Minutes Corporations A and B CITY OF SIMONTON July 30, 2024  The EDC A and EDC B - Joint Session Meeting of the Simonton Economic Development  This is a true and correct copy of the. Minutes of the The EDC A and EDC B - Joint Session Meeting of the Simonton Economic Development Corporations A and BI held on. July 30, 2024 at  6:30PM.  1. Call to order at 6:41 p.m.  A quorum was prèsent with the following City Council Members in attendance: Laurie Boudreaux, Kelli Matula and Justin Boudreau (late arrival).  Olson and Olsoni Attorey Philip Boedeker and City Secretary Nanci Mohr were in Proposed Board Members Rachel Reyes (EDC. A) and Joseph Cottle (EDC B) were not in  attendance. attendance. Public comments  2.  There were no public comments.  3.  Introduction ofnewly appointed EDC. A and EDC BI board members and consultant Proposed EDC A and EDC B Board Members in attendance introduced themselves.  4.  Swearing in ofnew board members  Mayor Boudreaux swore in all oft the new. Board Members in attendance as a group.  5.  Explanation of EDC board member duties and expectations Binders - the reference page, the financial statements and the Bylaws.  Mayor Boudreaux provided a brief explanation of the materials in the Board Member's City Attorney Philip Boedeker stated that EDCs are created for using tax dollars for economic development and public uses, for example, parks. Mr. Boedeker stated that the City's Comprehensive Plan is a great place for the Board Members to begin educating themselves. Mr. Boedeker stated that there are types of projects that each Board can take action upon: EDC. A has the "macro view"-this Board is more involved in working with industry and interstate issues; EDC B has a "micro view" - this Board is more involved with the local impacts, green spaces, bike trails, sidewalks and tree conservation type issues. Mr. Boedeker stated that EDC: B may assist EDC. Ai in projects where needed as a  "joint venture."    There was a brief discussion of monies recovered and that a percentage of sales tax revenues is allocated to each EDC Type. Board Member Dub Sabrsulai inquired as to when the budgets are due to City Council for approval, to which Mayor Boudreaux responded August 1, 2024. Board Member Dub Sabrsula stated that budgets must be approved by City Council. Mayor Boudreaux responded that once the final tax rolls are received from Fort Bend County, then the City can provide the final numbers to the EDC for their use in Board Member Susan La Dart asked ift the revenues are carried over. Mayor Boudreaux Board Member! Dub Sabrsula réquested information regarding who will be responsible for taking EDCI Board Meeting Minutes and the posting ofs same. Mayor] Boudreaux: responded that the City Secretary will be available to assist, but that the Boards should appoint a City Attorney Philip Boedeker described a quorum and explained that the Boards may not  budgeting.  responded that carry-over revenues are maintained in the reserves.  minutel keeper as the City Secretary may not always be available. openly discuss their views regarding their upcoming votes. Discussion and possible action related to the Bylaws  6a. EDC. A -1 no action taken. Bylaws may be amended at al later date.  6b. EDC B - no action-taken City Attorney Philip Boedeker stated that the EDC B  7.  Elect EDC officers  7b. EDC B Election ofOfficers  Motion by Board Member Dub Sabrsula to elect Board Member Kelli Matula as President and liaison between Board B and City Council. Board Member Bubba  Mullins seconded. Ayes: Six Noes: None  Board Member Joseph Cottle not in attendance. Motion unanimously approved.  Motion by Board Member Kelli Matula to elect Board Member Dub Sabrsula as  Vice-President. Board Member Bubba Mullins seconded. Board Member Joseph Cottle: noti in attendance. Motion unanimously approved.  Ayes: Six Noes: None  Motion by Board Member Kelli Matula to elect Board Member Joseph Cottle as  Treasurer. Board Member Roberto Molina seconded.  Ayes: Six Noes: None    Board Member. Joseph Cottle not in attendance. Motion unanimously approved.  City Attorney Philipl Boedeker stated that under the Bylaws, the Board can delegate certain responsibilities, i.e., the recording of votes, the minutes and posting oft the meeting notices to the City Secretary, but that the position of Secretary does need Motion by Board Member Kelli Matula to elect Board Member Sunni McKenney West as Secretary. Board Member Sunni McKenney West Board said she is accustomed toj preparing Minutes and does not mind preparing them as long as the Board works with her schedule. Member Roberto Molina seconded.  to be nominated.  Ayes: Six Noes: None  Board Member Joseph Cottle noti in attendance. Motion unanimously approved. 7a. EDC. A Election ofOfficers  Motion by Board Member Susan, La Dart to elect Board Member Justin Boudreau as President and liaison with City Council. Board Member Stacey Gootee  seconded. Ayes: Three Noes: None  Board Members Barbara Minton and Rachel Reyes noti in attendance.  Motion unanimously approved.  Motion by Board Member Susan La Dart to elect Board Member Susan La Dart as  Vice-President. Board Member Justin Boudreau seconded.  Ayes: Three Noes: None  Board Members Barbara Minton and Rachel Reyes not in attendance.  Motion unanimously approved.  Motion by Board Member Justin Boudreau to elect Board Member Stacey Gootee  as Treasurer. Board Member Susan La Dart seconded.  Ayes: Three Noes: None  Board Members Barbara Minton and Rachel Reyes not in attendance.  Motion unanimously approved.  Motion by Board Member Justin Boudreau to elect Board Member Barbara Minton  as Secretary. Board Member Susan La Dart seconded.  Ayes: Three Noes: None  Board Members Barbara Minton and Rachel Reyes not in attendance.  Motion unanimously approved.    8. Discussion and possible action re Budgets  o EDC. A o EDCI B  Mayor Boudreaux briefly described the financial statement summaries contained in the Board Members' binders. Board Member Dub Sabrsula requested final financial statements for each EDC at the next Board Meeting. Mayor Boudreaux stated that the drop-dead budget deadline is September 30, 2024. Mayor Boudreaux requested that the Board Member Susan La Dart requested a workshop for creating the budgets. Board Member Sunni McKenney West responded that she has experience preparing budgets and City Attorney Philip Boedeker discussed incentives versus budget adjustments and future  Boards have their budgets completed by the end of August 2024.  can assist. planning.  9. The next EDC. A and EDC: B. Joint Meeting is scheduled for August 14, 2024 at 6:00 p.m.  10. Adjournment  Mayor Boudreaux adjourned the EDC. A and EDC B Joint Meeting at 8:06 p.m. Motion to adjourn by EDC A. Board Member Justin Boudreau. Seconded by Stacey  Gootee. Ayes: Three Noes: None  Board Members Barbara Minton and Rachel Reyes not in attendance.  Motion approved unanimously.  Motion to adjourn by EDC B Board Member Kelli Matula. Seconded by Susan La Dart.  Ayes: Six Noes: None  Board Member Joseph Cottle not in attendance. Motion approved unanimously. Respectfully submitted,  Mayor Laurie Boudreaux  ictady  DE TEA ATE  0  Lui  Nanci Mohr, City Secretary