CIo of ROCKPORT TEXAS  City of Rockport CITY COUNCIL SPECIAL MEETING MINUTES TUESDAY, AUGUST 6, 2024-1:00 p.m. ROCKPORT SERVICE CENTER 2751 STATE HIGHWAY 35 BYPASS ROCKPORT, TEXAS 78382  City Councilmembers Present: Mayor Tim Jayroe Mayor Pro Tem (Ward 4). Andrea Hattman Councilmember (Ward 1) Stephanie Rangel Councilmember (Ward 2) Matt Anderson Councilmember (Ward 3) Brad Brundrett City Councilmembers Absent: City Staff Present: Vanessa Shrauner, City Manager  Bob. Argetsinger, Director ofI Information Technology Lee Brown, Public Safety Communications Center Director Kimberly Henry, Assistant to the City Manager Nathan Anderson, Police Department Captain Robbie Sorrell, Director of] Finance Shelley Goodwin, City Secretary 1. CALL TO ORDER a quorum had been met. II. CITIZENS TO BE HEARD emergency situations.  Mayor Jayroe called the August 6, 2024, Special Meeting to order at 1:00 p.m. and announced that  Patrick Kane spoke about the debt capacity and feels it is irresponsible to take out debt for non-  III. FY: 2025 BUDGET AND: 2024TAX RATE  Thei following items are for discussion, direction, consideration, and action.  1. Consider the award of bids for United Health Care for Health, Dental, and Vision Insurance; and Blue Cross Blue Shield for Life Insurance for active employees and Pre- 65r retired employees not eligible for Medicare; as well as, signing on Brinson Benefits as  Benefits Administrator.  Kaycee Eddins, Human Resources, introduced Nick. Stair, Branson. Health Insurance Plans (HSA and PPO), Dental and Vision Plans.  Nick Stair, with Branson, reviewed the cost savings and the step program. He reviewed the 2  The City Council discussed the following:    Difference between two Employees pay difference Spouse and family Claim report  Survey health care needs oft the employees Savings in health insurance  Motion: Upon al motion made by Councilmember Brundrett and as second by Councilmember Rangel to award of bids for United Health Care for Health, Dental, and Vision Insurance; and Blue Cross Blue Shield for Life Insurance for active employees and Pre-65 retired employees not eligible for Medicare; as well as, signing on Brinson Benefits as Benefits Administrator. The City Council voted  by roll call:  Councilmember (Ward 1) Rangel Councilmember (Ward 2). Anderson Councilmember (Ward 3) Brundrett Mayor Pro Tem (Ward 4) Hattman  aye aye aye aye aye  Mayor Jayroe  The City Council voted five (5) aye and none (0) nays. The motion passed unanimously.  2. Receive: a presentation from Dan Jackson with Willdan regarding Utility Rates and Fees This item was pulled from the Agenda to be considered at the August 13,2024 City Council Regular  Meeting.  3. Discuss the possibility ofi issuing Debt  4. 2024 Tax Rate a) 5. FY 2025 Funds a) b) c)  Proposed 2024 Tax Rate General Fund Enterprise Fund Interest & Sinking (I&S) Fund  Robbie Sorrell, Finance Director provided the attached Budget PowerPoint presentation and  discussed the following:  Tax Rates and what the difference percentages would provide  Rockport Freeze Adjusted to Tax rate (reduced rate every year, but asking for use ofthe  unused increment of1.8) Preliminary budget and priorities  Doing nothing would result in cutting 20 positions to monetize the deficit Pushing replacements and repairs out means paying for it in future budgets  M&O Funds  Vanessa Shrauner, City Manager, reviewed benefits ofincreasing $.02 pennies. - $.06] pennies. She reviewed what amount it would take to include CIP, City Hall completion, and to build up the  reserves.    Patrick Kane spoke in opposition to issuing debt since that should only be done during emergency The City Council discussed the COLA, Police Officer, CIP projects and the building up the Vanessa Shrauner, City Manager, stated the funds for an officer will be held and ifthe current opening are filed then the funds from the grant can be used tol hire another officer.  situations.  reserves. They also discussed impact fees and fee study.  d) 4:00 p.m. Hotel Occupancy Tax Fund path forward and review of the Grant Vanessa Shrauner, City Manager, discussed the value of bringing marketing in house. She provided two spreadsheets with the different options for Hotel Occupancy Tax Funds. She also reviewed the how the marketing would work if brought in house and hiring a specialty person. She provided the  Applications  process used to make the first round ofreduction to the grant funding.  The City Council discussed the following:  The process for bringing marketing in house. Benefits to consolidation ofi marketing.  Hold ai meeting with the HOT requestor to discuss the proposal of bringing marketing in Sharon Layland, Oysterfest, stated that the Oysterfest is very unique and put on by volunteers.  house.  Karn Mella inquired to how the City would run the tourism marketing. Luis Patron spoke regarding the funding and marketing oft the Art Center.  Jennifer Day spoke regarding the unified marketing, which is similar to becoming a Destination The City Council agreed by consensus to move the tourism marketing to in-house. They asked for Vanessa Shrauner, City Manager, stated that she will schedule ai meeting with the HOT requestors.  Designation, which promotes all events within the City.  the remaining funds to be reduced evenly (attached grant funding spreadsheet. She stated at the next meeting the City Council will award the funding. 6. Next steps for the Fiscal Year 2024/2025 Budget process  Next steps were provided under. Agenda Item 7. 7. Budget and' Tax Rate Announcements  City Council Meeting August 13, 2024, at 6:30 p.m. File proposed budget with City Secretary on August 12, 2024 City Council Meeting August 27, 2024, at 6:30 p.m.  IV. OTHER BUSINESS  8. Consider the approval of a Construction Change Directive 2.1 to be negotiated with  Teal Construction    Kimberly Henry, Assistant to the City Manager, stated this directive is due to a change regarding Motion: Upon ai motion made by Mayor Pro Tem Hattman and a second by Councilmember Rangel toa approve the Construction Change Directive 2.1 tol be negotiated with Teal Construction. The City  concrete coloring.  Council voted by roll call:  Councilmember (Ward 1) Rangel Councilmember (Ward 2). Anderson Councilmember (Ward 3) Brundrett Mayor Pro Tem (Ward 4) Hattman  aye aye aye aye aye  Mayor Jayroe  The City Council voted five (5) aye and none (0) nays. The motion passed unanimously.  9. Consider the approval of an award of bid to Raw Demo for an amount not to exceed $24,050.00 for the pad site preparation located at the Main Street Visitors Kiosk and Art  Installation site  Motion: Upon: lamotion made by Councilmember Rangel and a second by Councilmember Brundrett to approve the Construction Change Directive 2.1 to be negotiated with Teal Construction. The City  Council voted by roll call:  Councilmember (Ward 1) Rangel Councilmember (Ward 2). Anderson Councilmember (Ward 3) Brundrett Mayor Pro Tem (Ward 4) Hattman  aye aye aye aye aye  Mayor Jayroe  The City Council voted five (5) aye and none (0) nays. The motion passed unanimously.  10. Consider the approval to award a bid to Reel Electric, LLC for an amount not to exceed $8,095.00 for the electrical connection located at the Main Street Visitors' Kiosk and Art  Installation site  Kimberly Henry, Assistant to the City Manager, stated City staff had tried to bid the entire Main Street Visitor Kiosk project as one entire project, however the bids come in over the budget, sO the bids were separated. The electrical connection work came in at $8,095.00 and staff recommend awarding the bid Motion: Upon ai motion made by Councilmember Rangel and a second by Mayor Pro Tem Hattman to award a bid to Reel Electric, LLC for an amount not to exceed $8,095.00 for the electrical connection located at the Main Street Visitors Kiosk and Art Installation site. The City Council voted by roll call:  tol Reel Electric.  Councilmember (Ward 1) Rangel Councilmember (Ward 2). Anderson Councimember (Ward 3) Brundrett Mayor Pro Tem (Ward 4) Hattman  aye aye aye aye aye  Mayor Jayroe  The City Council voted five (5) aye and none (0) nays. The motion passed unanimously.    11. Consider the approval to award a bid to Compass Plumbing Solutions for an amount not toe exceed $10,970.00 for thej plumbing connection located at the Main Street Visitors Kiosk  and Art Installation site  Kimberly Henry, Assistant to the City Manager, explained that this was another phase oft the Main Street Visitors Kiosk project. After reviewing the bids, City staff recommended awarding the project to Motion: Upon ai motion made by Councilmember Rangel and a second by Mayor Pro Tem Hattman to award a bid to Compass Plumbing Solutions for an amount not to exceed $10,970.00 for the plumbing connection located at the Main Street Visitors Kiosk and Art Installation site The City Council voted by  Compass Plumbing Solutions for their services.  roll call:  Councilmember (Ward 1) Rangel Councilmember (Ward 2) Anderson Councilmember (Ward 3) Brundrett Mayor Pro Tem (Ward 4) Hattman  aye aye aye aye aye  Mayor Jayroe  The City Council voted five (5)a aye and none (0) nays. The motion passed unanimously.  12. Consider the approval of an emergency purchase of an Electrical Control Panel and Two Submersible Pumps for the Gagon Lift Station for a total ofS14,242.20. This item was pulled from the Agenda to be considered at the August 13,2024, City Council Regular  Meeting. V. ADJOURN p.m.  Without any additional business Mayor Jayroe closed the. August 6, 2024, Special Meeting at 4:45  Ps  Tim. Jayroe Mayor  Shele/Godwin/IR.MC City Secretary