Minutes of November 22, 2022  Pagel  The Board of Commissioners for the City of Alamo, Texas met for the Special Meeting held on Tuesday, November 22, 2022 at 5:30j p.m., att the City of Alamo Municipal Building.  COMMISSION: PRESENT: Mayor Diana Martinez Petel Morales, Mayor Pro-Tem Okie Salinas, Commissioner J.R. Garza, Commissioner STAFF PRESENT: Robert L. Salinas, City Manager Cris Palacios, City Attorney Richard Ozuna, Police Chief Roy Contreras, Fire Chief Rafael Tapia, AEDC Director Lori Solis, Library Director  COMMISSION ABSENT: Pilar Garza, Commissioner  Sergio Zavala, Planning Director Yvette Mendoza, Finance Director Ronnie Cruz, City Engineer Julio Villareal, Public Works Director  Alexandra. Rangel, Assistant City Manager Melissa Leal, Water Billing Supervisor  1. CALL MEETINGTOORDER ofAllegiance and Robert Salinas led the Invocation. C. Presentations and. Announcements  Mayor Diana Martinez called the special meeting held on Tuesday November 22, 2022 to order at 5:301 p.m. at the City of Alamo Municipal Building. Commissioner Okie Salinas led the Pledge Library Director Lori Solis announced offices will be closed for the Thanksgiving break, on December. 3rd we) have the Moonlight run and the Christmas Parade deadline is on December. 2nd  andi will be held on December gth at the moment there are. 261 float participants. Commissioner Okie Salinas wished everyone a Happy Thanksgiving  Mayor Diana Martinez thanked the public works employees forj fixing the water break on Crockett  St.  CommissionerJR Garza wished everyone a Happy Thanksgiving  D. Consideration and Action to approve the minutes for the first regular meeting of CommissionerJ.R Garzai motioned: to approve, and Commissioner Okie Salinas seconded.. Motion E. € Consideration and Action on a Resolution to: approve the Temporary Street Closures on aPortion of] FM 907 and Business 83 fori the City of Alamo Christmas Parade to be held Commissioner J.R. Garza motioned to approve, and Commissioner Okie Salinas seconded. F.C Consideration and Action to approve: a resolution for the closure of Business 83 and FM 9071 for the] Inaugural Moonlight Runner 5k Run /Walk December 3rd. Commissioner Okie Salinas motioned to approve, and Commissioner JR. Garza. seconded. G.C Consideration and Action to approve: a job description for an Assistant Parks and City Manager Robert Salinas stated this is ai new. position and there is an individual in the  November 1,2022.  carried.  December 09, 2022. Motion carried.  Motion carried. Recreation Director. department who will be promoted.    Minutes of November 22, 2022  Page2  Mayor Diana Martinez asked any training? oft the Parks and Rec. Director.  City Manager Robert Salinas responded they will continue to be trained under the direction  Commissioner Okie Salinas this will also determine pay? City Manager Robert Salinas responded yes, between $30,000- $40,000.  Commissioner Okie Salinas motioned to approve, and Commissioner J.R. Garza seconded. H. Consideration and Action to approve thel Lamar contract for the advertising of Alamo Commissioner Okie Salinas motioned to untable, and. Mayor Diana Martinez seconded. City Manager Robert Salinas stated this item was tabled due to additional questions, we did receive additional. information, from Lamar for optional advertisement such as billboards in Orlando Garza and Melissa Flores) from Lamar, stated these are the best options for the Commissioner J.R. Garza asked ifwe want to update the design, wej just notify you?  Motion carried.  hotel/motels. (Tabled 11/1/22).  Mexico and the Anzaldua bridge for at total of824,000. amount of traffic and will continue another year ofaf flat rate.  Orlando Garza responded yes  Diana Martinez asked will that be an additional cost to the city? Orlando Garza responded notj for the graphics butj for materials, yes.  CommissionerJ.R. Garza motioned: to approve, and Commissioner Okie Salinas seconded. Motion Consideration and Action to approve the digital billboard agreement with PSJA ISD City Manager. Robert Salinas stated this is our annual agreement with PSJA ISD and the total  carried.  cost is $12,000.  Mayor Diana Martinez asked how ofen do wez use it? City Manager. Robert Salinas responded ally year.  Commissioner Okie Salinas motioned to approve, and Commissioner J.R. Garza. seconded. J. Discussion and Direction Regarding Proposed Projects for the 20231 Urban County City Manager. Robert Salinas statede every) year we receive roughly $250- $270,000 for projects within the lowi mod area, currently the project proposed is Morningside South Estates Waterline Upgrade Project the proposed project consists of the installation of approximately 4,4001fof 8" pvc. C900 water lines andj fire hydrants tol Morningside South Estates SD, to include but not be limited tos gate valves, any incidental cuts and replacement of asphalt to adjacent streets/alleys within the project area. Other expenditures will include professional engineering, surveying, geotechnical. and construction material testing fees, ifneeded etc. We are planning on  Motion carried.  Program Work] Plan and Budget.  installing. sewer lines using ARPA Funding.  Commissioner Okie Salinas asked will this be double work.    Minutes of November 22, 2022  Page3  City Manager. Robert Salinas stated) he doesn' 'tl believe ity will be double work as long the Commissioner Okie Salinas motioned: to approve, and Mayor. Pro-Tem Pete. Morales seconded. K. Consideration and Action to approve. ARPA purchases for Public Works Department. City Manager Robert Salinas stated the City Commission had budgeted the purchase ofa 2022- 2023 Fordl F-350 ($75,000), Utility Tractor ($34,181), 6" Water Pump witrailer ($55,000)for thel Public Works Department using the. 2ndi tranche of the ARPA funds. We have finally received the 2nd tranche of the ARPA funds and are wanting to move forward with purchases, however there have been some increases in costs as follows: Ford F-350 Chassis Dump Truck- $58,201.00 (Previous budget $75,000.00) John Deere Ztrak- $33,880.08 (Previous budget $34,181.67) 6" pump $65,026.60 (Previous budget $55,000.00)  waterlines and future sewer lines stay 9feet.  Motion carried.  There is a surplus off funds in the amount ofs $7,073.99 remaining within the budget that was allocatedj for Public Works. This item is before you: since the cost is over $15,000. Commissioner Okie Salinas motioned: to approve, and Commissioner. J.R. Garza seconded. L. Consideration and Action to Select al Professional Engineer for the Alamo Country City Manager Robert Salinas stated this project will be along Nebraska Rd. When is discussion with ARPA Projects it was discussed it will be used to the Alamo Country club-drainage. Commissioner Okie Salinas stated based on their previous work and in his personnel opinion, he Commissioner Okie Salinas motioned to appoint Cruz Hogan and Commissioner J.R. Garza M. Consideration and Action to Select al Professional Engineer for Morningside South- City Manager Robert Salinas stated this is the project mentioned earlier, located on Ridge Rd. CommissionerJ.R Garza motioned to select Trimad Consulting, and Commissioner Okie Salinas N. Discussion and Possible Action on Ordinance to amend Title 10' 'Zoning Regulations', Chapter 13 Conditional Use Permits', Section 10-13-8(A)(2)a) regarding the 300' distance requirement that bars, cantinas, taverns, etc., must bet to residential properties; said amendment to delegate variance authority to thel Planning & Zoning Planning. Director. Sergio Zavala stated viewing the caption above, and afier az recent CUP fora Since the CUP (for a bar/cantina) has to be acted on by the P&Z/City Commission anyway, itl logically makes sense to have them include any variance to the. 300' code, too. Variances are currently considered by the ZBA (ata a different hearing and cost). Re-delegation of variance authority exists inl Mission; it's been done before by others. Amendment specifies"6'to 8'fence buffering" more clearly thanj just 'sufficient "Soundproof insulation" specifically noted; not just sufficient insulation!  Motion carried.  Club-Drainage Project.  recommended Cruz Hogan.  seconded. Motion carried. With Mayor Diana Martinez in dissent  Sewer Project. and Cesar Chavez.  seconded., Motion carried. With Mayor Diana Martinez in dissent  Commission and the Board of Commissioners. bar was considered, the enclosed ordinance will do the following:  bufering!    Minutes of November 22, 2022  Page4  Replaced 'prevent destruction' with "minimize damage" to the possible efects ofsuch Simply states thati it will be the P&Z/City Commission that will havez ultimate variance Provides. some guidance on variance toi include consideration ofe extenuating or special To bet transparent & just int the city's due process, residentia/mstinutiona, property owners within the. 300' radius. shall be sent the typical CUP! public hearing notice. Amendment willj facilitate the CUP/variance process & be more efficient.  entertainment establishments to area residences. authority to. 300' rule; andi not the ZBA. circumstances tot the variant, site, etc.  Planning and. Zoning Board approved unanimously  Commissioner Okie Salinas motioned to approve, and Mayor Pro-Tem. Pete Morales seconded. 0.I Discussion and Action to Appoint and/or Re-appoint members to thel Planning & Planning Director Sergio Zavala stated attached please) find as synopsis based on researching the City Commission's minutes for the last few) years as well as Planning's attendance. rosters. Due tot the expired. status and the expiration ofanother next month, Planning recommends that these 21 members' tenure be examined: to ber re-appointed or, ifdesired, to appoint another Alamo resident (Sec. 2-2-2 (A). Terms offull appointment is for 3 years. Jennifer Garza was appointed on 11/16/21 to replace David Martinez who was appointed. 12/17/19 fora3 3j year term; thus, set to expire on 12/17/22. Jennifer's tenure will thus expire on 12/17/22. Amancio Garza was appointed on 12/18/18 to1 replace Gilbert Flores who was appointed on 1/2/18 tor replace. Jose Lucio's terms set to expire on 1/3/20. Amancio's term expired on 1/3/20. Since both regularly attend & are willing to continue. serving the City of Alamo, Planning recommends that the Board CommissionerJ.R. Garza motioned: to reappoint Amancio Garza, and. Jennifer Garza and remove Joseph Sweet and. Albert Rodriguez and appoint Gabby Hernandez and Thomas Villagomez, and Commissioner Okie Salinas seconded. Motion carried. With Mayor Diana Martinez in dissent P. Discussion and Possible Action on an Ordinance to. Amend Title 7' 'Public Ways & Property', Chapter 3 'Civic Use of City Property', Section 7-3-1 (E) of the City's Code ofOrdinances toj provide the City Manager's office with oversight stewardship when a non-profit or civic group proposes an activity or cultural event where alcoholic Planning Director Sergio Zavala stated at ai recent City Commission meeting af few weeks ago, they approved thej policy named 'Civic Use of City Facilities'. In this policy, the City Manager is provided the delegated authority toz review proposals from non-profits or 501C-3 entities to use a city facility, e.g., Alamo Youth Center, a city park, museum, for a civic or cultural event. The policy was created via direction from the City to. streamline the reviewlapproval process; thus, making it more efficient. As) you know, there are occasions when proposals may include alcoholic beverages as an option beverage to be consumed on-site; be it as a complimentary drink orj for sale, e.g., Watermelon) festival. : such would include temporary TABC licensing to the proponent, ofcourse. The enclosure amends existing subsection (E) the new verbiage, criteria, & direction are provided in high-lighted: yellow for) your convenience. Staff Mayor Pro-Tem Pete Morales asked can people have a birthday party. and have alcohol, for  Motion carried.  Zoning Commission.  of Commissioners consider:  beverages willl bej provided for on-site consumption.  Recommendation: Approval. example in a pavilion they rent out?  Planning Director Sergio Zavala responded no, it has to be 501C-3    Minutes of November: 22, 2022 Motion carried.  Page5  Commissioner Okie Salinas motioned. to approve, and. Mayor. Pro-Tem Pete Morales seconded. Q. Consideration and Action to Replace/Re-appoint Member(s) to the Alamo Economic City Manager. Robert Salinas stated thej following Alamo EDC Board. Members positions are set  Development Corporation Board to expire at the end of this) year. Position. 2: Alonso Garza Position 4: Michael Gonzalez Position 6:. Jose. Luz Garza  Commissioner Okie Salinas motioned to reappoint Alonso Garza, Michael Gonzalez, Jose Luz Garza and remove Marsha Acosta and appoint Albert Rodriguez, and Commissioner J.R Garza R. Consideration and Action on a request by STX Gladiatrix Fastpitch for the waiver of City Manager Robert Salinas stated STX Gladiatrix Fastpitch 18u would. like toj partner with the City of4 Alamo Parks & Recreation for a toy drivelsoftball! tournament. This event will take place December 4, 2022, at the Alamo Sports Complex. They are proposing that the City of Alamo help us with the rental fee of the fields at $500 and ini return they will donate all toys collected. to the City of Alamo Parks & Recreation. Fors spectators to enter the tournament, they are required tol bring inc an unwrapped toy. These toys can be used) for the City ofA Alamo low-income families  seconded.. Motion carried. With Mayor Diana Martinez in dissent  sport complex fees  and the softball girls will be glad to go out and help pass them out. Commissioner Okie Salinas asked are thej fields ready? tos see but it) we will check back onl Monday.  Parks and Recreation. Director Sandra Chavez responded due to the rain we have not been able  Commissioner Okie Salinas asked ift they cancel will they lose the $500?  City Manager. Robert Salinas responded ift they cancel he does not have an issue refunding the Commissioner Okie Salinas motioned: to approve, and Commissioner J.R. Garza. seconded. S. Consideration and action on an ordinance canvassing the election results of the City City Manager Robert Salinas. stated that there were cast at said election. 3,786 legal and valid  $500. Motion carried.  November 8, 2022 General Election.  votes. Attached hereto and made a part hereof for all purposes  1.1 Proposition. A Fori Received. 2678 Against Received 749 2. Proposition B For Received. 2406 Against Received 974 the Texas Election  He also, stated that pursuant to the ordinances oft the Cityof Alamo and applicable provisions of Code: a) Itis found, determined. and declared by the Board of Commissioners thats said special election was duly called; that notice ofs said election was given in accordance with the law; and that the canvass ofthe votes cast ins said elections and returns thereofwere made in accordance with the law. Propositions A and BI being submitted to only qualified, resident electors ofthe City for vote, resulted in more than ai majority of the qualified voters voting at the election having voted to pass said propositions by the number of votes described in Section One. The Boardof    Minutes of November 22, 2022  Page 6 forth in..  Commissioners therefore finds that the voters oft the City) have authorized the amendments set Mayor Pro-Tem. Pete. Morales askedi ifv we can promote an explanation of each proposition.  City Manager. Robert Salinas respondedy yes  Commissioner J.R. Garza asked when will we see the total cost? City Manager Robert Salinas responded within the week or two.  Commissioner Okie Salinas motioned to approve, and Mayor Pro-Tem. Pete Morales seconded. Departmental Reports were included in the commissioner's packet, no comments from the City CITIZEN, PARTICIPATION: Fiver minutes per person with no response from the City  Motion carried. Commission.  T. Presentation of] Departmental Reports  Commission. Residents musts sign upi prior to the city meeting.  No citizen participation I. ADJOURNMENT  Citizens are encouraged tos sign the attendance sheet.  There being noj further business, Mayor Diana Martinez adjourned the meeting at 6:06PM  Mayor  Anly  AITEST:  O w Alexandral Rangel, AssistantC Cityl Manager