Minutes ofJ June 21,2022 Pagel  The Board of Commissioners for the City of Alamo, Texas met for the Regular Meeting on Tuesday, June 21, 2022 at 6:00p.m., at the City of Alamo Municipal Building.  COMMISSIONI PRESENT: Mayor Dianal Martinez Petel Morales, Mayor Pro-Tem J.R. Garza, Commissioner Okie Salinas, Commissioner Pilar Garza, Commissioner STAFF PRESENT: Robert L. Salinas, City Manager Alexandra Rangel, City Secretary Rick Palacios, City Attorney Richard Ozuna, Police Chief Roy Contreras, Fire Chief Rafael Tapia, AEDCI Director Lori Solis, Library Director Michael Torres, ITI Director  COMMISSION, ABSENT:  Sergio Zavala, Planning Director Adela] Perez, Purchasing Agent Alex Oyoque, Museum Director Ronnie Cruz, City] Engineer Julio Villareal, Public Works Director Yvette Mendoza, Financel Director Melisa Gonzales, Special Projects Director Melissa Leal, Water Billing Supervisor  1. CALL MEETING TO ORDER and Pastor Tuttle led the Invocation. C. Presentations and Announcements  Mayor Diana Martinez called thei regular meeting held on Tuesday. June 21, 2022 to order at 6:00 p.m. at the City ofAlamo Municipal Building. Mayor Diana Martinez led the Pledge ofAllegiance Mayor Pro-Tem Pete Morales thanked Commissioners Fuentes and the Drainage District #1 regarding the project on Crockett Rd. In addition, notifying the community there will be a lady wolverine. soccer camp from. July 11-July 12"h from 6:30pm-8pm. He also congratulated the Lori Solis announced on Friday. June 24th at 8PM the City will host Music in the Park and the D. Consideration and Action to: approve the minutes for thei first regular meeting ofJune 7, Commissioner.JR. Garzar motioned to approve, and Commissioner Okie Salinas. seconded. Motion E. Consideration and. Action on: al request by the. Alamo Crime Stoppers to operate the Beer City Manager Robert Salinas stated hez receivedar request from the Alamo Crime Stoppers ine early June asking to bet the operators for next year's Watermelon. Festival, the request was submitted. by Mayor Pro-Tem Pete Morales. stated this festival has been a staple to many volunteers within the Commissioner Okie Salinas stated he was reminded. that the watermelon committee are the ones City Manager Robert Salinas responded, although this has been around for 10 years he was unaware how ith has been done, but the chamber has been the ones running the beer garden) for the Commissioner Okie Salinas stated he received a text from the chair from the watermelon committee letting him know they are the ones who make the decision as well elaborated on the  summer tennis team and thanked Coach Cepeda and Parks and Recreation. city's inaugural. Freedom. Bash on. July 2nd from. 3PM-10PM.  2022. carried.  Garden for the City of Alamo 2023 Watermelon Festival event.  Crime Stoppers President. LJ Geoni.  community andi the chamber. have been doing a goodj job.  who make the decisions. last few) years.  what they do with the proceeds.    Minutes ofJ June 21, 2022 Page2  Mayor Pro-Tem Pete Morales stated the committee are the ones who vote on the bands and City Manager Robert Salinas responded yes, he was on the committee this year and they looked into every detail. Regarding that issue, it) was never discussed because it has never been an issue  everything thatg goes with it.  before..  Commissioner Okie Salinas asked City. Attorney is theres some we can do? the best thing to do is to table it ort take no action att this time.  City Attorney Rick Palacios stated because he is not sure ifit'sa chamber ora citys sponsor event, Mayor Pro-Tem. Pete Morales statedi its was tol his understanding this why a committee was created City Attorney. Rick. Palacios stated so the options are taking no action andi ito doesn' 't have to come Commissioner Olie Salinas stated we just finished a little over month ago and we can take our time on deciding. He asked Police Chief Ozuna and Melisa regarding any active grants to help Melisa Gonzales. statedi the not) for fundraising, theypertain to operations and for payment oftips. Mayor Pro-Tem. Pete Morales asked is crime stoppers still getting funding from) forfeiture funds? Police Chief Richard Ozuna responded iti is very particular on what itc can used for. Mayor Pro-Tem. Pete Morales. stated! perhaps af fundraiser can be done such as a golftournament Sharon stateds she believed thej funds need to be usedj fora awards but we also need an administrative Commissioner Okie Salinas motioned to take no action, and Commissioner. Pilar Garza F. ( Consideration and Action on a request by the PSJA Wolverines Quarterback Club to utilize the Alamo Youth Center for al Loteria Fundraiser Saturday, June 25, 2022 from City Manager. Robert Salinas stated the Quarterback Club havej found another location to host the  so the commission wouldn' 't geti involved.  back next time and ify we do table we will bring it back next time.  out the Crim. Stoppers?  Commissioner Okie Salinas stated as a city we can stept up to help.  Mayor Diana Martinez responded no  cost that comej from donations. seconded. Motion carried.  5PM-8PM. Loteria Fundraiser. No action taken  G. Consideration and Action on an agreement between Vanguard Academy and the City of City Manager Robert Salinas stated last) year it was brought forth and this isar renewal, Vanguard Mayor Pro-Tem Pete Morales motioned. to approve, and Commissioner Pilar Garza seconded. H. Consideration and Action on approving a resolution for ICMA Retirement Services Sandra Aguilar stated the name had been changed to Mission Square, at the moment the city has TMRS as a primary pension, but the contribution rate is at. 5%1 with a % to 1% matching. These 457 plans will allow to have extra monies for retirement, and it does not cost the city anything.  Alamo toj provide a School Resource Officer. willy pay for one officer and the city will! provide one officer.  Motion carried.    Minutes ofJ June 21,2 2022 Page3  The only thing required is a pre-tax line item through payroll. The employee can contribute as little at S10! per pay period and the max is 87 788 per pay period and once they are over the age of 501 they can contribute up to $27,000. They can choose the type oft plan they want as well roll over  any vacation.  Mayor Diana Martinez asked don' 't1 we have aj presentation around August? HR Director Alicia Cano responded yes, itis open enrollment. Commissioner J.R. Garza askedi is this considered as an IRA?  Sandra Aguilar responded this is pre-tax but we offer both, ifyou decided a pre-tax, which helps with the taxable income at the end of thej year and we also offer the Roth IRA which is after tax dollars that one has a limit of $6,000 or $7,0001 ifthey are over. 50j years ofage. City Attorney. Rick Palacios asked it was stated there will be no cost to the city but will there be  an expense to the employee? Sandra Aguilar responded no  City Attorney. Rick Palacios asked what about the investment fees? Sandra. Aguilar responded every mutual fund has its own expense ratio City Attorney. Rick Palacios asked whati is the range of the expense ratio? Sandra Aguilar responded the index funds will ratio will vary) from 1%.  Commissioner. J.R. Garza asked it will be up the employee to decided ifthey want to go Roth ora  traditional. IRA.  Sandra Aguilar responded ift the city decides to do both  City Manager. Robert Salinas stated this allowing her to present the options to the employees Commissioner Okie Salinas stated hel has been part of this program) for a long time and iti is great. Mayor Diana Martinez motioned to approve both programs and Commissioner Okie Salinas C Consideration and Action to declare items listed as surplus and salvage and authorize Purchasing. Agent Adela Perez stated staffi is seeking approval to declare items as surplus and/or salvage. Items have been acquired by the City over the past two (2) years. AlL items have been determined as surplus andlor: salvage by. Department Directors. Surplus items are to be sold on Commissioner Okie Salinas motioned: to approve, and Commissioner.J.R Garza seconded. Motion Purchasing Agent Adela Perez stateds staffi is seeking approval tor move forward with the proposal from Bond & Bond Auctioneers for our next City Auction, it will be live in person and will be Commissioner Okie Salinas motioned: to approve, and CommissionerR Garza seconded. Motion K. Consideration and. Action on a contract tol lease 1,250 acre-feet of water from) Hidalgo  seconded. Motion carried.  City Personnel to sell suchi items through public auction our next City Auction and. Salvage items are to be disposed of  carried..  J. Consideration and Action to award thel bid for Auctioneering Services  simulcast on 2on-line platforms.  carried.  County Irrigation District #2.    Minutes ofJ June 21, 2022 Page 4  City Manager Robert Salinas stated because of the high usage it was recommended to purchase 2,500 acre-feet but itiss still early int thej year it) was best to purchase half now. Commissioner Okie Salinas asked ifhee ever sees a difference in price? City Manager. Robert Salinas respondedi iti is usually 860 per acre-foot.  Mayor Pro- Tem Pete Morales motioned to approve, and Commissioner Okie Salinas seconded. L.C Consideration and Action to approve emergency repair costs for anl Emergency Sewer City Manager Robert Salinas responded on. June 15lh wei had an old 600 f clay line ofsanitary sewer, it was removed and replaced andi included the installation ofai manhole ands service connections, the total. cost for this project was $60,000. This item is before you. since the cost of CommissionerJR. Garza motioned: to approve, and Commissioner Okie Salinas seconded. M. Consideration and Action on Backhoe Equipment Repair for Public Works] Department City Manager Robert Salinas responded there was. 2 backhoes that went out at the same time one needed ai motor and the other needed a transmission, the total amount $33,858.58. This item is  Motion carried. Linel Repair.  repair was over $15,000. Motion carried.  beforey you. since the costs to repair are over. $15,000. City Manager Robert, Salinas asked are they running?  Public Works Director. Julio Villarreal responded one is, the other should be ready soon. Mayor Pro-Tem Pete Morales asked who keeps up with the maintenance, and do they check the Public Works Director. Julio Villarreal responded the mechanic and) yes, every day. City Manager Robert. Salinas responded one is 13 years old and the other 18 years old, we just Mayor Pro-Tem Pete Morales motioned to approve, and Commissioner J.R. Garza seconded. N. Consideration and Action to Purchase a New Phone System for the Alamo Police City Manager. Robert Salinas responded there was a request to replace the phone lines, and itis Commissioner Okie Salinas asked Chief Ozuna ift this is everything he is looking for? Mayor Pro- Tem Pete Morales is this also tapping into the fire department? Police Chief Richard Ozuna responded no, itis a standalone.  oilp periodically?  gota a new onej from the budget. Motion carried. Department  before you because itis over $15,000.  Police Chief Richard Ozuna responded yes  Commissioner Okie Salinas motionedi to approve, and Commissioner.JR Garza seconded.. Motion  carried.    Minutes of] June 21,2022 Page5  O. Consideration and Action on Ordinance to Amend Title 4 Public Health and Safety, Chapter 11 Firel Marshal, Section 4-1-3( (A)' 'Service Fee Rate Structure'; to establisha al Re- Planning Director Sergio Zavala stated in February 2022, aj fee rate. schedule was approved for services provided by the Firel Marshal.. However, there is an occasion where the business operator (fore example) mayj failt their annual firei inspection; thus, inducing al Re-Inspection: service but with noj feej fors such. Staffp proposes that when a Re-Inspection: is required, that the re-inspection serve fee be based on 50% oft the typical inspection, fee for that line item. We have attached the Fire Marshals's service fee rates schedule that was approved earlier this) year to provide a larger measure ofperspective. Staff feels that the 50% Re-Inspection rule is fairs since it provides the same level of services as the initial inspection (which initially imposed 100% of the fee). Staff Commissioner Okie Salinas asked ifhe can get the total mumber off fees collected through they year. Commissioner Okie Salinas motioned to approve, and Mayor Pro-Tem Pete Morales seconded. P. Consideration and Action on Ordinance to Amend Title 41 Public Health and Safety, Chapter 11 Fire Marshal, toi include a new Section 4-1-4' 'Burn) Permit Regulations' Planning Director Sergio Zavala stated the City of4 Alamo does not have burn permit regulations. However, stemming. from a request. for an authorized burn (SW Alamo/SH495), the City's Fire Department has assessed favorably to establish such regulations with highest regard to safety to the subject properties and. surrounding properties. The enclosed Ordinance reflect thej following Permitted only on development tract(s) of20+ continuous acres. However, City Manager. may discern iflower acreage is ok dependent on acreage confgurationlocation. Burn pile to be 1501 tos structures; 300' to streets, parks, schools, medical facilities. Only deadt trees, limbs, shrubs to be burned; no construction material, trash, etc. Applicant's on-sites supervisor tol haves substantial water. source & heavy equipment capable Fire Dept. fire truck to be on-site during burn (thus the $150/hr. cost) Burn pile(s) to be cleared/disked. ata 100' radius around pile(s). Applicant to notify Fire Marshal person-to-person of when they'ds start. Applicants' on-site supervisor to always be on site during entire burn process. City of Alamo toj follow County Fire Marshal's daily determination to burn or not. No burning shalle ever occur should the County authorities impose a burn ban. Ifcomplaints come in (smoke too intense, odor, visibility, health), it will be extinguished. Only 1 pile shall be burned at any one time. NO multiple piles burning. Cityofa Alamo held harmless fori injuries andlor damages of burn process.  inspection Service Feel Rate Structure for the Firel Marshal's Services  Recommendation: Approval.  City Manager. Robert Salinas responded yes  Motion carried.  as proposed regulations:  $100 base fee+ $150/hr. to obtain the Burn Permit.  to extinguish burn (fo deemed necessary).  No minors present during burning process.  Commissioner Okie Salinas stated $150/hr. cost to have af fire truck to bey parkeds seems a little  expensive on a developer perhaps we can change the basej fee. City Manager Robert Salinas asked how do they do iti in McAllen? much. As long they) follow the rules there shouldn'tbe any issues.  Commissioner Okie Salinas responded ift they call us we go, but the charge of 8150 isal little Planning Director Sergio Zavala stated perhaps we can change the base fee based on the City Manager Robert Salinas asked perhaps iti is best to table this item and he is not. sure if Fire Chief Roy Contreras responded we can do like the county and call as needed and do a  acreage.  other cities do the. same? base rate.    Minutes ofJ June 21,2022 Page 6  Commissioner Okie Salinas responded as long they, follow the rules there shouldn't be any Planning Director Sergio Zavala he agreed with City Manager ini regards on tabling the item, but also pursuant to the base fee and the number of piles and confirm with other cities. Mayor Pro-Tem. Pete Morales asked Mr. Zavala ifheg gets request for these types ofpermits. Fire Chief Roy Contreras responded yes, we actually got it) from the developer on 495 and Mayor Pro-Tem Pete Morales motioned to table, and Commissioner JR. Garza seconded.. Q. Finall Plat Approval of the proposed Frolomo Subdivision, being a 3.120 Acre tract out of Lot 6, Block 36, Alamo Land & Sugar Company's Subdivision; zoned Commercial; Planning Director Sergio Zavala stated the proposed. subdivision is located on the SW corner of Interstate. 20 and. Alamo Rd, this subdivision contains 2 lots, both being over 1 acre each. The water CCNbelongs to CityofAlamo.. The site has existing water servicej fort the Frost Banks site, however the developer is proposing to add an additional water service. for the second lot. The fire department has reviewed the subdivision and is requesting an additional fire hydrant. After connecting to an existing sewer trunk line, a new 6" service to serve (vacant) Lot 2 will be provided. The development) fronts Alamo Rd. which isa 120' Major Thoroughfare as per the MPO Thoroughfare plan. The developer is required to dedicate an additional 20' ROW in order to comply with the minimum 60' ROW, requirement, from centerline or an ideal 120' ROW east-to- west. The! project engineer is requesting tol keep the existing ROW as is due to the existing property constraints and existing & future businesses would be negatively impacted by this requirement. In reviewing the existing businesses in this area of Alamo Rd. (Whataburger; Church's, Pizza Hut), one can see that the 60' ROW. from Alamo Road's centerline requirement will not be easily accommodated in this area as it would remove existing parking & potentially buildings (if required); thus, staff nor P&Zo objects to the variance. Since this is a state highway, the City does not acquire escrow, fees from the developer. Drainage for the subdivision shall consist ofr runoff from the parking area into a type "C" inlet discharging into a proposed detention pond for Lot2.  issues.  Alamo Rd. andi it depends on the area.  Motion carried.  Developer is Frost/Freedom, Bank; Engineer is Melden & Hunt, Inc.  Staff recommends approval subject to: 1. No objection to the ROW variance 2. Provide proof of water district exclusion 3. Comply with all other subdivision andj format findings  Mayor Pro-Tem. Pete Morales motioned approve, and Commissioner, J.R. Garza seconded.. Motion R. Request by) Dutch] Brothers Coffee Shop thrul R. Gutierrez. Engineering tol have thel Board of Commissioners authorize the City Manager's Office toi issue a Building Permit Prior to Subdivision Compliance on Property on a 0.64 Acre Tract out of Lot 6, Block 36, Planning Director Sergio Zavalas stated planning. staffreceiveday written request from R. Gutierrez Engineering, received June 17, 2022, to have the Commissioners consider authorizing the City Manager to issue a building. permit for a new Dutch Brothers Coffee Shop to be part of the remodeling effort of Alamo Bank's drive-through service window ared. As the Board of Commissioners may recall, as similar request was approved for the 7-11 Stores (SE Expwy/Tower) to issue the building permit, but meet Subdivision Codes/record the 1-lot plat prior to final occupancy. The. same process is ongoing at Rojas Heavy Equipment along the Expressway. Staff recommendation: approval. subject to noj permit issued until after the Notice to Proceed is issuedf forv water/sewer line extensions; andi no occupancyz untila after the associatedplatis recorded CommissionerJR. Garzar motionedi to approve, and Commissioner Okie, Salinas. seconded.. Motion  carried.  Alamo Land & Sugar Company's Subdivision (SW Alamo Rd/Expwy)  anda City of Alamo business license is issued.  carried.    Minutes of] June 21,2022 Page7  Mayor Pro-Tem. Petel Morales abstained. EXECUTIVE SESSION: 6:41. PM  The City Commission will convene in Executive Session, in accordance with' Texas Open Meetings Act, Vernon'sTexas: Statues and Codes Annotated, Government Code, Chapter 551, Subchapter D, Exceptions To Requirement That Meetings Be Open. The City Commission reserves the right to go into executive session on any item listed in the Agenda Notice whether or not such item is posted as an Executive Session Item at any time during the meeting when authorized by the provisions of the Open Meetings Act. Subject to the foregoing reservation, the following are to items to be discussed in 1. Pursuant to' Texas Government Code $551.071 Consultations with Attorney and b. Discussion regarding potential economic development incentives for Ammo  executive session:  $551.0871 Deliberation Regarding: Development LLC.  a. Discussion regarding potential Republic Services Contract  OPEN SESSION: 7:20PM Action In Open Meeting. Ammo Development: LLC. Tem Pete Morales seconded. Motion carried. T. Presentation of] Departmental Reports  The City Commission will convene in Open Session tot take necessary action, ifany, in accordance with Texas Government Code, Chapter 551, Open Meetings, Subchapter E, Procedures Relating to Closed Meeting, S 551.102, Requirement To Vote OrTakel Final S. Consideration and Action regarding potential economic development incentives for CommissionerR Garza motioned: to approve as discussed in executive. session, and. Mayor Pro- Departmental Reports were included in the commissioner's packet, no comments from the City CITIZEN PARTICIPATION: Five minutes per person with no response from the City  Commission. No citizen partictpation I. ADJOURNMENT  Citizens are encouraged to sign the attendance sheet.  Therel being noj further business, Mayor. Diana Martinez adjourned the meeting at 7:21PM  a  ATTEST: 6  Secretary  LAMO