Thursday, March 21, 2024, Regular Meeting 6:301 PM  The City Council ofthe City of Robert Lee, Texas met in Regular Session at the City Hall at 6:31 p.m.  Present:  Mayor Jason Moran Council Members: Josh' Tennison, Mike Stephens, Steven. Arens, Staff: Amanda Mendoza, Jose Morales, Martha Grimes, Kiara Burns  Brantly Robertson, Jonathan Torres.  Citizens: Everett Bedford, Roger Alexander, Tristan. Arens, Leta Caston, Cole Bosworth  Proclamations and Presentations  A. Public Hearing Texas Community Development Block Grant Downtown  Revtalization/Manstret Program  This public hearing is opened to the public to allow Citizens to voice any community needs. 51% oft the Downtown grant must be used for ADA compliance (sidewalks, lighting, rails, etc...). Citizens voiced their concerns about extending the sidewalks and whether they would cause damage to the awnings on the buildings downtown. He also voiced some concerns about stormwater drainage and ift this grant could help redirect the waters somewhere else sO there isn'tar river shoppers have to walk The council assured him that the engineers on the project would work very closely with the business owners sO any issues that can be resolved, will be.  through to get to the sidewalks of downtown. The public hearing was closed at 6:461 PM.  Consent Agenda  A. Minutes - February 15,2024 B. Code Enforcement Report C. Municipal Court Report D. Financial Report  Motion by Mayor Pro Tem to approve items B, C&I D, and move item A for further discussion. Seconded by Council Member Josh Tennison. Vote 5-0, motion carried.  Regular. Agenda  Consent Agenda, Item A. Minutes- - February 15, 2024  Discussion: The amount of $2895.21 was left out of Item E, the total for the front window Motion by Council Member Brantly Robertson to approve the February 15, 2024 minutes with the discussed amendment. Seconded by Council Member Steven Arens. Vote 5-0, Discussion: Proposed amendments include moving in contributed capital from savings into the General Ledger toj pay for unexpected costs of repairing the front window and repairing the Bronte Pump Station. Other amendments include updating line items in Motion by Council Member Josh Tennison to approve oft the 1st reading of ordinance 5-24, Budget Amendment FY 23-24. Seconded by Council Member Steven Arens. Vote 5-0, B. 6-24-F Resolution Cancelling the 2024 General Election - 1st & Final Reading Motion by Mayor Pro Tem Mike Stephens to approve of] Resolution 6-24, cancelling the 2024 General Election due to unopposed candidates for the Mayor Position and two Alderman Positions. Seconded by Council Member Josh' Tennison. Vote 5-0, motion  repair.  motion carried.  A. 5-24-E Budget Amendment FY 23-24 -1 1st Reading  sewer and water to reflect the current costs of expenditures.  motion carried.  carried.    Thursday, March 21, 2024, Regular Meeting 6:301 PM  C. 7-24-1 Resolution for a Variance Request at 202 Zero Street- 1st Reading  Discussion: 202 Zero Street recently got a survey oft the property and noticed that part of the home, the carport, and the fence are all approximately 7 feet into the 80 feet right of way on Houston Street. The owners have requested that the City Grant them a variance stating that the city will not ask them to tear down their fence, carport, orl home in the Motion by Council Member Jonathan Torres to approve ofi resolution 7-24, Granting a variance for 202 Zero Street. Seconded by Council Member Josh Tennison. Vote 5-0, D. 8-24-Discuss, consider, and adopt a resolution authorizing the submission ofa Texas Community Development Block Grant program application to the Texas Department of Motion by Mayor Pro Tem Mike Stephens to adopt Resolution 8-24, authorizing the submission ofa Texas Community Development Block Grant program application to the Texas Department of Agriculture for the Downtown Revitalization Program. Seconded by E. 9-24-I Discuss, consider, and adopt a resolution determining that the City of Robert Lee Discussion: This] Resolution designates a downtown area required by the Downtown Revitalization grant. This can be rescinded after the grant is received ift the council Motion by Mayor Pro Tem Mike Stephens to approve Resolution 9-24, determining that the City ofRobert Lee contains areas that are considered to be blighted. Seconded by  future.  motion carried.  Agriculture for the Downtown Revitalization Program  Council Member Josh Tennison. Vote 5-0, motion carried. contains areas that are considered tol bel blighted  chooses SO.  Council Member Steven. Arens. Vote 5-0, motion carried.  F. Applications for City Superintendent The council returns to regular session at 8:30. PM.  The council exits to executive session at 7:46 PM to discuss the City Superintendent applicants and  other personnel matters.  Motion by Mayor Pro Tem to extend the position of City Superintendent to' Tanner Brickey. Seconded by Council Member Steven Arens. Vote 5-0, motion carried. G. 21-23 Street Closure - Partial closure of14th Street on Childress- 1st Reading.  Tabled, pending Attorney's ordinance. H. 305 Red Canyon Road Water Services Requested  Discussion: Mr. & Mrs. Ross are: moving a house to Red Canyon Road and have requested ift the City can provide water services to this location. The council discussed providing a tap off oft two mains and they can choose where the tapi is located for their convenience. Motion by Council Member Josh' Tennison toj provide a water tap off oft the Hayrick Cemetery line next to' TXDot's meter or at the end of Overland Trail for the Ross Property. Seconded by Council Member Brantly Robertson. Vote 5-0, motion carried. Motion by Council Member Josh Tennison to approve of the EDCI B grant Application submitted by the Mt. Creek Golf Course for $4,800. Seconded by Council Member Motion by Council Member Josh Tennison to approve oft the EDC B grant Application submitted by the Cedar Flats for $4,800. Seconded by Council Member. Jonathan Torres.  I. EDC Grant - Mt. Creek GolfCourse  Jonathan Torres. Vote 5-0, motion carried.  J. EDC Grant - Cedar Flats  Vote 5-0, motion carried.    Thursday, March 21, 2024, Regular Meeting 6:301 PM  K. EDC Grant Lodge Fitness (Old Masonic Lodge)  Motion by Council Member Brantly Robertson to approve oft the EDC B grant Application submitted by Lodge Fitness for $4,800. Seconded by Council Member Jonathan Torres. Motion by Mayor Pro Tem Mike Stephens to approve ofthe EDC B grant. Application submitted by the Watering Hole (Polar Ice Station) for $4,800. Seconded by Council Motion by Council Member Jonathan Torres to approve the EDC purchase ofa 44] page advertisement in the Discover West Texas Magazine for $275. Seconded by Mayor Pro  Vote 5-0, motion carried. L. EDC Grant - Watering Hole  Member Jonathan Torres. Vote 5-0, motion carried.  M. Discover West Texas Magazine. Ad  Tem Mike Stephens. Vote 5-0, motion carried. Discussed Only in Executive Session.  N. Personnel Discussion  O. Financial Advisor - Consider Opening 3 Bank. Accounts to simplify Bank Reconciliations Discussion: Financial Advisor, Mr. Everett Bedford formally introduced himselft to the council. Hel has been stuck reconciling the City's accounts due to 8 general ledgers being linked to one bank account. He has requested that the city open up three new bank Motion by Council Member Mike Stephens to start the process of opening three new bank checking accounts with the Robert Lee State Bank named Water Fund, Sewer Fund, and Sanitation Fund with the signers of all five aldermen, Michael Stephens, Joshua Tennison, Jonathan Torres, Brantly Robertson, and Steven. Arens. Seconded by Council Member Discussion: Consider Renaming the Operating Bank. Account to the General Bank account Motion by Council Member Josh' Tennison to change the Operating Bank Account name to the General Fund account with the current aldermen as signers for the account; Michael Stephens, Joshua Tennison, Jonathan Torres, Brantly Robertson, and Steven Arens. Seconded by Council Member Jonathan Torres. Vote 5-0, motion carried. Discussion: The. Adcomp Fund. Accounting software has been in development for the last 4 years and the city has yet to be able to utilize the said software. Mr. Bedford recommends renewing the support with Asyst, the current accounting and billing software, to allow the staff to getl help with the software. He also recommends that the City purchase two more. licenses to allow himself and the Deputy City Secretary access to the accounting software. Since the city is currently running Asyst parallel with Adcomp' 's billing software, he recommends that the City continue to utilize the billing software and make journal entries daily into Asyst to reflect revenues and expenditures. Motion by Council Member Steven. Arens to renew the annual support subscription with Asyst, purchase two additional licenses for the Financial Advisors computer and the Deputy City Secretary's computer, and continue utilizing Adcomp for the billing software only. Seconded by Council Member Brantly Robertson. Vote 5-0, motion carried.  accounts, Water, Sewer, and Sanitation, to simplify the process.  Steven. Arens. Vote 5-0, motion carried.  P. Renaming Bank Account from Operating Fund to General Fund to separate it from the other three funds the city primarily works.  Discuss Software Options for Billing & Accounting    Thursday, March 21, 2024, Regular Meeting 6:301 PM  Reports Mayor  Secretary - 575 Bills issued, 120 Latel Bills issued, 4 accounts disconnected due to nonpayment. The demo for Adcomp was on March 4, 2024, the software seemed promising, but they could not deliver within ai timely manner. Interviews for City Operators will be scheduled to fill the now two vacant positions. A TMLA Adjustor visited the VFD building due to a claim, they are unfortunately not able to cover the repairs due to the damage being incurred from maintenance failures. TML was ablei to contribute $395.21 for the front window repair. Darnell Construction completed a sewer tap located at 806 Vicki, the customers are now. hooked up to the city sewer and will be charged appropriately. Consider Raising water and Sewer taps in the future to reflect the true costs oft taps. The. Audit has been scheduled for March 26th-28th. Curbside Pickup is scheduled for May 18th. Superintendent- 33 work orders completed. 4 sanitation poly cart remoyal/deliveries completed. 2 major leaks were repaired, one on the highway at 10th Street and bishop, and the other was located at Coke & 5th. The second leak was caused by a large tree root damaging the pipe, and it is scheduled tol be removed toj prevent further complications. 1 sewer stop cleared. 6 lines located for customers. An new water pump was installed on the Backhoe putting itl back into service. The water use survey and Water Use report were submitted to' TWUA and TCEQ on 2/28. City Hall steps were repainted. Resolution for AEP will need tol be passed before. April 4t.As special City council meeting Motion by Council Member Josh' Tennison to adjourn the Regular City Council Meeting at  Request for Future. Agenda Items will be scheduled for next week. Adjournment  8:44 PM. Seconded by Council Member Brantly Robertson. Vote 5-0, motion carried.  ATTEST:  Jason Moran, Mayor  Amanda  CE