Minutes ofJ January 04, 2022 Pagel 1  The Board of Commissioners for the City of Alamo, Texas met for the Regular Meeting on Tuesday, January 04, 2022 at 6:00 p.m., att the City of Alamo Municipal Building.  COMMISSION! PRESENT: Mayor Dianal Martinez Petel Morales, Mayor Pro-Tem J.R. Garza, Commissioner STAFF PRESENT: RobertI L. Salinas, City Manager Rick Palacios, City Attorney Richard Ozuna, Police Chief Roy Contreras, Fire Chief Rafael Tapia, AEDCI Director Michael Torres, ITI Director 1. CALL MEETING TO ORDER Allegiance and Melissa Gonzales led the Invocation. C. Presentations and Announcements  COMMISSION. ABSENT: Okie Salinas, Commissioner Pilar Garza, Commissioner  Adela Perez, Purchasing Sergio Zavala, Planning Director Melisa Gonzales, Special Projects Director Lori Solis, Library Director Alice Cana, HR Director  Alexandra Rangel, City Secretary Ronnie Cruz, City] Engineer  Mayor. Diana Martinez called the regular meeting held on Tuesday. January 04, 2022 to order at 6:00 p.m. at the City of Alamo Municipal Building. Mayor Diana Martinez led the Pledge of Mayor Diana Martinez congratulated the Fire Department) for their assistance with Matts Cash and Carry fire. She also thanked the City staff for assisting with thej food drive, and thanked both the Alamo Police Department. and Fire Department, for playing ag great game at the Battle Mayor Pro-Tem Pete Morales. stated the project next to the library is really coming along. Special Projects Director. Melisa Gonzales announced we are accepting live Christmas trees and drop offa at the public service center ons south Tower and will collecting until next Wednesday.  ofthe Badges.  Mayor Diana Martinez askedi ift this is posted on our website? Special Projects Director. Melisa Gonzales responded yes. softball game this Friday at 6pm at the Sports Complex on Ridge Rd.  Chief Roy Contreras announced the Fire Department and Police Department will be having a Special Projects Director Melisa Gonzales stated the Lions Club Bike Ride will be postponing D. Consideration and Action to approve the minutes for the second regular meeting of Mayor Pro-Tem Pete Morales motioned to approve, and Commissioner J.R. Garza seconded. E.Consideration: and Action to: approve ordinance to amend the budget for fiscal year 2021- City Manager Robert Salinas stated due tol budget constraints, our police department is unable to purchase much needed uniforms because of limited funding. Our department is in dire need of uniforms for our officers and is a priority, for proper performance to our community. Our police department is asking our city commission for the purchase of two uniforms per oficer and 100 baseball like caps that willl be forz uniform use., An amount of35 caps will be issued to our oficers while the rest will be used as surplus to replace damaged/used caps. With our current uniform budget, wel were only able to! purchase muchi needed cold winter) jackets for our officers leaving us with limited funding to complete our uniform and cap purchase. It is with top. priority that our officers receive thej following items for daily police officer service to our great City of Alamo.  their event until March. December 21 2021. Motion carried.  2022 toi increase the Alamo Police] Department's uniform line item.    Minutes ofJ January 04, 2022 Page2  Mayor Pro-Tem Petel Morales asked will the uniforms be the same?  Chief Richard Ozuna responded thej yes, the uniforms arel breathable and mainly everything is due Mayor Pro-Tem Pete Morales motioned to approve, Commissioner. J.R. Garza seconded. Motion Public Hearing on a Conditional Use Permit for the Sale of Alcoholic Beverages for On-site Consumption on property zoned Commercial at] Lot 12 and thel East% of Lot 13, Block 24, Alamo OriginalTownsite, 506 East Acacia Avenue; Applicant: LMD: Drive" Thru, LLC. F.Consideration: and Action on: an Ordinance to grant a Conditional Usel Permit for the Sale of Alcoholic Beverages for On-site Consumption on Property zoned Commercial at Lot 12 and the East' of Lot 13, Block 24, Alamo Original Townsite, 506 East Acacia Avenue; Planning Director Sergio Zavala stated the site is at the NW corner ofTower Road and Acacia Avenue. The subject property has a drive-thru commercial building (since 2015) as the primary structure. The one-way entrance into the elongated driveway is from south-to-north through Acacia, and the exiting leads back to Tower Road; a 4-lane street. There is another driveway cut from Tower that leads onto the 4 paved/marked parking spaces (along the east side of the building). AUGUST'2021: P&Z denied this same CUP; Owner told P&Z that his employees will bei mixing the alcoholic beverage, capping it, & then providing the drink to the driveri in September 2021: the Board of Commissioners were informed by the owner's 's agent that they would NOT be mixing it qfter all, but simply selling the un-opened can of beer with the other mix, & expected the patron to mix it/consume it off-site. Since this was NEWi info, the board remanded it back to P&Z for their review. After this meeting, Planning asked if they were to simply sell the sealed can of beer & the mixj for OFF premise mixing & consumption, then couldn't they do So1 now without the need to an On-Premise CUP, after waiting for an answer, they confirmed that' 'Yes, they coulds sell the un-opened beer can & the mix now, but desired to move forward with the process anyway." December 15, 2021: P&Z now told by the owner that they would be mixing the alcoholic drink. This applicant currently has an OFF-premise TABC license to sells sealed ort un-opened alcoholic beverages tol be consumed OFF the premises. However, the applicant told PZ that the wanted to afford customers to drink On-Site at the existing picnic tables.. Afier discussing his situation, a 6- month tenure (instead oft thet usual I-year tenure) was considered aj fair middle ground to see if this applicant's On-premise consumption of alcoholic beverages CUP would assimilate well.  tos wear and tear. carried. PUBLICHEARING  Applicant: LMDI Drive" Thru, LLC.  Mayor Pro-Tem Pete Morales asked what is the name of the Machine? Mayor Diana Martinez asked Mr. Zavala ifthe owner was aware of the 6 months?  Planning Director Sergio Zavala responded yes, the agent informed the owner of the buffering Mr. Benjamin Vargas stated he is not sure the name of the machine, but this machine is very expensive ando allows toj produce the type oft bottles they will bet using in order to bei in compliance, Planning Director, Sergio Zavala stated there is recommendation of2 tables, but only ifapproved Mr. Benjamin Vargas stated he does not want toj people to. sit around to drink, his focus is still a  and the 6n month tenure.  as well with licensing required bys staff  this evening, ifnot then all the tables must bei removed. family place. This isj just to compete with neighboring businesses.    Minutes ofJ January 04, 2022 Page3  Mayor Pro-Tem Pete Morales motioned to approve with the 6-month tenure, and Mayor. Diana G.Consideration: and Action on an Ordinance Amending 'Section 11-3-11- - DRAINAGE' of the ClysCodeofOrdimamnes asi itl Relates tol Establishing Comprehensive. Drainage Policies. Planning Director Sergio Zavala stated. this ordinance is amending "Section 11-3-11- Drainage' ofthe City's Code of Ordinances as itl Relates to Establishing Comprehensive Drainage Policies, the drainage initiatives and policies in the draft ordinance were reviewed and developed by the consolidated efforts ofthe cities ofMission, Pharr, Edinburg, and McAllen. Thei ideal desired and promoted by these cities is to have all Hidalgo County municipalities review. and adopting a customized version of these drainage policies as a common. foundation to address the county's drainage issues. It was felt that, although each city. faces their own particular series of specific drainage problems, ifa all cities adopted the substantial portion of these drainage policies, that collectively the county & cities could better address ande eventually overcome a lot oft thej flooding thati we'vef faced, especially int the lastf fewj years. Thep policies are a goods stepi in the right direction and will certainly solidify this aspect ofa subdivision's development. The draf was reviewed by our consulting engineering. firm, the Planning Department, and. Management. It reflects what is believed tol be in the best drainage interests of the City. The previous City's 'Drainage' code had very. few policies; but the provisions that merited retention have been assimilated into the ordinance. Of course, as with any other ordinance, should there be aj future need to upgrade policies, staff willr re-approach the city's boards or such consideration & action. The policies are a good step in the right direction and will certainly solidify this aspect of a subdivision's development. This was approved by the Planning and Zoning Commission on December 15, 2021. Cityl Manager Robert Salinas asked Mr. Zavala, does this put us ini the. 50j year storm requirement? Commissioner JR. Garza motioned to approve, and Mayor Pro-Tem Pete Morales seconded. H. Request for Direction on Possibly Amending the City of Alamo's Garage Sale Policies, Planning Director Sergio Zavala. stated Planning is bringing this matter before you for direction on) whether or not merit is evident toj possibly amend our 2001 garage sale policies. Planning has received occasional input from citizens where they voiced concerns of the number of garage sale permits allowed in their residential neighborhood where they allege traffic problems with parked cars on both sides ofas street that impedes access intolout of their subdivision. When we express that there was no waiting period in between the 68 garage. sale permits, there was also a concern voiced. NOTE: one citizen thought thati with) her neighbors' frequent garage sales, that theyshould, instead. sell their items att the Alamoj fleai market instead ofa residential area. Objectively, garage sale polices ares supposed to legally allow a resident tos sell their personally used goods to deplete their residential clutter & make a reasonable profit; but these same policies are not to help transition a residential property into a consistent vendor by having them acquire used goods for thes specific purpose of re-selling them; and when sold, re-stock to re-sell again. Attached is a chart reflecting how several other cities govern garage sale permits. At this time, we request discussion on how) you would like staff to proceed, ie., keep what we have 'as is'; or amend itina Mayor Diana Martinez stated one of the concerns is on Becker and Tower, there should be some Planning Director Sergio Zavala responded there might be way but at the moment citizens must bep patient. Other cities have a code ift they fail toj follow protocol that can losej future permits.  Martinez. seconded. Motion carried.  Planning Director. Sergio Zavala responded yes  Motion carried.  Title3 3, Chapter 12, City of Alamo's Code of Ordinances.  certain manner. This is a non-action item. striping to prevent! parking on the corner.  Mayor Pro-Tem. Pete Morales asked are there al lot of requests?    Minutes ofJ January 04, 2022 Page4 4  City Manager. Robert Salinas respondedi what happens once they reach their max? Ini his opinion, the city can have it where) you can have a garage sale every three months, ore every quarter. Mayor Pro-Tem. Petel Morales asked) how many days is itf for one permit? City Manager Robert Salinas responded 3 consecutive days. Commissioner J.R. Garza asked has six always been the norm?  City Manager Robert Salinas responded no, it was less before. What Mr. Zavala is looking foris areduction ofpermits and a gap in between. This will help to reduce traffic concerns. Mayor Pro-Tem. Petel Morales asked does code-enforcement, go out there?  City Manager Robert Salinas respondedy yes, they do but the most they can is just ask to move any  blockage.  Mayor Pro-Tem Pete Morales. stated he likes what the other cities are doing.  Commissioner. J.R. Garza responded the 4is fair Mayor Diana. Martinez responded. 1 per quarter  City Manager. Robert Salinas responded to follow the majority do 4 and 3, months in between at  $10for. 3 consecutive days.  Commissioner J.R. Garza responded we can always revisit again  City Manager. Robert. Salinas responded yes  CITIZEN PARTICIPATION: Five minutes per person with no response from the City  No Citizen participation I. ADJOURNMENT  Citizens are encouraged to sign the attendance sheet.  There being noj further business, Mayor Diana Martinez adjourned the meeting at 6:31pm  ATTEST: br  Ag  Secretary