Thursday, February 15,2024, Regular Meeting 6:301 PM  The City Council oft the City of] Robert Lee, Texas met in] Regular Session at the City Hall at 6:30 p.m.  Present:  Mayor. Jason Moran Council Members: Josh' Tennison, Mike Stephens, Steven Arens, Citizens: Aaron Hood, Ross Torres, Kimble Middleton, Tommy Roach, Roger  Brantly Robertson, Jonathan Torres. Staff: Jose Morales, Martha Grimes, Kiara Burns Alexander, Tristan Arens  Call to Order, Quorum Determined, Meeting Declared Open at 6:39 PM  Proclamations and Presentations Consent Agenda B. Municipal Court Report C. Code Enforcement Report D. Financial Report Regular. Agenda  A. Minutes January 18, 2024 & February 1, 2024  Motion by Council Member Josh Tennison to approve the consent agenda. Seconded by  Council Member Brantly Robertson. Vote 5-0, motion carried.  A. Waive Bank Signers for Internal Transfers  City staff is requesting that the Council waive signer requirements ifthe staff transfers money with City accounts. This will allow for easier bookkeeping practices that would otherwise be limited to the convenience ofthe council and when they can sign internal Motion by Council Member Josh Tennison to waive the signature requirement to transfer money between the Operating Account, Capital Infrastructure Account, and EMS and VFD accounts. Seconded by Council Member Jonathan Torres. Vote 5-0, motion carried. B. 3-24 Resolution - select Adminstration/project delivery service provider(s) to complete application and project implementation for the City of] Robert Lee's 2024 Texas Community Development Block Grant Downtown Revitalization/Main Street Program funding Motion by Council Member Josh Tennison to approve Resolution 3-24 appointed GrantWorks as the adminstration/project delivery service provider(s) to complete application and project implementation for the City of] Robert Lee's 2024 Texas Community Development Block Grant Downtown Revitalization/Main Street Program funding administered by the Texas Department of Agriculture. Seconded by Council Member Brantly C. 4-24 Resolution - Discuss, consider, and select nginering/architectura/surveying service provider(s) to complete project implementation for the City of] Robert Lee's 2024' Texas Community Development Block Grant Downtown Revitalization/Main Street Program Motion by Mayor Pro Tem Mike Stephens to approve Resolution 4-24 and appoint WTC Engineering as the ngineringarchitectura/surveying service provider(s) to complete project implementation for the City of Robert Lee's 2024 Texas Community Development Block Grant Downtown Revitalization/Main Street Program funding administered by the Texas Department of Agriculture. Seconded by Council Member Josh Tennison. Vote 5-0, Motion by Council Member Brantly Robertson to approve tax deed R7405. Seconded by  transfers.  administered by the Texas Department of Agriculture.  Robertson. Vote 5-0, motion carried.  funding administered by the Texas Department of Agriculture.  motion carried.  D. Tax Deed R7405- Closed Property Bid  Council Member Josh Tennison. Vote 5-0, motion carried.    Thursday, February 15,2024, Regular Meeting 6:301 PM  E. Window Replacement City Hall with two smaller ones.  The front window at City Hall has a substantial crack in the glass. Three quotes were provided by different companies to fix the window and consider replacing one large window Motion by Council Member Brantly Robertson to allow the stafft to submit a claim through TML: for the window, and IfTML cannot cover the window allow the staff to schedule the Consider moving contributed capital into this budget for emergency repairs; Bertrem Invoice Motion by Mayor Pro Tem Mike Stephens to approve of the 1st reading of ordinance 5-24, Budget Amendment FY23-24. Seconded by Council Member Steven Arens. Vote 5-0,  window to be replaced by Window Depot ini the amount of $2895.21. for starter failure at the Bronte station, and Front Window Replacement.  F. 5-24-E Budget Amendment FY 23-24 - 1st Reading  motion carried.  G. Vacating al Portion of 14th Street Tabled, pending City Attorney H. RLVFD Bylaws & Minutes  Members of the RLVFD board were present to discuss some items with the council. They would like more time to be able to gather the requested documentation and policies. They plan to implement a 30-60-90-day plan. They would like to have 30 days for fact-finding and learning, 60 days for assessing and evaluating current processes and proposing changes, and 90 days as their target approval date for all the documentation the City is requesting. Amended By-Laws have been presented to the council as well as a sign-in sheet from the Motion by Mayor Pro Tem Mike Stephens to approve the RLVFD By-Laws and minutes from the meeting. Seconded by Council Member Jonathan Torres. Vote 5-0, motion carried. Motion by Mayor Pro Tem Mike Stephens to table this item until the information is gathered ini the proposed 30-60-90-day plan time frame the RLVFD has requested. Seconded by  date oft the meeting.  I. RLVFD - Personnel Policy  Council Member Brantly Robertson. Vote 5-0, motion carried.  J. RLVFD -1 Purchasing Policy  Motion by Mayor Pro Tem Mike Stephens to table this item until the information is gathered in the proposed 30-60-90-day plan time frame the RLVFD has requested. Seconded by  Council Member Brantly Robertson. Vote 5-0, motion carried.  K. RLVFD - Financial Controls Policy  Motion by Mayor Pro Tem Mike Stephens to table this item until the information is gathered in the proposed 30-60-90-day plan time frame the RLVFD has requested. Seconded by Fire Chief Ross Torres, Assistant Chief] Ryan Standford, Chaplin Bill Torres, CPTLarry Martin & Cayenato Carrera, CT Brandon Davis & Justin Skipworth, Safety Officer Jimmy Motion by Mayor Pro Tem Mike Stephens to approve the list of officers. Seconded by  Council Member Brantly Robertson. Vote 5-0, motion carried.  L. RLVFD - List of Officers  Dyer, Equipment Manager Kimble Middleton. Council Member Josh Tennison. Vote 5-0, motion carried.  M. RLVFD - Budget FY23-24  Motion by Mayor Pro Tem Mike Stephens to table this item until the information is gathered ini the proposed 30-60-90-day plan time frame the RLVFD has requested. Seconded by  Council Member Brantly Robertson. Vote 5-0, motion carried.    Thursday, February 15,2024, Regular Meeting 6:301 PM  N. RLVFD-FY22-23 - Record of] Expenditures  Currently, the RLVFD can only provide bank statements for the last year. They cannot provide receipts other than what is marked on the bank statements. They provided January's expenditures since they were able to go back ai month and create the report. The council The RLVFD board believes that something occurred in 2003 or 2004 that allowed the Motion by Mayor Pro" Tem Mike Stephens to table this item until the information is gathered ini the proposed 30-60-90-day plan time frame the RLVFD has requested. Seconded by O. RLVFD- -I Records ofTraining, Certifications, Approved Drivers, Copies of CDLS, and  would like more records as they are created. RLVFD to shift away from the City.  Council Member Brantly Robertson. Vote 5-0, motion carried. P. RLVFD - Appointment of a Board of Directors Deadline  Equipment Maintenance Records  The Board of Directors has been appointed as follows: Rogert. Alexander, Tommy Roach, Aaron Hood, Benjamin Clap, Ross Torres, Brenda Skinner, and Dana Dyer. Motion by Mayor Pro Tem Mike Stephens to approve the appointment of the Executive Board of the RLVFD. Seconded by Council Member Steven Arens. Vote 5-0, motion carried. Motion by Mayor Pro Tem Mike Stephens to table this item until the information is gathered int the proposed 30-60-90-day plan time frame the RLVFD has requested. Seconded by  RLVFD-A Appointment of an Executive Director Deadline Council Member Brantly Robertson. Vote 5-0, motion carried. R. RLVFD - Report of Activities in the Community & Special Needs Council Member Brantly Robertson. Vote 5-0, motion carried.  Motion by Mayor Pro Tem Mike Stephens to table this item until the information is gathered ini the proposed 30-60-90-day plan time frame the RLVFD has requested. Seconded by  Reports  Mayor - The Public Works Department has been swamped with cleaning up reporting for TCEQ Secretary - 575 bills issued, 121 late bills issued, 41 meters disconnected due to nonpayment. Adcomp has scheduled their demo for mid-February for the fund accounting software. EDC & City Annual Meeting has been scheduled for February 22, 2024. CEO Martha Grimes will be taking her Superintendent - 34 work orders completed, 4 sanitation work orders completed, 3 minor leaks repaired, 1 sewer stop cleared, 3 lines located, and 2 data logs captured for customers.. All storage tanks were inspected on January 29, 2024. The 250,000-gallon ground storage tank was cleaned. TTHM and LCR violation notices were sent out on January 315 to all customers and posted on the  due to the violations and staff1 let go.  exam on February 29, 2024.  website. Adjournment  Motion by Council Member Josh Tennison to adjourn the Regular City Council Meeting at  8:31 PM. Seconded by Council Member Brantly Robertson. Vote 5-0, motion carried.  ATTEST:  Jason Moran, Mayor  Gpp