lee. All the lawns that he cares for are clients he had before Martha, his wife, took the position with the City. He will also ensure that all the properties he takes  on are: not in violation of any City Ordinances prior to starting the job.  Consent Agenda:  A. Minutes - May 29, 2024 B. Code Enforcement Report C. Municipal Court Report D. Financial Report  Motion by Josh' Tennison to approve the consent agenda. Motion seconded by Mayor Pro  Tem Mike Stephens. Vote 4-0, motion carried. Regular. Agenda: Council may discuss and/or act on the following items: A. 2024-2025 TMIRP WC Renewal Information & Re-rate  Motion by Council Member Josh Tennison to accept the TMLIRP Workers Compensation rates for the FYE: 24-25. Motion seconded by Council Member Skyler Rainwater. Vote 4-0, Motion by Mayor Pro Tem Mike Stephens to approve oft the EDC Grant Application for Sanco Media. Motion seconded by Council Member Brantly Robertson. Vote 4-0, motion Discussion: Change the holding period for unclaimed impounded animals from 10 days to 3 Motion by Council Member Brantly Robertson to approve the 2nd, reading of Ordinance 11- 24, Animal & Livestock. Motion seconded by Council Member Josh Tennison. Vote 4-0, Motion by Mayor Pro Tem Mike Stephens to approve of the second reading of Ordinance 14- 24, Adopting a Temporary Official Map. Motion seconded by Brantly Robertson. Vote 4-0, Motion by Mayor Pro Tem Mike Stephens to approve oft the second reading of Ordinance 15- 24, Temporary Street Closures for Events. Motion seconded by Council Member Josh  motion carried.  B. Sanco Media EDC Grant Application  carried.  C.1 11-24-Animal & Livestock Ordinance 2nd Reading days since iti is causing hardship ini the facility.  motion carried.  D. 14-24- Ordinance Adopting a' Temporary Official Map 2nd Reading  motion carried.  E.1 15-24-1 Temporary Street Closure Ordinance for Events 2nd Reading  Tennison. Vote 4-0, motion carried. F. Retirement Rate- 2025  Discussion: The City currently pays 5.68% for retirement, which is higher than the minimum. The city had paid more every year tol help cushion the retirement pool since there are several    Thursday, June 20, 2024, 6:30 PM: Regular Meeting  employees who will become eligible for retirement all simultaneously. The lowest possible Motion by Council Member Brantly Robertson to accept the new retirement rate of3.69%. Motion seconded by Mayor Pro Tem Mike Stephens. Vote 4-0, motion carried. Discussion: The. Judge no longer lives within the county, and her property has been sold. She had not informed the office; it came to the office's attention through word oft mouth and the discussion was brought to council to consider terminating her position since she no longer meets the requirements, and her term has also expired according to the Municipal Judge Ordinance. Ifs she does still own property within the county, she can reapply for the judge Motion by Mayor Pro Tem to allow Mayor Arens to speak to the judge and inform her she no longer meets the requirements for the position and to terminate her position. Motion seconded by Council Member Skyler Rainwater. Vote 4-0, motion carried. H. Discuss and Consider Consenting to creation oft the proposed Coke County Emergency Discussion: The Emergency Service District No. 1 (ESD) will be a paid ambulance service for the entirety of Coke County. The County needs the City's permission to create the ESD Motion by Council Member Brantly Robertson to approve Resolution 18-24, creating the Coke County Emergency Service District No. 1. Motion seconded by Council Member  rate for the city to pay is 3.69%.  G. Municipal Judge Agreement Discussion  position.  Service District No.1 and put it on1 the ballot.  Skyler Rainwater. Vote 4-0, motion carried. RLVFD - Purchasing Policy  Discussion: Presented a draft. RLVFD Board has not approved the policy. Motion by Mayor Pro Tem Mike Stephens to acknowledge the Draft Purchasing policy provided. Motion seconded by Council Member Josh Tennison. Vote 4-0, motion carried. Discussion: Presented a draft. RLVFD Board has not approved the policy. Motion by Council Member Brantly Robertson to acknowledge the Draft Financial Controls Policy provided. Seconded by Mayor Pro Tem Mike Stephens. Vote 4-0, motion carried. Motion by Council Member Skyler Rainwater to acknowledge the Records of Expenditures provided. Seconded by Mayor Pro Tem Mike Stephens. Vote 4-0, motion carried. L. RLVFD - Records ofTrainings, Certifications, Approved Drivers, Copies ofCDLs, and Discussion: Memorandum provided instead oft training records. The VFD is still looking for Motion by Council Member Josh Tennison to acknowledge the memorandum provided. Motion seconded by Council Member Skyler Rainwater. Vote 4-0, motion carried. Discussion: RLVFD will not be presenting a personnel policy because they do not have any Motion by Mayor Pro Tem Mike Stephens to acknowledge the updated Board of] Directors lists. Motion seconded by Council Member Skyler Rainwater. Vote 4-0, motion carried. Discussion: Presented a draft. RLVFD Board has not approved their budget.  J. RLVFD -] Financial Controls Policy  K. RLVFD- -FY22-23 Record of] Expenditures  Equipment Maintenance Records  the lost records.  M. RLVFD - Personnel Policy employees.  N. RLVFD - Board of Directors Update  O. RLVFD Budget 2024    Thursday, June 20, 2024, 6:301 PMI Regular Meeting  Motion by Mayor Pro Tem Mike Stephens to acknowledge the RLVFD Draft Budget for calendar year 2024. Motion seconded by Council Member Brantly Robertson. Vote 4-0, Discussion: The City received the first invoice from WTC Engineers for the CDBG Grant that will repave 3rd street. The invoice of$15,000 needs to be approved by council action  motion carried.  P. WTC Engineers- Invoice for CDBG Grant  prior toj payment being remitted. Downtown Revitalization Grant-Update  Discussion Only: Some improvements the city would like to make downtown will exceed the cost of the grant. Kiara Burns, Deputy City Administrator, spoke with Vision with a Purpose about the downtown grant to see ifVP was interested in helping with aj portion oft the improvements that will exceed the grant. Other groups have not yet been approached, and Council Member Skyler Rainwater suggested reaching out tol RL4Restoration. VP showed great interest, but they would only realistically cover a third oft the total amount. The city would also need to contribute funds over a three-year period, or they could say no to the R. 16-24-F Resolution adopting required CDBG Civil Rights policies - 1st & Final Reading Motion by Council Member Josh Tennison to approve the 1stand final reading of] Resolution 16-24, adopting the required CDBG Civil Rights Policies. Motion second by Council  additional improvements that exceed the grant.  Member Brantly Robertson. Vote 4-0, motion carried.  Reports  Mayor - Scheduled a Budget Workshop for. July 8, 2024, at 6:00PM  Secretary - 580 bills issued, 136 accounts penalized for being late, 10 accounts disconnected because ofnonpayment, 1 account closed to abandoning the account. Remaining street signs will be scrapped depending on1 the Public Works schedule.. Additional Account license for Central Square were installed on the Financial Consultants laptop. Fire Department Roofre repair-Pending two additional quotes, it will be at the next meeting for discussion. Christmas Light catalog presented to the council sO they can choose their top three. Council reminded of their required training that needs tol be completed (Cyber Security Training, Public Information Act, and Opening Meeting Act.) Code Enforcement attended basic training for code enforcement at Howard College, has scheduled to take superintendent - 53 work orders completed -12 garbage work orders, 11 disconnects, 3 minor leaks repaired, 2 moderate leaks repaired, 0 major leaks, 4 sewer stops cleared, 14 utility lines located, 3 Data Logs for water usage captured, 2 reports ofillegal dumping in the Cardboard recycling container and debris removed. May 3rd thunderstorm disrupted communications from ground storage to the water tower, transmitter replaced and Scada reprogrammed. Starter on Clearwell transfer pump #1 failed, replaced and put back in operation. LCR samples results received and sent to customers. Sewer issues resolved behind Ivey Motors when the Public Works found a buried  her test soon.  manhole/cleanout, they raised it and jetted the line. Request of] Future Agenda Items    Thursday, June 20, 2024, 6:301 PM Regular Meeting  Adjournment  Motion by Mayor Pro Tem Mike Stephens to adjourn the Regular City Council Meeting at 8:181 PM.  Motion seconded by Council Member Josh Tennison. Vote 4-0,motion carried.  ATTEST:  Steven Arens, Mayor  Amanda Mendota,City Adninistrator  Ce