Minutes of September 03, 2019  Pagel 1  The Board of Commissioners for the City of Alamo, Texas met for the Regular Meeting on Tuesday September 03, 2019: at 7:00 p.m, at the City of Alamo Municipal Building.  COMMISSION PRESENT: Mayor] Diana] Martinez Robert] De La Garza, Mayor Pro-Tem Trino Medina, Commissioner Pete. Morales, Commissioner Pilar Garza, Commissioner STAFFI PRESENT: Robert] L. Salinas, Interim City Manager Rick Palacios, City Attorney Alexandra Rangel, City Secretary Roy Contreras, Fire Chief Alicia Cano, Human Resources Julio Villarreal, Public Works Director CALL MEETING TO ORDER  COMMISSION, ABSENT:  Michael Torres, IT Director Rogelio Alaniz, Interim Police Chief Adela Perez, Purchasing Agent Melisa Gonzales, Special Projects  I.  Mayor Diana Martinez called the first regular meeting held on Tuesday, September 03, 2019. to order at 7:00 p.m. at the City of Alamo Municipal Building. Mayor. Diana Martinez led the Pledge ofAllegiance and Father Rene Angel led the Invocation. Melisa Gonzales, Special. Projects Director announced the unveiling of the renaming, for the Police and Fire Department. building this Thursday, September 5th at 5:30pm. In addition, we accepted the grant for the Border Star program for the Police Department Mayor Diana Martinez invited the public to PSJA Memorial High School on September Commissioner Pete Morales invited the public to the National Night Out on September Robert Salinas, Interim City Manager stated there has been a change in the legislation which allows the public to speak on behalfon any item on the agenda. There is tab on the citizen participation, for citizens to sign up and indicate their item ofinterest. D.3 Consideration and action to approve the minutes for the second meeting of August Commissioner Pilar Garza motioned to approve, Mayor Pro-Tem De La Garza E. Consideration and action regarding a proclamation declaring September as Ruby De La Garza, Board. Member. for Friends for Hope, and mentioned. September is Childhood Cancer Awareness Month. She mentioned Friends for Hope raise money. for the Vannie Cook. Jr. Children's Cancer Clinic in McAllen that serves the area and does Whereas Childhood Cancer remains the #I cause afnon-accidental death in children. Whereas the causes of most childhood cancers are unknown and at the present, Whereas each year, approximately 1,516 Texas families willl hear the words; "Your child  C. Presentations and Announcements  which will allow) for overtime coverage. 11 at 9:00am at the Gymj for ac ceremony.  28 from 5pm-8pm at the PSJA Memorial High School.  20,2019.  seconded. Motion carried.  "Childhood Cancer Awareness Month".  not furn anyone away. She read the proclamation:  childhood cancer cannot be prevented.  has cancer.    Minutes of September 03, 2019.  Page2  Whereas every, year, over 100 children from the Rio Grande Valley have to bravely battle Whereas we commend the Vannie Cook Jr.u Children's Cancer Clinic and other healthcare professionals committed to treating pediatric cancer and ensuring children Whereas the City of Alamo is committed to raising awareness of childhood cancer, remembering those young children who lost their lives honoring the survivors and Mayor Diana Martinez motioned to approve, Commissioner Pete Morales seconded. . Presentation by RBC Capital Marketing regarding possible re-financing of! bonds. Dusty Traylor, RBC Managing Director, presented on the updates on re-financing options and analysis for outstanding bonds. He stated currently the city has a bond in the waterworks and sewer system revenue bond series 2000 ini the amount of $2,176,000.00 million dollars at a rate of 4.5%, if the city decided to re-finance at. today's rate, an interest savings of$476,000. He states in. scenario 2 it covers Series 2000, waterworks and sewer system revenue series 2007 and series 2008, with the total amount of $5,751,000. Ifrefnanced with today's rate, an interest savings of8687,979. Robert Salinas, Interim City Manager asked if we should consolidate all three loans and extend it to 20 years or wait for them to mature out in the next 7 to 8 years. In Series 2008, we receive funding, from AEDC and will we be asking the AEDC. to continue to) pay Dusly Traylor mentioned there is a way for AEDC to separate if we combine the series. One benefit if the series are combined is the payment of one registrar fee per year a saving of $1,000 a year. In addition, if combined we can eliminate the debt service  this devastating disease.  have access to the care they need, close to home.  courageous children and families) fighting this disease every. single day.  Motion carried.  for the next 20 years.  requirement andi reserve the fund for other functions. Commissioner Pete Morales asked which bonds are maturing Interim City Manager Robert Salinas responded 2007 and 2008  Dusty Traylor mentioned. series 2007 mature in 2027 and series 2008 mature in. 2028 Commissioner Trino Medina stated he does not see any negatives with these options and Interim City Manager Robert Salinas responded it's based on the agreement we have City Attorney Rick Palacios asked if RBC can provide an analysis oft the fees Dusty Traylor mentioned yes, the numbers presented in these fees are built in to the bond Mayor Diana. Martinez asked if fanyone has signed up for the item participation G. Consideration and action on a request from the Alamo Lion's Club to hold a Father Angel presented on. hosting a memorial starting in the afernoon 6:30pm on Commissioner Trino Medina motioned to approve, Commissioner Pete Morales  ifwe combine all the series will the AEDCI lose money  with AEDC  September 11h event at the. Alamo Veterans Memorial Park. September 11 at the Alamo Veterans Memorial. Park.  seconded. Motionedcarried    Minutes ofs September 03, 2019  Page3  H. Consideration and Action to close" Tower Road, from Duranta to Los Alamos, on Thursday, September 5th, 2019 from 5:00 pm to 7:00 pm for thel Building Renaming Melisa Gonzales, Special Projects Director stated for the people to stay safe during the  Unveiling event.  unveiling, to close Tower Road, from Duranta to Los Alamos. Commissioner Trino Medina there are: still options to drive around  Commissioner Trino Medina motioned to approve, Mayor Diana Martinez seconded. Consideration and action on the proposals for the construction of the new Mayor Diana Martinez motioned to award the bid to. JMJ, with negotiation and to reject the bid if unable to meet the budget, Mayor Pro-Tem Robert De La Garza seconded.  Motion carried.  wastewater treatment plant. Motion carried  Against: Commissioner Trino Medina  J. Consideration and action regarding a contract with Maverick Media & Consulting fora television marketing and consulting agreement for the City of Alamo. Interim City Manager Robert Salinas wanted to make a clarification on the last meeting on the total amount. He mentioned, the numbers presented where $19,680 this amount is just for the lv channels, this is not including his consulting. fees of $10,000. The total Commissioner Pete Morales asked ifthis will be coming from the Hotel/Motel tax  amount is $29,680.  Interim City Manager Robert Salinas responded yes how will it work ifwe decide not to continue afer three months  Commissioner Trino Medina asked $19,680 for three months and. $10,000 for the year, Interim City Manager Robert Salinas responded as farj for consulting, he will continue to cover promotions for example the watermelon, festival. As well, ifhe finds TV channel Commissioner Pete Morales motioned to approve, Commissioner Trino Medina K. Consideration and action regarding a contract renewal with VIDA for training and Mayor Diana Martinez asked Desiree Smith ifs she wants to. speak on behalfon item K Desiree Smith. stated the VIDA program has assisted her and her classmates in continuing their education and hopes the City of Alamo will continue toj fund the program Commissioner Pete Morales motioned to approve, Commissioner Trino Medina L. Consideration and action regarding an agreement and MOUT between Alamo Police Interim City Manager Robert Salinas mentioned Chief Rollie Garcia has provided an agreement, MOU andal K9 agreement ands since it's with the PSJA ISDPDanew Commissioner Pete Morales asked ifv we wills still be having our liaison ini the schools.  spots at a cheaper rate he will notify the city. seconded. Motionedcarried  skills development for Alamo Residents request for FY 19-20.  for future students seconded. Motionedcarried  Department and PSJA ISD Police Department..  agreement is needed.    Minutes of September 03,2019  Page4 4  Interim Rogelio Alaniz. stated yes, the liaison wills still be working with Chief Rollie Commissioner Pete Morales askedi FPSJA Bears and Raiders have an explorers program Chiefl Rollie Garcia stated what they are starting is a Law Enforcement institute and gear towards aj yearlong program) from. sophomore to seniors to explore all the levels of law Mayor Pro-Tem Robert. De La Garza motioned. to approve, Commissioner Pilar Garza  Garcia and his staff  enforcement as well have the explores program.  seconded. Motion carried. but) he is unable to serve. Garza seconded. Motion carried. Opposed Commissioner Pete Morales (Ellis and Ortega Circle)  M. Consideration and action to appoint members to the AEDC.  Mayor Diana Martinez mentioned in the last meeting, Michael Gonzalez was appointed Mayor Diana Martinez motioned. to appoint Joe Garza, Mayor Pro-Tem. Robert De La  N. Consideration and action on emergency repairs on two man holes on Alamo Rd. Interim City Manager Robert Salinas mentioned in the beginning of August, TX DoT notified the city that they will be. shutting down the north bound lane in south Alamo Rd. He stated Public Works Director Julio Villarreal mentioned there are existing manholes that will interfere with traffic. Since the repairs were over $15,000 we usually bring it Mayor Pro-Tem Robert De La motioned to approve, Commissioner Pilar Garza Commissioner Pete Morales mentioned we need to do a better job on notifying the public O. Consideration and action on an ordinance amending the Hotel Motel budget to Interim City Manager Robert Salinas stated this ordinance is to cover the media Mayor Diana Martinez motioned to approve, Commissioner Pete Morales seconded. P. Consideration and action on an ordinance adopting the Budget for the City of Alamo for Fiscal Year Beginning October 1, 2019 and Ending September 30, 2020. Mayor. Diana Martinez moved item afier. Public Hearing regarding 2019-2020 City Budgets for the General Fund, Water and Sewer Fund, Debt Service Fund and Mayor Pro-Tem Robert De La motioned to approve, Commissioner Pilar Garza Public Hearing on Proposed Tax Rate of $0.5817/5100.00 Valuation for the City of Alamo for Fiscal Year Beginning October 1, 2019 through September 30, 2020 and Schedule Interim City Manager Robert Salinas stated this is only a public hearing no action is  before the commission, for approval. seconded.. Motion Carried on what TX DoT is doing  provide funding for the marketing of the Hotels in Alamo.  contracts for radio and TVadvertisement.  Motion carried.  Hotel/Motel Tax Fund.. seconded. Motion Carried  Second Public Hearing on Proposed Tax Rate.  needed at this time.    Minutes of September 03, 2019  Page 5  Commissioner Pete Morales stated the tax rate ofs0.5817will: stay the same  Noc citizen participation  Consideration and action on Proposed Tax Rate of $0.5817/5100.00 Valuation Increase for the City of Alamo for Fiscal Year Beginning October 1, 2019 through September 30, 2020 and Schedule Second Public Hearing on Proposed Tax Rate.  No action at this time  Public Hearing regarding 2019-2020 City Budgets for the General Fund, Water and Sewer Finance Director Yvette Mendoza mentioned the changes to the budget, one employee's health insurance which was over 5% compared to prior years, two employees to the Parks and Rec. Department and included and appropriated telephone system to city hall. In addition, a 3% onetime issuance to all employees. For the General Funds the total revenue is $10,417,262 and total expenditures is $10,782, 852 with revenues under The water and sewer fund total revenue is $4, 291,1001 total expenditures $4,250,368 with Next fund is the Debt Services fund total revenue is $1,293,008 total expenditures The last fund is the Hotel Tax fund total revenue is $103,500 total expenditures $102,903 Commissioner Trino Medina asked if the sewer fund is under as in a negative  Fund, Debt Service. Fund: and Hotel/Motel Tax Fund.  expenditure $365,590 with aj fnd balance. Revenue over Expenditures of $229,268 $1,174,632 witha as surplus ofS118,376 with a surplus of$597  Finance Director Ivette Mendoza responded yes  Commissioner Trino Medina asked is the reason it's in a negative, is that for our  proposed budget:  Finance Director Yvette Mendoza responded) yes  Interim City Manager Robert Salinas stated that the City Manager Luciano Ozuna, mentioned. to him that in the 19) years he was here there hadi not been a balanced budget. Commissioner, Pete Morales verified the taxes will stay the same at $0.5817  Finance Director Yvette Mendoza respondedy yes  Interim City Manager Robert Salinas stated the City of Alamo just received an award from the Government Finance Officers Association, for the Budget Presentation Award.  This is the third year in ai row we have received this award.  No citizen participation  R. Consideration and action regarding 2019-2020 City Budgets for the General Fund, Water and Sewer Fund, Debt Service Fund and Hotel/Motel Tax Fund. S. Consideration and action on a request to approve the 2019-2020 Budget for the AEDC Director Rafael Tapia presented on the proposed budget and the total expected revenues of $870,354.00 with AEDC expenditures afS429,818.00 and total transfers out of$520,969.001 leading total operating expenditures of $950, ,787.00. This will be a deficit of$80,433.00.: This deficit is from previous programs, a payout to the ER.  No action  Alamo Economic Development Corporation.    Minutes ofs September 03,2 2019  Page6  He presented a break down $102,236.00 from payroll, $86,235.00 from operating expenses, $9,200.00 from maintenance, $48,300.00 from contract services, $153,000.00  from program expenses and $30,847.00) from debt services. He stated thes sales tax is trending and expect a 2% increase  Commissioner Trino Medina motioned to approve, Mayor Pro-Tem Robert De la Garza T. Consideration and action on a variance request for a 29.1' front back setback instead of a plat required 30 front setback, physically located at 1136 S. 7t_St., Interim City Manager Robert Salinas presented on a variance request, he stated this property legally described as Lot 30, Bonita Estates for Gilbert and Magdalena The site is located 900' south of Moore Rd. along the east side ofs. 7th St, the owners submitted. their plans for construction with a 32' front setback however, due to the notch it was shown to be 29.1'set back. On August 20, 2019 it was presented to the Planning Mayor Diana Martinez motioned to approve, Commissioner Trino Medina seconded.. U. Consideration and action on a variance to Title 10-Zoning Regulation; Chapter 3- General Zoning Provisions; Section 10-3-3 (C), physically located at 805 Vida Santa St., legally described as Lot] B, Tierra Encantada Subdivision for Eli Martinez. Interim City Manager Robert Salinas presented on a1 variance request, he stated this site is located approximately 175' north from Tierra Del Sol Ave. on the west side of Vida Santa St. The lot is about an acre and the applicant would like to construct a 40'X40 garage with an attached 15'X 40" RV Bay. He states according to Section 10-3-3 (C)of the Code of Ordinances states: "Ini the R-1 or R-2 Districts, accessory buildings shall not occupy more the thirty percent (30%) oft the required minimum: rear. yard area."  He states the owner Mr Martinez is requesting this structure for his personal vehicles and has On August 21, 2019 it was presented to the Planning and Zoning board and it was Mayor Diana Martinez motioned to approve, Commissioner Trino Medina seconded.. V. Consideration and action on a variance to Title 10-Zoning Regulation; Chapter 3- General Zoning Provisions; Section 10-3-3 (C), physically located at 619 E. De Soto St., legally described ad Block 77, Lot 7, Alamo Original Townsite Subdivision for Interim City Manager Robert Salinas presented. on a variance request, he stated this property. site is located approximately 290'e east from 6th St. on the north side ofl De Soto: He states according to Section 10-3-3 (C) ofthe Code of Ordinances states: "In the R-1 or R-2 Districts, accessory buildings shall not occupy more the thirty percent (30%). of the required minimum rear yard area. " He states the owner wants to use the carport to On August 21, 2019 it was presented to the Planning and Zoning board and it was Mayor Pro-Tem Robert De La motioned to approve, Commissioner Trino Medina  seconded. Motionedcarried  Gonzalez.  and Zoning board andi it was approved..  Motion carried.  mentioned: that his vehicle doesn'tfiti in his current garage.  approved. Motion carried..  Israel & Francisca Reyes.  keep her children out oft the sun and vehicle parking.  approved.  seconded. Motion Carried    Minutes of September 03, 2019  Page7  W. Consideration and action on proposed "JCR No. 5 Subdivision" legally described as a 7.12-acre tract of land being a re-subdivision of the N % of Lot 1, Block 37, also described as all of] Lot "G" Alamo Land and Sugar Company Subdivision. Engineer Garza-Garza Consulting Engineers. Developer: Juvera Properties, IILLC. Interim City Manager Robert Salinas presented on a proposed. subdivision located 1,500" west ofTower Rd. along the south side of Nebraska Ave. The: subdivision consists of25 single family residential lots and a detention pond.: He mentioned. the developer is proposing water service by tapping into an existing 10" water line located on Nebraska Ave and extending a new 8" water line south into the development and is also proposing toi install 1 new) fire hydrant within the. subdivision as directed by the Fire Marshal. He states the. sewer service for this subdivision will be accomplished. by connecting to an existing 8" sewer manhole located north oft the subdivision and extending ai new 8" sewer In addition, the development fronts Nebraska Ave. which is an 80' collector as per the MPO Thoroughfare plan. The developer is dedicating an additional 20' of ROW for a total of 40'9 from centerline, thus in compliance with the MPO. The developer will also be required to provide escrow. for the future widening of Nebraska Ave. at $66.68/L.F. of frontage. The subdivision's interior street will be a minimum of 50'1 ROW, 32' B-B Street. Drainage for the subdivision is proposed. to. have an 18" RCP. minimum storm lines within the subdivision that will drain to a detention pond, this is a requirement, from the  line south into the development. to: serve all lots.  county drainage district.  Aj few comments have been made to the owners. Must install or escrow the 5'sidewalk along Nebraska Ave. Must provide water rights dedication. to City of Alamo Must provide park fees int the amount of$7,500 (S300 per lots 25 lots)  Must provide street lighting plan  On August 21, 2019 it. was presented to the Planning and Zoning board and it was  approved  Commissioner Trino Medina askedi ifits would be gated  Ms. Juvera respondedno included  Commissioner Pete Morales stated for approval he recommends the light plan to be Commissioner Trino Medina motioned to approve, Commissioner Pete Morales  seconded. Motionedcarried  CITIZEN PARTICIPATION: Five minutes per person with no response from the City  Commission. Residents must: sign up prior to the city meeting. Sylvia Rodriguez presented on Paws 4a Cause Albert Cazares presented on the direction oft the city Citizens are encouraged to signt the: attendance sheet.  I. ADJOURNMENT  There being noj further business, Mayor Diana Martinez adjourned the meeting at 8:01pm  d  Mayor y Diana    Minutes of September 03, 2019 ATTEST:  Page8  Bpy0  MO, TEX