Minutes of August 18, 2020 Pagel  The Board of Commissioners: for the City of Alamo, Texas met for the Second Regular Meeting on Tuesday, August 18, 2020 at 7:00 p.m, att the City of Alamo Municipal Building.  COMMISSION: PRESENT: Mayor Dianal Martinez Robert Del La Garza, Mayor Pro-Tem Okie Salinas, Commissioner Pilar Garza, Commissioner Pete Morales, Commissioner STAFF PRESENT: Robert L. Salinas, City Manager Cris Palacios, City Attorney Alexandra Rangel, City Secretary Richard Ozuna, Police Chief Roy Contreras, Fire Chief Rafael Tapia, AEDCDirector  COMMISSION. ABSENT:  Ronnie Cruz, City Engineer  I.  CALL MEETING TO ORDER Allegiance and Pastor Tuttle ledi the Invocation. C.Presentation: and Announcements  Mayor. Diana. Martinez called the regular meeting held on Tuesday, August 18, 2020 to order at 7:00 p.m. at the City of Alamo Municipal Building. Mayor Diana Martinez led the Pledge of Mayor. Diana Martinez thanked the volunteers who participated. at the "Censational", food drive City Manager. Robert Salinas stated according to Melisa our percentage increase was 1.3% since the event. We also got an additional 90j families at the Walmart. In addition, the pool party, rafle Mayor Diana Martinez thanked Gilbert Saenz for bringing Tim Smith to the event and. KRGV's Commissioner Pete Morales thanked. Ms. Rosie Salazar for the food donation and the Salvation  event. According to Melisa our percentage is now 41.9%.  willz be held on October 6h  General Manager stated it was as great event.  Army for the buckets.  Commissioner Okie Salinas asked ifany shirts are left  City, Manager. Robert Salinas responded yes, and we are planning another event ini the near future D.C Consideration and action to approve the minutes for the first regular meeting of August Mayor Pro -Tem Robert De La Garza motioned to approve, and Commissioner Pilar Garza E. Updated Mayoral Declaration of Local State of Disaster Due to Public Health City Manager Robert Salinas stated the only diffèrence that was made was the extension oft the date. This declaration will be effective on August 19th and continue to until September 1St. Commissioner Pete Morales motioned to approve, and Mayor Pro -Tem Robert De La Garza F. Consideration and action on approving resolution authorizing Police Chief as the Authorized Official Representative and the submission of the grant application for  04,2020. seconded. Motion carried. Emergency.  seconded. Motion carried.    Minutes of August 18, 2020 Page2  Operation Stonegarden Grant through the Homeland Security Grants Division (HSGD) Commissioner Pete Morales motioned to approve, and Commissioner Pilar Garza seconded.  of the Governor's Office. Motion carried.  G.Presentation on the 2020 Edward Byrne Memorial Justice Assistance Grant Program Police Chief Richard Ozuna presented the Edward Byrne Memorial Assistance Grant, the Alamo Police Department is eligible for $10,501.00. This funding will be used to replenish and purchase new equipment for police officers and much needed supplies for the Criminal Investigation  Local Solicitation for the Alamo Police Department  Department. This amount is not a burden on our tax payers. Commissioner, Pete Morales askedi ifthey were we able to get a camera Police Chief Richard Ozuna responded we were able toj purchase 2 Commissioner Okie Salinas asked ifhe) has thej funding for the overrun, part  Police Chief Richard Ozuna responded the overrun is going to come out from the asset forfeiture fund, so the tax payers do not have to pay anything. Iknow there is a number there but ini reality, H.Consideration and action regarding funding for the PSJA Connectivity Equipment and PSJA IT Director Mr. Daniel Saenz presented on requesting additional resources. for students residing in the Alamo area. We were able to meet. 3rd.-12th but still missing grade levels pre-k, k and Ist -2nd. An opportunity presented itself at the end of summer through a webinar held with TEA, SO districts can purchase equipment and hots spot devices at a low cost. During the webinar it was said TEA will also match on what was spent. For example, hot spots being sold at a price of 815 the district will only pay $7.50. Once purchased, TEA stated with the remaining amount TEA will pay the other half Mr. Saenz stated the items have already been purchased at a total of $3.2 million and PSJA has payed $1.61 million andi is asking, for cities to replenish the funds used based on the percentage ofs students who attend PSJA, ini this case, the amount of8167,000. City Manager Robert Salinas asked iftheyk have made the purchase already?  Imay be short $1,200. Services.  Mr. Saenz responded yes, what will happen TEA will credit back what was, paid ifito comes. from  local or state funded.  City Manager. Robert Salinas askedi is there a deadline working with Hidalgo County to help out with wifi towers. somewhere it, it will be from the salary or economic. support. Mr. Saenz stated any amount will help out the children  Mr. Saenz responded not yet, but we are doing this early because it's first come first serve. We are City Manager Robert Salinas stated the budget has been created but if we can get money  Commissioner Pete Morales statedIbelieve it best ifwe bring this item back and do some research City Manager Robert Salinas agreed, wei need to look at the budget and see how we might help  at ai later date.    Minutes ofA August 18,2020 Page3  Commissioner Okie Salinas. stated this will allow us to see how much you are givenj from the Mr. Jesse Vela stated that need to concentrate on the homework gap. We arej just asking for any supportf from the city that will help andi the urgency is fors students to start on September gh Commissioner Pete Morales stated. Alamo is a unique area some of the population pertains to  county and the City of Pharr and City of San. Juan.  Donna. ISD, have you all reached out to them toj form an alliance?  Mr Saenz responded we are looking into it Mayor Diana Martinez took no action Corporation Board. (Tabled 08/04/20) La Garza: seconded. Motion carried.  I. Consideration and action to appoint a member on the Alamo Economic Development Mayor. Diana. Martinez motioned to appoint Michael Gonzalez and Mayor Pro -Tem Robert De J. Consideration and action regarding a contract with Maverick Media & Consulting fora City Manager Robert Salinas stated this is ai renewal since the contract expires this month, the contract is proposed, for 3 months, 3 months for Channel 5, ME TV and other various channels.  television marketing and consulting agreement for the City of Alamo. The total cost for 37 months is $9,000 and $10,000 for the consultation. Commissioner Pete Morales why didn't we get more bids Maverick Media was because it was the most cost effective.  City Manager Robert Salinas stated it is not required, and stated the reason why went with Commissioner Pete Morales motioned. to table, and Commissioner Okie Salinas seconded. Motion carried. Vote. 3-21 with Mayor Diana Martinez and Mayor Pro-Tem. De La Garza in K.C Consideration and action regarding a contract with iHeart Media for a radio marketing  dissent.  agreement: for the City of Alamo.  City Manager. Robert Salinas sated this isar renewal contract as well.  Commissioner Pete Morales motioned to table, and Commissioner Okie Salinas seconded. Motion carried. Vote. 3-2 with. Mayor. Diana Martinez and Mayor Pro-Tem De. La Garza in L.] Discussion and action to authorize the City Manager to publish Request for Proposals / Request for Qualifications for Professional Services and for Engineering Services for City Manager. Robert Salinas stated earlier aj presentation was presented by. Mr. Francisco Mayor Diana Martinez motioned: to approve, and Mayor Pro-Tem. Robert De La Garza seconded. M.Consideration and action to approve the purchases to improve safety in response to the  dissent.  CDBG-MIT 2015 funding opportunities.  Briones. Motion carried..  mitigation of the spread of COVID-19.    Minutes of August 18, 2020 Page 4  City Manager. Robert Salinas stated the proposal before you isi in regards to the second round of purchases to improve the safety and capabilities) for our employees ini response to and to mitigate thes preado/COMID-19. Access control for both Firel Departments int the amount ofapproximately $15,479.17. We are also proposing the purchase ofa vehicle by the police department in order to deliver health orders, perform welfare checks, and provide other essential services to citizens that have been affected by COVID-19 in the amount of $42,500 (836,000 for the vehicle and $6,500 for the radio) The total cost for these items is $57,979.17 These costs will be filed for reimbursement through the CARES. Act funds currently being held by the County. This item is Commissioner Pete Morales motioned to approve, and Commissioner Okie Salinas seconded. N.J Discuss and Consider Proposed Tax Rate for the City of Alamo for Fiscal year beginning October 1,2020 through September 30, 2021 and Setting Public Hearings. City Manager Robert Salinas satedi recommended to keep to last year's tax rate, he stated it will Commissioner Pete Morales motioned to approve, and Commissioner Pilar Garza seconded.  before you since the costs are over. $15,000.  Motion carried.  remain at 0.5817. He also stated we are needing a record vote.  Motion carried. Svotes approved  0.Consideration and action on "South Alamo Plaza & Apartments Subdivision", legally described as beinga 5.0g gross acre tract ofland, more orl less known as the South 5.0 acres of the North 10.0 acres of thel East 14.14 acres out of] Lot 6, Block 28, Alamo Land and City Manager Robert Salinas stated the subdivision is located 450' north of EL Gato. St. along the west side of Alamo Rd. This subdivision contains 2 lots, both being over 2 acres each, thus exceeding the City's minimum areai requirements. Lot 1 is being proposed for apartments and Lot 2is being proposed for a commercial plaza. The water CCN belongs to City of Alamo. The developer is proposing water. service by tapping into ane existing 8"water line located along Alamo Rd. Staff has reviewed the proposal and is requiring the installation of an 8") water line or larger ifrequired by the City Engineer that should be running through the entirety of the lot frontage. The fre department has reviewed the subdivision and is requesting 3 additional, fire hydrants within the subdivision. MAS has stated that they would add a plat note requiring the additional fire hydrants during thel building permit review which wouldo also include the additional waterlines to loop the system. Future fire hydrant locations shall be as per the discretion of the Fire Department There is an existing sewer line located within Alamo Road's east most pave travel lane.. Staffe explained to MAS that the City was inj preparations to extend a new. sewer main to the west in order to be able to provide sewer services in this ared. The City will be requesting a reimbursement of the cost to make this extension to the west in order to retrieve some oft the costs backt to the City. The developer will also be required to install the, sewer line along the entirety of thej frontage to andi through the property. The development) fronts Alamo Rd. whichi isa 120'1 Major Thoroughfare as per the MPO Thoroughfare plan. The developer is required to dedicate an additional 20' ROW in order to comply with the minimum 60' ROW requirement from centerline. Since this is as state highway, the City does not acquire escrow. fees from the developer. Drainage for the subdivision shall consist ofrunoff) from the parking area into an existing TXDOT drainage  Sugar Company Subdivision. Engineer: MAS Engineering LLC.  inlet.  It was. stated from. staff  Must provide proof ofv water district exclusion inj favor of the City of Alamo  Must install/escrow a 5'sidewalk. along. Alamo Rd.    Minutes of August 18, 2020 Page 5  Must provide park fees for the proposed 57 apartment units @ $300/unit which equals Must provide a street lighting plan to see if there is ai need for additional street lighting  $17,100. along Alamo Rd. staffi is recommended  Must comply with any other subdivision and format findings Installing both water and sewer lines to and through the subdivision; Reimbursing aj pro-rate share oft the sewer extension to the west side of4 Alamo Rd.  Must install a 5'sidewalk along Alamo Rd. Provide parkj fees in the amount of817,100 Provide as street lighting planj for review Must provide proof ofwater district exclusion Comply with all other subdivision andj format findings Mayor Diana. Martinez asked are these apartments section 8  This item was approved by the planning and zoning commission on Wednesday, June 17, 2020. City Manager Robert Salinas responded he has not been informed on the type ofa apartments Commissioner, Pete Morales asked are we asking for these people to pay an amount to help with Commissioner Pete Morales stated we needs some sort of funding to help out the city when repairs are needed. We need to adds some sort offeej for developers, just how we do) for other projects.  repairs on lif stations.  City Manager Robert Salinas responded no, we have not looked into it Mayor Diana Martinez askedi is there al lif station in that area Commissioner Pete Morales responded there should be one on El Gato Rd.  City Manager. Robert Salinas responded that' s correct and aj fee would protect a lift stationj from  aging.  Commissioner Pete Morales responded correct  City Manager Robert Salinas stated in order to come up with aj fee we need to do a study, which wel have done with the waste waer treatment plant.. Ijust want to confirm we are not breaking any Commissioner Pete Morales motioned to approve, and Commissioner Okie Salinas seconded.  laws.  Motion carried.  CITIZEN PARTICIPATION: The city will be accepting public comments from 8am-5pm on the day of the meeting to be announced during the meeting. Email comments to angel@alamotevasorg Five minutes per person with no response from the City Commission.  Residents must sign up prior to the city meeting.  No Citizen participation - ADJOURNMENT  Citizens are encouraged to sign the attendance sheet.  There being noj further business, Mayor Diana Martinez adjourned the meeting at 7:47 pm    Minutes ofA August 18, 2020 Page 6  Mayor Diana Martinez ADnatiy  ATTEST:  hop  ALAMO.