Regular Meeting Minutes October 19, 2023 7:00 p.m.  1. Call to order and announce quorum is present.  Mayor Cardwell called the meeting to order at 7:11 pm, and announced a quorum was present. Those in attendance were: Mayor Crystal Cardwell, Councilmember Nathanial Butler, Councilmember, Jennifer Hill, Councilmember Richard Sidebottom, Councilmember Melanie Payne, City Admin Staff Brittany Mayhue, City Admin Staff Michelle Peterson, Code Enforcement Officer Devon Kennedy, Director of Public Works William Allen, and City Secretary. Jenni Moore.  2. Pledge of allegiance and invocation.  Mayor Cardwell led the pledge; Council Member Hill led the invocation.  3. Mayor Update.  Mayor Cardwell spoke briefly about the success of the Cruisin' Days event and stated that moreinformation would be shared int thet future regardingnumbers) pertaining tot the event.  4. Public Comments No public comment.  5. Consider and act on the following items:  A. Council Meeting Minutes for September 21, 2023. B. Accounts Payables for September 2023 C.F Financial Statements for September 2023 Works for September 2023.  D. Staff Reports- Municipal Court, Building Permits, Code Enforcement, and Public Councilmember Hill motioned to approve agenda item number 5 as a whole. Councilmember Sidebottom second the motion. All approved. Motion was passed.  6. Discuss, consider and act on Ordinance A-550, an ordinance regarding the City of Newark's Texas Municipal Retirement System benefits regarding a change in city contributions to the currents service annuity reserve on the retirement of system members who were city employees. City Secretary Moore explained that this was already decided the totals for this when discussing budget, she explained it is a formality of accepting as an ordinance. Councilmember Payne made the motion to pass Ordinance A-550, an ordinance regarding the City of Newark's Texas Municipal Retirement System benefits regarding a change in the city contributions to the current service annuity reserve on the retirement of system members who were city employees. Councilmember Butler second the motion. All  approved. Motion passed. Purchasing System (TIPS).  7. Discuss, consider and act on an interlocal participation agreement with The Interlocal Public Works Director William Allen explained how the TIPS program works to help eliminate the extra work of going out for bids for the park grant project by sponsoring a broker through the TIPS program. Matthew Newby would be our representative through  1    the TIPS program. Councilmember Hill madet the motion to enter theinterlocal participation agreement program with the TIPS program. Councilmember Payne second the motion. All  approved. Motion passed.  8. Discuss, consider and act on Resolution No. 366, a resolution approving Contract No. 10481 with Government Capital Corporation for the purpose of financing a new vehicle City Secretary Moore explained the details of the truck payments and what was discussed at the last council meeting and explained that this was the last piece of approving the purchase. Councilmember Hill made a motion on item number 8, that we approve the contract no. 10481 for the purpose of financing a new vehicle for the Public Works Department. Councilmember Nathanial Butler second the motion. All approved. Motion  for the Public' Works Department.  passed.  9. EXECUTIVE SESSION - In accordance with the Texas Government Code, Section 551.001, et.seq., the City Council will recess into Executive Session (closed meeting) to discuss the  following:  a. Pursuant to Section 551.071; Consultation with the attorney regarding pending or contemplated litigation, or a settlement offer; or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly i.Proposed Amendment to the Development Agreement with PMB ii.Proposed Development Agreement with Sergio Rico.  conflicts with the Texas Open Meetings Act, re:  Rolling VI Land LP.  Mayor Cardwell closed to executive session at 7:38 p.m.  10. RECONVENE INTO OPEN SESSION 1 In accordance with the Texas Government Code Chapter 551, the City Council will reconvene into Regular Session to consider action, ifany,  on matters discussed in Executive Session.  Mayor Cardwell reconvened into open session at 8:27 p.m.  Councilmember Hill motioned to approve and authorize the mayor to execute the first amendment, the development agreement with PMB Rolling V Land LP, conditioned upon amending the chart in section 4-Ft to require a minimum lot debtof120feet. Councilmember 11. Discuss and act on Resolution No. 367, a Resolution of the City Council of the City of Newark, Texas, approving the Development Agreement between the City and Sergio Rico relating to the development of approximately 0.80 acres of land in the city's Extraterritorial Jurisdiction; authorizing the mayor to execute development agreement;  Payne second the motion. All approved. Motion passed.  and providing an effective date.  2    Councilmember Sidebottom made a motion for Resolution No. 367, to allow the mayor to execute the development agreement and provide an effective date., Councilmember Butler  second the motion. All approved. Motion passed.  12. Meeting Adjourn.  Mayor Cardwell adjourned the meeting at 8:29 p.m.  APRROVED:  Ila8la3 Date  Mayor  G  Secretary  ARA SEAL 16  Goou  3